Hampton Trust is a leading domestic abuse charity with a focus on tackling the root cause of domestic abuse and criminal behaviour.  We pride ourselves on being innovators in our field, highlighting gaps in service and testing new approaches.

In recent years we have expanded our reach from being a locally based Hampshire charity to now delivering across nine UK police forces. Earlier this year, our work featured in a BBC documentary called Home Truths, exploring Ian Wright’s experience of domestic abuse as child.

This is an exciting time for the organisation with potential to expand our interventions in other areas of the country.

Job Title:                                        Training Administrator

Hours:                                            37.5 hours per week

Salary:                                            £18,000 per annum

Base:                                              Ashurst / remote working 

Contract:                                        Full time / Permanent 

The Training Administrator will complete all administrative tasks associated with delivery of Hampton Trust training locally and nationally. This is an exciting opportunity to be part of a wider team, working with professionals as they embark on Hampton Trust (HT) training via various platforms. You will play a key role in coordinating bookings, delivery, and evaluation of courses.

In this role, you must have excellent organisational and interpersonal skills, strong IT skills, including efficient in the use of Excel, Word, PowerPoint, and other software.

You should also be good with people and happy working as part of a team. Able to meet deadlines under pressure and be motivated and resilient with natural initiative. Above all, you’ll bring a range of skills and take pride in a job well done.

We encourage growth and self-awareness within this post.

Should you wish to discuss this role before application contact: Helen Downey 

Closing date: 9am Friday 5th November 2021

Interview dates: Wednesday 10th November 2021

All posts are subject to Enhanced DBS checks & satisfactory references.

Next steps 

Please submit your application via email to Hampton Trust by 9am on Friday 5th November 2021.  Don’t forget our offer of an informal chat prior to completing your applications is available if you think it would be helpful.

In your application please include:

A cover letter explaining your motivation for applying and outlining how you meet the criteria detailed within the person specification

A full CV including education, professional qualifications and full employment history showing responsibilities and relevant achievements.

Hampton Trust is committed to improving and finding ways of creating a more diverse workforce and we welcome applications from all sections of the community.

Our Equal Opportunities Form will be processed for monitoring purposes only.  This information remains anonymised and will not be seen by the interview panel or used in any way for the purposes of selection. Completion of this form is voluntary and if you do not wish to answer any question(s), this will not affect your application in any way.

Do you want a job where you make a difference every day? Are you organised, methodical and enjoy working as part of a friendly team? If this is you then you should take the next step and apply to join the family of the Fishermen’s Mission.

The Fishermen’s Mission is a Christian charity that provides emergency and welfare assistance to active and retired commercial fishermen and their families through practical, spiritual and pastoral support. Every year we help thousands of clients, many in desperate circumstances.

The operational staff are supported by a small Head Office team comprising the Chief Executive (who is also the Chief Operating Officer) and the Director of Business Development, with administration provided directly by the Executive PA, Operations Manager and the Operations and Business team.

About You

You will be able to undertake a wide range of tasks in differing situations, with a degree of personal responsibility and autonomy. It is important to be able to work both alone and as a member of the team. 

In order for the Charity to work effectively, you may be required to assist with other areas of work and, therefore, you should be prepared to undertake other duties appropriate to the post, as delegated by your line manager.

Purpose of the Role: To support the Information Systems Manager to deliver a high standard of supporter care to the donors and clients with whom we communicate.  To be part of the wider Business Development Team. Provide administrative support to the Information Systems Manager and the Business & Finance Manager (for a maximum of 5 hours per week) to deliver a high standard of supporter care to donors and clients with whom we communicate.  To process donations and invoices on internal databases.

