ABOUT THE ROLE

This is an exciting opportunity to support the day-to-day operations of A4S globally and gain exposure to the running of an innovative and fast-growing not-for-profit organization.

Accounting for Sustainability (A4S) was established by HRH The Prince of Wales in 2004. Our aim is to transform finance, to make sustainable business ‘business as usual’. Today, we work with leading CFOs, finance managers, business schools, the Government, and more, to drive a fundamental shift towards resilient business models and a sustainable economy.

The successful candidate will ensure that A4S’s small, dynamic, and international team, and the thought-leading work they undertake, is supported across both physical and virtual office environments. They will be an integral part of the team, actively contributing to the organisation’s running, and liaising with a wide range of high-profile individuals in connection with our work.

Responsibilities will include:

• Supporting the Office Manager to maintain a functional and welcoming office environment.

• Assisting in the organization of high-profile events, internal and external meetings, and team activities– including travel arrangements as needed.

• Researching and reporting on a wide range of subjects and issues - including fundraising opportunities.

• Receiving incoming enquiries and making sure they are handled appropriately.

• Helping us to use our software tools effectively, track our IT equipment, and work well with our external IT support consultant.

• Supporting the team to maintain a well organised shared filing system, and an up-to-date contact database.

• Providing the wider team with ad hoc support for larger projects across the organisation.

ABOUT YOU

You will have previous relevant PA/Secretarial, operations, administrative or similar experience, and will be familiar with diary management, and logistical support – including for events, meetings, and overseas travel.

Excellent communication skills (both written and oral) and proven experience of engaging with a wide range of people at all levels in a professional capacity are essential. Candidates must also demonstrate a high level of attention to detail, be comfortable working with various new IT systems and software, and be able to prioritize their own workload against tight deadlines.

A background knowledge of, or a demonstrable interest in, sustainability and business would be an advantage.

CHARITIES ASSISTANT

About The Role

Reports to: The Head of Philanthropy

Direct reports: N/A

Place of work: Hybrid working (The Hall, London)

Who We Are

Merchant Taylors’ Company began as a medieval organisation in 1327. Once linked to the tailoring industry, today we are a network of members from a diverse range of backgrounds who share a passion for community, education and philanthropy.

We are an organisation dedicated to progress, fairness and people. Members volunteer their time, skills and donate to empower a range of charities and support a number of associated schools across the United Kingdom. We help people to achieve their full potential despite life’s challenges. To meet our ambitions, we provide an engaged and driven workforce that ensure we continue to be City leaders.

The Merchant Taylors' Foundation is the Company’s charity. We award grants to charities tackling disadvantage in the London boroughs of Hackney, Lewisham, Southwark and Tower Hamlets. The Foundation also awards educational grants across England and Northern Ireland.

Our Vision

To be a flourishing Livery company that makes a lasting difference, improving lives through education and philanthropy.

How You Bring Value:

You’ll provide efficient and accurate administrative support to the Head of Philanthropy and Education Officer across a wide range of duties. You’ll have responsibility for evaluating grant-funding applications and justifying shortlisted applications to our Charities Committee in writing. You’ll create and maintain relationships with external charities, raising our profile as a committed philanthropic force.

As with all our roles, you must attend meetings and participate in Company training and development activities as required.

Grant-Making by Merchant Taylors’ Foundation and other Merchant Taylor charities

• You’ll assess applications to the Merchant Taylors’ Foundation (MTF) from charities asking for funding
• You’ll take ownership of the grant-making database  at all times
• You’ll oversee the entire grant making process from applications, funding decisions made by MTF, notifying applicants of outcomes, assisting with payment of funds, and creating reports about grants for both charity and education grants
• You’ll write summaries of short-listed grant applications, for decision by the Committee, and minutes of their decisions.
• You’ll administer the Charity Visits Scheme, by which Company members volunteer to conduct due diligence visits to charities applying for grant-funding, and any other initiatives by which Company members can become involved in the Company’s grant-making decisions. This occasionally  requires visiting charities. You’ll be our first line contact for queries from charities seeking funding and from members wanting to contribute their time to support our grant-making
• You’ll carry out similar responsibilities on a smaller scale for the other charities for which the Company provides trustees.

Giving Strategy

• You’ll work alongside the Head of Philanthropy in encouraging the Company’s members to make financial donations to the Foundation through regular giving, gifts in their wills, or one off donations.

