Admin assistant jobs in birmingham, west midlands

Job Title: Hertfordshire Project Assistant

Salary: £27,150 (London Fringe weighting)

Position Type: Full time/Fixed term (until December 2028)

Reports to: Scaling Manager

Based at: Remote, with travel to schools in Hertfordshire

Working Hours: 5 days a week, 9am-5pm (flexible)

Pension: School Food Matters matches pension contributions at 7% of pensionable earnings

Holiday: 31 days including bank holidays that fall on working days. Holidays must be taken during the school holidays

This role requires occasional work outside of core hours (for example, if visiting a school breakfast club). It also requires travel to schools across Hertfordshire, so access to a car would be desirable. Training for delivery of the programme will be provided online and in person, and you will be expected to travel outside of Hertfordshire for some of these sessions.

Background to School Food Matters

At School Food Matters we believe that school food can unlock a happier, healthier, more sustainable future for every child. We want a school food system that delivers for all children, so they can enjoy nutritious, delicious and sustainable school food and leave school with an informed and positive relationship with food. To achieve this, we campaign for a better school food system, bringing the voices of children, parents, and teachers to government policy, and deliver fully funded food education programmes in schools across the country.

Background to Nourish

Our Nourish programme supports schools to create a food environment that puts children and young people's nutrition first. The evidence-based, multi-component programme helps schools to develop action plans and policies to cover the food served across the whole school day. Nourish uses a collaborative whole school approach to food involving everyone across the school community to create lasting positive change.

Job purpose

· To support two Project Officers with the delivery of Nourish in 40 schools in Hertfordshire (primary, secondary and SEND settings) over 3 years

Key tasks include

· Recruit schools to take part in Nourish

· Shadow and support project team to deliver in person food audits in schools

· Build relationships and work closely with teachers, teaching assistants, cooks, kitchen teams and senior leaders in schools in Hertfordshire to improve the food they offer their students

· Provide practical support to the project team with setting up workshops including paperwork and food shopping

· Provide admin support to the project team

· Tailor Nourish resources for Hertfordshire schools where required

· Collect data and maintain accurate records relating to the project

· Gather content for our comms team, website and social media platforms

· Keep project team fully updated on progress

· Keep up to date with safeguarding requirements and reporting procedures.

· Maintaining the ethos of the charity and positively promoting our work at all times

· You will also be expected to undertake any other tasks relevant to the affairs of SFM that may arise from time to time. Therefore, being flexible and approaching the job with an open and positive mindset is essential.

Person Specification

Essential

· Excellent administrative and organisational skills with great attention to detail

· Excellent IT skills including excel, word and email

· Ability to work in a team, and seek help when needed

· Comfortable engaging with variety of audiences (students, school staff and parents), incl. writing and responding to email, conducting telephone, virtual and face to face meetings, and running workshops

· Self-motivated and optimistic with a can-do attitude

Desirable

· Experience of working for a charity or not for profit organisation

· Experience of working in schools

· An interest in food education and children’s health

· Access to a car

Fundraising Assistant
Location: Central Birmingham – Hybrid working: 1-2 days a week in office
Contract: Permanent
Hours: Full Time
Salary: £26,807 per annum

This is an exciting opportunity to take an active role in supporting the implementation of our fundraising strategy at Groundwork UK.

The Fundraising Assistant will play a key role in supporting Groundwork’s fundraising efforts and helping us achieve income goals. They will assist the fundraising team in developing relationships with supporters and donors and help secure unrestricted voluntary income.

Primary responsibilities will include processing and thanking donations, maintaining database records, building relationships with donors and fundraisers, and generating digital communications, alongside other administrative tasks.

This is an exciting time to be joining Groundwork, as we expand our fundraising team and continue to develop our strategy. As a growing team with varying responsibilities, focus and targets will change from time to time, so a flexible working attitude is required.

It is a great role for someone who has experience in a fundraising environment or has admin experience elsewhere and is looking to break into the sector. Groundwork is in the process of implementing Raiser’s Edge, so experience of using this or a similar CRM system would be valuable.

