Training and conferences assistant volunteer roles

Job Title: Personal Assistant                                                                         

Reports To: Department Manager 

Location: Remote

Employment Type: Volunteer (12 hours/week for 6 months)

About the Project – “Solta o Jogo”
“Solta o Jogo” is a vibrant cultural competition and festival celebrating Brazilian heritage through Capoeira, music, dance, acrobatics, and a Brazilian arts & crafts fair. Hosted at Kingston University Townhouse, the event invites the community to participate in free performances, workshops, and exhibitions promoting cross-cultural understanding.

As part of this initiative, we are seeking a Personal Assistant to support daily coordination, scheduling, and communication tasks across departments. This remote volunteer opportunity is ideal for someone who is detail-oriented, proactive, and looking to gain experience in nonprofit administration while contributing to a meaningful community-driven programme. 

Position Overview:
The Personal Assistant will be responsible for organising meetings, managing calendars, supporting internal communications, and assisting in day-to-day administrative operations. This role plays a vital part in ensuring smooth coordination between teams, and offers autonomy, flexibility, and mentorship opportunities for someone looking to develop or apply their administrative and organisational skills in the Third Sector.

Key Responsibilities:

Administrative Support & Coordination:

• Manage meeting schedules, appointments, and internal calendars.

• Organise virtual events, staff briefings, and team check-ins.

• Support in planning and executing internal conferences or training sessions.

Data & System Management:

• Maintain and update internal databases and contact lists.

• Implement and uphold procedures and administrative systems.

Staff Liaison & Communication:

• Act as a point of contact between managers and teams.

• Assist in internal communications and task follow-ups.

General Administrative Tasks:

• Contribute to internal meetings with updates and suggestions.

• Provide ad hoc administrative support to leadership and teams as needed.

Required Qualifications:

Education:

• No specific degree required, but relevant administrative or office support experience is preferred.

Experience:

• Prior experience as an administrative or personal assistant is an advantage.

• Familiarity with coordinating meetings, managing data, or supporting organisational logistics.

Skills:

• Strong written and verbal communication.

• Excellent organisational and time-management abilities.

• Proficiency in Microsoft Office, particularly Word and Excel.

• Proactive, professional, and able to work independently or collaboratively.

• Strong team player with attention to detail.

Benefits:

• Gain valuable administrative and coordination experience in the nonprofit sector.

• Receive support and mentorship to build confidence and skills.

• Work flexibly in a fully remote setup with a collaborative team.

• Build your network within a mission-driven cultural organisation.

• Reimbursement of local travel expenses (if in-person support is required for specific events).

Equality Statement

Quilombo UK is committed to fostering an inclusive and diverse environment. We promote equal opportunities in line with the Equality Act 2010. Discrimination of any kind will not be tolerated, and we encourage applications from individuals of all backgrounds.

Hertfordshire’s Family Centre Service brings children’s centres, health visiting and school nursing together, to provide a more joined-up service for children, young people, and their families.

The centres deliver a range of support groups and activities for children and their families to help them be healthy, grow and develop. To make it easy for families to fit sessions and services around their busy lives, access is available from any Hertfordshire Family centre. We have locations across the entire county so please do enquire ensuring you have provided your postcode. 

Main Tasks/ Responsibilities/ Activities

To support Public Health Nursing teams by helping parents use baby weighing equipment in a welcoming and safe environment.

Key Responsibilities:

· Welcome parents, carers, and babies to the self-weigh session in a friendly and approachable way.

· Explain how to use the weighing equipment safely and accurately (training provided).

· Support parents to record their baby’s weight on growth charts or apps as appropriate.

· Ensure the weighing area is safe, clean, and ready for families to use.

· Provide reassurance and encouragement to parents and carers.

· Signpost any questions or concerns about a baby’s health or development to a Family Centre staff member

Skills / Abilities / Experience / Qualities

· Friendly, patient, and approachable.

· Good communication and listening skills.

· Confident in supporting parents to use simple equipment (training given).

· Reliable, punctual, and able to work as part of a team.

· Respectful and non-judgemental towards all families.

Training / Support

· A full induction to the service and specific site will be provided.

· Requirement to undertake One YMCA online training courses

· To understand and implement One YMCA’s policies.

· Ongoing support and regular 1:1 meetings

· Access to organisational events throughout the year including Socials, Conferences and Training opportunities. 

