Academic administrator jobs

A new opportunity has arisen to join the Newt Conservation Partnership as NCP Finance Administration Assistant to support our efforts to create and manage high-quality habitat for great crested newts. This is an exciting time to join our team as we expand to maximise our impact for freshwater habitats and species.

Working alongside NCP’s Operations Manager and Administrator, the NCP Finance Administration Assistant will support daily financial tasks, using bookkeeping skills to ensure accurate and efficient data processing. As part of a small but growing team, they will also assist with occasional office administration

Newt Conservation Partnership (NCP) is a community-benefit society whose main purpose is creating and managing high-quality habitat for great crested newts, at the same time providing new habitats for many other wetland plants and animals. Our work is underpinned by a spatial strategy, and we work at the landscape scale. We have an extensive monitoring programme, and generate critical data for assessing the success of the NatureSpace schemes. We work closely with our partners, Amphibian and Reptile Conservation and Freshwater Habitats Trust and follow their evidence-based best practice guidance for the conservation of amphibians and ponds.

Freshwater Habitats Trust is a friendly, nationally well-respected conservation charity that works to protect freshwater wildlife through practical, evidence-based and effective nature conservation projects. This job is an exciting opportunity to join a dedicated team of botanists, invertebrate biologists, herpetologists and freshwater conservation experts who are making a difference.

To Apply: Fill in the application form, No CVs or agencies, please.

Deadline for Applications: 5 pm Tuesday, 2nd December 2025

Interviews: The week beginning 15th December 2025, Oxford (in person)

We’re an award-winning charity that runs local learning centres in the heart of communities where the young people we support live. Our centres provide an innovative education programme which includes practical learning support and motivational and confidence-building activities for children and young people aged 7-18. Our aim is to inspire students from the least advantaged neighbourhoods to broaden their horizons and achieve their full potential.

As the UK’s leading university access organisation, our staff team is helping thousands of young people each year. We have forty-four centres and extension projects across England and Scotland, with ambitious plans to scale-up our provision further over the coming years.

We are looking for individuals who will thrive in a fast-paced, rewarding role helping to change the lives of young people by taking up a fixed-term role as a part-time Programme Support Tutor. You will work closely with our existing team, supporting the delivery and organisation of the IntoUniversity programme in the centre.

The main duties of the role

To deliver the IntoUniversity programme effectively to children and young people in different settings, including schools-based workshops, Academic Support sessions and educational visits. This includes positive behaviour management and adherence to the IntoUniversity safeguarding policy.

• To assist with the organisation and delivery of the Academic Support, FOCUS and Mentoring Programmes.
• To assist the IntoUniversity Centre Leader in liaising with schools and other partner bodies, in organising the classroom and resources and in planning project delivery. 
• To update and maintain IntoUniversity displays, publicity and resources.
• To work with the IntoUniversity Centre Leader to recruit children and young people to the programme, including after-school Academic Support and FOCUS Weeks. 
• To develop educational resources and worksheets for use across all IntoUniversity programmes. 
• To ensure compliance with all necessary regulations and legal requirements, including the Children’s Act,  Children and Young People (Scotland) Act, Safeguarding Vulnerable Groups Act, Protection of Vulnerable  Groups (Scotland) Act, and legislation and policies related to Equal Opportunities and Health & Safety. 
• To champion diversity and inclusion in your role at all times, referring to the Diversity and Inclusion Staff Responsibilities Guide. 
• To undertake any task that may be requested from time to time that may be consistent with the nature and scope of this post. 

Contract
Part-time (15 hours per week, local school term time only), fixed-term until end of February 2026.

Start date

As soon as possible, subject to the completion of pre-employment checks and local school term times.

Working hours

• 15 hours per week
• 2 x days of 7.5 hours between 09:30-18:00 (Mondays and Thursdays) and between 09:00-17:30 (Tuesdays and Wednesdays). To be confirmed with the successful candidate (however the working pattern must also work operationally for the centre)
• Local school term-times only (excluding public holidays)

Salary

Starting salary is £28,250 (pro-rata)
Pro-rated salary is £10,205 per annum for 15 hours per week.