Charity Management Service

• You will lead on administering all aspects of a small grant-making trust for which the Company provides a charity administration service

Education

• You’ll provide basic administrative support to the Education Officer (for example,  taking lead on the Company’s annual photography competition for the Company’s associated schools or an education seminar)
• Assisting in the logistics of any outreach initiatives by which Company members can give their time to assist the Company's promotion of education

Other Responsibilities

• Keeping track of the  statutory reporting deadlines tracker for charities managed by the Company. Ensuring Trustees sign annual reports and accounts, and submitting them to the Charity Commission
• Updating the Trustees’ terms of appointment tracker and notifying the Head of Philanthropy of any appointments soon to expire
• Regular checking of the Charities, Education and Data Inbox, and replying to all emails and queries
• Assisting the Philanthropy Team with a wide range of administrative/charity governance duties.

Communications

• You’ll help the Communications Manager prepare any wider Company Communications to do with Philanthropy, and occasionally write articles to go out to members.

What You Bring:

• You’ll have level 7,8 or 9 in GSCE Maths and English (or equivalent)
• Although not essential, a degree in an area related to Philanthropy, Social Studies, Economics, Law or Charity would be a bonus
• You must have excellent IT skills
• You’ll have a genuine interest in developing a career in the charity/ not for profit sector
• You’ll be able to demonstrate an interest in UK politics, current affairs and social issues as well as in philanthropy
• Your people skills will be strong with an ability to communicate to all levels using verbal and nonverbal communication methods
• You’ll come with a logical mind that is analytical, and you’ll be good at expressing your analyses in writing
• Your attention to detail will be brilliant
• You’ll embrace learning new skills and ways of working
• You’ll be interested in learning about the money/ business model side of how charities work
• You’ll be comfortable working with numbers
• You’ll have the confidence to ask lots of questions, and in time, answer lots of questions related to the Company’s philanthropic work

What to expect from us

We offer training, support, and benefits to ensure we attract exceptional candidates and retain them as we continue to modernise and deliver outstanding opportunities to members and our clients.

For 40 years, across nearly 50 countries, we have led the global fight against hunger. We save the lives of children and their families.  We are there for them before and after disaster strikes. We enable people to provide for themselves, see their children grow up strong, and build prosperous communities. We constantly search for more effective solutions, while sharing our knowledge and expertise with the world. We push for long-term change. We will never give up. Until the world is free from hunger.

We are looking for a Database Administrator to join a talented team, passionate about working towards Action Against Hunger’s vision of a world free from hunger.

The Database Administrator is a new role sitting within the Public Engagement team, within the Fundraising and Communications Department.  Reporting to the Database & Supporter Experience Manager, this role will be crucial in supporting the management of our Raiser’s Edge database and processing data across the Fundraising Department in order to grow our fundraising, particularly individual giving.

Closing date: 27-Jan-2022 23:59
Interview dates: 3 and/or 4 February 2022

Please read the following carefully before making your application: 

• As a UK based position, candidates must have the right to work in the UK 
• We positively welcome applications from all sections of the community 
• You can only be considered for this role if you meet the essential criteria in the person specification. You should use the "cover letter" section of the online application to demonstrate this. 
• Due to the high volume of applications we receive, we will only contact shortlisted candidates, within one week of the closing date. Unfortunately we cannot provide individual feedback. 
• If you experience any technical difficulties in submitting your application, please contact the charityjob helpdesk 

Are you interested in working for a charity that makes a real difference to the lives of vulnerable adults? 

About the role

We are looking for a Janitor to join the Lewisham Assessment Recovery Centre team where you will work across three sites within Lewisham.

The role will involve carrying out duties such as general maintenance and repair, cleaning, stock taking, gardening. You will be responsible for safe working practices; performing regular Health and Safety and compliance checks of the building. Other duties include recording and reporting on completed work within the buildings and ensuring that the maintenance of the buildings comply with all Health and Safety regulations.

About you

We are looking for a pro-active and committed individual who has a genuine interest and commitment to the aims of St Mungo’s and our client group. You will also have:

• Experience and proven ability in basic maintenance skills and the ability to manage a physically demanding workload.
• An understanding of Health and Safety issues and procedures.
• Understanding of the issues faced by homeless or vulnerably housed people.
• The ability to cope with clients who may display challenging behaviour.
• Good communication skills, both written and verbal.

