Work for VAL
Administration & Premises Co-ordinator
£30,000 pa pro rata to March 2020
Full time 35 hours per week (some flexibility around reduced hours is possible, by agreement)
This is a temporary but important role in a friendly team of seven staff. We are looking for someone who is versatile and flexible,with the skills, experience and confidence to assimilate into the team quickly and effectively. You will be responsible for:
- Executive assistant support to senior management
- Premises and contract management
- Office administration
A job description and person specification is available on our website
CVs will not be accepted.
Closing date 23:59 on Sunday 22 September
The Pensions Policy Institute (PPI) is considering applications for a Fundraising and Events Assistant to join the team based in Holborn, London. We are seeking an administrator to join the operations team to support the Head of Membership and External Engagement. This new role will support and develop both the existing and new fundraising activities of the charity. You will provide the highest levels of fundraising and event administration as well as adding support to the overall operations function. We have a specific interest in candidates who have experience co-ordinating events, researching and applying for funding from charitable trusts and foundations. That said, we want to hear from you if you have ‘can do’ attitude and are willing to be involved in all aspects of the operations team’s activities.
This is a full time position, ideally based in the office, but we will consider flexible working arrangements. This is a newly created position for an initial one year contract. The start date is flexible.
We strive to treat our employees well and offer a range of benefits:
- Salary commensurate with experience and knowledge;
- Central London office location;
- 25 days annual leave;
- Membership of the PPI’s Group Personal Pension with 12% employer contribution;
- Group Income Protection and Life Assurance;
- Flexible working arrangements.
Please read the role description and person specification in the application pack.
We will be monitoring applications as they come in and may close the process before the closing date, Friday 11th October 2019. Interviews are expected to be held during weeks of 21st and 28th October 2019.
Applicants must be able to demonstrate that they have a legal right to work in the UK.
If you would like to apply, please submit your application via CharityJob to Maritha Lightbourne, Head of Finance and Operations,
Your applications should include ;
- a covering letter outlining specific reasons why you are suitable with reference to the person specification and responsibilities,
- a CV (no date of birth required)
- 2 referees (who will be contacted if you are successful)
- your availability for interview
- your notice period,
We will acknowledge receipt of your application and inform you by 18th October 2019 whether you have been successful for interview. Due to the anticipated high number of applications for this role, if you have not heard from us by 19th October 2019, then unfortunately you have not been successful.
Clinical Services Administrator
Contract: Full time, Permanent
Hours: 35 hours
Location: London, Finsbury Park
Salary:£25,548 per annum (inclusive of London Weighting) plus generous holiday entitlement, pension scheme and group life assurance
The Clinical Team Administrator provides administrative support to the London & South East Clinical Service which provides assessment and treatment to individuals, young people, children and families who have survived torture.
You will be part of a team of Clinical administrators who ensure consistency and continuity of administrative support to the Clinical Service at all times. The administrative team support the Intake panel, Adult Therapy Teams, Children, Young People, & Families Team, Pain management service and interpreter bookings process.
To view the Job Description and Person Specification, please click the link provided.
Candidates must have the right to work in the UK to be considered for this position
Please note a CV and a cover letter addressing the duties and key responsibilities and the person specification of the role are mandatory to be considered for the position.
Freedom from Torture is dedicated to healing and protecting people who have survived torture. We provide therapies to improve physical and mental health, we medically document torture, and we provide legal and welfare help. We expose torture globally, we fight to hold torturing states to account and we campaign for fairer treatment of torture survivors in the UK.
Our team of dedicated professionals provide direct support to survivors including psychological therapy, physical health services, legal and welfare support, and expert medical reports for use in survivors' asylum claims. We also support other providers to deliver high quality rehabilitation services to survivors.
We campaign for national and global change, using evidence from our services and survivor voices to protect and promote survivors' rights and hold torturing states to account. We are proud to play a significant role in the global anti-torture movement. Survivors, active and empowered, are at the centre of all of our work.
None of this can happen without our vibrant community of supporters who help to create this change.
Thanks to the dedication of our staff and volunteers – as well as thousands of passionate supporters and funders – thousands of torture survivors have been able to rebuild their lives in incredibly difficult circumstances.
