Academic Administrator Jobs

Opportunities for experienced ESOL Teachers to join our Family Refugee Programme team to make a meaningful impact on the lives of learners from refugee backgrounds in Battersea.

We are excited to be recruiting ESOL teachers for the new academic year with opportunities to teach and support learners, mostly from newly arrived communities, to progress their English across speaking, listening, reading and writing (mixed ability - pre-entry, entry level 1 and 2).

KLS has a proud track record of delivering ESOL community courses since 1999. In the last academic year, we welcomed over 100 adult learners who attended 12 classes each week, with a free crèche available for those with children. Our students come from Battersea and across Wandsworth and regularly join our parent workshops too while their children often participate in our homework and holiday clubs.

We have a long-standing tradition of offering a welcoming sanctuary and robust support for people from refugee backgrounds in Wandsworth. Our members (service users) include adults struggling with English, unaccompanied young asylum seekers, and settled second-generation refugee families needing educational support or advice.

KLS has a proven track record of delivering ESOL community courses since 1999. In the last academic year (2023/24), we welcomed over 100 adult learners who attended 12 classes each week, with a free crèche available for those with children. Our students come from Battersea and across Wandsworth and join our parent workshops while their children often participate in our homework and holiday clubs. These learners, primarily women (96%), live on low incomes and face challenges with English and community integration. They range in age from 21 to 71, with an average age of 39, and represent 31 different nationalities, most from refugee communities.

Each week, we offer a variety of ESOL and Maths classes, delivered by qualified teachers and volunteer teaching assistants across three 12-week terms. Our sessions cater to entry-level and level-1 learners, offering both accredited and non-accredited opportunities. .

Key Objectives

Teach and support students from newly arrived communities to progress their English across speaking, listening, reading and writing (mixed ability - pre-entry, entry level 1 and 2).

Role & Responsibilities

1. Marketing / Recruitment

• Support KLS marketing activities to recruit students to ESOL classes
• Undertake initial assessment of student’s language and learning abilities
• Manage enrolment of students

2. Planning

• Plan and prepare content and structure of ESOL lessons, in consultation with adult students
• Prepare classroom and coursework materials, homework assignments, and handouts
• Devise, write and produce new materials, including audio and visual resources, as appropriate

3. Delivery, monitoring and evaluation

• Deliver ESOL lessons to classes
• Monitor and evaluate students' class work and assignments
• Mark and provide appropriate feedback on oral and written work
• Prepare and set tests, examination papers, and exercises as appropriate
• Classroom management
• Prepare information for inspection visits and other quality assurance exercises
• Ensure accurate records for funders and stakeholders

4. Administration

• Ensure student records are kept up to date on Salesforce
• Keep registers and manage attendance records

5. Environment & Support

• Create a vibrant teaching atmosphere
• Support students in accessing networks and information that will help them achieve their goals

Person Specification

The following skills and experience are required for this post:

Skills and Experience

Essential / Desirable

Track record of teaching ESOL classes with adults E

A recognised teaching qualification such as a Diploma in Teaching in the Lifelong Learning Sector (DTLLS) or a PGCE / Certificate in Education + a subject-specific qualification in teaching ESOL e.g. a Diploma for Teaching English (ESOL) in the Lifelong Learning Sector. E

Excellent communicating skills (oral and written) with students and staff E

Strong planning and organisational skills E

Able to work with and support students from different socio-economic and cultural backgrounds, as well as different learning needs and English skill levels E

Ability to motivate, support and encourage students E

Ability to work as part of small team, whilst also working independently, to ensure KLS is the best it can be E

Personal attributes to include being:

Hard working; Organised; Takes initiative; Reliable; Patient; High professional standards E

Committed to KLS’s mission, vision and values E

Experience of using a database to keep records D

Knowledge of Battersea / Wandsworth D

We exist to fund research into beating blood cancer. In the past 60 years, we’ve invested more than £500 million into blood cancer research which has led to improved treatments and saved lives. Everything we do in the next five years will be based on a single aim – to stop people dying of blood cancer or the side effects of its treatments. We want to put people affected by blood cancer at the centre of everything we do.  

