Contract administrator volunteer roles in Home based

Job Title: Personal Assistant to the CEO (Volunteer Role)

Location: London -Hybrid / Remote
Contract Type: Volunteer (with potential to become a paid salaried role)
Hours: Flexible - up to 20 hours per week

About the Role

We are looking for a motivated and reliable Personal Assistant to support our CEO with day-to-day responsibilities. This voluntary role offers a unique opportunity to gain first-hand experience working closely with a busy CEO, supporting both business and personal commitments, while building valuable skills in executive support and leadership administration.

While this position will initially be unpaid, there is strong potential for it to develop into a salaried role as the organisation continues to grow.

Key Responsibilities

• Provide proactive diary and inbox management for the CEO.

• Schedule and coordinate meetings, calls, and travel arrangements.

• Assist with the preparation of agendas, presentations, and follow-up actions.

• Act as the first point of contact with internal and external stakeholders.

• Manage confidential information with the utmost discretion.

• Support with ad hoc personal tasks and lifestyle management, as required.

• Undertake general administrative duties, including filing, expenses, and record keeping.

Skills & Qualities We’re Looking For

• Excellent organisational and time-management skills.

• Strong written and verbal communication abilities.

• Discretion, integrity, and professionalism in handling sensitive matters.

• Competence with Microsoft Office Suite and/or digital collaboration tools.

• A proactive and adaptable approach, with the ability to work independently.

• A positive and approachable attitude, with strong interpersonal skills.

What You’ll Gain

• The chance to work closely with a CEO and gain insight into executive-level leadership.

• Hands-on experience in administration, coordination, and project support.

• The opportunity to build a long-term role as the organisation expands.

• Flexibility to fit around other commitments.

Additional Information

This is a volunteer role to begin with, so flexibility and commitment will be key. We are committed to ensuring that your time with us is rewarding, developmental, and supportive, with the real prospect of progression into a permanent salaried role in due course.

Who we are

Travel Radar provides high quality and relevant industry insight across the Commercial Aviation & Air-Travel sectors. Having grown rapidly since 2015, we've gone on to become one of the leading providers of Aviation News available online, and in 2024 are expanding to become the leading digital hub for all things aviation and air-travel. With an ever-growing remote team of over 100 staff, we bring exciting and interesting content 24/7 from around the globe to a reach of over 30 million users per month.

Our mission to change how travel is seen, involves showing people how to make their journeys as fulfilling as possible through providing the latest news and how to improve journey quality. This is supplemented with providing the industry with leading edge visual content, data and job-

aggregation. It’s an exciting time to become a part of Travel Radar.

What you’ll be doing

We’re on the lookout for a People Executive to join our busy people-first HR Team. This role is equivalent to a HR Assistant/HR Generalist position. A mid-level role, this is a great opportunity to enter into the world of HR, further your understanding of HR functions, and build your career as a HR professional.

In this role you will be:

• Taking ownership over our HRIS/HRM system, maintaining staff files, data, contracts and information in accordance with strict DPA/GPDR standar
• Working to issue, update and send out an array of HR correspondence from role offers, through to contracts through to outcome letters;
• ·Supporting our Leave of Absence system and process, screening leave requests, sending for departmental level approval and seeking medical evidence as required;
• Working on a patterned basis to monitor the People Team / People Services inbox, responding to queries, triaging and escalating more complicated queries to specialist colleauges;
• Note-taking meetings, investigations, disciplinaries and interviews as required;
• Supporting internal communication and culture through assisting with monthly staff newsletters, social events and reward events;
• ·Supporting with the development of industry leading Perks & Benefits including updating perks databases, discount codes and partner offers as required;
• Assisting with volume and specialist recruitment campaigns including posting job ads, longlisting candidates, shortlisting, and supporting interviews as required;
• Providing support and specialist advice to Line Managers, advocating and championing the highest standards of company policies and procedures;
•  Assisting with offboarding including exit interviews and leaver process;
• Ensuring consistency of devolved HR practices implemented by line managers, acting as a checkpoint/escalation point for complex cases
• Other People / HR related tasks as directed by the People & Culture Manager.
•  

What skills and experience you’ll bring to us

We’re all about learning and development here at Travel Radar, so we don’t expect you to know everything to apply to us! Whether you’re an undergraduate looking to gain real- world experience, a graduate looking for their first opportunity, or a seasoned professional wanting to change careers or step into management, we will support you in your journey.

Here are some of the skills that’ll be required, and some that’ll be beneficial to have:

Required:

• · Excellent interpersonal skills including in a remote environment
• · Strong computer literacy including O365 and ideally a HRIS/HRM
• · Legally-astute and strong analytical skills
• · Passion for People & Culture within organisations

Beneficial:

• · Previous HR experience as an Administrator or Assistant
• · Understanding of UK, US or Australian employment law
• · Interest in the wider aviation and travel industry

Misc.

Reports to: People & Culture Manager

Reporting to you: N/A

Hours per Week: 5-10hrs per Week (flexible)

Please Note: This role is voluntary (not paid) but personal range of perks to benefit from.

Range of Perks to Benefit:

�� Unlimited Leave of Absence and flexible workload

�� Flexible working arrangements - fully remote position

�� Lunch & Travel Expenses covered for physical working

✈ Discount Program with 3000 retailers from travel to shopping to car insurance

��Physical and Mental Wellbeing Support

�� Great Training and Learning Resources

�� Press Pass to attend events, conferences, and airshows free

�� Latest Tech including free Office365, Grammarly Premium, Adobe Photoshop and Canva Pro subscription and access to company Virtual Machines

�� Flexible workload - a fully flexible that fits in with your availability and work-life balance

��Fully remote - we can supply a laptop/desktop device or virtual machine if required

�� Lunch & Travel Expenses covered for physical working (such as attending events and conferences)

✈ Discount Program with 3000 retailers from travel to shopping to car insurance

�� Great Training and Learning Resources including a fully funded CPD accreditation

�� Latest Tech including free Office365, Grammarly Premium, Adobe Photoshop and Canva Pro. These may be used both for Travel Radar and personal work

Volunteer Placement Counsellor 

Location: Remote - online & telephone

Hours: 3 x clients per week - Mondays, Tuesdays or Thursdays

Supervision provided:3.30pm Tuesdays, fortnightly

Wimbledon Guild are recruiting up to three Volunteer Placement Counsellors to help deliver our online and telephone counselling service.  

We offer up to 16 sessions of individual online or telephone counselling to people who might find it hard to leave their homes, or their carers.

You will be on or have completed a Level 4 or above counselling course and have completed 50 hours of clinical experience or the equivalent.

You will be available to attend online supervision at 3.30pm Tuesday afternoons.  You will see a caseload of up to 3 clients online or over the telephone on either Mondays, Tuesdays or Thursdays. As this position is for online / telephone counselling, you will need access to a private and confidential working space, Wi-Fi, a private laptop and telephone. 

Wimbledon Guild Talking Therapies is accredited with BACP.

In return for your volunteering, you will receive free, online supervision, a full induction, and experience in a well-established counselling department in a London-based charity.

If you are interested, please read the Job Description/Person Specification attached.

To Apply:  Please complete the Application Form, addressing the specific criteria in the Person Specification in your Supporting Statement and return the form to us.

Closing Date:  There is currently no closing date, although we reserve the right to close applications when placements are full. Applications will be reviewed upon receipt and applicants notified if they are invited to interview.