Records manager volunteer roles

Role Overview

• Role Title: Volunteer Administrative and Archiving Assistant
• Organisation: Swadhinata Trust
• Location: Hybrid (Remote file management, online digital cataloguing, and in-person physical archiving in London)
• Commitment: 5–8 hours per week (Flexible)
• Compensation: Unpaid volunteer role

Key Responsibilities

• Digital & Physical Archiving:
  • Sort, organise, and streamline the shared drive (remote).
  • Carry out digital cataloguing of assets and records (online).
  • Manage and arrange physical archive materials (in-person).
• General Administration:
  • Monitor and reply to general admin emails.
  • Help coordinate and schedule team meetings.
  • Attend meetings, take clear notes, and write up minutes.

Person Specification

• Skills: Good eye for detail, organised, and reliable.
• Tech: Comfortable using shared drives, cloud storage, and video meeting tools.
• Interest: An appreciation for community heritage and the work of the Trust.

Join FARA, a charity with over 30 years of experience and 39 charity shops across London. Our Richmond shop is looking for a dedicated Music Volunteer to support our team in researching, sorting, and preparing donated vinyl records, CDs, and other media for sale.

By volunteering with us, you’ll play an important role in improving the quality of our music section, uncovering hidden gems, and supporting our commitment to reuse and a sustainable circular economy.

The Role:

As a volunteer, your responsibilities will include (but are not limited to):

• Researching vinyl records, CDs, and other media to identify value and demand
• Identifying rare, collectible, or high-value items
• Pricing and organising items appropriately for sale
• Assisting with creating attractive displays within the music area
• Organising and maintaining an engaging and well-presented music section
• Assisting with other shop activities when needed

The Volunteer:

We’re looking for someone who:

• Has a passion for music, vinyl records, and/or media collecting
• Has good attention to detail and enjoys researching information
• Is friendly, approachable, and enthusiastic
• Is reliable and able to work as part of a team
• Knowledge of artists, genres, or collectible media is a plus, but not essential

What’s in it for You?

At FARA, our shops are run by welcoming and collaborative teams where everyone works together. You’ll gain valuable experience, working alongside supportive colleagues who help each other develop, learn, and celebrate achievements. Full training is provided, and we offer a positive, inclusive, and safe volunteering environment.

Your Time:

Our shop operates from 10:00 to 18:00, and we’re looking for someone who can volunteer for a minimum of 4 hours either in the morning or afternoon, whenever you are available in arrangement with the shop manager.

FARA is committed to creating an inclusive environment. If you require any reasonable adjustments during the application process, please don’t hesitate to let us know.

Join our Tower Hamlets Reset Team as a Volunteer! 

Are you passionate about helping others create lasting change? As a Recovery Support Volunteer, you'll work alongside Recovery Coordinators to support individuals throughout their treatment and recovery journey. From one-to-one support to recovery planning, you'll help people build confidence, overcome challenges, and move towards a healthier future.

Responsibilities

What You'll Do

• Support assessments, recovery plans, and risk management activities.
• Provide one-to-one support and recovery-focused interventions.
• Help service users achieve their personal recovery goals.
• Encourage engagement with recovery activities and community support.
• Work towards managing a small caseload of low-risk clients.
• Record and maintain accurate case notes and service records.

What We're Looking For

• Strong communication and interpersonal skills.
• A compassionate and non-judgemental approach.
• Good organisational and IT skills.
• Ability to work well with a range of professionals and services.
• Respect for confidentiality and professional boundaries.

This is an exciting opportunity which will allow you to gain experience of volunteering within the substance misuse field. You will be part of a supportive team and will receive comprehensive training and guidance to develop within the role.

We are committed to creating an environment that respects and values diversity, with a positive and supportive culture where everyone feels welcome, empowered, and represented.   

Interested? Please get in touch, we’d love to hear from you!  