Additional Information

· Undergo enhanced DBS check

· X2 References required

· Undertake additional training as and when required

· We offer to pay volunteers’ “out of pocket” expenses within agreed guidelines

JOB DESCRIPTION

The National Institute for African Studies (NIAS) is a London-based think tank that provides objective information on African affairs, looking to appoint a Research & Publishing Intern within its office in South West, London. Our main publication, The Saharan is an interdisciplinary journal published by NIAS aimed at exploring the dynamic relationship between culture and development in Africa/UK.

JOB RESPONSIBILITIES INCLUDE:

- Support the editors in the sourcing & production of blog and journal publications

- Checking material for completeness, copy-edit and check appropriate non-technical material such as Facebook, LinkedIn and Twitter updates

- Generate, check and correct files with names, contact information, number of articles, review assessments, and consent forms.

- Serve as a custodian of approved originals of all documentation produced for The Saharan journal

- Use NIAS LinkedIn account to connect to academics and groups to promote the journal, acquire papers, and attract skilled scholars to become reviewers

- Coordinate the publication flow of the journal and all stages of the editorial processes upon the release of each issue

- Review and adjust publications according to the style of the journal, ensuring the correct usage of references and plagiarism checking

- Update wordpress website and a range of social media accounts with news, updates and promotions

THE SUCCESSFUL CANDIDATE MUST:

- Have a minimum of undergraduate degree

- Excellent knowledge of MS Office applications

- Good knowledge of wordpress, crm, social media tools

- Demonstrate excellent editorial and administrative skills together with high attention to detail

- Ability to work under pressure to tight schedules and deadlines

TO APPLY:

- CV

- Covering Letter

- Official transcript(s) of universities attended

- Contact information for two referees (email and telephone preferably from both universities and workplaces)

The position is based in London, UK. Only candidates who already possess the right to work in the UK should apply. The contract is for three months with a probation period of six weeks, extendable upon agreement and contingent on a continued volunteer/paid position.

Candidates should send a covering letter explaining the skills they would offer to NIAS, attaching a CV and a list of referees. The deadline for this round of application is 30 April. Due to the high number of applicants, only those selected will be contacted.

Flexible Working Options Available:

• Flexitime
• Work from home/university
• Part-time

Job Types: Volunteer, Internship

Benefits:

• Travel Expenses, Flexitime
• Support with relevant training
• Career Mentorship
• Sponsored attendance/Presentation at cultural events, conferences, seminars

Education:

•  BSc. and equivalent or higher (required)

Experience:

• Publishing: 1 year (preferred)
• Research 1 year (preferred)

Work authorisation:

• United Kingdom (required)

Flexible, ad hoc volunteering. Volunteers will be contacted when support is needed for upcoming events and can simply let us know whether they are available!

***There is no expectation to attend every event, and volunteers are free to accept or decline opportunities based on their own availability. Shifts may include weekdays, evenings or weekends depending on the event***

As a Bank Volunteer Event Assistant, you will support One YMCA at a variety of fundraising, community and engagement events throughout the year. This flexible role is ideal for someone who enjoys meeting people, working as part of a team and helping to create welcoming, well-organised events that promote One YMCA's mission. No two events are the same, and your tasks will vary depending on the nature of the event.

Main Tasks/ Responsibilities/ Activities

• Assist with event setup and pack-down, including arranging tables, signage, and equipment.
• Welcome and register attendees, providing information and directions as needed.
• Support fundraising activities such as raffles, collections, and merchandise sales.
• Help manage event activities and ensure attendees have a positive experience.
• Distribute promotional materials and raise awareness of YMCA services and initiatives.
• Provide general assistance to event organisers and other volunteers.
• Follow health and safety procedures and report any concerns to event staff.
• Represent One YMCA in a professional, friendly, and positive manner.

Skills / Abilities / Experience / Qualities

• Good communication and interpersonal skills.
• Friendly, approachable, and reliable.
• Ability to work as part of a team
• Organised and willing to take initiative.
• Flexible and able to assist with a range of event tasks.
• Passionate about supporting local communities.

Training / Support

• A full induction the site and service will be provided 
• Requirement to complete online e-learning including Safeguarding and Health & Safety 
• A menu of optional training will be provided 
• Ongoing support and regular 1 to 1s
• Opportunities to attend volunteer meetings, conferences and events across the organisation

Additional Information 

• You will be required to undergo an enhanced DBS check
• Two references will be required