Location
IntoUniversity Nottingham East

Staff benefits

• Employee Assistance Programme including access to wellbeing and legal support 
• Life Assurance scheme with AIG including SmartHealth service with access to 24/7 online GP appointments 
• Staff in FOCUS – rewards, competitions and prizes across the year 
• Interest-free new starter loans of up to £1,000 
• Cycle to Work Scheme and Travelcard Loan Scheme 
• Employer pension contributions of 6% 
• Staff in FOCUS – rewards, competitions and prizes across the year

This is an exciting role in a unique organisation.  Our vision is to provide an outstanding experience for all UCL students and to be one of the best students’ unions in the UK and the world.  We aim to build a vibrant and empowered student community with real influence in UCL and beyond, that enables students to enjoy their time at university; pursue their interests and passions; see the world in new ways; and develop the skills and experience to change the world for the better.

We are a registered charity employing over 100 career staff and 300 student staff, delivering a wide range of services and representative functions for UCL students. We have the widest portfolio of services of any student organisation in the country, managing UCL’s extracurricular programmes for sport, music, drama, dance, media, volunteering, academic societies and intercultural engagement; providing a wide range of fantastic social spaces; leading on student democracy and representation across UCL; and offering excellent student support services.

It's an exciting time to join our growing organisation as we lead the delivery of UCL’s groundbreaking new Student Life Strategy. This is enabling us to build more programmes to improve students’ mental and physical wellbeing, promote genuine equity for all, build students’ skills and confidence, develop their international connections and intercultural skills, and make a real contribution to our local community.

We support hybrid working. Excellent benefits including defined benefit pension scheme and generous holiday entitlement. We are proud of high levels of staff engagement and pride ourselves on being a great place to work. We will consider applications to work on a flexible and job share basis wherever possible. This role is based at our Bloomsbury campus with work across various football facilities across London.

This is a 0.8 FTE (29.2 hours per week) and fixed term contract for 18 months.

We are looking for a Football Development Officer to support the delivery of TeamUCL's new focus sport, football. The role combines football delivery with desk-based sports administration and student engagement. We are looking for someone passionate about developing football in all forms - from running beginner friendly sessions to working with students to co-create community volunteering projects.

This is an exciting role in a unique organisation.  Our vision is to provide an outstanding experience for all UCL students and to be one of the best students’ unions in the UK and the world.  We aim to build a vibrant and empowered student community with real influence in UCL and beyond, that enables students to enjoy their time at university; pursue their interests and passions; see the world in new ways; and develop the skills and experience to change the world for the better.

We are a registered charity employing over 100 career staff and 300 student staff, delivering a wide range of services and representative functions for UCL students. We have the widest portfolio of services of any student organisation in the country, managing UCL’s extracurricular programmes for sport, music, drama, dance, media, volunteering, academic societies and intercultural engagement; providing a wide range of fantastic social spaces; leading on student democracy and representation across UCL; and offering excellent student support services.

It's an exciting time to join our growing organisation as we lead the delivery of UCL’s groundbreaking new Student Life Strategy. This is enabling us to build more programmes to improve students’ mental and physical wellbeing, promote genuine equity for all, build students’ skills and confidence, develop their international connections and intercultural skills, and make a real contribution to our local community.

We support hybrid working. Excellent benefits including defined benefit pension scheme and generous holiday entitlement. We are proud of high levels of staff engagement and pride ourselves on being a great place to work. We will consider applications to work on a flexible and job share basis wherever possible.

This is a 0.4 FTE  (14.6 hours per week) and permanent role. This role is based at our Bloomsbury campus.

We are looking for a Group Exercise Assistant to support the Fitness Centre Manager by liaising with class instructors, sourcing cover, processing invoices and maintaining up to date information on the website and app. The post holder will be expected to visit TeamUCL Gym sites at Bloomsbury and East to quality check class provision, gather customer feedback and engage with instructors.

We’re looking for a Research Funding Officer to join our team

Salary: £34,754

Base: Central Edinburgh/hybrid

Hours: Full time and permanent.  35 hours a week over core working hours of 10am – 3pm, Monday to Friday, with a one-hour lunch break. The office is open 8am – 7pm daily and our hybrid working policy requires all full-time employees to work at least two days a week in the Edinburgh office. 

