We are looking for a proactive, highly organised, personable individual to provide support to the CEO, Executive Director, Board of Trustees and to ensure the smooth running of the office and basic HR functions.
Executive and Governance Support
Provide diary management and support to the CEO and Executive Director, ensuring meetings and travel arrangements run smoothly, and positive relationships with partners and stakeholders are maintained
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Work with Trustees to agree all (board, committee and leadership) meeting dates and arrange venues as appropriate
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Coordinate papers required for board and committee meetings, arrange into an attractive format and distribute in good time for those meetings
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Coordinate all actions for board and committee meetings and ensure that previous actions are circulated with reminders with the next meeting’s materials
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Organise ad-hoc events as required for the executive (this could involve attendees from outside the organisation)
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Support members of the management team to arrange other meetings (such as Senior Partners meetings), for example arranging venues and facilities as required
Office management
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Create and maintain protocols and checklists to demonstrate compliance with the Health and Safety Executive (HSE) statutes, escalating any issues to senior management
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Prepare and present annual health and safety summary to the Challenge Partners Board of Trustees
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Implement actions to ensure compliance with HSE legislation
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Identify and organise training for all members of staff to ensure compliance as above
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Monitor office supplies and re-order as appropriate
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Maintain the physical aspects of our office space, enlisting colleagues as required to assist with important tasks
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Establish requirements for our new office space and ensure a pleasant and productive office environment is in place and maintained when we move
HR
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Perform all administrative tasks related to new staff induction (including checking that line managers have completed all steps as identified by the management team)
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Ensure all new starters have a contract issued, signed by both parties and an electronic version stored on the system
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Issue reminders to all staff when performance reviews are due and maintain logs of any exceptions
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Organise and facilitate confidential feedback from staff to the Chief Executive regarding performance management processes
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Issue and analyse staff surveys for presentation to the management team
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Update HR-related policies when requested by the Head of Finance & Operations or the Chief Executive
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Maintain annual leave / sickness registers and communicate directly with all staff and line managers where it appears that their annual leave allocation may not be utilised
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Act as the administrator and principal contact for Challenge Partners’ healthcare scheme
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Produce (and monitor a summary of) productivity vouchers for staff
Person specification
Specific Skills and Attitudes:
Challenge Partners is a growing organisation and seeks an ambitious and driven individual able to develop with the role, and take on increasing responsibility. Specific skills and attitudes we are looking for in an applicant are as follows:
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Ability to prioritise effectively to meet competing demands, through excellent organisation, time management and relationship management skills
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Ability to manage the diaries, meeting and travel arrangements of senior staff
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Outstanding attention to detail, and pride in your work
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Excellent written and oral communication skills, with the ability to deal with people courteously, building rapport with those at varying levels of seniority
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High computer literacy and adaptability, with experience of using Microsoft Office packages, particularly Excel, and the Google suite
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A willingness to learn and give and receive feedback
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An ability to take the initiative and identify solutions or improvements, rather than being satisfied with the status quo
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Previous experience in a similar position would be advantageous
Personal Characteristics:
Our team is very important to us, and we are looking for someone who shares our key values:
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Teamwork (we listen to, share with and learn from each other)
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Challenge Partners family (we support each other to do our best and have fun doing it)
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Pursuit of excellence (we strive for excellence in all that we do and take great pride in our work)
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Trust and transparency (we are open, honest and humble)
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Creative freedom (we encourage people to speak-up and take ownership)
Benefits of working for Challenge Partners
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25 days of paid holiday per year, plus 8 additional days of bank holiday (pro rata)
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An employer contributed pension - we match up to 5% of your own contribution
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Private healthcare
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Flexible working hours
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Central London office location
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A supportive and friendly team
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A chance to make a real difference to educational outcomes
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The opportunity to progress and develop skills in a dynamic and fast-growing team
Salary: £28,368 - £33,506 dependent on experience
How to apply and our recruitment process
Challenge Partners is an equal opportunities employer and welcome applications from all suitably qualified persons regardless of their race, sex, disability, religion/belief, sexual orientation or age.
Applications are welcomed from individuals who would like to work part-time, job-share, flexibly or on secondment.