What we offer

Excellent Development and Growth Opportunities

• We hold Investors in People Gold accreditation – one of just 3% of Housing Associations to achieve this. 82% of staff who took part in the survey say St Mungo’s is a great place to work.
• We are committed to developing all of our staff via routes such as secondments, transfers and promotion. In 2019 35% of our vacancies were filled by internal promotions.

A Diverse and Inclusive Work Place

• Equality, diversity and inclusion are central to the organisation's values and how we work.
• We are proud of our commitment to diversity and inclusion and have 8 great Diversity Networks to support clients and staff from different backgrounds so they are able to be their best selves.

Pay and Other Benefits

• St Mungo’s is proud to pay client facing staff above average for the sector. We run a cycle to work scheme and also offer season tickets loans to all staff.
• St Mungo’s contribute 4% of your gross annual salary, and you are able to enrol in the Defined Contribution scheme following a successful probationary period in which the employer contribution is 6%.

What we do

At St Mungo’s our vision is that everyone has a place to call home and can fulfil their hopes and ambitions. As a homelessness charity and housing association, our clients are at the heart of what we do, and in 2019 – 2020 we supported 32,800 people across all of our services. Our staff are crucial to making this happen.

How to apply

To find out more and apply please go to the St Mungo’s careers page on our website. 

To view the job description and guidance on completing your application form, please click on the ‘document available’ tab at the top of the advert page on our website.

Closing date: 10am on 3rd February 2022

Interview and assessments on: 15th February 2022

It is a requirement for this post that a standard DBS disclosure check will be undertaken for the successful candidate.

Please be advised that all appointments will be made on St Mungo’s current standard Terms and Conditions (T&Cs); this also applies to any internal candidates.

Due to expansion, this leading housing and property organisation, based in Central London, are currently looking to recruit an Accounts Assistant to join their busy team.

Client Details

The client is a Registered Provider of affordable housing across England, working with the largest house builders to deliver new housing for Shared Ownership (part buy, part rent) and low-cost rental homes.

Description

The Transaction Assistant's duties will be to:

• Ensure accurate, reliable and efficient processing of transactions within areas such as purchase ledger, sales ledger, cashbook, credit cards, and direct debits for all group entities.
• Perform monthly reconciliations of these transactional areas.
• Respond promptly to all internal and external stakeholder processing queries on a daily basis.
• Reconcile supplier statements to the general ledger on a monthly basis.
• Take a proactive approach in reviewing outstanding purchase orders.

Profile

The successful Accounts Assistant will be someone who has a strong attention to detail and has previously worked in a similar role.

You will need to be a confident Excel user and have exposure to dealing with internal and external stakeholders.

This is an ideal opportunity for somebody who is AAT Qualified or at the early stages of their ACCA studies and looking to develop their finance skills with the potential to grow into other opportunities in the future.

Job Offer

An hourly rate of c£13 per hour.

Vacancy Reference Number:

HRA/FS/HR/UK-R1

Position title:

Human Resources Assistant

Reports to:

Human Resources Manager

Location:

Muslim Hands, 148 – 164 Gregory Boulevard, Gregory House, Nottingham, NG7 5JE

Hours of Work:

Part-time, Up To 21-Hours Per Week, Negotiable

Salary guideline:

(Up to) £21,000.00 Pro Rata (commensurate with experience)

Terms of Employment:

12-Months' Fixed Term (Renewable / Extendable) with 6-Months' Probationary Period 

Application Process & Closing Date:

Please send an introductory email telling us why you are suitable for the role along with your CV by no later than 12th February 2022.  

Approx. Interview & Role Commencement Date(s):

Interviews: ASAP

Start: ASAP thereafter

Note: Strong Applicants may be contacted sooner, ahead of the closing date, to hold an Online Interview with Muslim Hands; therefore, please familiarise yourself with ZOOM, Team Link, MS Teams, and Skype post successful submission of your application.

About us:

Muslim Hands is a UK faith based international relief and development organisation working in over 40 countries worldwide. The headquarters of Muslim Hands is based in Nottingham, with additional operational function of the - fundraising team located in London. There will be occasional travel between the two locations.

The Role:

Muslim Hands UK is seeking an enthusiastic, dynamic and passionate individual to support our HR Services. The Postholder will work cooperatively and collaboratively as part of the HR team, being integral in the provision of the required support and direct assistance with all aspects of the day-to-day running of the department. The HR Assistant shall progressively take ownership of a variety operational activities whilst ensuring all administrational expectations of the HR department are met to (and maintained at) a high standard.