We reserve the right to close the vacancy early if we receive a high volume of applications.
Closing date:30 September 2019
Expected date of interviews: 11 October 2019
Freedom from Torture is an Equal Opportunities Employer
No agencies please
Central Management Team Administrator & Communications Officer
21 per week usually worked over four days
Fixed term until October 2020
To provide administrative support and to coordinate the needs of the Central Management Team (CMT). To act as a link between CMT and external stakeholders and to respond to ongoing request for statistical information, and service updates. To be responsible for arranging meetings including invitations, booking rooms and preparing papers, to provide secretariat duties.
To take responsibility for day to day media handling, service promotion and communications, building strong relationships with the media and good relations with senior internal and external stakeholders. To effectively promote and protect the reputation of Citizens Advice LeicesterShire through appropriate messaging across multiple channels, and effective handling of enquiries.
For a full application pack please visit our website via the Apply button and download the pack.
Closing date: Friday 20 September 2019 at Midday
Interview date: Tuesday 1 October 2019
Central Professional Services
Directorate of Student Experience & Enhancement
Student Administrator – Grade 4
Based in London
£21,236 - £24,461 pa
We are seeking a customer focused student administration assistant to undertake a range of duties including supporting our students and our programme administration. Based at our London campus in Moorgate, you will be part of a busy, multi-functional Student Experience team.
Duties including working with a diverse student body answering queries face-to-face and via other channels, guiding students as appropriate, and supporting student communications such as through social media. You will also support programme and exams administration. You'll need to be adaptable and enjoy the variety of the role, customer focused with a thorough attention to detail and good IT skills.
You should have 3 GCSE's at Grade C or above (or equivalent) including English Language.
The post is fixed term for 12 months.
The University has the right to close the vacancy early if it is deemed that there have been enough applications received.
Job Ref: 012651/CHJClosing Date: 23 September 2019
For full details and to apply online, please click the apply button.
This is an exciting opportunity to be part of a dynamic national student charity working to build a society where refugees are welcomed and supported to thrive as equal members of the community. STAR is looking for an experienced, efficient and extremely well organised administrator with a proactive attitude and great ICT and communications skills to join our small and friendly team. You’ll be responsible for making sure everything in the STAR office runs smoothly, including but not limited to managing the finance system, dealing with payments and invoices, payroll and pensions plus supporting the STAR team with communications and organising events and meetings.
The client requests no contact from agencies or media sales.
We are delighted to be working with a UK charity that manages historical places of interest and monuments. They are currently looking for a full time Development Assistant to join their team based in City of London for a period of 3 months.
The main purpose of the role is to provide administrative support to and act as the first point of contact for enquiries across the
Development Operations, Corporate Partnerships, Private Philanthropy and Grants & Trusts teams.
You will be the first point of contact for all enquiries, monitoring inboxes and dealing with phone enquiries, coordinate the design and distribution of the Development Department Christmas cards, book rooms for meetings and take minutes.
You will work with the Events Stewardship Executive and Assistant providing administrative support for legacy events held across the country, process gift donations, ensuring financial records held on Salesforce and CARE databases are accurate.
You will need to have good administration, organisation and customer service skills. This opportunity would be great for soneone who is looking to further develop their skills and already has a minimum of 1-year experience in a similar role.
This is a full time role based in the City of London, hours of work are 9am -5pm. There will be face to face interviews week commencing 23rd September, with a view for successful candidate to start on Monday 7th October.
If you are interested in this role and would like more information, please email your CV to [email protected] by Wednesday 18th September.
We currently have three exciting vacancies. Don’t miss your opportunity to become a part of our growing team!
We are seeking a Volunteer and Personnel Administrator to join our Central Team.
We want to hear from you if you:
• Are a people person
• Have administrative experience working in a busy office environment
• Have the discretion to deal with confidential matters sensitively
• Have experience in supporting staff and/or volunteers
Pecan is a highly respected and dynamic Christian charity. We have been working throughout Southwark for 30 years, helping people who face seemingly impassable barriers to find a way through, re-write their futures and flourish. Our strong staff and volunteer team work with the most vulnerable people to transform lives and communities. Our work is founded on our mission, vision and values, and we are committed to showing kindness, raising self-belief and inspiring hope for the future in the individuals we serve.