The post holder would have the pleasure of working with a passionate, dedicated, and capable wider team. There is a high level of commitment to developing this area of income generation from senior management and trustees, providing the postholder with the opportunity to excel and meet strategic targets.

They will be a member of the Fundraising and Partnerships team at Groundwork UK and report directly to the Fundraising manager.

Groundwork UK is committed to being an inclusive employer and offers flexible working arrangements and supportive, family-friendly policies.

BENEFITS

• 29 days holiday entitlement plus bank holidays
• Flexi-time arrangements, with inclusive and family-friendly policies
• On-the-job training and access to wider training
• 7.5% pension contribution
• Travel loan scheme
• Health cash plan through BHSF
• Salary sacrifice benefits including childcare vouchers and cycle-to-work scheme
• Disability Confident Employer

Applications close at midday on Friday 12 December and interviews will take place on Wednesday 17 December.

Interested?

If you would like to find out more, please click the apply button. You will be directed to our website to complete your application for this position.

At Groundwork UK we want to ensure everybody has an equal opportunity, and is not treated differently or discriminated against because of their characteristics.

We are a disability-confident employer and encourage applicants with disabilities to alert us alongside their application, to enable us to guarantee interviews for all disabled candidates who meet the person specification. We will also discuss any reasonable interview or workplace adjustments with you.

No agencies please.

Join us at a pivotal moment as we transform 100 years of sight loss support for the digital age. You'll be the reassuring first voice for people navigating technology challenges, helping them discover independence they didn't know was possible.

This isn't your typical customer service role. At BWBF, you'll support people with sight loss as they explore  technology, and connect with the digital world. Every call matters - from helping someone hear their first audiobook to guiding them through video-calling their grandchildren.

Working with our distributed team across the UK, you'll handle enquiries with empathy and efficiency, knowing that your patience might be the difference between someone giving up on technology or discovering new freedom. You'll collaborate with our Service Delivery team to ensure every person gets the right support at the right time.

We need someone who combines natural warmth with practical problem-solving, who finds satisfaction in small victories, and who understands that behind every technical query is a person seeking independence. 

In return, you'll gain skills in assistive technology, work flexibly with a supportive team, and go home knowing you've genuinely improved lives. This is meaningful work with tangible impact.

Are you a detail-oriented and principled administrator who’s passionate about making sure things are done right and who wants to make a difference in the charity sector? We’re looking for a Governance Assistant to join our small Governance Team, helping to ensure our governance structures are clear, transparent, and effectively applied.

In this vital role, you’ll support our Board of Trustees, senior leadership, and volunteer committee members, providing high-quality administrative support across governance activities. From co-ordinating a busy portfolio of committees to maintaining compliance with charity and company law, you will work with the Governance Manager to help uphold the organisation’s commitment to accountability and ethical practice.

About us:

The British Association for Behavioural and Cognitive Psychotherapies (BABCP) is a charity and the lead organisation for Cognitive Behavioural Therapy (CBT) in the UK and Ireland. We are a growing organisation which aims to improve the mental health of people across the United Kingdom and the Republic of Ireland, through furthering research and good practice in CBT and related professions. We have more than 25,000 members across the UK, Ireland and overseas, and a growing staff team, who work remotely.

What you’ll do

• Co-ordinate and support committee meetings – collate papers, record minutes, and track actions.
• Help review and maintain governance documents, policies, and procedures.
• Support compliance with charity, company, and data protection regulations.
• Assist with AGM preparation and member engagement.
• Contribute to the continuous improvement of governance processes and resources.

The role will be home-based with the requirement to travel approx. 1-3 days per month to UK and Ireland destinations to support in-person meetings and events as necessary.

About you

You’ll bring:

• Experience in governance or charity administration.
• Strong skills in minute-taking, document management, and use of MS365 applications including SharePoint and Teams.
• Excellent organisational and communication skills, with great attention to detail.
• A collaborative, ethical, and solution-focused approach to work.

This is a fantastic opportunity to grow your governance expertise and play a key role in supporting transparent, effective charity leadership.

What we offer:

• Flexitime scheme

• 30 days’ annual leave  plus bank holidays

• Voluntary healthcare cash plan, death-in-service benefit

• Company pension scheme

How to apply: Send an up-to-date CV with a cover letter of no more than two pages by 23:59 on Monday 1st December.