Closing Date

14/8/2026

Administration Support Volunteer

When someone reaches out to us, often in a moment of crisis, our administration support volunteers are one of the first voices they hear. You make sure that voice is calm, kind, and helpful.

You support people in a housing crisis, as well as offering assistance and information to supporters, volunteers, and members of the public who get in touch by phone, email, or in person. Working alongside our trained staff, you’ll help answer calls to our support line and keep things running smoothly across our office and support centre.

A big part of this role is helping the office runs smoothly day to day. That means getting involved in a wide variety of tasks, from supporting our databases and keeping records up to date, to helping with general admin, organising information, and making sure everything is where it needs to be so the staff and volunteer team can focus on supporting people. You’ll also help us keep accurate records so that people get the right support at the right time.

You’ll be helping with things like:

• Being a friendly first point of contact by phone, email, or at the door. 
• Listening carefully and recording important information accurately. 
• Supporting people with enquiries and helping them feel heard and understood. 
• Helping keep our databases and records up to date. 
• Supporting a wide range of daily admin tasks across the office. 
• Keeping the office organised so the team can focus on supporting people. 
• Helping prepare spaces for meetings and everyday activity. 
• Filing, scanning, and handling post. 
• Making refreshments and helping create a welcoming environment. 
• Supporting with basic stock checks and office supplies. 

What matters most in this role

We don’t expect you to know everything already. What matters most is:

• You’re kind, patient, and a good listener. 
• You can stay calm when things feel busy or emotionally challenging. 
• You’re comfortable using a phone, email and a computer, Microsoft Office and happy to learn new systems. 
• You understand the importance of confidentiality and treating people with respect. 
• You’re reliable and willing to be part of a team that supports each other. 
• You’re happy to help with a mix of people-facing and computer-based tasks.

 What you’ll gain

You’ll receive a full induction and ongoing support so you feel confident in your role. This includes training in safeguarding, confidentiality, and the systems we use day to day.
Many of our volunteers find this role deeply rewarding, not just because of the skills they gain, but because of the part they play in supporting people through difficult moments. We’re also happy to provide a reference for future opportunities.
 

When you’ll volunteer
9:00 AM – 1:00 PM and/or 1:00 PM – 5:00 PM, Monday to Friday. 
We ask for around one shift a week wherever possible, but we’re flexible. 

The Ramblers are Britain's biggest and most vibrant walking community. The Area Secretary is a key member of the Sussex leadership team, working with the Chair to ensure the team runs smoothly including managing meeting logistics and communicating with Groups in the Area.

The key responsibilities of the role include:

• Working with the Area Chair to arrange quarterly leadership team meetings, including producing agendas and booking the venue
• Organising the Area AGM, and producing the Annual Report
• Making sure that accurate records of decisions at meetings are produced and circulated on a timely basis
• Keeping in touch with Ramblers' Central Office, sharing news, including key communications, with the Area leadership team and Groups
• Welcoming to the Area new members of the Ramblers who live in East or West Sussex 
• As a member of the leadership team, contributing to decision-making on a wide range of issues in relation to activities across Sussex Area of the Ramblers

The Ramblers help everyone, everywhere, enjoy walking and protects the places we all love to walk. By volunteering as Area Secretary you will be paying a vital role in making sure we can achieve this. Running an efficient Sussex Area Ramblers leadership team is critical to the effectiveness of our organisation, and is part of the overall Ramblers governance. The Area Secretary is a pivotal position on the leadership team and ensures that we meet our obligations efficiently and effectively .

The ideal candidate is likely to have a passion for walking and the outdoors and a familiarity with the activities of the Ramblers and of the Sussex Area. The position is suitable for someone who is highly reliable, capable of taking initiative and with a track record of getting things done. You will need to be well-organised, good at building relationships with other members of the leadership team including the Chair, have fluent writing skills and be confident in producing agendas and decision records. You should be computer-literate and preferably have experience of using audio-visual meeting support equipment and desktop publishing software.