When working for Pecan, you can expect to become a valued member of a diverse and supportive team. In addition to a place in our 30-year legacy, you will receive a generous holiday allowance, pension contribution and life assurance cover. You can also expect regular team meetings and social opportunities, and a variety of other benefits.
Your role will enable Pecan to support and empower its volunteers and staff to perform at the best of their ability. You will provide administrative support to the Volunteer and HR functions, enabling staff and volunteers to support our clients effectively. Through your role, you will assist the Central Team to serve the rest of the organisation and to help transform the lives of the most disadvantaged people in our community.
To apply, please send your CV and 2-page Cover Letter detailing how you meet the Person Specification.
Closing date: Monday 23rd September, 9am
Interview date: Week commencing 30th September
The client requests no contact from agencies or media sales.
We are looking for an experienced temporary Pensions and Compensation Administrator to support the pensions team for a high profile welfare charity for 6 months. Immediate Start!
Handling very sensitive and confidential information of a medical and legal nature.
Scanning, archiving, data-entry, general administrative support.
Liaising with colleagues in other areas and regions.
Communications with beneficiaries to schedule representation.
Providing ad hoc support to Operations Project Manager.
Experience in working in administration.
Confident in working with databases.
Excellent written and communication skills.
Our aim is to respond to all successful applications within 5 days. If you havent been contacted within 5 days your application has been unsuccessful and your details will not be held further but we positively encourage you to apply for any other positions that you may see in the future.
We apologise that we cannot contact everybody in person but thank you in advance for your interest.
Third Solutions encourages applications from individuals of all ages & backgrounds. Appointment will be made on merit alone but candidates must be able to demonstrate their ability to work in the UK. Third Solutions acts as an employment agency for permanent recruitment & an employment business for temporary recruitment as defined by the Conduct of Employment Agencies & Employment Business Regulations 2003.
ECPAT UK is recruiting a development and communications administrator to provide effective logistical support to the team and directly support the CEO. The administrator is the first point of contact for those visiting or contacting ECPAT UK. The role requires a confident, professional and competent individual who is able to respond and work effectively with varied partners and clients including governments, funders, press, professionals and the public seeking help from the organisation from all over the world. In addition, because of the sensitivity of ECPAT UK’s work, the administrator will act as “gatekeeper” for the organisation and will be required to handle sensitive information. The role includes day to day management and maintenance of the office, the organisation of events and meetings, supporting publications of research and creative outputs and direct support to the CEO. You will need to beproficient at proof reading and editing documents and research. The administrator will be responsible for ensuring that the organisation is up to date in respect of all regulatory standards and has appropriate insurance and support of suppliers.
The post-holder will provide administration support to ensure that MRCPCH Clinical examinations are run to schedule and to the required standard.
Hours: 35 Hours per Week
Salary Range: Grade 4, SCP.1-6. £29,611 - £36,028pa
Contract Type: Maternity Cover until 12 June 2020
Location: 5-11 Theobalds Road, London, WC1X 8SH
Administration of MRCPCH clinical examination candidates from application to results.
Administration related to preparation and confirmation of examination schedule with relevant examination leads/hosts and their team.
Administration related to confirmation and placement of examiners for MRCPCH clinical examination events.
Effective customer service for candidates, examiners and host team.
Contribution to development and implementation of IT systems and processes to enhance service delivery.
Day to day maintenance of financial records.
Skills and Knowledge:
Ability to follow established procedures and policy and pay accurate attention to detail
Ability to work well under pressure and meet deadlines
Ability to plan own workload and prioritise a range of tasks
Ability to work equally well as part of a team
Accurate word processing and experience of database management.
Sound knowledge and experience of using Windows based applications, in particularly Word and Excel.