The cover letter should set out how you meet each of the criteria from the Person Specification that are marked as being tested via ‘Application’ (’A’), including those jointly tested by both Application and Interview (‘A/I’).

Online interviews for this role are planned to take place on 15th December 2025.

The role is to support the Head of Fundraising Volunteering and Communications to achieve the overarching fundraising strategy, maximising opportunities for income generation as well as strategic aims for SIFA Fireside.

As part of a small team, the post holder will be responsible for managing all supporter and donation information on the fundraising database, regularly importing payment data from a range of sources and leading on the monthly reconciliation process. The post holder will also provide data selections and reports for SIFA Fireside’s supporter mailings and campaigns. When required, they will co-ordinate and support campaigns 

Key tasks:

1. Planning and delivering fundraising projects and campaigns, awareness events and legacy campaigns.

2. Building and maintaining excellent relationships with donors including regular Open Weeks.

3. Working with the Communications Assistant to produce assets and distribute social media content related to fundraising.

4. Supporting with managing fundraising volunteers to include Corporate Volunteer Teams and conversion to individual givers.

5. Maintaining fundraising webpages and maintaining external donation platform accounts.

6. Managing and updating fundraising resources and literature including digital, print, t-shirts, and collection tins.

7. Overseeing the recording of all payment and donor data in our CRM database Beacon, including importing donations from a range of platforms.

8. Overseeing the processing of Gift in Kind donations, running associated campaigns and scheduling callouts for needed items.

9. Managing the storing of Gift Aid declarations, talking to donors knowledgeably about tax effective giving and submitting monthly Gift Aid submissions to HMRC via Beacon.

10. Producing and monitoring fundraising KPIs.

  11. Acknowledging all donations, new and cancelled regular donors and external fundraisers and providing stewardship with external fundraising events and collections.

12. Monitoring the fundraising inbox and distributing supporter communications via email and MailChimp, while managing supporter contact consent and updating SIFA Fireside’s mailing list.  

13. Ensuring work is carried out in accordance with the fundraising regulator and GDPR and always working within charity legislation and best practice.

14. Providing support to the Head of Fundraising and Communications with ad hoc requests for data on finances, donors, and charity services.

15. Undertaking any other reasonable duties that may be required to support the admin team.

*This is not an exhaustive description of the job. Aspects will change over time and the job holder is expected to contribute to its development and progression.

Working conditions:

The Fundraising Officer post will be based at 48-52 Allcock Street, Digbeth, Birmingham B9 4DY, however there can be some flexibility dependent on the weekly schedule and agreement with your line manager.

Who we are 

Not all young people have the same opportunities in life.

Caudwell Youth exists to level the playing field for young people at risk.

They may be care experienced, have mental health challenges, be neurodivergent or be at risk of exploitation or offending.

Caudwell Youth is a dynamic new charity which has just celebrated its third birthday.

What we do 

Caudwell Youth shapes young people’s futures by providing person-centred support to at risk 11 to 24-year-olds through volunteer-led mentoring for up to 18-months, alongside a targeted intervention programme.

Our vision is to help every young person at-risk in the UK. We give young people the time, trust and support they need to shape a positive future, no matter their starting point. 

Our mentoring service is designed to ensure every young person feels safe, heard and supported. Each young person gains a trusted adult (a trained volunteer) who meets with them once a week to support them as they take steps towards a more positive future.  

This year, we have supported more than 400 young people.

Our fundraising 

We have a compelling fundraising proposition. We were founded by billionaire philanthropist John Caudwell, who has pledged to match all donations and fundraising at 33%.

Our mentoring service is delivering exceptional outcomes for young people, and we are ambitious for the future.

This is a crucial time for Caudwell Youth’s fundraising function, as we are set to embark on a new strategy for national growth in the new year. For the financial year just gone, grant income accounted for around 28% of our fundraising revenue.

Our aim is to grow our charity sustainably, while continuing to meet the evolving needs of at-risk young people in ways that are effective and life-changing. This role will be a key part of that journey.