Join our Tower Hamlets Reset Recovery Team as a Volunteer! 

Are you a compassionate listener who wants to make a real difference? As a Hospital Liaison Volunteer, you'll support people during their hospital stay, helping them stay connected to treatment and recovery services. You'll offer encouragement, build confidence, and help individuals access the support they need as they prepare to leave hospital.

Responsibilities

What You'll Do

• Visit and support individuals in hospital.
• Provide encouragement and emotional support.
• Help people engage with treatment and recovery services.
• Assist with discharge planning and follow-up support.
• Encourage the use of local recovery and community resources.
• Work alongside hospital staff and partner agencies.
• Help people identify goals and build confidence for recovery.
• Maintain accurate records and contribute to service improvement.

What We're Looking For

• Strong communication and listening skills.
• Empathy, patience, and a non-judgemental approach.
• Ability to maintain confidentiality and professional boundaries.
• Confidence working with people from diverse backgrounds.
• A passion for helping others achieve positive change.

This is an exciting opportunity which will allow you to gain experience of volunteering within the substance misuse field. You will be part of a supportive team and will receive comprehensive training and guidance to develop within the role. 

We are committed to creating an environment that respects and values diversity, with a positive and supportive culture where everyone feels welcome, empowered, and represented.   

Interested? Please get in touch, we’d love to hear from you!  

Closing Date

14/8/2026

We are seeking an experienced and strategically minded Finance Trustee to join our Board and play a key role in supporting the continued growth and sustainability of Cherry Trees.

In this role, you will provide expert financial guidance to the Board of Trustees, helping to shape the organisation’s long-term direction in partnership with the Chair. You will support the charity’s financial affairs, ensuring they are managed with integrity, transparency, and in line with legal, constitutional, and regulatory requirements.

You will ensure that robust financial systems and controls are in place, with accurate records maintained at all times. Working closely with the Head of Finance, you will monitor and report on the Charity’s financial health, providing clear and insightful analysis to support decision-making.

The role also includes oversight of the preparation of financial reports, annual accounts, audits, and statutory returns, ensuring the Charity meets all its financial obligations and deadlines.

This is a rewarding opportunity to use your financial expertise to make a meaningful impact, supporting a vital charity as it develops and grows.

#Treasurer#Treasurers #BoardTreasurer #CharityTreasurer #Finance Trustee#Financial Accounting Trustee #Treasurer

Help turn great items into great sales

Love uncovering hidden gems?

As an Online Shop Stock Selection & Pricing Volunteer, you'll be based onsite, at the heart of our online shop, sorting through donated items and deciding what could shine online. You'll assess condition, research value, and set fair prices that help maximise income.

Every item you prepare and price correctly helps raise vital funds for Oxfam's work tackling poverty and inequality around the world – from supporting communities affected by crisis to helping people build sustainable futures.

It's a hands-on, rewarding role where your decisions directly turn donations into life-changing impact.

Here's why Oxfam is the perfect opportunity for you:

Be a Second-hand Superhero

Help uncover hidden gems and give them a new life online, raising money for a powerful cause.

Increase Your Skills

Build experience in stock handling, product assessment and pricing – great for developing retail and e-commerce skills.

Find Your Community

Join a friendly, supportive team working towards a fairer world.

Flexibility

A few hours a week is all it takes to make a big difference.

A Role That Works for You

This role may suit someone who enjoys discovering hidden value and making informed decisions. It offers a blend of hands-on sorting, research and problem-solving, with the opportunity to assess a wide variety of donated items and determine their potential.

Someone who is naturally curious, enjoys learning about different products, and takes satisfaction in attention to detail could really thrive in this role.

Oxfam isn't just another charity shop. We're a movement of passionate individuals working to create a fairer world, and we'd love you to be a part of it!

What happen's next?

After you apply, the manager will ask you to come in for an initial chat.

This is not an interview - just a chance to learn more about the role and discuss what you'd like to do.