Job Specifics:

• To develop relationships with and assist staff at all levels within the organisation by providing a comprehensive HR service, dealing with general HR enquiries face to face, by email, by telephone or by other approved means; including regularly representing the HR Department at other Muslim Hands’ sites in order to provide the same.
• To support with the delivery and attainment of the key performance indicators of the HR Department, aiming to achieve over and beyond the department’s expectations at every opportunity.
• To champion operational effectiveness of the HR Department and ensure the responsibilities of the post are conducted in a way that reflects the standards, vision and values of the organisation.
• To proactively support with the full life cycle of all staff recruited, from drafting / adding adverts, managing recruitment campaigns, adding new starters to our HR systems, induction, probation, absence management, variations of contracts, leavers to providing after-care.
• To effectively manage the ‘HR Inbox’ resolving queries and escalating/forwarding concerns to the HR Manager for effective decision making and resolution.
• To effectively and efficiently maintain the HR database(s) to ensure all staff records are comprehensively and accurately kept up to date and compliant with current UK legislation.
• To proactively promote excellence in regard to all Muslim Hands’ Values, Policies, Procedures and Processes including but not limited to Personnel Expectations, Safeguarding, Health and Safety and Well-being.

• To undertaking any other duties which may be reasonably regarded as within the nature of the duties, responsibilities and scope of the role.
• To support with Fundraising activities from time-to-time, committing to partake in live TV appeals during our peak periods.

Person Specification

Essential

• Ability to demonstrate current eligibility to work within the United Kingdom
• Must be able to either:

(1) Provide a valid Disclosure Barring Service (DBS) certificate (issued within the last year) when requested by Muslim Hands; OR (2) Undertake to provide full cooperation for Muslim Hands to perform a DBS Check at the required level appropriate for this / similar role.

• 2+ years' experience in similar role dealing with HR administration
• Good numeracy skills and competent in the use of Microsoft Excel functions
• Excellent written and verbal communication skills with strong diligence
• Strong IT skills, Microsoft Office and competent in the use of IT systems including HR databases
• Confident and professional attitude in the provision of people support services
• Excellent interpersonal skills with the ability to build trusted relationships with stakeholders at all levels
• Adept to handling difficult personnel matters
• Excellent telephone manner and attitude to customer service
• Reliable, flexible, and willing to work smart and to learn new skills
• Self-motivated and able to work on own initiative with a positive 'can do’ mentality
• Resilient and able to work calmly during times of pressure and meet deadlines and targets effectively
• Pro-active and excellent collaborator

Desirable

• CIPD Level 5 qualified or NQF Level 6 qualified within a similar discipline
• Competent understanding of UK Employment Law
• Leading organisational personnel development and CPD
• [Lead] Investigation Officer experience in dealing with disputes at work
• Experience of leading or influencing change including the development of a HR Strategy
• Understanding of regulatory bodies that govern UK Charities

Note: 

• This Person Specification is illustrative and non-exhaustive in scope.  The post-holder may be required to undertake any reasonable tasks as and when required by line manager from time to time to reflect the changing needs of the Organisation.
• Deadline for applications is 12th February 2022 however we reserve the right to end the application procedure early should the right candidate be found. 
• Unfortunately, we will only be able to contact successful candidates so if you have not heard from us by the closure date unfortunately your application will have been unsuccessful.

Personal Assistant to Chief Executive

Salary: £30k - £35k and attractive terms, dependent on experience

Prime central London location but with the possibility of working from home part-time.

The Society of Chemical Industry (SCI) is an international forum where science meets business.  Established in 1881, SCI is a registered charity, based in London, with members in over 70 countries.

SCI’s principal charitable objective is to advance the application of science into industry for public benefit, and it does this through events, publications and other activities.

SCI seeks an experienced full-time Personal Assistant to provide administrative and secretarial support to the Chief Executive.  Routine duties include proactive diary and inbox management, managing a contacts database, HR administration, travel and meeting arrangements and management for the Chief Executive. This is also a supporting role for assisting with the charity’s governance and the reception area and will require governance or board committee experience (including minute taking) in respect of the Board of Trustees.

We are looking for a professional and experienced PA to join this small, friendly team. The role involves liaising with senior level contacts so requires someone from a professional background comfortable liaising with CEOs and other senior directors.  

You will have excellent communication and interpersonal skills, be flexible, proactive and have experience of organising a busy executive office. The ability to plan, prioritise and work to deadlines is important. Good working knowledge of Microsoft Office is essential. Experience of working in a senior capacity in a professional or corporate environment is essential.