If you would like to be a part of our team, then please apply by midnight on Sunday 15th March 2020:
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A CV of no more than two pages which includes your current salary and notice period
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A statement of no more than two pages demonstrating how you meet the requirements of the role and the person specification
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A covering letter/email outlining whether you wish to apply full-time, part-time, job-share, flexible working or on secondment. You should also notify us if you have any issues with the proposed timeline
If you are short-listed you will first be invited to an informal phone conversation to allow you to ask preliminary questions and to understand the role fully.
Interviews will be held in the week commencing 23rd March 2020
Who we are: Challenge Partners is a practitioner-led education charity that enables collaboration and challenge ... Read more
The client requests no contact from agencies or media sales.
Job title: Finance Assistant
Reports to: Finance Manager
Salary: £26,000 per annum (pro-rata 4 days/ 28 hours per week)
The General Assembly of Unitarian and Free Christian Churches (the GAUFCC) is the umbrella organisation for Unitarian congregations in the UK. The Unitarian church has an open-minded and welcoming approach to faith that encourages individual freedom, equality for all, and rational thought. A Finance Assistant is required to service the needs of the GAUFCC and its related organisations based at Essex Hall (London head office).
Job purpose
The purpose of this role is to provide administrative and financial processing support in the Finance team. The Finance Assistant will work closely with the Finance Manager, providing support through the accounts payable process, ensuring that invoices and staff and volunteer expenses are paid on a timely basis, ensuring that accounting transactions are prepared and entered accurately in the Aqilla accounting system and generally support the Finance team in achieving its objectives.
Key responsibilities
These duties and responsibilities apply to the GAUFCC and the related charitable bodies based at Essex Hall
- Processing invoices and staff and volunteer expenses, ensuring proper authorisation in place
- Ensuring that suppliers, volunteer expenses, HMRC and key partners are paid on a timely basis
- Liaising with the administrator to ensure that the charity's income is accurately recorded on CiViCRM (database) and Aqilla accounting system
- Preparing regular bank reconciliations
- Providing information for, and assisting with cashflow forecasts
- Accurate posting of transactions in the accounting system
- Reconciling annual Quota income
- Raising Quota invoices
- Banking of cheque and cash receipts
- Assisting with Gift Aid administration, and processing Gift Aid claims on donations online from HMRC
- Assisting with payroll as directed
- Maintaining key balance sheet reconciliations
- Managing the “Unitarian finance” mailbox and ensuring that all queries are dealt with promptly and relevant documentation is filed.
- Filing of all accounting documents
- Maintaining high standard working papers as agreed with Finance Manager
- Carrying out key balance sheet reconciliations as directed by the Finance Manager and follow up as appropriate.
- Preparing ad hoc reports or analyses as directed by the Finance Manager
- Assisting budget holders with relevant financial information as may be required
- Supporting the Finance Manager in the preparation of management accounts
- Work with the Finance Manager to define and implement improved systems and processes for financial management and reporting
Person specification
Skills and experience
- AAT qualified or part-qualified CCAB accountant.
- Minimum two years’ experience in a similar role.
- Have experience of working in the charity sector
- Experience of using a computerised accounting package(s).
- Strong MS Office skills in Excel, Word and Outlook
- Excellent written and spoken (face to face and phone) communication skills.
- Experience of Aqilla and /or CiViCRM would be desirable, but not essential.
- Experienced or involved in implementing change in systems and processes
Qualities
- Able to work methodically, under own initiative and with minimal supervision.
- Strong attention to detail and accuracy.
- Self-motivated and with a hands on approach
- Ability to work unsupervised. The ideal candidate will be well motivated and able to meet reasonable deadlines
- Ability to prioritise and deal effectively with a busy workload
We want to hear from all interested candidates, and to be considered for the position please submit a covering letter (max. of two sides) along with your CV, outlining why you're right for the role. Your covering letter should show how you meet the requirements of the role and why you want the job.
Deadline for applications: 12.00pm Friday 20th March. Applicants will only be contacted if they have been shortlisted for interview.
Interviews by: Week commencing 30th March.
An exciting opportunity has arisen for a personable and professional Team Executive with solid support skills to work within the trust office for an educational charity and multi-academy trust. 12 Month FTC.
The Role
Providing executive support to the Chief Executive Officer and Executive Assistant.
Keep up to date with any changes to the statutory admissions code and admissions appeals codes and inform the executive team and Head teachers of any necessary amendments.