Global South International

We strengthen institutions and create sustainable solutions across the Global South through integrated partnerships.

Director of Finance & Administration

Role Purpose

Lead GSI's financial and administrative operations by ensuring sound financial management, strong governance, regulatory compliance, and efficient organizational systems. The Director will provide strategic financial guidance to the CEO and Executive Leadership Team while safeguarding the organization's resources and supporting sustainable growth across GSI's seven strategic pillars.

Key Responsibilities & Deliverables

1. Financial Strategy & Planning

Responsibilities

• Lead GSI's financial planning, budgeting, and sustainability strategy.
• Advise leadership on financial performance and resource allocation.

Key Deliverables

• Prepare the annual organizational budget.
• Present quarterly financial performance reports to leadership.
• Develop an annual financial sustainability plan.

2. Financial Management & Reporting

Responsibilities

• Oversee accounting, cash flow, financial reporting, and budget monitoring.
• Ensure accurate financial records and responsible use of resources.

Key Deliverables

• Produce monthly financial reports.
• Monitor departmental budgets and recommend corrective actions where needed.
• Maintain accurate financial records and reconciliations.

3. Grant Finance & Compliance

Responsibilities

• Oversee financial management of grants, donor-funded projects, and sponsorships.
• Ensure compliance with donor requirements and financial policies.

Key Deliverables

• Submit 100% of donor financial reports on time.
• Support preparation of project budgets for funding proposals.
• Monitor grant expenditure and compliance throughout project implementation.

4. Administration & Operational Support

Responsibilities

• Oversee procurement, contracts, and administrative systems that support organizational operations.
• Promote efficient and cost-effective business processes.

Key Deliverables

• Review procurement and administrative procedures annually.
• Ensure organizational assets and contracts are properly managed.
• Support operational planning across departments.

5. Governance, Risk & Audit

Responsibilities

• Strengthen financial controls, manage financial risk, and coordinate audit activities.
• Support compliance with nonprofit regulations and organizational policies.

Key Deliverables

• Coordinate the annual external audit.
• Maintain and review financial policies and internal controls.
• Implement audit recommendations within agreed timelines.

Key Performance Indicators (KPIs)

Performance will be measured by:

• Timely delivery of budgets and financial reports.
• Budget accuracy and financial performance.
• Compliance with donor and regulatory requirements.
• Successful completion of annual audits.
• Effective cash flow and financial risk management.
• Efficiency of procurement and administrative systems.

Role Impact

The Director of Finance & Administration ensures GSI remains financially sustainable, transparent, and accountable. Through effective financial stewardship, strong governance, and efficient operational systems, the role enables the organization to maximize its resources, build donor confidence, and deliver lasting impact across all seven strategic pillars.

• Master's degree (MBA, MPA, MSc Finance, or equivalent) is strongly preferred.

Professional Certifications

One or more of the following is highly desirable:

• CPA (Certified Public Accountant)
• ACCA (Association of Chartered Certified Accountants)
• CMA (Certified Management Accountant)
• CFA (Chartered Financial Analyst)
• CIMA (Chartered Institute of Management Accountants)

Experience

• Minimum 7 years of progressive experience in finance, accounting, grants management, administration, or nonprofit operations.
• At least 3–5 years in a senior leadership or management role.
• Experience with donor-funded projects, international NGOs, foundations, or development organizations is highly desirable.

Minimum Hours per Week:

7-9 hours per week

Duration:

6+ months

Job Title: Talent Enablement
Location: Remote
Department: People & Culture
Reports To: Manager: Talent Enablement

About QuilomboUK

QuilomboUK is a visionary organisation committed to advancing diversity, equity, inclusion (D&I), and social justice. Rooted in a People First philosophy, we strive to create workplaces where everyone feels valued, respected, and empowered. Join our People & Culture team to drive meaningful change through equitable HR practices and a culture of belonging.