What we're looking for 

We are looking for an experienced grants, trusts and foundations fundraiser who can hit the ground running, both in solidifying and owning our valuable relationships with existing grant and trust fundrers and in exploring new opportunities.

You will also lead on the evaluation of our service impact across the organisation, gathering, analysing and presenting data to illustrate the valuable outcomes our services have for at-risk young people.

You will be a key team member in a dynamic and growing organisation and will help ensure the charity achieves its aims and objectives and fulfils its fundraising plan effectively.

More information about the role 

This role is home based, but you need to be able to meet with funders and our small but dynamic fundraising team.

These meetings may take place in London, or across our current operating regions (Hertfordshire, Buckinghamshire, Slough, Luton and Milton Keynes).

We are happy to consider compressed and flexible hours requests.

How to apply 

Please follow the link to our website to read the full recruitment pack and find the application form.

All applications must be submitted via our website application form. Thank you, and we look forward to hearing from you. 

JOB PROFILE

JOB TITLE: Lead Trusts & Grants Officer

RESPONSIBLE TO: Senior Trusts & Grants Manager

HOURS OF WORK: Full time 35 hours per week

LOCATION: Home working/ Hybrid

DURATION: Permanent

SALARY / GRADE: £32,330

KEY WORKING RELATIONSHIPS

• Senior Trusts & Grants Manager

• Trusts & Grants Officer

• Director of Fundraising, Marketing & Communications

• Chief Operating Officer

• Senior Leadership & Service Managers

• Grant making trusts and foundations

• Major Donors

PURPOSE OF THE ROLE

The Lead Trusts & Grants Officer is responsible for developing and delivering income from mid-value grant making funders, notably trusts and foundations. The role involves managing a dedicated pipeline of opportunities, writing and submitting compelling applications, and stewarding funder relationships. This position works closely with service teams to understand project needs and create accurate budgets and impactful funding proposals. This role will also provide direct line management to the Trusts & Grants Officer, supporting their professional development and ensuring the team's overall success in meeting fundraising targets.

MAIN DUTIES AND RESPONSIBILITIES

Fundraising and Grants Management

• Pipeline Management: Lead on prospecting, developing and managing the mid-value trusts and grants pipeline, focusing on bids around £20,000 - £70,000, including multiyear grants, ensuring a consistent flow of opportunities to meet team income targets. Developing the skills and ability to manage higher value and more complex strategic bids.

• Application Writing: Develop and submit compelling, high-quality grant applications and proposals for mid-value funders, working closely with service teams, ensuring accurate budgets and income against Adoption UK’s strategic priorities.

• Stewardship: Cultivate and maintain strong relationships with a portfolio of new and existing mid-value funders, providing timely and impactful reports to secure renewed funding, and developing relationships with key external contacts through excellent communication.

• Reporting: Oversee the accurate tracking of all applications, reports, and communications using team tracking methods, and the CRM database, providing regular progress updates to the Senior Trusts & Grants Manager.

• Collaboration: Work closely with the Senior Trusts & Grants Manager, the Trusts & Grants Officer, and service teams, to align fundraising activities with the organisation’s strategic priorities and annual income targets.

• Undertake other duties and projects as directed by the Senior Trusts & Grants Manager and Director of Fundraising, Marketing and Communications.

Team Management and Development

• Line Management: Provide line management and support to the Trusts & Grants Officer, including regular one-to-ones, appraisals, and professional development.

• Training and Mentoring: Guide the Trusts & Grants Officer on best practices for researching, writing, budgets, and stewarding of small-value grants.

Personal specification

Knowledge and experience

• Track record of successfully securing individual grant awards typically ranging between £10,000 and £50,000. (E)

• Knowledge of fundraising sector with specialist knowledge of grant making trusts and foundations, or similar grant/bid-writing experience (E)

• Experience in writing persuasive proposal documents and bids (E)

• Experience in developing and implementing fundraising policies and process to deliver strategic goals (E)

• Experience in supporting service teams to deliver complex projects on time and to budget (E)

• Experience in successfully stewarding multiple stakeholders including grant managers and major donors (D)

Qualifications and Education

• Graduate level or equivalent significant professional experience in fundraising/bid