Specific Responsibilities

• Process the Direct Debit Scheme
• Process all online fundraising donations through Raiser’s Edge (RE) including the appropriate thank you letter
• Write queries and exports to generate mailing data (especially for appeals) and set up appropriate income codes and internal brief to support the mailings
• Process Gift Aid Claims quarterly
• Set up coding on RE for new financial year and new projects
• Manage supporter letters on RE (set up new, update seasonal wording on general letter and archive old letters)
• Generate reports as requested by fundraisers to analyse income
• Train and support staff and volunteers in use of RE and ReNXT
• Support Navigator (our interactive client site linked to ReNXT) to assist Port Staff if required
• Month End and Year End reconciliation support (working with finance team)
• Inputting gifts into the Finance database (SUN) when required
• Assist with the payment of invoices when required

Shared Responsibilities within Appeals Team

• Working with the other appeals team administrator to ensure that all appeals team tasks are supported by covering their specific responsibilities in times of absence or high volume.
• Data capture of additional supporter details and adding new supporters
• Accurately capture supporter mailing preferences and gift aid declarations
• Support the fundraisers with the administration of fundraising events
• Support the annual audit by gathering of paperwork and answering of questions
• Accurately file all income paperwork and Gift Aid declarations
• Accurately file all digital filing and income reports
• Annually archiving of income paperwork
• Support the appeals team volunteers
• Carry out clean-up and maintenance housekeeping on the RE database as requested including maintenance of the client data on a regular housekeeping process
• Write and maintain up to date procedures

Shared Responsibilities within operations administrator team (Appeals and Finance):

• Answer the main head office phone number and free-phone number and monitor the night service and update the 24/7 cover phone
• Open incoming post and send out parcels and letters
• Answer HO front door and greet guests
• Manage the enquiries email account
• Act as extra team support for other team members (Exec PA & Operations Manager)

Additional tasks

• Contribute to all meetings (team meeting, Head Office stand up, Business Development Team meetings)
• To carry out any other tasks as required
• To work at all times with compassion and empathy, within the Christian Ethos of the organisation.

Person Specification

Essential

• CRM experience (preferably Raisers Edge)
• Administration experience in an office environment
• Ability to data input to a high degree of accuracy
• An excellent personable telephone manner
• Able to work as part of a team
• Intermediate skill level using Microsoft office (Outlook, Word, Excel)
• Highly organised
• Strong attention to detail
• Demonstrate integrity to handle cash donations and respect confidential information
• The ability to represent the Fishermen’s Mission with appropriate compassion, clarity and confidence

Desirable

• Charity experience
• Office 365 experience
• Experience of working in a busy environment
• An understanding of the HMRC Gift Aid Scheme
• A comprehension of Data Protection laws
• Knowledge of the Fundraising Regulator Code of Practice
• Experience of working with volunteers

Administrator

Small, established charity seeking an experienced Administrator to join our team! This is a part-time role (16 hours/2 days per week), based in our office at the Oval (SW9 6BG). The Administrator is responsible for all the charity’s administration at an organisational level, with significant financial administration responsibilities and responsibilities relating to the administration of aspects of our project delivery and fundraising. The Administrator has additional responsibilities for fulfilling the charity’s governance needs and ensuring the organisation and its team members are compliant with the charity’s policies. The Administrator will work closely with the Director, the Trustees and all the friendly team, as well as linking with freelance contractors and volunteers.

The successful candidate will have proven administration experience and have a particular interest in financial administration.  We are seeking someone who is proficient in MS Office, and has strong organisational and problem-solving skills. A charitable mindset and strong communication skills (both verbal and written) are also important.

Please see the Job Description and Person Specification for full details.

The starting salary is £24,000 pro rata, which includes 6 weeks’ paid holiday.

About Advocate

Advocate is a national charity which matches volunteer barristers eager to undertake pro bono work with those who need legal assistance but cannot obtain public funding (legal aid) and cannot afford to pay for it.

About the role

We have an exciting opportunity for an individual who is experienced in providing administrative support to a busy and small team. You must be driven to help vulnerable people, remain calm under pressure and provide guidance and support to applicants and volunteers when necessary. You need strong communication and organisation skills, will possess scrupulous attention to detail, and be confident and comfortable talking to all levels of stakeholders on a daily basis.

Closing date: 11.59pm 21 November 2021  

Interviews by Zoom: w/c 29th November 2021 

Start Date:   asap

Salary:  £23,500 to £25,000 plus pension after 3 months

Contract: permanent

Hours: Full Time (job share/part time working would be considered)

Location: Holborn, London

Advocate is an equal opportunities employer.

Job Description: Office Administrator

Job purpose: To provide administrative support to our casework team.