Excellent communication and interpersonal skills
Substantial relevant administrative experience
Experience of financial reconciliations
Experience of the administration of Examinations
Experience of dealing with a high volume of work in a cyclical work pattern e.g. university registry, admissions section, etc
Experience in the administration of committees or minute-taking
Experience of dealing with a high volume of written material
Experience of dealing with a large number of telephone enquiries
The Royal College of Paediatrics and Child Health is a Disability Confident and Stonewall Champion Employer
Closing date: 19 September 2019, 9:00am
Shortlisting: 20 September 2019
Interview: 30 September 2019
No agencies please.
The client requests no contact from agencies or media sales.
Do you have a passion for excellent customer service with strong administrative skills and a polite telephone manner? If so we are looking for an outgoing and enthusiastic Supporter Care Administrator to join our Supporter Care team. This role will allow you to carry out essential supporter engagement and administrative activities associated with marketing campaigns, donations, fundraising events and requests for materials. With previous experience of providing excellent customer service, you will have the ability and confidence to communicate with a variety of people, engaging with supporters by phone, email and in writing about a wide range of enquiries.
The Supporter Care team is part of the wider Supporter Marketing team within the Fundraising department. The Supporter Care Administrator is responsible for ensuring that people receive an excellent standard of customer care to maintain supporter satisfaction and to generate the maximum amount of income for dementia research.
This is a part time; fixed term contract opportunity working Monday to Wednesday (22.5 hours per week), for a period of 12-months, or on return of substantive post holder, whichever is earlier to cover a period of maternity leave.
Main tasks of role:
- Answering inbound telephone calls; responding to a wide range of enquiries including marketing campaigns, donations, fundraising events and requests for materials
- Managing enquiries received by email and post, either by responding or forwarding as necessary
- Contacting current supporters via telephone in order to increase the value of, or to retain supporters; including thanking, obtaining Gift Aid declarations and reactivating lapsed donors
- Recording feedback and assisting in the resolution of complaints
- Processing donations from telephone calls and mailings, acknowledging supporters appropriately
- Sending out materials, processing donations and sending appropriate acknowledgements relating to community fundraising, sporting events and donations given in memory
- Processing new direct debit instructions and standing order payments, amending and cancelling gifts as necessary
- Amending supporter details as necessary
- Dealing with incoming post
- Updating team procedures as required
- Recognising fundraising, engagement and retention opportunities when talking to supporters using a range of initiatives to explain how donations positively contribute towards the cause
What we are looking for;
- GCSE in Maths and English, or equivalent
- Good knowledge of Word, Excel, Outlook and databases
- Excellent telephone manner
- Excellent written communication skills
- Ability to work with a high level of accuracy and attention to detail
- Good organisational skills and the ability to prioritise workload
- Experience of working in a customer facing role
- Experience of handling complaints and queries
Location: Granta Park, near Cambridge
Salary: Circa £11,700 pro rata, per annum (£19,500 FTE per annum) plus benefits
Please download the Vacancy Pack for more details.
The closing date for applications is the 6th October 2019, with interviews to be held on the 14th October 2019. We would encourage applicants to submit their application at the earliest opportunity as the closing date may be brought forward at any time. Should we wish to contact you to arrange an earlier interview this will be arranged based on the availability of the candidate and the panel. Please indicate in your cover letter if you are unable to attend on a specific date.
Please note that the official job title for the successful candidate will be Supporter Care Executive. When accessing our online recruitment system, the role will be listed as Supporter Care Executive.
In order to be considered, please create an online account using our Online Recruitment System which can be accessed through our Job Vacancies Page. You will be able to attach a CV and covering letter to your application, track your application and view other vacancies that may be of interest.
To view further details about this role and the benefits of working for us please visit the Alzheimer’s Research UK website.
Our client, a leading university, is currently seeking to recruit a Teaching and Learning Administrator on a full time, temporary basis for around three months.
Under the direction of the Departmental Teaching and Learning Manager, and in conjunction with relevant academic staff, the post holder will provide comprehensive and specialist administrative support for masters level programmes. This post will assist in providing a high quality and efficient service to teaching staff, and to current and prospective students. The role will provide support for all matters relating to the teaching and learning activities of students from enquiry to completion, incorporating supporting processes relating to assessment, student and module/programme records.