Benefits: 10% employer pension contribution; private medical insurance; employee assistance programme and counselling service; enhanced maternity/paternity/adoption pay; enhanced sick pay; 31 days’ paid holiday/year plus four paid winter public holidays; 2-weeks fully remote working/year; three paid carer days/year; death in service benefit; cycle to work and travel season ticket schemes.

To support the Team’s work-life balance, we work a nine-day fortnight where the charity is closed every second Friday.  

About the role and what we’re looking for

What will you be doing?

· Supporting applicants from all over the world to bring us their new ideas in cancer research by providing guidance in a timely manner. You’ll receive and process discovery cancer research funding applications, ensuring validity and completeness.  

· Leading on the expert peer review process. You’ll identify appropriate expert reviewers to ensure that the charity receives high quality, independent review advice to inform funding decisions.

· Managing funded grants. You’ll build relationships with grantholders and process change requests to best serve the science of our funded awards.

· Working with partner organisations.  You’ll collaborate with our research partners to manage co-funded projects as well as providing funding information for internal and external purposes. 

· Demonstrating our values. As a Curestarter, you’ll demonstrate our values every day - curious, united, real, entrepreneurial and spirited – as you help bring about our vision that no life is cut short by cancer.

What are we looking for?

· With a higher degree in a biomedical related field, you have excellent scientific understanding of molecular and cell biology as well as a broad knowledge of cancer research.

· You have a good understanding of research funding processes, particularly peer review and conflicts of interest.

· You’re a collaborative person who works respectfully in a diverse team of experts to deliver work that makes an impact.

· As a detailed planner and organiser, you thrive on deadlines and feel confident prioritising your time across multiple, concurrent projects.

Who are we? 

At Worldwide Cancer Research, we start new cures. Cancer is still one of the leading causes of death worldwide, but cutting-edge science can give us hope. Discovery research seeks to uncover new knowledge that could change the way we think about cancer. It reveals new ways to prevent, diagnose, and treat cancer that can save lives.

We actively seek unconventional and imaginative ideas from scientists at all stages of their career, across the globe. In some cases, we are the only organisation that will fund a scientist’s idea. We take an unbiased approach to research funding by focusing on supporting only the best ideas for new cures. By having a diverse research portfolio, we increase our chances of finding breakthroughs.

Our vision is of a day when no life is cut short by cancer, and we believe we can achieve this by starting the life-saving advances of the future by sowing the seeds of discoveries. Anyone that helps bring forward breakthroughs – including our staff, our supporters, and the researchers we fund – is a Curestarter.

As a charity, we are committed to opportunity without barriers, and we are striving to seek, value and learn from different perspectives and experiences. We want Worldwide Cancer Research to be an inclusive organisation – where everyone can be themselves and feel valued – as diverse as the scientific community we fund and the families whose lives we impact.

We are committed to ensuring that we provide equal opportunities to every applicant regardless of age, disability, gender reassignment, marriage or civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation. We aim to ensure that our recruitment process is unbiased and that everyone is treated equitably because our team members are at the heart of everything we do to start new cancer cures around the world.

To help start new cancer cures and save lives, we are looking for a Research Funding Officer to join the busy Research team at Worldwide Cancer Research, to help the charity run its multi-million-pound funding programme for discovery cancer research.

The IOP exists to help physics and the physics community deliver on their potential for our lives, our society, our planet.

Together with our members and leaders from the world of physics and beyond, we have identified three priorities of Skills, Science and Society which must shape our work over the next five years if we are to achieve our mission.

Here at the IOP we are looking for an Accreditation Coordinator on a permanent basis, ideally starting January 2026 to support us in our mission.

What is it like working at the IOP?

The IOP is a friendly and ambitious organisation. Inclusion and diversity are central to our work and we have a ‘work anywhere’ in the UK policy to make working at the IOP as flexible as possible. This is complemented with competitive salaries, professional development opportunities and generous benefits.

Our comprehensive benefits package including:

• An excellent pension scheme - (up to 12% company contribution)
• Private medical insurance, life assurance, dental insurance, health care cash plan (via salary sacrifice) eye care vouchers, annual flu vaccinations, long service awards, employee assistance programme
• Floating bank holidays (choose when to take your bank holidays throughout the year)
• Generous annual leave (25 days starting as a standard)
• Flexible working 

The Role

What will I be doing?