1. Administrative Support

1. Answer pre-application enquiries from members of the public and referral organisations.
2. Processing Post, emails, and telephone calls
3. Bundling papers for volunteer reviewers and barristers
4. Recording and processing further Information from applicants, reviewers and panel members
5. Undertake administrative tasks, research and similar work as requested by the Head of Casework, Senior Caseworkers or Caseworker.
6. Attend training sessions where appropriate.
7. Other ad hoc administrative tasks.

Generally

1. Undertaking any other responsibilities as reasonably requested
2. Attending external events promoting Advocate’s work. 

Person Specification: Office Administrator                     

Knowledge and Experience

1. At least 1-year administration experience.
2. Demonstrable and recent experience of administration
3. Demonstrable and recent experience of coordinating programmes or an understanding of this
4. Some experience of implementing systems and procedures.
5. Experience of working with vulnerable people
6. Proven experience of Microsoft Office package (including Excel), Salesforce or other similar CRM systems
7. Experience of voluntary or charity sector
8. Knowledge of legal system and the Bar in England and Wales is helpful but not essential

Skills and Abilities

1. Excellent interpersonal skills including the ability to work as part of a team and develop good relationships with stakeholders
2. Ability to prioritise effectively and meet deadlines
3. Ability to work in a busy environment with competing demands
4. High quality oral and written communication skills and attention to detail
5. Proven ability to communicate with a wide range of people
6. Ability to work on own initiative and develop ideas

Personal Qualities

1. Proactive, positive approach to developing the work of Advocate
2. Professional, reliable and responsible
3. Flexibility and willingness to learn new skills

An excellent opportunity has arisen for an experienced Recruitment Officer and Team Administrator to join our People Team and help improve the effectiveness, impact and diversity of our people. We are looking for candidates across England, Wales and Northern Ireland and this role will be based in our offices or at home, visiting London a few times a year if not based in the London office. 

This is a key front-line role within the team which will work in partnership with key stakeholders, including taking the lead on all recruitment related activities on a day-to-day basis from post and advert approval through selection to offer stage and undertaking all relevant pre-employment checks for appointed candidates. 
 
The post holder will additionally contribute to providing administrative support to the wider HR and Learning and Development team. 
 
This is a very busy role, so excellent planning, multi-tasking, time management, administrative skills and PC skills are key. 
 
If you’re looking for a role with development potential, in a creative working environment with a great mix of people then apply now!  
 
Closing Date:  18th November 2021
 
We offer a competitive range of benefits, good work/life balance, excellent learning and development opportunities and a vibrant organisational culture. 
 
We are an equal opportunities employer and are especially keen to encourage applications from people currently under-represented in the environment movement, including people from black, Asian and minority ethnic backgrounds and disabled people and other marginalised or oppressed communities 
 
Friends of the Earth is an international community dedicated to protecting the natural world and the wellbeing of everyone in it. We lead campaigns, provide resources and information, and drive real solutions to the environmental problems facing us all. 
 
 
 

Building Better Opportunities:

Opportunity and Change 

Job Title: Senior Administration Officer

Location: Nottingham

Salary: FRWK05  £18,661 – £20,385

Status & Hours: Full-time/ 37 hours

Closing Date:  10th November 2021

Interview Date:  17th November 2021

An exciting opportunity has arisen for a Senior Administration Officer to work as part of the Opportunity and Change Project which is part of a national programme called Building Better Opportunities funded by the European Social Fund and The National Lottery Community Fund (TNLCF). The post holder will be responsible for the administration to the project team to ensure the service operates smoothly and effectively.

The successful candidate will:

• Provide all aspects of administration to the project team
• Collate and prepare reports as required by management which involves supporting quarterly submissions to TNLCF
• Provide support to the partnership across D2N2 with the validation process
• Collect data and populate a range of reports for monitoring purposes
• Provide marketing and social media support to the project team in developing and managing the external and internal marketing plans, publications, activities and communications for the project.
• Maintain stock of up-to-date project documentation and distribute to Delivery Partners on request
• Provide administration support to the project team which includes updating records, internal logs and filing system.
• Accurately process data to ensure that auditable evidence is in place for any funding claims in line with the requirements of the funding body.
• Possess good interpersonal, verbal and written skills (including diplomacy and tact) in order to liaise effectively with the delivery partners
• Take accurate minutes of meetings as required
• Level 2 Literacy and Numeracy

What we offer: Life Assurance, Pension (up to 4% matched by FHA), Enhanced Maternity, Paternity and Adoption Benefits, Additional Annual Leave Purchase Scheme, Employee Assistance Programme, Learning programmes tailored to suit different roles and services, Health Cash Plan.

