Volunteer Divisional Secretary Volunteer Roles in Bristol

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Chippenham, Wiltshire (Hybrid)
Malmesbury, Wiltshire
Corsham, Wiltshire
Swindon, Swindon
Unpaid role, expenses paid

Actively Interviewing

This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!

Job description

Could you look after the finances for the local SSAFA service in your area? You don’t need a military background, just some basic I.T and finance skills. If so, this could be the role for you!


What is a Divisional Treasurer?

There are SSAFA branches throughout the UK and overseas. These are divided into small local areas that we call divisions. Each one has a treasurer to look after the accounts and funds in that division. This is a key role involving financial administration.


Why do we need you?

We’ve been supporting the Armed Forces community since 1885. Our clients come from all backgrounds and age groups and may have served in WW2 or in a more recent conflict like the Falklands or Afghanistan.

Our branches support local volunteers to deliver services to veterans, serving personnel and their families. Some branches are divided into smaller divisions to ensure the best local service delivery. Each branch has a team of volunteer caseworkers, support volunteers, executive roles, and fundraisers.

One of the key ways we help clients is by tapping into various sources of funding on their behalf. Monitoring and reconciling this flow of funding in and out of SSAFA accounts is important to ensure clients receive the support when needed and we can account for all charitable funds in our care.


When would you be needed and where would you be based?

As part of your local branch, you might have access to an office, but many volunteers are based at home. This flexible role involves using our on-line financial management system and on-line bank accounts and so can be done when and where suits you best.


What would you be doing?

  • Maintaining and reconciling local bank accounts and recording transactions
  • Ensuring funds are available to caseworkers, to provide immediate grants where appropriate.
  • Making and recording all authorised payments
  • Preparing year end accounts
  • Working with the divisional secretary, advise on a local fundraising plan to cover divisional running costs.
  • Identifying and returning any surplus monies from grants as appropriate
  • Providing reports to the local SSAFA branch and to SSAFA’s Central Office
  • Maintaining accurate records on our on-line finance management system
  • Being a positive ambassador for SSAFA remembering that anyone you meet could be a potential client, volunteer or fundraiser.
  • Volunteering within the standards and values of SSAFA including observing our policies such as the Volunteering policy and data protection policy (these will be covered in your training and local induction.)

The remit of this role may change over the next 12-18 months depending on the outcome of a trial currently being undertaken.

What can you gain from this volunteering role?

  • Experience of holding a responsible role in a well-respected charity
  • Use your skills, knowledge, and life experience to benefit others.
  • Support and friendship from your local SSAFA branch and the wider SSAFA community
  • Experience, training, and skills that you can highlight on your CV and in job interviews.
  • Better physical and mental health – studies show that volunteers live longer and experience lower levels of stress and depression!

What training and support would you receive?

  • Role specific training to prepare you for your voluntary role – treasurers webinar (including some pre-work) and financial management system training.
  • Mandatory on-line training modules to complete at home, so you are up to date on how to keep clients, their families safe and personal information safe.
  • Support from the divisional secretary and the branch treasurer.
  • Access to a range of e-learning courses
  • Support from the Finance Team and Volunteer Experience Team based at our central office.
  • Reimbursement of out-of-pocket expenses
  • Volunteers will be covered by SSAFAs Public Liability Insurance whilst carrying out the role.

What are we looking for?

  • Friendly and approachable people with some experience of financial administration
  • Good written and spoken English.
  • Ability to be respectful and non-judgemental with volunteers, other agencies and SSAFA colleagues,
  • Ability to send and receive emails – you will receive your own SSAFA email address,
  • Willingness to use our on-line banking and on-line finance management system (this is covered in training)
  • Reliable attitude: contact volunteers promptly, keep appointments etc.
  • Ability to maintain confidentiality and keep information safely.
  • Access to public transport or a car to travel to meetings etc.

We welcome volunteers of all backgrounds, abilities, races, sexual orientations, socio-economic backgrounds, and of all faiths and none. SSAFA are committed to making reasonable adjustments to support volunteers with disabilities, so they have access to the same opportunities and experiences as volunteers who do not.


Minimum Age: 18


Safer Recruitment: SSAFA undertakes a systematic approach and utmost care at every step of the process of volunteer recruitment, selection, and retention to ensure that those recruited are suitable and appropriate. Measures taken at points along this journey work together to make volunteering at SSAFA a positive and safe experience.


References Required: Yes. We will ask for two character references, this can be a former employer or someone that know you well (other than a relative)


Is a criminal record check required? No

Posted by
Posted on: 18 June 2024
Closing date: 16 September 2024 at 16:41
Job ref: Wiltshire Branch
Tags: Administration,Finance

The client requests no contact from agencies or media sales.