Knowledge, skills and experience required for this position

• At least 5 years’ demonstrable experience as a Personal Assistant.
• Excellent communication and customer service skills.
• Strong organisational skills, flexible and the proven ability to multitask.
• Experienced minute taker.
• High level of computer literacy with Microsoft Office Suite and familiarity with Planner and PowerPoint, Sharepoint and Teams.
• Proactive and willing to act on own initiative both individually and as a member of a team.
• High aptitude for spelling and grammar, and accuracy in data entry and proof-reading.
• Personable, positive and a team player.
• Understanding of a charity or membership organisation desirable.

Deadline: Midday on 31 January 2022.  However, please note, interviews may take place before the closing date for the right candidate.
 

Media Defence is a charity that helps media to defend their rights. We support independent media, journalists and citizen journalists who are under legal threat by making sure that lawyers are available to defend them. We engage in strategic litigation to improve the regulatory environment for media freedom, make grants to organisations in various countries to run media defence programmes, and build the capacity of the lawyers and organisations we work with on issues of media law. Media Defence was set up in 2008 and has established itself as a leader in the field.

About the role

Media Defence is looking for a highly motivated and energetic individual with a commitment to excellence and professionalism to join the team as a Project Assistant. In this role, you will support Media Defence in administering the Empowering Women in Digital Rights Advocacy project, which develops legal communities, in particular women lawyers, to defend, promote and strengthen freedom of expression online. Under this project, Media Defence:

1. conducts litigation surgeries for lawyers in sub-Saharan Africa on litigating digital rights cases and accessing regional and international human rights mechanisms;
2. fosters active and collaborative networks of lawyers, including through facilitating their engagement with sub-regional and international digital rights events and peer learning networks; and
3. provides grants to national media defence centres and lawyers to ensure that online media, bloggers and journalists have access to skilled lawyers and receive legal representation free of charge.

Your main responsibilities will be focused on ensuring the smooth organisation and logistics for the litigation surgeries and networking events, which will take place both online and in person (depending on international travel restrictions). You will be an enthusiastic team player with great organisational skills and a keen eye for detail.

Main Responsibilities

1. Assist the Training Manager in the organisation of regional litigation surgeries and networking events to develop litigation and advocacy skills, including contractual, financial and logistical aspects, for example, assisting participants in obtaining visas and booking flights that comply with donor requirements.
2. Work closely with the Training Manager to onboard consultants for developing training materials and update and maintain Media Defence’s Training Resource Hub and eReader.  
3. Co-ordinate with colleagues in the production of newsletters, communications materials, and updates for lawyers in the network.
4. Undertake administrative tasks to ensure accurate record-keeping as required by the donor and Media Defence’s policies.
5. Ensure compliance to donor terms and refer any questions to Finance and Operations Director.
6. Work closely with the Training Manager, Monitoring, Evaluation and Learning Officer, Fundraising and Communications Officer and Finance and Compliance Officer to generate timely and accurate donor reports.
7. Carry out any other duties commensurate with the post.

This role may require occasional international travel.

Person Specification

Essential

• Educated to a degree level or equivalent.
• Experience of organising training, logistics and international travel.
• Ability to work independently and flexibly as part of a small team, with a strong commitment to learning and improvement.
• Competent IT user, conversant in Excel and other Office systems
• Excellent time management and organisational skills, including the ability to organise logistics to multiple events in a fast-paced environment.
• Proven experience of working with, and relating to, a diverse range of people and a pleasant, diplomatic manner and disposition in interacting with colleagues at all levels, as well as with Media Defence partners.
• Fluency in English with excellent writing and editorial skills.
• Proven ability to work in a multi-cultural environment.
• Passion and commitment to the mission and vision of Media Defence.
• Right to work in the UK.

Desirable

• Experience working with external partners based outside the UK.
• Previous experience of administering donor funds and of budget management.
• Good working knowledge (spoken and written) of French.

Equality and diversity are fundamental to our mission. We are committed to the recruitment and retention of individuals from diverse backgrounds and who reflect the diverse communities in which we operate.

The role: 

The Executive Assistant will be responsible for providing high level executive support to the Senior Leadership Team (SLT) as a whole and individual Directors, enabling effective leadership of Friends of the Earth.

You’ll also be responsible for coordinating various cross-organisational meetings, projects and events and supporting staff engagement. From forward planning to minute taking, from away days to diary management, you’ll help optimise the functioning of the most senior levels of the organisation and enable colleagues to work effectively with SLT.