Framework supports all employees to achieve a better work/life balance. Should you wish us to consider flexible working or job share as part of your application please state this on your application in the supporting statement section.

To protect the health & wellbeing of those receiving support from Framework, colleagues and the wider community, any job offer is conditional upon the prospective post-holder having been vaccinated against Covid-19, or agreeing to do so during the first six months in the post, except where such a requirement would be unreasonable in the circumstances.

97% of the workforce in a recent staff survey said they were proud to work for Framework.

Framework is an Equal Opportunities Employer. Registered charity No: 1060941.

As a Disability Confident employer we warmly encourage job applications from people with disabilities. Framework is committed to offering opportunities to people from diverse communities. If you have specific requirements or adjustments please let us know if there is anything we can do to support your application

CVs will not be accepted

NO AGENCIES PLEASE.

Finance Administrator (x2)

Manchester City Centre with some flexibility to work from home

Starting salary for this position is £18,960 per annum (plus contributory pension)

Join a Nobel Prize-winning organisation committed to creating safe and secure futures for women, men and children around the world. MAG works by finding and destroying landmines, cluster bombs and the explosive remnants of war and by advocating and campaigning on behalf of those whose lives are blighted by the lethal debris of conflict. Be part of this life-changing mission by joining MAG to help us free from fear some of the poorest and most vulnerable people in the world.

We are looking for two exceptional administrators, one as a Finance & Payroll Administrator, and the other as a Finance Administrator, to join our dynamic and successful Corporate Finance Team.   This is a fantastic opportunity to a join an international charity that shared the 1997 Nobel Peace-Prize.  

Your administrative skills will help make a real difference supporting our global lifesaving work, whilst allowing you to gain the experience in a very busy Corporate Finance department. You’ll provide excellent support to the business by taking responsibility for the administrative tasks associated with departmental transactional processes including purchase and sales ledger, payroll, and financial compliance.

Basic knowledge of double entry bookkeeping, proficiency in the Microsoft Excel and Word as well as strong numerical and analytical skills are essential. It is desirable that you’ll have experience using PSF accounting system and/or ADP payroll system. You will need to have strong administrative experience to ensure that all our processes are followed effectively.  Above all, you will need to be approachable, flexible, super organised, have a good eye for detail and be ready to work in a busy and varied role, taking pride in your work and striving for perfection.

Please note that as part of MAG's commitment to safeguarding, this post is subject to background checks before an offer of employment is confirmed. For more information on MAG’s approach to background checks, please click here. You can also find more information in the candidate information pack, available through the link below.

MAG is committed to the principles of diversity, equality and inclusion. If you think you would be suited to one of our roles we would welcome your application regardless of your background. We strive to provide an inclusive and supportive working environment where all employees feel respected and supported in fulfilling their potential.

For the further information on the role, the application pack and details of how to apply, please visit the MAG website by the closing date of 7th November 2021. 

Please note applications will be reviewed on a rolling basis and MAG reserve the right to close the advert before the advertised closing date. We therefore would recommend that interested applicants apply as soon as possible. If you have not heard back from us within 3 weeks of applying, it means that your application has not been successful.

PURPOSE OF ROLE

Working closely with the Fundraising Management Team to support the team in achieving their shared objectives by enabling the development and execution of creative fundraising programmes and communications across all Premier platforms. With the overall aim of building the profile of the charity and increasing the supporter base for revenue generation.

This key role will be responsible for enabling the team to deliver tailored communication plans and share engaging fundraising collateral as part of our engagement strategies to build relationships and promote income generation from new audiences and potential donor groups.