We have an ambitious strategy to increase the annual investment in research. The Clinical Research Programmes Lead will lead the development and delivery of a new large-scale clinical research funding scheme. We plan to launch a major fundraising appeal focused on funding multi-arm multi-stage clinical trials testing multiple interventions, which can make a step change in the treatment of the blood cancers with the poorest survival. The role will lead the development of the scope, guidance, forms and review process for the funding call, including establishing a Funding Committee. You will work closely with colleagues in the fundraising teams to ensure we have compelling information for cases for support that will underpin the major appeal.

The role will lead on the development and delivery of new clinical research programmes, such as interventions to increase the access to clinical trials and barriers to clinical-academic careers. It will engage the clinical and research community to increase blood cancer clinical research, through workshops and providing coordination of the Blood Cancer Research Groups.

In this role, you will develop and sustain partnerships, promote our work, report on social value impact, and advise partners and companies on delivering social value. Collaborate with Group functions and regional teams to integrate social value into our products and services, and guide partners in identifying and reporting social value outcomes. 

What You'll Be Doing: 

• Support the delivery of Group Social Value Strategy. 
• Working with the Business Manager and Group Social Value Manager, engage with Scottish Procurement Alliance’s partners and appointed companies to understand their social impact priorities and perspectives,
• Assist in delivering the Community Benefit Fund by identifying social value projects, distributing funds, and reporting on community impact. 
• Follow business's social value measuring standards to effectively report on social impact using sector-recognised methodologies. 
• Contribute to developing Group policies, procedures, and standards related to social value management and reporting. 
• Provide guidance and training to Scottish Procurement Alliance staff on social value principles and practices. 
• Offer social value advisory services for Scottish Procurement Alliance partners and appointed companies. 

What You Need: 

• Relevant experience in corporate social responsibility, social impact, and innovation, with evidence of ongoing professional development. 
• Knowledge of social value approaches and measurement frameworks used in the public sector. 
• Demonstrable understanding of the importance of social value in securing positive change. 
• Experience in working with the public sector, charities, housing, or construction is beneficial. 
• Degree in a relevant subject or equivalent experience, with a strong academic background. 
• High level of IT literacy, proficient with PowerPoint, Word, and Excel. 
• Ability to work sensitively with confidential information, with strong organisational and time management skills. 
• Strong interpersonal skills, attention to detail, and excellent verbal and written communication abilities. 
• Collaborative team player with a flexible approach, able to work well under pressure and meet strict deadlines. 
• Positive, supportive attitude with an open, honest, and approachable demeanour 

What You Get: 

• Basic salary £33,359
• Local Government Pension Scheme (Defined Benefit).  
• 29 days holiday plus bank holidays.  
• 36-hour week.  
• Personal training and development plan.  
• Cycle to work scheme.  
• Employee Discounts.  

If you're passionate about the Social Value Advisor role, and have the skills and experience we're looking for, apply quickly to join our team. We look forward to hearing from you! 

Please note that we reserve the right to close this job posting before the application deadline if a suitable candidate is identified.

Our client, a leading London University are currently looking to recruit a temporary Academic Admin and Student Engagement Manager on a full-time basis (35 hours per week). The post will be looking to start as soon as possible, running for 2 months in the first instance. This role offers a hybrid working arrangement of 3 days onsite based in Greenwich.

Key responsibilities for this post will include:

• Providing line management and effective leadership to the Academic Administration team to ensure the smooth running of the department.
• Overseeing the running of the Student Engagement team.
• Working with the Dean to project manage and ensure the successful completion of strategic tasks across departments and courses.
• Working with various department heads to support with budget monitoring and ensuring that resource demands are met consistently.
• Proactively working collaboratively with key internal and external stakeholders to ensure the effective running of interdepartmental processes and service delivery.
• Producing relevant management information in an efficient and timely manner to inform both internal and external decision-making and reporting.