Role Overview

As a Talent Enablement professional at QuilomboUK, you will support the planning, coordination, and delivery of training programmes that enhance employee skills and organisational development. You will help prepare training materials, assist with training sessions, track attendance and progress, and maintain accurate training records. Working closely with the Talent Enablement Manager and Team Leader, you will also manage shared inbox enquiries, contribute to team coordination, and provide reports on training activities, helping promote a culture of continuous learning and professional growth.

Key Responsibilities

 Talent Enablement - Specialist / Coordinator/ Assistant

• Prepare training materials for training sessions

• Tracks training attendance and progress

• Provide support in conducting training sessions

• Respond to the shared inbox emails appropriately.

• Send daily report to Team Leader/ Manager

Qualifications

• Skills:

  • Strong knowledge of UK employment law and ER best practices.

  • Ability to navigate sensitive conversations with empathy, discretion, and cultural competence.

  • Excellent written and verbal communication skills for policy drafting and stakeholder guidance.

  • Proficiency in HRIS systems and case management tools.

• Knowledge: Understanding D&I frameworks, restorative justice principles, and trauma-informed HR practices.

• Alignment: Commitment to QuilomboUK’s mission and passion for social justice.

Personal Attributes

• Fair-minded and principled, with a strong ethical compass.

• Collaborative team player who builds trust with employees and leaders alike.

• Proactive problem-solver who balances empathy with organisational needs.

• Resilient under pressure, with the ability to manage multiple priorities calmly.

Volunteering Opportunity 

Group Activities Mentor

What You’ll Do

Support a small group of older people aged 65+ to become more active and improve their wellbeing. You'll facilitate discussions, encourage participation, and help the group work towards shared goals during a 12-week programme.

You will:

· Support a group of up to 6 participants

· Help the group identify a shared wellbeing or physical activity goal

· Facilitate weekly group sessions

· Encourage participation and positive peer support

· Monitor progress towards agreed goals

· Introduce ideas and activities that support healthy ageing and wellbeing

· Maintain attendance and session records

Skills You’ll Use or Develop

· Group facilitation

· Communication and leadership

· Motivation and coaching skills

· Confidence managing group discussions

· Organisation and planning

· Problem-solving and teamwork

Time Commitment

Minimum 2 hours per week

Flexible weekdays between 9:00am and 5:00pm

Location: Community locations around Enfield

Reports to: Communities in Motion Manager

Ready to Apply?

Our Volunteer Opportunities Pack and Volunteer Application Form are attached and available to download.

If you're interested in joining our volunteer team, simply complete the application form and email it to us. (Email address included in the application pack)

Once we've received your application, we'll arrange an informal telephone chat to discuss the volunteer role(s) you're interested in, answer any questions you may have, and help you find the opportunity that's the best fit for you.

We look forward to hearing from you!

Job Title: Operations Assistant (Volunteer Role)

Location: London - Hybrid / Remote]
Contract Type: Volunteer (with potential to become a paid salaried role)
Hours: Flexible / Approx. 20 hours per week

About the Role

We are looking for a dedicated and detail-oriented Operations Assistant to support the CEO and Operations Manager in ensuring the smooth running of daily operations. This role will involve working at the heart of the organisation, contributing to both strategic projects and routine administrative tasks.

Initially offered as a voluntary position, this opportunity has the potential to evolve into a salaried role as the organisation continues to grow.

Key Responsibilities

• Provide day-to-day operational and administrative support to the CEO and Operations Manager.

• Assist with coordinating projects, ensuring deadlines are met and deliverables achieved.

• Maintain accurate records, systems, and documentation to support efficient workflows.

• Help track budgets, invoices, and expenses in coordination with the Operations Manager.

• Support meeting preparation, including agendas, minutes, and follow-up actions.

• Coordinate logistics for internal and external meetings, events, and travel.

• Liaise with stakeholders, suppliers, and partners in a professional and timely manner.

• Contribute ideas to improve processes and enhance organisational efficiency.