The position holder will work cross departments with the Marketing and Database teams on a regular basis, as well as being the lead contact for external mailing houses.

MAIN DUTIES AND RESPONSIBILITIES

Project coordination of Leap of Faith project

• Working with the Project Lead on a regular basis to provide all elements of project support, listed below.
• Event Management of both online events such as webinars and Zoom meetings, and physical events including VIP dinners, committee meetings and info sharing events
• Supporting individual fundraisers in their relationship management which could include copy writing, preparation of written communications, pulling info from our fundraising database, sharing resources or helping to manage the donor journey through updating tracking spreadsheets and fundraising records
• Responsibility for coordinating the Communications programme which will include email communications, mailings and online events
• Meeting management, to include note taking and helping to drive forward actions
• Acting as point of contact for Project Volunteers
• Conduct desk-based research to help qualify existing and new contacts

Coordination of the Major Donor programme

• Working with the Director of Fundraising to deliver the monthly Communications programme for the MD Pledge programme, which will include Pledge Renewals, monthly e-comms, event invites and the occasional postal mail outs
• This will also involve cross departmental working

Direct Mail

• Working with the Director of Fundraising, to manage the administrative side of the monthly Direct Mail programme and Voice of Hope quarterly mailings, helping to ensure that appeals are delivered within the agreed time
• Gathering information required for direct mail appeal from internal stakeholders within process when necessary
• Act as main point of contact for designer/printer once strategy has been signed off
• Edit and proof copy, working with the Fundraising Management Team and coordinate sign off in a timely way
• Management of scheduling of appeal mailings, internal and with the mailing house
• Sign off print proofs from mailing house

Regional Fundraising

• Provide administrative support to regionally based team members, including the Director of Support in Scotland and Northern Ireland
• This could involve coordinating occasional mailings, gathering information or appointment setting and updating RE records/tracking spreadsheets

To undertake any other reasonable tasks as required by the Director of Fundraising

QUALIFICATIONS AND EXPERIENCE

• Degree educated
• 5+ years of good demonstrable experience in project management, coordination of complex administration processes and/or external facing client management
• Experience in fundraising (desirable but not essential)
• Professional qualification in fundraising (desirable but not essential)
• Experience of providing team support (essential)
• An understanding of media and web (desirable but not essential)
• Experience of working in a busy, high pressured environment

ABILITIES & SKILLS

• Excellent attention to detail
• Organised, efficient and good written communication skills
• Confident and assertive in managing processes
• Ability to use databases and finance systems after training, proficient use of Microsoft Suite
• Ability to handle and own multiple projects
• Pro-active and show initiative
• Team player with an ability to work in a flexible and collaborative way

PERSONAL QUALITIES

• The post-holder will work within a Christian environment and therefore it will be necessary for the post-holder to have sympathy and understanding for the Christian faith and its values, and be in able to work within the ethos of our organisational aims.

Clean Break uses theatre to keep the subject of women in prison on the cultural radar, helping to reveal the damage caused by the failures of the criminal justice system. Through our unique work, we raise difficult questions, inspire debate, and help to effect profound and positive change in the lives of women with experience of the criminal justice system. 

We are looking for a compassionate, organised Admin & Support Worker to provide emotional and practical support to our Members, and administrative support to ensure the successful delivery and evaluation of our Members and Outreach Programmes.

Around 50-70 Members are actively engaged across Clean Break’s work at any time, with the majority participating in our core Members Programme. You’ll ensure they have the best possible access to our activities, be it online, in our building or in other venues, and work with them to understand any access or engagement issues.

Under the guidance of our Support Manager, you’ll also work with Members to support their mental health, drug/alcohol, financial, emotional, welfare and education/career needs. And you’ll provide this support in a combination of ways: through one-to-one support, assessment, action planning, partnership building / signposting and any other appropriate support measures.

You’ll bring recent experience of providing direct support for vulnerable women and young adults using a trauma-informed approach. You’ll know how to work across complex needs and be skilled at diffusing challenging situations when necessary. And you’ll have excellent admin skills, ensuring we have effective admin and communication systems and insightful, accurate data to evaluate the impact of our work.

You don’t need to have an arts qualification, or a university degree or college education, to work with us.