As Accreditation Coordinator you will part of the Membership and Inclusion team. The role is ideal for someone with strong administrative skills, with an eye for detail and a commitment to upholding quality and standards. We are looking for an organised, resilient individual who can work without close supervision.

Duties include:

• Organising degree accreditation visits, accreditation events, and committee meetings
• Responding to a wide range of enquiries from internation and external contacts
• Conducting initial reviews of degree accreditation applications

Projects you work on may include:

• Development and delivery of assessor training
• Supporting the development of a course endorsement scheme
• Assisting with the enhancement of doctoral training accreditation

Who will I work with?

• Colleagues in Professional Registration, Policy, and Equality, Diversity and Inclusion
• Senior academics in physics departments and university quality offices
• IOP members who volunteer their time to support degree accreditation and professional registration

Ideally, we hope you’ll apply if your skills include:

Essential Criteria

• A good knowledge of the higher education landscape
• A commitment to maintaining high professional standards and/or quality assurance
• Experience in delivery high level administrative support with a strong attention to detail
• Experience of writing for different audiences to a high standard, with the ability to tailor communications appropriately
• Willing to travel throughout the UK and Republic of Ireland

Nice to have

• Experience in supporting committees or equivalent would be beneficial
• Experience of working with volunteers

The Institute of Physics is an open and inclusive organisation that welcomes and celebrates diversity. We know that not every candidate fits into a neat little box, and that's okay! So, even if your experience looks a little different from what we’ve identified but you believe you’d bring passion, creativity, and a willingness to learn, we’d love to learn more about you!

Application

Alongside your CV, please ensure you include a cover letter stating how you meet the person specification. 

Why should I want to work for the IOP?

The Institute of Physics (IOP) is the professional body and learned society for physics in the UK and Ireland - we seek to raise public awareness and understanding of physics and support the development of a diverse and inclusive physics community. As a charity, we’re here to ensure that physics delivers on its exceptional potential to benefit society.

Should you require any reasonable adjustments to support you in your application and / or throughout the recruitment process please do not hesitate to reach out to us for support.

The Institute of Physics is an open and inclusive organisation that welcomes and celebrates diversity.

We are delighted to be supporting a leading London-based university in their search for an Education Technology Manager to join their team. This is a full-time role, offered on a temporary basis running to the end of January 2026, with a hybrid working schedule of 2-days per week onsite in Central London.

This is a fantastic opportunity for someone with strong technical expertise and a passion for enhancing learning through innovative digital solutions.

Key Responsibilities for this role include:

• Managing the annual course rollout on Canvas and ensuring compliance with programme standards.
• Providing technical support, training, and guidance to faculty, staff, and students on the effective use of educational technologies.
• Supporting attendance monitoring systems and producing reports for stakeholders.
• Collaborating with academic and professional services teams to deliver high-quality learning experiences.
• Leading and contributing to EdTech projects, process improvements, and digital transformation initiatives.
• Monitoring trends in educational technology and recommending new tools and features.

To be considered for this position, you should possess:

• Experience working in Higher Education and managing VLE/LMS platforms (e.g., Canvas, Blackboard, Moodle).
• Strong technical skills, including familiarity with HTML, CSS, and JavaScript.
• Excellent organisational and stakeholder engagement skills.
• Proven ability to manage projects and deliver to tight deadlines.
• A collaborative approach and confidence in training and supporting diverse user groups.

If you're a proactive and detail-oriented professional looking to make an impact in a world-class academic environment, we'd love to hear from you.

Please apply below and submit your CV in Word format.

As a specialist Recruitment Practice, we are committed to building inclusive and diverse organisations, and welcome applications from all sections of the community. We invest in your journey as a candidate and are committed to supporting you in your application.

Accessibility & Research Support Officer (Women Only)

Location: Barton Seagrave, Kettering, Northamptonshire (hybrid – in-person one day per week)
Contract: Part-time, 3 days per week (Wednesday–Friday)
Salary: £XX,XXX per annum (pro rata)

We’re looking for a highly organised and thoughtful person to provide accessibility and research support to a blind academic researcher working on projects about domestic abuse and gender-based violence.

This is not a typical support role — it’s an opportunity to play a key part in enabling important social research. You’ll help make academic work accessible by assisting with reading, interpreting, and formatting information, supporting communication and admin, and ensuring the researcher can work independently and effectively.