Update the admissions page of our website and publish the admissions policy, procedure and admissions events.
Working alongside the Executive Team to develop trust wide marketing material including school prospectuses.
Diary management including the scheduling, organising and arranging of meetings and other business commitments. Ensuring they are suitably briefed for appointments and meetings.
Responsible for meeting arrangements, including preparation of papers, drafting minutes and agendas.
The Candidate
Content creation skills - information gathering, copy writing, editing and proof reading skills.
Experience of building positive professional relationships with key stake holders.
Strong team player who is also able to work with minimal supervision.
Ability to converse at ease with parents/students and members of the public, and provide advice and accurate spoken English.
Highly computer literate, including Microsoft Office suite.
IMPORTANT NOTE
Our aim is to respond to all successful applications within 5 days. If you havent been contacted within 5 days your application has been unsuccessful and your details will not be held further but we positively encourage you to apply for any other positions that you may see in the future.
We apologise that we cannot contact everybody in person but thank you in advance for your interest.
Third Solutions encourages applications from individuals of all ages & backgrounds. Appointment will be made on merit alone but candidates must be able to demonstrate their ability to work in the UK. Third Solutions acts as an employment agency for permanent recruitment & an employment business for temporary recruitment as defined by the Conduct of Employment Agencies & Employment Business Regulations 2003.
Client:
My Client is an international organisation who are looking for a Salesforce and IT Systems Administrator. The client is implementing a new Management Information System (MIS) on Salesforce.
Your Role:
You will be a Salesforce Application administration and management expert where you will be Training end users and super users. You will be responsible for quality control of the data on Salesforce and assist with the audit of system. You will create custom Reports and Dashboards and be the Salesforce Licence management. You will maintain accurate Change Management records relating to the configuration of the platform. Log, manage and resolve end users' queries, retaining ownership of issues and escalating to external support network or the Head of IT where necessary. You will be providing technical support to end users and Troubleshoot and resolve issues for both end users and the back-end environment whilst aiming to provide maximum system availability, reliability and stability.
What you need to for the role:
- Minimum of 2-years' experience in an IT Operations or Salesforce Administration role
- Minimum of 1-year experience delivering end user training
- Experience in a similar role within an IT team
- Confident user support and trainer both in person and remotely; highly 'customer aware' and responsive.
- Basic knowledge of project management principles and methodologies
- Excellent communication and interpersonal skills
- Ability to communicate effectively to both technical and non-technical staff
- Keen to develop tools to assist the development and progress of the organisation's information systems
- Must be thorough and have an excellent attention to detail
- Willingness and ability to train end-users
- Keen to learn new systems and to be "hands on"
- Problem solving and offering innovative solutions
- Good understanding of CRM and MIS concepts
- Proficient in the use of Microsoft Office365
- Proficient in Windows7, Windows10 and MacOS operating systems
What you will get in return:
You will get a salary of £35K-£40K and get training to become a Salesforce expert.
What you need to do next:
Please apply for the role by sending a copy of your updated CV or contact me on Hassan, or call me on 0207 419 8961.
Morgan Hunt is a multi award winning Employment Business for interim, contract and temporary recruitment and acts as an Employment Agency in relation to permanent vacancies. Morgan Hunt is an equal opportunities employer, job suitability are assessed on merit in accordance with their skills, qualifications and abilities to perform the relevant duties required in a particular role.
The fundraising sector is an extremely competitive market and as such both our clients and candidates benefit from the support of our specialist f... Read more
With half a million members we are the largest charity dedicated to girls and young women in the UK, and one of the largest and leading youth charities. And now’s your chance to join us. Are you an experienced Executive Assistant (EA) supporting a Chief Executive (CE) and Board Chair? Want to work closely with the CE and be part of a team? If this sounds like the opportunity for you then we look forward to you joining our team.
You will have solid experience in the full range of executive assistant responsibilities including good writing and interpersonal skills and enjoy positive relationships at all levels. You are a good time manager with the ability to find solutions quickly and will represent the CE as agreed. Making decisions, and delegating tasks to the support team, and to your Admin. Assistant, you have experience in supervision and staff management.
Girlguiding values the differences that a diverse workforce brings and is committed to inclusivity, and to employing and supporting a diverse workforce. Girlguiding is proud to be part of the Stonewall Diversity Champions programme, a member of the Business Disability Forum, and a member of Time to Change. While Girlguiding’s young members may be women only, our staff team is mixed gender. We welcome applicants from all backgrounds.