Key Skills and Attributes: 

You will take initiative and prioritise effectively, including on behalf of others, in line with organisational strategy and in a fast-moving environment. You will have exceptional organisational and planning skills and the ability to communicate effectively with a wide range of people, including the most senior levels of the organisation. You will have experience in providing executive management support and in project and/or event coordination. You will have strong professionalism, including integrity, diplomacy and discretion.

The team: 

The Governance Team supports Friends of the Earth’s Boards and Senior Leadership Team to effectively govern and lead the organisation in its mission to bring about environmental justice. Working across all directorates, the team aims to provide senior colleagues with efficient and proactive support, helping to ensure that our decision-making machinery is working well, that we plan effectively, and that we strengthen a culture of accountability and delivery.

Closing date: 30 January 2022

Interview date: Week commencing 14 February 2022

We offer a competitive range of benefits, good work/life balance, excellent learning and development opportunities and a vibrant organisational culture.

We are an equal opportunities employer and are especially keen to encourage applications from people currently under-represented in the environment movement.

Friends of the Earth is an international community dedicated to protecting the natural world and the wellbeing of everyone in it. We lead campaigns, provide resources and information, and drive real solutions to the environmental problems facing us all.

Lambeth Palace is an exciting and vibrant ‘community of communities’. Working here provides an excellent opportunity to contribute to the ministry of an internationally significant religious leader in a friendly, busy, fast-paced and dynamic office. The team at Lambeth Palace works collaboratively with colleagues throughout the National Church Institutions (NCIs) and beyond; we thrive at supporting each other at busy periods with flexibility and good humour.

Introduction

This role represents a unique opportunity as you will be providing high quality support and administrative assistance to the Archbishop of Canterbury.

As Personal Assistant, Archbishop of Canterbury’s Private Office​, you will also provide PA support to the Archbishop of Canterbury’s Personal Private Secretary and to the wider team.

The Church of England is for everyone and we want to reflect the diversity of the community the Church serves across the whole country.  This is a priority for Archbishop Justin.  Therefore, while of course we welcome all applications from interested and suitably experienced people, we would particularly welcome applicants from UK Minority Ethnic Backgrounds and disabled people. 

You will be based at Lambeth Palace although currently, employees are working remotely due to Covid-19 restrictions. You may sometimes be able to work remotely, however because of the nature of the role, please expect to work from Lambeth Palace for the majority of your working week, when government guidance permits.

A comprehensive and supportive induction programme will be put in place to ensure that you have all the information, access and contacts required to learn quickly and excel in this role.

Interviews are expected to be held on Weds 9th February 2022.

In return we offer a unique environment with opportunities for continuous learning, generous annual leave for work life balance, season ticket loans and a range of benefits including discounted entry to attractions and what we feel is a market leading package when it comes to our pension scheme.

Events Assistant

The Events Assistant supports the Events team in all ways possible to provide high quality delivery of the ISUOG events. The post holder will support the planning and delivery of the events in line with relevant Society guidance. You will also act as a first point of contact for our events, through email, telephone or face-to-face as appropriate. You will work with the team to further improve the dissemination and promotion of the events where necessary.

Events Assistant Responsibilities:

• Support the ISUOG Events team to deliver the Society event portfolio (virtual, hybrid and onsite) ensuring the highest quality delivery

• Support the day-to-day queries of ISUOG events
o Act as first point of contact for delegate, speaker, supplier, sponsor and exhibitor enquiries
o Manage the Congress inbox and answer enquiries

• Support the research, planning and delivery of Event department activities
o Research information and suppliers to support virtual and hybrid events and to improve event processes and promotion
o Assist with the preparation of communications and promotional material
o Research, write and update website content relating to events
o Provide administrative support for exhibition and sponsorship
o Source and order promotional items
o Assist with the planning of event-related social events
o Book travel, accommodation and insurance for staff, faculty and suppliers
o Ensure effective event reporting of Congress statistics and evaluations
o Support the organisation of onsite logistics for events

• Support webinars and virtual meeting specific delivery
o Create admin and guidance documents for webinars
o Moderate live webinars

Events Assistant Requirements:

• Experience of working in an office environment or events industry
• Fluent level of English
• Good first degree or equivalent
• Office administration or events management qualification and / or experience (desirable)
• Websites and social media knowledge and skills
• Organisational, communication and time management skills
• Good Microsoft Office competency
• Knowledge of Excel/Access/Outlook (desirable)
• Experience of website content management (desirable)
• Other European languages (desirable)