It’s a brilliant fit for someone who enjoys varied, meaningful work, has excellent written English, and values equality, inclusion, and attention to detail.

Key responsibilities:

• Reading and interpreting academic texts, reports, and quantitative data

• Sourcing and reviewing research materials

• Creating and checking accessible Word, PDF, and PowerPoint documents

• Supporting note-taking during meetings and workshops

• Making travel arrangements and accompanying the researcher to events (occasionally)

• Handling confidential and sensitive information with professionalism

We’re looking for someone who:

• Has strong written communication and analytical skills (degree-level or equivalent experience)

• Is confident using Microsoft Office, especially Excel and PowerPoint

• Has an interest in equality, disability rights, or inclusive research

• Is highly organised, detail-oriented, and reliable

• Can work in Barton Seagrave one day per week (Weds, Thurs or Fri)

Desirable skills:

• Experience using academic databases or journal platforms

• Familiarity with data visualisation tools (Power BI, Tableau, etc.)

This is a women-only position, permitted under the Equality Act 2010, Schedule 9, Part 1, due to the sensitive nature of the work.

If you’re looking for a flexible, purposeful part-time role where your attention to detail and commitment to inclusion can make a tangible difference, we’d love to hear from you.

Do you have the ambition to make a meaningful impact on the lives of autistic children and young people?

At St. John's, we've been making a positive difference in the lives of children and young people for nearly 140 years. We are now looking for an incredible Residential Support Worker to help us continue making that difference!

As a Residential Support Worker, you will work under the supervision and guidance of the Care Management Team, Senior Residential Support Workers, and Therapy Teams. You will support learners in all residential houses and the community, assisting with social and academic activities.

Our aim is to ensure all learners have equal opportunities to develop their independence and social skills, preparing them for adult life.

What will you be doing?

• Supporting learners with self-care and independence skills such as eating, drinking, washing, bathing, using the toilet, managing incontinence, dressing, mobility, and medication administration.
   
• Ensuring learners' care files are kept up to date and accurate.
   
• At the start of each shift, reviewing communication and log books, and liaising with staff at handover to ensure learners' needs are well documented and addressed.
   
• Establish supportive relationships with learners and encourage the development of stable relationships.
   
• Promote the emotional health and self-esteem of learners and support them through changes in their living situation and personal circumstances.

• Accompanying learners into the community to take part in social and recreational activities such as bowling, cinema trips, and dining out, helping them build confidence and enjoy meaningful experiences beyond the college setting.
   

In return, we offer a fantastic working environment, generous holidays, career development opportunities, and more!

Please note that sponsorship for this role is not available at this time.

Ambitious about Autism is committed to fostering equity, diversity, and inclusion at every level of our organisation. We warmly welcome applications from all qualified candidates, valuing the diverse backgrounds, experiences, and perspectives they bring. We encourage applications from individuals regardless of race, colour, nationality, ethnic or national origins, religion or belief, sex, sexual orientation, gender identity or expression, marital or civil partnership status, pregnancy or parental status, disability, or age.

Our recruitment process promotes equal opportunities, and we are committed to providing reasonable adjustments for candidates with disabilities or additional needs throughout the recruitment process. Please contact our Recruitment Team for accommodations. We recognise disability as a physical or mental impairment that significantly and long-term affects a person's ability to perform day-to-day activities, as defined by the UK Equality Act 2010. All applications will be considered solely on merit, aligned with our mission to support autistic children and young people.

Ambitious about Autism is committed to safeguarding and promoting the welfare of children and young people and successful candidates will be subject to an Enhanced DBS check. As part of our Safer Recruitment checks, an online search maybe carried out in line with Keeping Children Safe in Education.

The Safeguarding responsibilities of the post as per the job description and personal specification.
Whether the post is exempt from the rehabilitation of Offenders Act 1974 and the amendment to the Exceptions Order 1975, 2013 and 2021. This means that when applying for certain jobs and activities certain spent convictions and cautions are ‘protected', so they do not need to be disclosed to employers, and if they are disclosed, employers cannot take them into account. Further information about filtering offences can be found in the DBS Filter Guidance.