With Girlguiding girls have the best experiences
They go to their first ever sleepover, canoe on rivers, learn about body confidence,... Read more
The client requests no contact from agencies or media sales.
The Bloodwise Trust team are targeting significant growth in support from trusts and foundations over the next five years so that we can do even more for people affected by blood cancer.
To help us achieve this, we are looking for an enthusiastic individual to join our small and friendly team as a Trust Assistant to help us raise funds for ground-breaking medical research and vital support services.
This is an exciting entry level role and would suit someone who has a desire to develop their career within the third sector.
This role will provide fundraising and administrative support to help raise funds from small trust donors, support the development of grant applications, undertake research into funding opportunities, and help to provide our donors with the best possible experience through thoughtful stewardship.
The successful individual will be friendly, highly organised with excellent communication skills and an aptitude for writing.
We are looking for a self-motivated individual who is looking for the opportunity to lead on and develop their own areas of work, and be part of an experienced, collaborative and ambitious team.
Join us on our journey to beat blood cancer!
Please note that all applications will be reviewed on receipt and we may bring forward the closing date of this role at our discretion.
We're here to beat blood cancer.
We fund world-class research, provide practical and emotional support to patien... Read more
The client requests no contact from agencies or media sales.
About us
Crisis is the national charity for homeless people. We know that homelessness is not inevitable. We know that together we can end it.
This is an exciting time to join our growing Supporter Innovation team, at a pivotal time at Crisis as we develop new products to inspire public to support Crisis all year-round.
About the role
As Supporter Innovation Assistant you will support the delivery of innovative fundraising products that will maximise year-round income and engage new supporters in Crisis’ work to end homelessness.
You will be working with external agencies to assist on the delivery of campaigns and internal stakeholders to provide timely campaign updates.
About you
You’ll have experience of working within a fundraising context. You will have experience of providing excellent supporter care, and dealing with enquires through email, phone and social media from new and existing supporters. With strong relationship management skills, you will be working with internal and external stakeholders to ensure that Crisis supporters are front of mind in all that we do.
Benefits
As a member of the team you will have access to a wide range of employee benefits including:
- Interest free loans to purchase a train season ticket or a bike or for a deposit to secure a tenancy
- Mandatory pension scheme, with an employer contribution of 8.5%
- 25 days’ annual leave which increases with service to 28 days
Alongside our excellent staff benefits, we will support your ongoing development to build your skills, experience and career.
How to apply
If this sound likes the opportunity for you, please visit our website to apply online. In the supporting statement section, please address points 1, 3 and 4 only of the person specification, which is available on our website by clicking on the red 'Vacancy Details' button.
If you need to request an application in an alternative format, please contact the HR Team, contact details can be found on our website.
Closing date: Sunday 1 March 2020 (23:59)
We value diversity, promote equality and encourage applications from people of all backgrounds. We particularly welcome applications from people with lived experience of homelessness.
For more information about our work please visit our website.
Registered Charity Numbers: E&W1082947, SC040094
Crisis is the national charity for homeless people.
We are committed to ending homelessness. Every day we see the devastating impact ... Read more
The client requests no contact from agencies or media sales.
An exciting opportunity to be a PA to the EA of the CEO.
Working for an educational organisation in London.
Client Details
An educational organisation in London.
Description
The Assistant EA to CEO will be responsible for:
- Providing full support to CEO
- Booking and arranging meetings
- Diary and inbox management
- Organising and booking travel
- General administrative duties
Profile
The Assistant EA to CEO will have:
- PA or EA experience
- Great organisational skills
- An ability to work well under pressure
- Experience working within a fast-paced work environment
- Proficiency in MO Suite
Job Offer
A salary of £28,000-32,000, plus annual leave and pension.
As part of PageGroup, we’ve been helping people find their ideal public sector and not-for-profit jobs for more than two decades – so we hope we c... Read more
Marketing Administrator
They are looking to recruit a Legacy Marketing Administrator who will provide high quality administrative support to the Legacy Marketing team helping to deliver the charity’s successful legacy marketing plans. This is a permanent full-time position (37.5 hours per week).