• Provide general administrative support as required across the organisation.

Skills & Qualities We’re Looking For

• Strong organisational skills and attention to detail.

• Excellent written and verbal communication abilities.

• A proactive, can-do attitude with the confidence to work alongside senior leadership.

• Competence with Microsoft Office Suite and/or collaboration tools (e.g., Google Workspace, project management platforms).

• Ability to prioritise tasks and manage time effectively.

• Flexible and adaptable, with a willingness to take on varied responsibilities.

• Previous experience in operations, administration, or project coordination is desirable but not essential.

What You’ll Gain

• Direct experience working with a CEO and Operations Manager.

• A unique insight into both the strategic and operational running of an organisation.

• Opportunities to develop skills in project coordination, administration, and process improvement.

• Flexibility to fit the role around other commitments.

• Clear potential for the role to develop into a permanent, paid position.

Additional Information

This is a volunteer role at the outset. We are committed to supporting your professional development, offering mentorship and opportunities to gain practical, hands-on experience. As the organisation grows, there is strong potential for this position to transition into a paid salaried role.

 Voluntary Role: Evidence & Impact Support Officer

 Role Purpose

This is a vital, hands-on role. You’ll help us build the evidence we need to prove our value to funders, partners, and the wider community. By gathering feedback, stories, statistics, and proof of our activities, you’ll be part of shaping our club’s journey to becoming a CIC—and opening doors to new funding and growth.

 What You’ll Do

Gather Evidence:- Collect and record feedback, testimonials, attendance, photos, and stories from club activities, events, and workshops.

Document Need: Help us listen to our community—record what people are telling us about their needs, concerns, and hopes.

- Capture Data: Summarise survey results, local statistics, and wider evidence that shows why our club’s work matters.

Track Engagement:
 Record signs of community involvement—social media engagement, quotes, and support from volunteers and partners.

Organise Proof: Make sure we have clear records (photos, sign-in sheets, feedback forms), ready for our CIC application and future grants.

Support Connections: Log relationships with local organisations, professionals, and supporters.

- Help Us Grow:** Support the club committee in identifying gaps, planning next steps, and getting ready for funding opportunities.

Who You Are

- Passionate about community and excited to help our club grow.

- Organised and detail-oriented, but also creative and curious.

- A good listener and communicator, able to capture stories and feedback.

- Willing to learn, collaborate, and take initiative.

- Experience in community work, admin, or evidence gathering is helpful, but not essential—your commitment and enthusiasm matter most!

What You’ll Gain

- Real impact: Your work will help us become a CIC and unlock future funding.

- Skills in community engagement, monitoring, and impact reporting.

- Experience in helping a grassroots club formalise and expand.

- Recognition, references, and the satisfaction of building something meaningful from the ground up.

-

Make a Difference with Essex Respite & Care Association (ERCA)

Are you experienced in finance or accounting and looking for a rewarding way to give back to your local community?

At Essex Respite & Care Association (ERCA), we are seeking a Volunteer  to join our charity and help support the important work we do for adults living with dementia, mental health conditions, and other long-term health needs across Essex.

This voluntary role requires approximately 2–3 hours per week and offers the opportunity to use your financial skills to make a real difference.

The Role

• Maintain oversight of the charity's financial records.

• Help keep our accounts up to date and well organised.

• Prepare and review profit and loss reports and other financial information.

• Work alongside the Charity Manager and Board of Trustees to support good financial governance.

• Provide financial guidance where appropriate.

About You

• Experience in accounting, bookkeeping, finance, or a similar financial role.

• Good organisational skills and attention to detail.

• Confident working with financial information.

• A commitment to supporting a local charity and its values.

A full handover will be provided by our outgoing Treasurer, ensuring you have the support needed to settle into the role.

This is a fantastic opportunity to use your skills to help a well-established local charity continue providing vital support to people across Essex.

If you would like to find out more, we'd love to hear from you.