Because our work is about highlighting women’s experiences and providing gender-specific services to women, all of our positions are open to women only (exempt under Equality Act 2010 Schedule 9, part 1).

The For Baby’s Sake Trust is recruiting an Administrator to work part time, based in its central office in Stevenage. We are a charity focused on enabling parents to break cycles of domestic abuse and giving their baby the best start in life, especially when they faced adversities in their own childhood. Our ground-breaking programme, For Baby’s Sake, works with both parents in a unique way, starting in pregnancy. We also share our learning and resources and make the case for more parents receiving what they want and need at a precious time for them and their baby.

This position is a central one, spanning administration, communication, developing and maintaining systems, data handling and office management at an exciting time of development for the Trust. There are opportunities within this role to help to develop the Trust’s communications, including stakeholder engagement, promotion of its work and its social media presence.

You will be based at the Trust’s central office in Stevenage and the role includes working closely with the Executive Administrator and Senior Leadership Team and collaborating with the For Baby’s Sake teams who work directly with families.

As an Administrator, you will have:

• Excellent communication skills in all formats, demonstrating tact, fluency, clarity, and the ability to summarise and convey complex information

• Excellent data-handling, information management and IT skills, with the creativity, attention to detail and logical thinking to improve our systems and our data presentation

• Organisational flair and discipline, ability to work on own initiative whilst also being a team player

• The initiative, resourcefulness, flexibility, and resilience necessary to work in a changing environment

Alongside these skills, it is vital that you have a non-judgmental attitude and the ability to be open minded, carrying the belief in positive change. These characteristics are a hallmark of all our staff, which is part of why it is a great place to work.

The position is part-time (18.5 hours a week, negotiable) on a permanent contract and the salary is £23k - £25k pro rata. Full details, including the job description, person specification, and background briefing information can be found in the relevant attachments.

Shortlisted candidates will be informed by close of business on Wednesday 10th November 2021.

Interviews will be held on Wednesday 17th November 2021. Location to be confirmed but will either be Stevenage or via Zoom.

Further information about the For Baby’s Sake Trust can be found on our website.

Administrator/Receptionist

We are looking for a highly motivated self-starter with excellent all-round organisational skills to work as an administrator and receptionist for Making The Leap.

Making The Leap is a small and innovative social justice charity that aims to make a big difference. From direct delivery, to advocacy and leadership, we refuse to stay in our lane and believe passionately that those we exist to serve have the right to be anything they want to be. To say that this is an exciting time for the organisation would be an understatement, as our incredible funders, donors, partners and supporters have given us the chance to move to the next level, and have further influence and delivery nationally.

The shared soul of the organisation is to be passionate about helping young people from less-advantaged backgrounds; build up other charities and community groups and want to partner with them or support them; want to work with businesses and organisations to get things done; and care deeply about addressing racial inequity generally (and anti-Blackness in particular). The people here work hard, are good at what they do, and for so many it is ‘home’, with an average tenure of 11 years. It’s a nice environment to be in, friendly, flexible and one that gives you the reward of making a tangible difference in people’s lives – it’s great.

The organisation has a number of strands: core Making The Leap; the UK Social Mobility Awards; the Social Mobility Podcast and our brand new initiative Black Charity Leaders.

Are you a skilled administrator who would enjoy supporting a partially sighted exec in his new office based role?

My client is partially sighted and has secured funding for a personal assistant/administrator to support him with general office administration in his new role.

- Ability to carry out wide range of general administrative duties, including dealing with e mails, diary, organising meetings, planning meetings, editing documents, photocopying and scanning.

- IT experience - Microsoft packages Word, Excel, Access, PowerPoint (preferable), Internet and email.

- Ability to type notes, minutes and take notes as required.

- Excellent communication skills.

- Ability to work flexibly and with initiative - a problem solver.

- Experience working with the public and disabled people.

- Able to work respecting confidentiality and a commitment to equal opportunities.

- Ability to carry out tasks in looking after assistance dog.

This role is a 1 year temporary contract with an immediate start.

To find out more about this exciting opportunity then please apply by forwarding a Word copy of your CV, a cover letter is not required at this stage.