Legacy income represents 19% of the charity’s overall £100M of funds raised, and the charity has a growing pool of Legacy supporters. The Legacy Marketing team sit within Public Fundraising and works collaboratively with the Legacy Administration team to deliver an exemplary supporter stewardship experience.
Specifically, you will have:
- Experience in a marketing or customer services environment providing high quality administrative support.
- Able to organise complex meetings, coordinating all aspects from diary management to on the day coordination.
- Able to take meeting contact reports from meetings clearly and concisely.
- Experience of liaising with staff at all levels in external organisations, particularly to support partnership working.
- Experience of working with MS Office, specifically with advanced skills in Word & Excel.
- Ability to provide high quality proofing.
- Experience of working for or with a children's or health related is desirable.
- Experience within a marketing and / or legacy related environment is desirable.
- Experience of using databases such as Salesforce is desirable.
How to apply:
Please click on the apply button in the top right hand corner where you will be taken to a short application form to complete.
Due to the large number of applications we receive, they are only able to inform shortlisted candidates of the outcome of their application. If you do not hear from them within two weeks of the closing date, please assume that you have been unsuccessful on this occasion. If your application is not successful, they hope that you will not be discouraged and will still apply for other suitable vacancies.
About our client:
Every day brings new challenges for our client. Every day, 618 seriously ill children from across the UK arrive for life-changing treatments.
Every day, young lives hang in the balance as patients, families and staff battle the most complex illnesses. And every day, the brightest minds come together to achieve pioneering medical breakthroughs that change the lives of thousands of children – and change the world.
This extraordinary hospital has always depended on charitable support to give seriously ill children the best chance to fulfil their potential. Without donations, our client can’t help fund ground-breaking research, advanced equipment, child and family support services, and the rebuilding and refurbishment of wards and medical facilities. Their staff help to raise these vital funds for the hospital. A better future for seriously ill children starts with you.
Location: WC1N Central London
Job type: Full Time, Permanent, Flexible working considered, 37.5 hours per week
Salary: £Competitive
Benefits: 30 days annual leave plus bank holidays, generous pension scheme, flexible working, discounted season ticket loan and many more!
Closing date: 10th March 2020
You may have experience of the following: Marketing Support, Email Marketing, Web Marketing, Campaign Planning, Marketing Administrator, Marketing Assistant, Support Administrator, Marketing Campaign, Marketing Assistant, etc.
Ref: 92007
The Finance Assistant will be responsible to provide financial administration support to the finance team, providing credit control for the organisation, purchase invoice processing, and manage Gift Aid Processing.
For more information and to apply, please go to the jobs section of our website.
Closing date for applications is 12 noon on Wednesday 4 March
Interviews will be held on Monday 9 March
Child Poverty Action Group works on behalf of the one in four children in the UK growing up in poverty. It doesn’t have to be... Read more
The client requests no contact from agencies or media sales.
It's a really exciting time for our communications team as we are a rapidly growing charity. As Communications Assistant you will have the opportunity to work within a busy department and gain a great understanding of all aspects of marketing and communications, including PR, brand, merchandising, design and content creation. The Communications Assistant is an integral role, essential to the smooth running of the team, and well known around the entire charity. You will also have the opportunity to work with a number of different teams, gaining insight and experience in working alongside Clinical Services, Community and Challenge Event Fundraising and Individual Giving.
We offer a supportive environment across the team and charity, with plenty of opportunity for development and training. There is scope here for development and mentoring in any aspects of communications and marketing that appeals to you. This is a busy role within a busy team, requiring and rewarding an ‘all hands to the pump’ attitude. This role is a great opportunity for someone motivated and enthusiastic who wants to join a growing charity and develop their career in communications in the third sector.
For further information please dowload the Job Description.
Please note only applications including a CV, covering letter and responses to the questions will be considered for interview.
The Mayor’s Fund for London is an independent charity, championing social mobility for young Londoners from low-income backgrounds. We believe that all young people, regardless of their starting point in life, should be able to thrive in their community, forge fulfilling careers and take advantage of the outstanding opportunities that London has to offer.
Our work raises awareness of the barriers facing young Londoners, promotes the activities which best increases their opportunities and brings together the partnerships to make a measurable impact on young Londoners’ lives. In 2018/19, we supported over 35,000 young Londoners aged 4-24 across all 33 boroughs working in partnership with 427 schools, 110 community organisations and 94 employers, charities, social enterprises and local authorities.