The role holder must be efficient, organised and take great care in attention to detail. In addition, the role requires interaction with many people within and external to the organisation, thus a professional attitude, willingness to help and a positive outlook are required.
Candidates must be available immediately in order to be considered.
To apply for this role, please send a copy of your CV in a Word Document version only. Candidates shortlisted by Prospectus will be provided with a full job description.
Specifications: Full Time
Closing date: 12th September 2019
This role is an exciting opportunity to use your experience in office administration to make a difference in the field of health care research.
The Office Administrator will provide effective and efficient administrative support to the EA to the CEO, to ensure smooth running of the London office and administrative functions for the Central Executive Team (CET).
We are looking for a self-motivated and highly organised individual who is able to work effectively and collaboratively with a diverse range of contacts across the world. If you have experience in a similar role within a government, charity, regulatory, or similar environment; excellent administrative skills; strong communication and interpersonal skills and a ‘can-do’ attitude then we would like to hear from you. In return, we can offer you a stimulating, highly collegiate, work environment with plenty of scope to make your own mark.
The successful candidate will also have:
- Previous experience of providing administrative support to a team
- Intermediate level IT skills, including Word, Excel and PowerPoint
- Strong organization and prioritization skills
- Excellent written and verbal communication skills
- Excellent interpersonal skills
- Professional telephone manner
- Ability to work methodically and accurately
- A flexible approach with the ability to respond quickly to issues as they arise
- A pro-active approach to problem-solving
- Awareness of handling confidential and sensitive information
- Experience of healthcare charity sector
- Previous experience of providing PA support
Cochrane is a global, independent network of health practitioners, researchers, patient advocates and others, responding to the challenge of making vast amounts of research evidence useful for informing decisions about health. We do this by synthesizing research findings to produce the best available evidence on what can work, what might harm and where more research is needed. Our work is recognised as the international gold standard for high quality, trusted information.
If you would like to apply for this position, please send a CV along with a supporting statement with Office Administrator in the subject line. The supporting statement should indicate why you are applying for the post, and how far you meet the requirements for the post outlined in the job description using specific examples. List your experience, achievements, knowledge, personal qualities, and skills which you feel are relevant to the post.
For further information, please download the full job description from our website.
Deadline for applications: 12th September 2019 (12 midnight GMT)
Interviews to be held on: 19th September 2019
Office Administrator / Operations Coordinator
Job type: Full Time, Permanent
Hours: 37.5 hours per week
Salary: £22,000 per annum
Closing date: 29 September 2019, 23:55
About the role:
It's knowing everyone is in place, before they open their gates.
It's the collaboration and community spirit. And it's contributing to the presentation of a world renowned art collection. This is what makes working for them so special.
Their outstanding Visitor Services team help hundreds of thousands of visitors, from around the world, enjoy magnificent buildings and works of art when they open their doors in August and September.
Joining the team at the heart of this, you'll make sure that their Visitor Services Assistants are supported behind the scenes, so that every visitor has an exceptional experience.
Providing wide-ranging staff administration support, be it rostering, purchasing, budgets or payroll, you'll play a vital role in the smooth running of their main office and core sites.
And your biggest challenge will come when the doors of their glorious State Rooms are opened to the public, helping to recruit, train and uniform up to 500 temporary staff.
- With outstanding administrative skills and accuracy that never falters, you're exactly who they need.
- Your knowledge of IT programmes, and keen eye for detail means you'll take to spreadsheet management, databases and schedules with ease.
- Extremely organised and methodical even when under pressure, you're comfortable dealing with multiple priorities at any one time.
- Also, you're confident communicating with all kinds of people and can build positive relationships with internal and external people alike.
- Experience of working in a busy visitor services environment would be ideal, but is by no means essential. It's your passion for working with people and providing extraordinary visitor care that they're really interested in.
- And a flexible approach means you're able to work effectively on your own, but also as part of a large and enthusiastic team.
This is your opportunity to use your organisation and people skills to deliver the exceptional.
You may have experience of the following: Operations Coordinator, Staff Coordinator, Operations Administrator, General Manager, Operations Supervisor, Visitor Attraction, Administrator, Customer Service, Tourism, Visitor Care, Office Administrator etc