To be considered for this post, you will have:

• Experience of working within a Higher Education or similar organisation setting.
• Project management experience.
• Experience in attendance monitoring within Higher Education.
• Experience of developing and implementing processes, procedures, and services.
• Experience of successful line management and leadership.
• Excellent communication skills and confidence with liaising with a variety of stakeholders.

The post is looking to start as soon as possible, so you will need to be available immediately or at short notice to be considered. 
If you are interested in finding out more information about this new opportunity, please register your interest and submit your CV by clicking ‘apply now’ below. 
As a specialist Recruitment Practice, we are committed to building inclusive and diverse organisations, and welcome applications from all sections of the community. We invest in your journey as a candidate and are committed to supporting you in your application.

About us:

Carers’ Hub plays a vital role in Lambeth, supporting the many unpaid carers across the borough with 1 to 1 and peer support, signposting, training, workshops and social activities. Our work stems from the fact that carers often go about their roles despite the toll it might take on their own wellbeing, often having to make sacrifices that hamper their own ability to lead a normal life. Whether financial, educational or otherwise, we seek to limit the challenges that carers face. We achieve this through four core workstreams: 

1. raising awareness of carers, 

2. influencing local policy through community engagement activities, 

3. improving carer wellbeing and

4. connecting carers to each other and to support and training opportunities through our services. 

About the role:

We are seeking a dynamic and organised Office Administrator to join our team. To manage the overall running of the Carers’ Hub office, including overseeing HR admin, implement policy and procedures, including Health and Safety, maintain administrative processes, manage stakeholders, serve the trustee board, and work closely with the Carers’ Hub team in the implementation of events and projects.

The Office Administrator role is a new position that will provide a wide variety of operational support to the Carers’ Hub Leadership Team as we develop our offer and increase the number of carers who access our services. This job description will be reviewed on a regular basis and may be subject to change, particularly as the needs of the charity change.

About you

As the Office Administrator you will be responsible for managing the overall running of the Carers’ Hub office and administrative processes.

The post holder will:

• Work collaboratively and have excellent communication skills. 

• Be organised, self-motivated and able to manage your time effectively

• Have the ability to solve problems effectively and make decisions in the face of competing priorities

• Be adaptable and flexible, able to embrace change and quickly adjust to the evolving charity’s needs

• Be able to work unsupervised and under pressure.

• Be technically proficient, experience of a CRM system is desirable

What can we offer you?

• Professional development,  induction,  ongoing training and support

• Hybrid working

• Holiday pay and pension

• An Employee Assistance Programme

• Bright Exchange - an online marketplace that gives you access to hundreds of products, services and special offers from a wide range of different companies.

Closing date: 9am Friday 9th August

Interviews:  Thursday 15th August at 336 Brixton Road

Student Services Administrator

Location:  Waverley Abbey Trust, Waverley Lane, Farnham, Surrey, GU9 8EP
Contract: Permanent,  Part time - Hours: 2.5 days per week (Wed 1:15-5pm, Thurs & Fri 9am-5pm)
Salary: £24,260 [FTE]

JOB PURPOSE

• Responsible for all calls/emails and face-to-face enquiries to the college relating to all courses. 
• Support our students to get an excellent learning experience from our training courses.
• Assist new students and support continuing students of the college.

The role covers the following main aspects:

• Student administration for all Waverley Abbey College courses
• Liaise with the college team to make sure students have access to all their resources and are supported in using the college software and understanding the college protocols
• Liaise, as required, with the Library Assistant and Registrar on student enquiries relating to these functions
• Liaise with campus administration on smooth running of academic timetables onsite

Key Tasks

• Act as first point of contact for students and enquirers dealing with day-to-day queries
• Develop a sound knowledge of courses and entry requirements
• Onboard new students
• Perform student inductions at the start of the academic year
• Assist Admissions department with enquirers and applicants
• Attend Open Days and Evenings (may be at the weekend)
• Provide IT guidance for students as required
• Liaise with campus team as required to ensure smooth running of courses and to support student access requirements as needed
• Assist Library Assistant as required.
• Maintain accurate database records.
• Circulate college news on Moodle.
• Distribute research ads through necessary channels.