Support Worker (Women Only)

Location: Barton Seagrave, Kettering, Northamptonshire (hybrid – in-person at least one day per week)
Contract: Two part-time roles (totalling 37.5 hours per week)
Salary: £XX,XXX per annum (pro rata)

We’re looking for two reliable, highly organised individuals to provide practical and accessibility support to a blind researcher working on projects relating to domestic abuse.

This is a varied and meaningful role — helping to remove barriers so the researcher can carry out their work effectively. You’ll be supporting with everything from reading and interpreting research materials to creating accessible documents, assisting with travel and navigation, and helping with technology and admin tasks.

The ideal candidates will have excellent written English, strong attention to detail, and a genuine commitment to equality, inclusion, and disability rights. You’ll need to be comfortable handling sensitive information and supporting research that may involve complex or emotive subject matter.

Key responsibilities include:

• Reading and interpreting printed and digital materials, including quantitative data and statistical outputs.

• Assisting with academic research and sourcing materials.

• Taking notes during meetings and workshops.

• Creating and checking accessible Word, PDF, and PowerPoint documents.

• Supporting with travel bookings, expenses, and in-person navigation at meetings and events.

You’ll bring:

• Degree-level education (or equivalent experience) in a subject requiring strong literacy skills.

• Excellent written communication and attention to detail.

• Confidence with Microsoft Office and data tools such as Excel.

• An understanding of confidentiality, safeguarding, and data protection.

• A respectful, non-judgmental approach to supporting disabled people’s autonomy and expertise.

• The ability to provide in-person support in Barton Seagrave at least once per week.

It would also be great if you have:

• Experience using academic databases and accessing journal articles.

• An interest in visual communication or data visualisation tools (e.g. Power BI, Tableau).

This is a women-only position, as permitted under the Equality Act 2010, Schedule 9, Part 1.

If you’re organised, empathetic, and passionate about making research more accessible, we’d love to hear from you.

Support Worker (Women Only)

Location: Barton Seagrave, Kettering, Northamptonshire (hybrid – in-person at least one day per week)
Contract: Two part-time roles (totalling 37.5 hours per week)
Salary: £14ph plus holiday pay

We’re looking for two reliable, highly organised individuals to provide practical and accessibility support to a blind researcher working on projects relating to domestic abuse.

This is a varied and meaningful role — helping to remove barriers so the researcher can carry out their work effectively. You’ll be supporting with everything from reading and interpreting research materials to creating accessible documents, assisting with travel and navigation, and helping with technology and admin tasks.

The ideal candidates will have excellent written English, strong attention to detail, and a genuine commitment to equality, inclusion, and disability rights. You’ll need to be comfortable handling sensitive information and supporting research that may involve complex or emotive subject matter.

Key responsibilities include:

• Reading and interpreting printed and digital materials, including quantitative data and statistical outputs.

• Assisting with academic research and sourcing materials.

• Taking notes during meetings and workshops.

• Creating and checking accessible Word, PDF, and PowerPoint documents.

• Supporting with travel bookings, expenses, and in-person navigation at meetings and events.

You’ll bring:

• Degree-level education (or equivalent experience) in a subject requiring strong literacy skills.

• Excellent written communication and attention to detail.

• Confidence with Microsoft Office and data tools such as Excel.

• An understanding of confidentiality, safeguarding, and data protection.

• A respectful, non-judgmental approach to supporting disabled people’s autonomy and expertise.

• The ability to provide in-person support in Barton Seagrave at least once per week.

It would also be great if you have:

• Experience using academic databases and accessing journal articles.

• An interest in visual communication or data visualisation tools (e.g. Power BI, Tableau).

This is a women-only position, as permitted under the Equality Act 2010, Schedule 9, Part 1.

If you’re organised, empathetic, and passionate about making research more accessible, we’d love to hear from you.

About the opportunity
This role plays a key part in supporting the wider Action Tutoring team with HR and Safeguarding matters and sits within the Finance, HR and Operations Department, reporting to the Head of People and Culture.

Closing date: Sunday, 23rd November 2025
Interviews: Thursday, 4th December 2025
Start date: Ideally as soon as possible
Place of work: This role is within the Action Tutoring Operations team. We operate a hybrid working model where staff based in London will be required to work from our London office for a mandatory minimum of one day per week. We are open to considering candidates who wish to work remotely from elsewhere in England. Our London office is located at: 8-10, Fivefields, Grosvenor Gardens, London SW1W 0DH. 