I am delighted to be working with an amazing international membership organisation is search of an outstanding Administrator. This non-governmental organisation promotes the improvement of dermatological care, education and science across the world. The mission of the organisation is to increase awareness, cooperation and communication within the specific global community to promote high quality education, clinical care, research and innovation that will improve health globally.

Job Description:
This post offers the opportunity to work with the organisations global board, membership and staff team to provide excellent administrative support to further their strategic objectives. The role encompasses a broad range of tasks including general office administration, organising meetings, supporting committees, membership and financial administration.

Principal Duties and Responsibilities:
General office administration
Establish and maintain office systems and administrative procedures and ensure the office handbook and procedures are kept up to date for the benefit of staff and volunteers
Maintain and develop electronic and paper storage systems, including day-to-day filing and archiving of files and papers as necessary
Liaise with suppliers and contractors, including stationery, couriers and mailing houses
Liaise with staff regarding IT support, meetings organisation and other areas as required. (They will be moving to a new office space in due course therefore assist in the search for new premises and support with the move).
Respond in a positive, helpful and tactful manner to general email and telephone communications and take action as required
Provide diary and administrative support to the Executive Director
Ensure that team planning systems (e.g. Monday.com) are periodically reviewed and updated or archived as necessary.

Finance and Fundraising:
Finances are outsourced to a financial management company, but some financial administration is undertaken in-house.
Undertake financial administration, process invoices, and ensure that, on a monthly basis, all relevant documentation is coded and provided to the financial management company in an accurate and timely manner
File documentation as required
Meetings and events:
Work closely with colleagues to assist with the logistics of organising board meetings and other meetings. Prepare agendas and papers, organise hotel/meeting rooms and flight bookings and hospitality, take notes, produce minutes and monitor achievement of actions
Coordinate monthly and annual team planning meetings and team building events.

Ensure that actions are followed up:
Assist with the administration of some Board and committee conference calls. Prepare agendas, take minutes and take appropriate follow up actions
Set up and provide administrative and technical support for meetings and conference calls with external stakeholders and partners as well as current and potential funders

Skills and experience:
Relevant professional experience including demonstrable good level of administrative skills and experience
Exceptional attention to detail, accuracy and numeracy skills
Strong IT skills and competencies including good knowledge of databases and Microsoft Office, including Word, Outlook, Excel, PowerPoint, Internet Explorer/Chrome
Excellent written and verbal communication skills, with the ability to provide comprehensive information with tact, clarity and attention to the organisations tone and formatting
Clarity of expression in speaking and writing, to include communication with people for whom English is a second language
Some experience with writing for and updating websites and an aptitude for working with IT systems would be desirable. Experience using Mailchimp, Google Analytics and a CRM system (in particular CiviCRM) would be an advantage
Some experience in a health-related non-governmental organisation and/or working internationally would be desirable

If you have the above skills and experience and are immediately available, please apply online today!

As an inclusive organisation we welcome and encourage applications from people of all backgrounds.

Are you an experienced administrator, self-motivated, and with proven ability to successfully organise and manage a wide-ranging workload?   Is doing a job that makes a difference important to you?

An exciting opportunity has arisen to join the team providing key dedicated support to the Mission Team and specifically the Children, Youth and Family Ministry team of the Methodist Church in Britain.

We are looking for a responsible and competent administrator to provide high level and timely administrative support to the Children, Youth and Family Ministry work area. You will also assist with organising the Children and Youth Assembly of the Methodist Church, also known as 3Generate, to ensure efficient and quality delivery of the event.

The successful applicant will be enthusiastic and hardworking, with good time management and organisation skills. You will demonstrate excellent interpersonal and communication skills. You will also have demonstrable event support experience, and although not essential, the ability to engage with and effectively use various web-based software tools (e.g. website CMS, event management software), would be an advantage for this role.

What we offer:

• Exceptional pension scheme
• Generous annual leave entitlement (plus an extra 3 days’ leave granted over Christmas/New Year)
• TOIL
• Flexi-leave 
• On-site Wellbeing Advisers

To apply: 

Click apply to be redirected to our website to complete an online application.

Interview Date: 12-Nov-2021