IT software and systems used in the job include:

• Microsoft 365 (primarily Outlook email and calendars, Teams, Word, Excel, PowerPoint, Forms)
• Virtual learning environment (Moodle) • Student record system (Quercus)
• Zoom
• Vimeo
• Library management software (Soutron)
• CRM (Sage)
• Hubspot
• Authenticator applications

Main performance assessment criteria

Effective and efficient performance of tasks and the smooth running of courses, confirmed by faculty, Academic Registrar, and College Manager. 

Accuracy of information communicated, forward planning confirmed by the administration and academic teams. 

This job description is subject to alteration as the needs of the college change. Any substantial alterations will be made following consultation with you.

Please download the Job pack for more information, including the person specification.

Closing date: 20-08-2024

REF-215 771

College Registrar

Location:  Waverley Abbey College, Waverley Abbey House, Farnham
Contract:  Permanent, Full time
Salary:  £30,000 - £33,000

Since 1987, Waverley Abbey College has equipped Christians for their vocations with skills in spiritual formation, mental health and wellbeing, and leadership. We are now one of the largest providers of Christian Counselling qualifications in Europe and are fast becoming the leading provider of Chaplaincy training in the UK – all while maintaining both academic rigour and an outstanding level of student satisfaction.

We are looking for an experienced registrar to help manage the registry office and to ensure the team continues to provide excellent service to the college and its stakeholders, as well as effective liaison with and information provision to partner institutions and statutory bodies.

Key Tasks

• Support the Academic Registrar in managing the student journey through their programme of study, including requests for extensions, interruption, withdrawal and other changes including student progression. Responding to all queries by phone, email and face to face
• Liaise closely with the Student Finance, Academic Administration, Student
• Services teams and other functional areas within Waverley Abbey Trust including academic staff, Resources and HR
• Set up and take minutes of all Academic meetings

 
University and College Regulations

• Maintain an understanding of the validating university’s and Waverley Abbey  College’s policies and regulations and check college and student compliance
• Contribute to university audits and programme validation/revalidation as required

Assessments and Progression Boards

• Assist the Academic Registrar in administering Moodle and maintain accuracy of the marking system and data, including release of grades to students and capture of results into student management system
• Prepare assessment information and associated documents for the External Examiners and assist with producing grade sheets for Assessment and Progression Boards
• Notify students of Assessment Board results and prepare award documents
• Liaise with college staff during graduation periods to ensure all eligible students are included

General

• Onboard students, including registering students with the university
• Ensure that all reports and data produced by the department are accurate and produced in a timely manner
• Attend Waverley Abbey College meetings including Assessment Events such as Open Days and Evenings (maybe weekends) Discovery Days and Graduations
• Closely co-ordinate with student finance staff as needed
• Attend the Mitigation Panel and record outcomes, for relay to students
• Liaise with the Learning Support officer, programme leaders and tutors as required
• To undertake personal continuous professional development activities e.g. membership of relevant professional bodies, conferences, education and training
• Provide general assistance as required by the Academic Registrar and by the developing needs of the college
• Monitor student attendance
• Assist organisation of Graduation ceremonies
• Any other reasonable duties as requested by the postholder’s line manager

 
 To be successful in this role, you will have a good working knowledge of the Higher Education sector. You will have an understanding of the student-related academic cycle and administrative processes within Admissions and Registry as well as knowledge of Assessment and Grading systems. You will also have experience of line management and providing excellent customer service to our students.

In return we are offering a salary package of £30-33k p.a. as well as 25 days holiday and enhanced sick pay. For more information, please download the attached JD. We look forward to hearing from you!

Closing date: 20-08-2024

REF-215 773

About Women in Prison

Women in Prison is a national, women-led, feminist organisation. We deliver front line support to women harmed by the criminal justice system, through our work in prisons, in the community and ‘through the prison gate’ as they resettle back into their communities. We also campaign for systems change that addresses the root causes of offending, reduces the harmful impact of prison, and creates workable, community-based alternatives to imprisonment.