Contract and hours: Fixed term contract until 21st August 2026. Full time. We offer flexible hours with 9.30-4 as core hours. A full working week is 37.5 hours.

Duties and responsibilities

Safer recruitment for staff and volunteer tutors

• Responsible for ensuring staff and volunteer tutor safer recruitment records and related checks are up date and complete.
• Collecting references and ensuring they meet our standard requirements. 
• Conducting ID calls for volunteer tutor DBS checks.
• Processing DBS checks and DBS update service checks.

Safeguarding

• Undertaking an initial triage of safeguarding concerns and incidents raised by members of the team and referring to senior staff as necessary. 
• Maintaining and overseeing the tutor safeguarding refresher training using a dashboard
• Compiling safeguarding data into termly reports for the team and board.

HR

• Supporting the Head of People and Culture with recruitment processes. This will include preparing paperwork relating to the selection process and offers of employment and following up with applicants and the hiring manager to ensure both sides have a quality hiring experience.

A full list of duties and responsibilities can be found in the job description attached to the BreatheHR advert.

Person specification 

Qualifications criteria: 

• Experience in safer recruitment practice and working within relevant procedures and guidelines.
• Experience in HR administration.
• Right to work in the UK.

We are looking for some of the following attributes, though you might be more experienced in some areas than others: 
 

• Excellent verbal and written communication skills.
• Strong IT skills (ideally knowledge of G-suite).
• Ability to work with and communicate effectively with people from all backgrounds and cultures.
• Able to manage a busy and varied workload, highly-organised and able to work well under pressure and to manage competing deadlines.
• Able to take initiative and work independently.
• Strong attention to detail.
• Trustworthy, with strong integrity.
• Committed to ensuring young people from all backgrounds reach a meaningful level of academic attainment.
• Committed to equality, diversity and inclusion.
• Committed to promoting and safeguarding the welfare of children.

About Children Not Numbers 

The conflict in Gaza has left thousands of children in urgent need of medical care, trauma support, and long-term assistance. Children Not Numbers is a grassroots UK-based charity committed to the health, safety, education, and wellbeing of Gaza’s children. 

Children Not Numbers (CNN) was established in early 2024 to address the urgent need to support Palestinian children caught up amid an unprecedented conflict. Within 18 months, we have grown rapidly into a global network of c.200 committed contractors and volunteers: 

Our work includes: 

• Emergency medical aid for sick and injured children in Gaza, delivered through collaboration between local staff and an international network of volunteer medics 

• Short-term medical evacuation for urgent and complex cases – more than 230 children have been safely evacuated to date 

• Rehabilitation and trauma support for children with life-changing injuries and extreme psychological trauma 

• Maternal Support Programme – over 500 women supported across 1,100+ appointments 

• Education and Empowerment Programme, currently supporting 300 children in Gaza with academic and psychological care 

• International advocacy, including engagement with the UN, European Commission, UK government and other international bodies 

About the role 

This is a key position within a growing organisation, offering the opportunity to shape and strengthen risk and compliance systems that underpin CNN’s humanitarian work. 

As Risk & Compliance Manager, you will: 

• Lead on organisational risk and compliance, ensuring CNN operates with transparency, integrity, and accountability. 

• Oversee risk management frameworks, compliance reviews, due diligence processes, and internal policies. 

• Provide assurance to Directors, Trustees, and donors that CNN meets all relevant regulations, ethical standards, and donor requirements. 

• Support colleagues across all teams to embed a culture of compliance, safeguarding, and ethical practice. 

You will report to the Director and work closely with the Senior Leadership Team and Trustees. 

As well as this opportunity to make a difference, you will supported in your role by an international team that cares and supports one another, where diversity is a given and creating a sense of belonging is core to who we are and what we do. 

About you 

We are seeking an experienced and proactive professional with a strong understanding of risk and compliance within the charity or NGO sector. 

You will bring: 

• Strong experience in compliance, risk management, or audit in a charity, NGO, or similar setting. 

• Proven experience managing risk registers, due diligence processes, and compliance reviews. 

• Strong knowledge of UK charity law, donor compliance, safeguarding, GDPR, and anti-fraud/anti-bribery frameworks. 

• Excellent analytical, communication, and influencing skills. 