The Mayor of London, Sadiq Khan, is our patron.
THE ROLE
The Executive Assistant & Office Manager is a pivotal role within the Mayor’s Fund for London.
The job holder will be responsible for the smooth operation of the executive functions of the charity, including support for governance (board and sub-committees), support with HR functions (such as inductions), office management, plus team diary support. The successful candidate will have significant experience in supporting administration functions in a busy working environment, able to liaise confidently at a senior level and to have a proactive and problem-solving mindset.
Although experience within a charity environment is not essential, interest and empathy in the Mayor’s Fund for London’s work would be an advantage.
HOW TO APPLY
Please apply online sending in a covering letter and your CV.
The Mayor's Fund for London is an equal opportunities employer and we welcome applications from everyone. The Equal Opportunities form is voluntary but the information we collect here is very useful to us as it helps us to make sure that we are an inclusive employer and to find out if our workforce is diverse.
Unfortunately due to the large volumes of interest the charity receives, we are not able to respond to all applicants who are unsuccessful at the application stage.
Please only apply if you are eligible to work in the UK.
The client requests no contact from agencies or media sales.
Key responsibilities
To participate in the development and cataloguing of the charity's Centenary Archive Collection.
To support the charity's Centenary Archivist in the development of the charity's Centenary Archive Collection's website by actively participating in the process of design and test, in collaboration with the web designers.
To transcribe and edit interviews of members.
To edit and proofread the captions according to the International criteria
To support the Archivist and the team by revising the texts sent by the translators.
To support with enquiries from the membership via telephone and email.
To carry out any necessary administrative tasks in relation to the post.
Person specification
Experience of working within an archive.
Experience of working with databases.
Experience of cataloguing to recognised standards.
Experience of conducting research in private and public archives.
Recognised postgraduate qualification in archive and records management.
Experience of using WordPress.
Experience in editing texts.
Experience of working for an international organization.
Experience in an arts/literature/journalism/human rights environment.
Appreciation, knowledge and understanding of freedom of expression issues.
Interest in literature and writing.
Closing date: ASAP
Harris Hill have an exceptional and extensive record of providing the charity and not-for-profit sector with high quality recruitment solu... Read more
The Royal Society is dedicated to putting science at the heart of the UK’s cultural life and our public profile is central to our work. We have an excellent entry-level opportunity for an Assistant Press Officer to join our high-performing team.
Whether it is about the impact of Brexit on science or how new technologies are changing our lives, this role will support the team who are presenting the views of the Society on the high profile scientific issues of the day.
This is an ideal opportunity for someone who is interested in developing a career in PR. We will support you to develop and equip you with the wide-ranging skills you need to become a Press Officer in the future. If you think you would thrive as an important member of our busy team we want to hear from you.
What you'll be doing
As the Assistant Press Officer you’ll be doing important work to make sure that our projects in areas as diverse as climate change, education and artificial intelligence are seen and heard across the UK. You will be responsible for promoting the Society’s peer-reviewed journals, monitoring and analysing our coverage, reporting our achievements in a compelling way, and ensuring that our Press Office systems are up to date. You will also be our first point of contact for liaising directly with journalists via email, phone and in person.
Who are we looking for?
We're looking for someone committed to a career in PR, who will bring enthusiasm and the desire to excel in our fast-paced team. We need someone who is a quick learner, with excellent attention to detail, and the ability to prioritise tasks and juggle workload. We will expect you to be interested in science and current affairs, and to be alert for opportunities to turn the Society’s work into compelling news stories.
This is a great first step into an exciting career at the Royal Society and we will be looking for both enthusiasm and your writing ability to come across in your cover letter and task.
To apply, please complete the application form using our online recruitment system.
Reports to: Head of Media Relations
Line manages: None
Location: Carlton House Terrace, SW1Y 5AG
Hours: 35 hours per week
Salary: £24,000 - £25,000 per annum
Pay Band: B
Closing date for applications: Monday 9 March 2020
Interview dates: Week commencing 16 March 2020
The client requests no contact from agencies or media sales.