About International Society of Ultrasound in Obstetrics and Gynecology (ISUOG):

The International Society of Ultrasound in Obstetrics and Gynecology (ISUOG) is a highly respected professional membership organisation across 140 countries, comprised primarily of clinicians who are ultrasound experts in the field of obstetrics and gynecology. The Society includes obstetricians and gynecologists, trainees, medical doctors, scientists, sonographers, midwives and other health professionals who work to advance women’s health and wellbeing globally. Our mission is to improve women’s health through the provision, advancement and dissemination of the highest quality education, standards and research information around ultrasound in obstetrics and gynecology.

Location: The role is based from ISUOG House, 122 Freston Road, London, W10 6TR. From 1st September 2021, a hybrid working arrangement has been agreed, which is subject to review after one year. The job holder will be expected to work from ISUOG House for a minimum of two days each week, subject to any Covid restrictions in place.

Contract Type: Permanent
Hours: Full Time, 37.5 hours per week
Salary: £23,000 - £25,000 per annum dependent on experience, plus benefits
Benefits include: 20 days’ annual leave per annum plus eight Bank/Public holidays (rising by one day per year for every complete year of service, up to an additional five days), together with three additional days over Christmas and New Year; 4% (matched) employer pension, rising to 6% on successful completion of probation; Employee Assistance Program; Season ticket loan scheme.

We are an equal opportunities employer; and are proud to employ a workforce that reflects the diverse communities we serve. We welcome applications from all suitably qualified persons from all backgrounds.

Please submit your application, CV and covering letter as soon as possible; we reserve the right to close any adverts before the closing date once we have received sufficient applications.

For further details or if you have any queries, please visit our website.

Closing Date: 26 January 2022

You may have experience of the following: Event Administrator, Conference, Exhibitions, Hospitality, Events Administration, Administration, Events Assistant, Charity, Not for Profit, Event Management, Administrator, Conferences, Admin Assistant, Events Executive, Corporate Conference Coordinator, Charity, Not for Profit, NFP, Third Sector, etc.

A membership organisation for healthcare educators has a fantastic opportunity for an experienced PA to join their team, providing key PA and administrative support to the CEO and senior leadership team. This is a full-time permanent opportunity with hybrid options based out of London. Alongside supporting a busy senior leadership team, you will also be part of an organisation that recognises and fully supports your professional aspirations, with many examples of current long-term employees having progressed internally. This employer has a strong commitment to equality and diversity, and encourages applications from all backgrounds. As a flexible employer, they are also happy to discuss and accommodate flexible hybrid working patterns.

As the PA, your role will include full diary management for the CEO, managing a busy and fast-paced schedule that could change day to day. You will also be arranging virtual and in-person meetings, booking travel, responding to communications, and minute taking which also covers regular governance and committee meetings. The nature of this role will involve regular interaction with senior stakeholders and your counterparts across different organisations. Therefore, having excellent relationship building skills with people at all levels will be essential.

You will have the following skills and experience:

* Proven track record of PA support to senior level management
* Strong organisational and time-management skills
* Agility and adaptability to act quickly to diary changes and new priorities
* Excellent writing skills and attention to detail, with experience of minute-taking
* Proficient in MS Word, MS Excel, MS Outlook, MS PowerPoint
* Ability to engage effectively with people at all levels - in person, virtually, by telephone and in writing
* Ability to make decisions independently and know when to escalate matters.
* Effectively manage several competing priorities and busy diaries

If this sounds like the role for you then we would be interested to hear from you. We are reviewing CVs as and when we are receiving them so if you are keen to apply, then please do so today.

We want you to have every opportunity to demonstrate your skills, ability and potential; please contact us if you require any assistance or adjustment so that we can help with making the application process work for you.

Assistant Head of Finance

We have an exciting opportunity for a IHQ Assistant Head of Finance working within the one of the largest voluntary organisations in the world.

Position: Assistant Head of Finance

Location: London

Salary: £70,116.42 plus a travel to work allowance up to £3,400

Contract: Permanent, full time, 35 hours per week

Benefits: Contributory pension scheme, generous travel to work allowance, 25 days annual leave, plus 8 Bank Holidays per annum.