Skills and abilities

• Ability to make decisions within area of responsibility, based on defined frameworks, policies, and procedures and/or based on knowledge of regulations and best practice (E)

• Shows good professional judgement (E)

• Can successfully operate matrix management of complex projects at a national level (E)

• Delivers high quality work with minimal supervision and direction (E)

• Able to communicate clearly and engage with stakeholders at all levels (E)

• Is successful in securing positive external relationships with stakeholders and supporters (E)

• Demonstrates personal credibility (E)

• Demonstrates experience and ability in impact reporting (D)

• Ability to research the sector to identify the best prospects (D)

• Has the capacity to deal with complex issues and is good at problem solving (D)

• An exceptional administrator with excellent organisational and writing skills (E)

• Self-starter, used to working to deadlines and delivering against KPIs (D)

Accountability

• Shows previous experience of achievement of income targets (E)

• Shows previous experience of excellent funder or similar relationship stewardship (E)

• Able to contribute to the development of income growth strategy and strategic goals (D)

Behaviours

• Takes pride in Adoption UK and promotes its values and mission in all interactions with external stakeholders.

• Demonstrates commitment to equality, diversity and inclusion in all aspects of role at all times.

• Contributes to an open and honest culture

• Encourages challenge and creativity, transparency and consistency.

• Leads by example.

• Offers outstanding service to members.

• Promotes cross-functional team working, sharing skills and knowledge

• Communicates clearly, seeking clarity when unclear and valuing the opinion of others.

• Values the opinion of others. Treating colleagues and other stakeholders with respect.

• Takes pride in own development, committed to achieving high standards and agreed objectives.

This is one of two District Property Secretary roles in North West England Methodist District, who will be the first point of contact on all matters relating to property. Using their knowledge of land and buildings, and their use and maintenance, in addition to knowledge of governance in the Methodist church context, the postholders will ensure a coherent and holistic approach to property across the District. 

Key Responsibilities 

Provide advice to churches and circuits on property-related matters

Work with colleagues, including ministers and lay members of the circuits and churches within the District, to maximise utilisation of property and land across the District for mission and income generation, in line with Connexional property strategy

- Support with selling properties

- Collaborate with colleagues on seeking alternative opportunities for mission or income generation

- Provide guidance on potential grant opportunities

Provide support with the instruction of professional advisors and contractors and liaise with surveyors as necessary

Provide advice and support to ensure projects are delivered effectively and in compliance with relevant standards and legislation

Support the management of the consents process

- Advise the consent giving body of the District regarding property projects and the feasibility of District grants

- Provide support on the use of the online consents system

- Oversee the submission of annual returns

Provide oversight of quinquennial inspections

- Ensure inspections are undertaken in a timely manner

- Ensure action points are followed up

- Collate copies of returns

To assist in the development and continual review of the District Development Plan for property

Ensure work is in line with the requirements of relevant bodies and legislation

- The Methodist Standing Orders and Connexional Team (including as a member of the Connexional Property Group)

- Maintain the District relationship with TMCP and action any correspondence as required

Report at District Policy Committee/Synod as required   

NWED covers the geographical areas of Cumbria, Lancashire, Greater Manchester, Merseyside, and parts of Cheshire and Derbyshire. 

Salary: £38,000 - £42,000

Hours: 35hrs per week, including some evening and weekend working

Location: Home-based, with some travelling required

Responsible to: District Secretary: Administration Compliance

Terms and Conditions

33 days (231hrs) annual leave entitlement per year, including public holidays.

There is a contributory pension scheme to which eligible lay employees will be auto-enrolled. Lay employees who do not meet the auto-enrolment criteria are eligible to join the scheme subject to certain provisions.

Appointment will be subject to a satisfactory Enhanced Disclosure & Barring Service (DBS) disclosure.

Appointment will be subject to satisfactory references.

Appointment will be subject to the satisfactory completion of up to three-month probationary period.

Opportunities for study and for training.

The North West England District is committed to safeguarding, safer recruitment, inclusion and equality, and promoting the welfare of the communities served. As such, the successful candidate will be subject to safer recruitment pre-employment checks and be required to complete relevant training in the course of their probationary period.