Job Description:

Job Purpose:

To provide reliable and essential administrative support to the WomenMATTA team, ensuring accurate data capture and the smooth running of WomenMATTA’s office. Act as a front of house staff member to the WomenMATTA office, mailbox and phone line; providing advice and signposting to enquiries and greeting visitors. Working closely with management, frontline staff and volunteers to develop streamlined processes to the administrative side of daily operations.

1. Provide prompt and effective administrative support to all WomenMATTA staff; being a key contact around IT and case management systems and assist with the day to day running of the Programme.

2. Maintain case management systems to ensure accurate and timely data recording across all monitoring systems

3. Provide office management and diligent support to the operations of the Programme

4. Act as the first point of contact for service users and external parties; drawing on a trauma informed approach when communicating to parties

We are currently looking for an Operations Administrator to join us at The Duke of Edinburgh's International Award Foundation. 

Not all learning happens in the classroom. In fact, some of life’s most valuable lessons happen in the least likely of places.

This is where The Duke of Edinburgh’s International Award (the Award) comes in.

Founded nearly 70 years ago, the Award is a global, non-formal education and learning framework which operates in more than 120 countries and territories.

Open to all 14 to 24-year-olds, regardless of their background, culture, or physical ability, the Award aims to challenge young people to discover their potential and find their purpose, passion and place in the world, while working towards a globally recognised accreditation.

The Operations Administrator will work closely with the broader Operations team to provide centralised communication and administrative support, and effective coordination across all aspects of the work of the Operations team.

As this role is central to the work of the Operations team, the person will need to be proactive, organised, and able to juggle multiple tasks and deadlines. As well as being the key link between the Operations team and the Research and Communication teams, they will need to be able to work well with the wider organisation and provide excellent customer service to a variety of stakeholders globally. A key focus of the role will be to ensure data accuracy across a variety of platforms, drafting and coordinating centralised communications with Operators, and support reporting on the activities of the Operations team. The successful candidate will not only have strong administrative skills and experience but will also have strong experience within communications and/or research.

Please see the recruitment pack for more information on key responsibilities for the role. 

The closing date for applications is Friday 9 August by 12 noon EST. Please submit your CV and cover letter by this date. Interviews will take place shortly after, and we are looking for the successful candidate to start as soon as possible.

The Duke of Edinburgh’s International Award (the Award) is a Non-Formal Education and Learning framework encouraging young people to find their purpose, place and passion in the world.

In more than 120 countries and territories, our globally recognised accreditation is available to all 14 to 24-year-olds, of all backgrounds, locations, cultures and abilities.

Through the programme, each young person becomes part of something special while developing their own interests, universal skills and life aspirations.

The Duke of Edinburgh’s International Award Foundation is the international charity that drives and encourages the Award’s growth, access and impact across the globe. Working in partnership with organisations and governing bodies, we oversee the licensing of Award operators – including schools, youth groups, employers and custodial institutions. 

The purpose of this role is to support the philanthropy team in managing fundraising initiatives and will be achieved through efficient administration, researching donor prospects, and specifically supporting the team and Head of World Fellowship and Philanthropy with all administrative duties. This role will also hold responsibility for the accurate and timely input of Fundraising-specific information into the organisation’s management information systems.

Key Responsibilities

• Provide general administrative support for the Philanthropy team.
• Coordination of meetings for various groups such as our Development Group and Special

Projects Advisory Committee;

• Arranging times
• Communicating invites
• Circulation of papers and minutes
   
• To be an alternative point of contact for team enquiries.
• Monitor the general email inbox, and distribute enquires to the relevant person(s).
• Assist team leads with general administration when requested, including biographies, letters and receipts.
• Provide support to donors as and when is required such as providing information onevents.
• Proactively supporting with administration of financial transactions such as creating payment reminders and receipts.
• Aiding in the creation of the quarterly newsletter, collating news pieces on the Award and events.