• A collaborative approach and confidence in advising senior leaders and trustees. 

A professional compliance or risk qualification (e.g. ICA, IRM) would be desirable.

Please see the job description document attached for a full list of role responsibilities and person specification. 

Application instructions 

Applications will be assessed by CV only in the first instance. To be considered for the next stage, please ensure your CV clearly demonstrates your relevant risk and/or compliance experience within a charity or NGO context, and relevant qualifications and training. 

Eligibility: You must be a UK resident with the right to work in the UK. We are unable to sponsor visas. 

Working within the Visitor Services team, you will play key role in developing our education and events programme. Based at Deen City Farm, working within a beautiful setting, the role will be working to expand opportunities for children and adults within the local community. You will be a strong communicator, able to manage your time and priorities effectively, and will want to deliver impactful and inspiring programmes. 

BACKGROUND

Deen City Farm is a successful community resource comprising a city farm, riding school and garden project based in the London Borough of Merton. Our mission is to be an oasis providing urban communities with the opportunity to connect with animals and nature. Our founding charitable objectives include promoting education in agriculture, horticulture, home-crafts, country life and animal care and providing facilities for members of our local communities, in particular those considered the most vulnerable.

JOB PURPOSE

To work within the Visitor Services team to support the running and development of the education and events programme at Deen City Farm.

DUTIES & RESPONSIBILITIES

Full time 40 hours per week, permanent, usually Monday to Friday. Some evening, weekend and bank holiday work will be required.

• Develop and maintain professional links with schools, colleges and community groups.
• Develop an educational programme in line with the current curriculum. Creating an offering which covers appropriate themes in line with our charitable objectives.
• Ensure appropriate Safeguarding procedures are in place and followed.
• Lead on informal education opportunities including creating educational family trails and running school holiday activities.
• Coordinate school and community group visits onsite, ensuring that they are adequately staffed.
• Coordinate and run farm tours for school and community groups.
• Update and maintain the information panels around the farm, creating engaging and educational content.
• To work with the Farm’s management team in order to engage the local community with a diverse mix of events and activities, promoting year-round attendance to the farm.
• To provide educational advice and support to colleagues as and when required.
• Work with senior staff members to identify new sources of funding including grants, individual and corporate donors.
• Help plan and coordinate site-wide events in conjunction with the Visitor Services Manager, ensuring that our activity programme is engaging and educational.
• Comply and input into relevant Health & Safety Procedures and Risk Assessments.
• To ensure that the classroom and areas used for educational purposes areas are kept tidy, with equipment and materials safely stored and regular safety checks carried out.
• Attend regular team meetings to promote and encourage the on-going effective delivery of educational opportunities.
• Visit schools and educational events with our mobile farm.
• Oversee the administration or the education programme including preparing activity budgets.
• To collaborate with the Visitor Services Manger on reports to the General Manager and Board of Trustees as required.
• Work closely with other managers to maximise visitor enjoyment and increase awareness of the Farm’s charitable objectives.
• Any other duties that may arise which are appropriate to the role.

PERSONAL SPECIFICATION

Essential

• Educated to degree level or relevant experience.
• Relevant teaching/ coaching experience.
• Experience of working with young people.
• Experience of working with adults and children with physical and/or learning disabilities.
• Experience of delivering arts & crafts education.
• Experience with Health and Safety procedures, including risk assessments.
• Excellent literacy, numeracy and IT skills, with the ability to keep accurate records.
• Experience managing and motivating staff and volunteers.
• Knowledge of Safeguarding and Equal Opportunities legislation.
• Knowledge or willingness to learn about animal welfare and husbandry.
• Excellent communication
• A positive team player
• A creative, open and innovative approach to working with people, particularly those who experience disadvantage and inequality.
• Able to identify imaginative and productive ways of utilising assets with limited resources.
• Organised and efficient
• Comfortable working with and handling animals.
• Consent to an enhanced DBS

Desirable

• Teaching qualification.
• Additional practical/academic qualifications in a related subject
• Experience of working in a community farm.
• Experience working in a charity or community-based environment.
• Budget Management
• Experience of graphic design work.
• Knowledge of fundraising and income generation.
• Horticultural/food growing knowledge or experience.
• Qualified First aider
• Fire Marshall
• Full clean driving license