Closing Date: Monday 7th February 2022

About the role:

As Assistant Head of Finance you will serve as a key resource for the organisation and support the IHQ Head of Finance in management of accounting, administrative and financial activities with a particular emphasis upon policy development, seeking excellence and sector-leading practice in compliance and statutory reporting.

This is an exciting time for the department following recent implementation of new accounting software (NetSuite) at IHQ as part of a global software roll out covering more than 85 countries and the post holder will line manage the head of a team providing support to territories around the world as part of the software implementation.

Role Responsibilities:

• Assist the IHQ Head of Finance (UK Operations) to ensure fulfilment of statutory reporting requirements for two registered charities and a registered company.
• Serve on a wide range of boards, councils and committees for oversight of operational matters and development of policy frameworks.
• Oversight selected tendering and procurement projects for material contracts and international schemes.
• Devise and implement processing protocols for large material contracts and international property schemes in consultation with stakeholders. 
• Advise leadership on issues relating to UK Charity Law, Company Law, Tax Regulations and other areas of practice working with in-house legal counsel and external legal, tax and governance advisors as required.
• Progress additional reporting due to the status of an IHQ entity as a Public Interest Entity (PIE) and devise and implement new policy protocols in areas such as environmental reporting, resilience, audit & assurance and payment practices.
• Line manage the Head of FASST (Financial Accounting System Support Team) providing support to the charity’s territories around the world as part of the global NetSuite software implementation.

About you:

The successful Assistant Head of finance will need to be a certified Public Accountant, with CA, ACCA or equivalent, you will have significant experience in senior finance roles. You will also need to bring with you the following skills and experience:

• Team management experience
• Knowledge of UK Charity Law and Company Law
• Knowledge of UK Charities SORP (FRS 102) is preferred
• Extensive experience of developing and maintaining financial and accounting policies, procedures and controls Willingness to undertake occasional international travel
• Willingness to work within the Christian ethos of the charity and in sympathy with their aims and objectives

If you feel you have the necessary experience and would like to join the team, apply today! You will be redirected to the charity’s website where you will need to complete their online application process, please note CV’s will not be accepted.

Other roles you may have experience of could include: Head of Finance, Finance Director, Director of Finance, Assistant Director of Finance, Director Financial Services, Deputy Finance Director, etc.

This is a really exciting time to join Girlguiding. We have much to be proud of in our one hundred years of history, but we know that to remain vibrant and relevant to young people we must continually evolve.

We have begun a process of significant change: transforming the organisation so it can meet the challenges of the future by putting young people at the heart of our organisation. We are on a mission to amplify the voices of girls and young women, so they can champion change in their own lives and the wider world; to build strong partnerships that can increase our reach and impact; and to increase the support we offer our amazing adult volunteers who deliver incredible experiences to young people across the UK every week.

The Volunteer Welcome team are looking for an experienced Project Assistant to support the delivery of an exciting and transformative change project.

The Welcome Project is a collaboration between Girlguiding and Scouts, funded by the Pears Foundation. Girlguiding and Scouts are two of the largest youth organisations in the UK. Combined, we have almost a million young people nationwide and are proud to develop life skills in future generations and have been doing so for over 110 years. We are working together to make the recruitment and joining experience for volunteers more inclusive, accessible and welcoming. We want all our volunteers to feel valued, starting from the very first moment they start their volunteer journeys with us. 

You will support the cross-organisational team to keep the project on track, providing support for events, meetings, budget management and managing small projects which contribute to the overall mission of the project.

Girlguiding operate a hybrid-working approach, working flexibly across both organisations’ headquarters and remotely as necessary. Because of the fast-paced and complex nature of the project the role would best suit someone who is available to work a few hours each day throughout the working week. Further discussions regarding working days and hours can be discussed at interview stage.

Girlguiding values the differences that a diverse workforce brings and is committed to inclusivity, and to employing and supporting a diverse workforce. Girlguiding is proud to be part of the Stonewall Diversity Champions programme, a member of the Business Disability Forum, and a member of Time to Change – improving attitudes towards mental health. While Girlguiding’s young members may be girl only, our staff team is mixed gender. We welcome applicants from all backgrounds and do not discriminate on the basis of age, disability (physical or mental), gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion and belief, sex, and sexual orientation.

We are committed to supporting our staff to achieve a good work-life balance and offer flexible working options wherever we reasonably can. Girlguiding is a COVID secure employer, offering hybrid working and providing support for all employees during the current pandemic. All staff are required to carry out our online health and safety training and complete a DSE risk assessment to ensure we can provide the support you require.