Assist the team in the run up to events and at events, specifically:

• Liaising with guests in the run up to events to deal with any enquiries they may have
• Collating proformas
• Supporting at events to ensure that the event runs smoothly

Assist with the day-to-day administration of our CRM, Salesforce, for the team.

Specifically:

• Uploading documents to accounts
• Adding accounts to campaigns
• Creating Leads and Accounts for prospects and new donors

• Conduct due diligence reports on new donors and lead the reports through the appropriate channels for approval.
• Ensuring all processes are fully compliant with fundraising regulation.
• Undertake any other duties as required by the Foundation to support the successful delivery of the organisation’s objectives

The closing date for applications is 31 July 2024 at 12.00 EST. Please submit your CV and cover letter by this date. Interviews will take place shortly after, and we are looking for the successful candidate to start as soon as possible.

The International Federation of Gynecology and Obstetrics (FIGO) is the world’s largest alliance of national societies of obstetrics and gynaecology, bringing together professionals from more than 130 countries and territories. For over 65 years, FIGO has collaborated with the world’s top health, rights and donor bodies. We are in official relations with the World Health Organization and consultative status with the United Nations. 

FIGO is dedicated to the improvement of the health and rights of women and girls and to the reduction of disparities in health care, as well as to advancing the science and practice of obstetrics and gynaecology. We pursue our mission through education, research implementation, advocacy and capacity building with our member societies. 

We are looking to recruit an Event Administrator to support the organisation and delivery of FIGO events – including the biennial FIGO World Congress, online and regional events, webinars and internal FIGO events – through the provision of timely and accurate administrative and logistical support. 

(For further detail about this role, please review the attached Job Description and Person Specification).   

We are an equal opportunities employer and are proud to employ a workforce that reflects the diverse communities we serve. We welcome applications from all suitably qualified persons from all backgrounds. We are an equal pay champion and we don't ask salary history.  

Location: The role is based from FIGO House, Waterloo, London SE1 with 'blended / hybrid working' i.e. with combined office and remote working. 

An exciting opportunity to work within our dynamic Student Engagement Team. This role is responsible for the Societies and Academic Representatives within the University of Northampton Students’ Union. If you are looking for an excited, varied role working with our wonderful students then this is the perfect role for you. 

Doncaster Foodbank (Trussell Trust) Ltd is offering an exciting and challenging job opportunity to manage and lead a committed team of 3 employees and over 50 volunteers as we seek to alleviate hunger, restore dignity and offer hope to people in crisis in Doncaster.

Our client, a leading London university, is looking to recruit a full-time (35 hours per week) temporary Programme Officer to support them during this busy time in the lead up to the new academic year. This post will be working Monday-Friday, and the post will be working onsite each day in zone one, apart from the first two weeks where the post will be remote working. They are looking for someone to join them from Monday 19th August and will be until the end of October.

In this post, you will be working as a member of the programme administration team to ensure consistent management and delivery of the wide range of programmes through high quality administrative support. You will be responsible for providing a professional, supportive, responsive, and a personable service incorporating front-line support as the first point of contact for students and academic staff. Supporting processes across the whole academic cycle, ensuring accurate and timely record management across multiple systems is also a key part of the role.

To be considered for this post, you will have worked within a similar post, ideally within a higher education setting or similar organisation, you will have experience demonstrating strong people skills and confident in dealing with face-to-face queries under pressure and able to undertake programme admin tasks. Previous experience of SITS and other systems such as timetabling (Syllabus+), Moodle would be an advantageous, along with well-developed IT skills, including Microsoft Office. You will have an approachable, friendly manner, with the ability to remain calm and patient whilst dealing with sensitive and confidential information in a busy environment. Good interpersonal skills, with the ability to communicate and distribute information.

The post is looking to start on the Monday 19th August, so you will need to be able to meet these timeframes for consideration.

If you are interested in finding out more information about this new opportunity, please register your interest below and submit your CV by clicking 'apply now' below.