As the Project Assistant you will be the administrator responsible for the smooth running of prize processes and delivering high quality service to prize applicants, academic reviewers and other stakeholders. This is a key support role to ensure the success of prize work, and may also present the opportunity to support work on the UK's UNESCO activities relating to UNESCO World Heritage Sites, UNESCO designations such as Institutes, Cities, Biospheres and Geoparks, as well as other UNESCO prizes and patronages.
For background, the Newton Fund is £735 million of Official Development Assistance that aims to foster the economic development of partner countries by supporting science and innovation partnerships with the UK. The Newton Prize is an annual £1 million award to celebrate the Newton Fund’s best science and/or innovation projects.
Job specification:
25 days holiday plus UK bank holiday allowance.
7% pension contribution and 2 months’ notice period on successful completion of probation
Specific responsibilities will include but will not be limited to:
Administration
- Monitoring, updating and maintaining the Flexi-Grant online application/review portal for prizes
- Cleansing, collating and understanding complex data with a high degree of accuracy
- Analysing prize data in Excel and producing reports in Excel and Word
- Skilful in producing meaningful management information and recommendations from data sets in Excel
- Providing support for applicants and reviewers as needed and ensuring they are dealt with in a timely and professional manner
- Responding to and monitoring enquiries by both email and phone
- Undertaking desk-top research as required
- Allocating applications to academic readers for review as appropriate to topics
- Checking applicants meet eligibility requirements and verifying applicant eligibility information with external organisations
- Keeping prize timelines on track and up to date in the public domain
- Liaising with clients, shortlisted candidates, winners, reviewers, judges and committee members, as well as past and present applicants and award holders, as required
- Ensuring an appropriate level of recruitment of expert academic reviewers is maintained year-round, identifying missing skills and acting appropriately to meet those needs
- Co-ordinate meetings and produce agendas/papers/briefing packs as required for committees etc to include logistics, IT support/video conferencing, communicating information to attendees and catering, venue booking etc
- Monitoring and evaluation including conducting surveys and highlighting recommendations for improvements
- Monitoring and maintaining contact information on Salesforce
- Assisting with general administration, as required
Marketing and Communications
- Assisting in the development and issuing of PR and marketing materials as required in conjunction with wider communications plans for UK and international use
- Assisting with co-ordination for award ceremonies, exhibitions and other promotional events as required
- Maintaining relevant and current content relating to prizes online and as needed on social media
UK National Commission for UNESCO (UKNC)
The UKNC is involved with UNESCO activity in the UK and from time to time the Project Assistant may be asked to join colleagues working on other projects which may relate to UNESCO World Heritage Sites, UNESCO designations such as Institutes, Cities, Biospheres and Geoparks as well as other UNESCO prizes and patronages. All other UKNC work is subject to agreement with line management and is subject to capacity and may include but is not limited to:
- Providing event co-ordination and support
- Facilitating workshops
- Representing the UK National Commission for UNESCO at external events
- Other administrative tasks, as needed
Person Specification
- Appropriate background: A degree or equivalent relevant experience which will transfer to this role.
- Administration skills: Ideally two years’ experience of relevant administrative work. Excellent Microsoft Excel and Word skills.
- Attention to detail: Proven track record of completer-finisher behaviour on complex projects and the ability to produce highly accurate, high quality work.
- Data processing: Ability to cleanse, collate and understand complex data. Knowledge of data selection processes, data entry and data analysis. Skillful in producing meaningful reports and recommendations from data sets.
- Technical knowledge: Ability to work with various databases (CRM, Flexi-Grant and Salesforce experience advantageous), website back-end CMS and social media.
- Self-starter and enjoys working in and/or with small teams: working autonomously and independently is vital particularly as the line manager for this role is based remotely.
- Project and Event Management: Excellent organisation and prioritisation skills – able to work effectively to deadlines, to manage ad-hoc projects that arise and to manage time in a flexible manner.
To apply please send your CV to the Project Director Sarah Shaw via email stating in 300 words or less why you are right for the role, paying close attention to how you meet the person specification. Please also indicate where you saw this job advertised.
Please note:
- Closing date for applications is strictly midnight UK time on Sunday 1 March 2020
- Invitations to interview will be extended during the week commencing Monday 2 March 2020
- Interviews will take place in Whitehall, London on Wednesday 11 March 2020*
*In order to be eligible for consideration you must be available in person for interview on this date
The client requests no contact from agencies or media sales.