We are working with a charity based in Central London who are looking to recruit a System Administrator on a 9 month fixed term contact, with the possibility of extension.

As an organisation they have just implemented a new CRM system - as System Administrator you will provide technical solutions, to maximise the capability of their new systems and develop the competence and knowledge of users within the organisation.

As System Administrator you will

• Support the internal teams with the transition of new systems and processes.
• Work on improving existing systems by studying current usage practices, and make recommendations for improvements.
• Support business process workshops/training.

Their ideal candidate will

• Have strong analytical and numerical skills, demonstrating an ability to identify and react to emerging issues and find technical solutions.
• Database and management skills.
• Reporting and analytical system knowledge.
• Strong interpersonal skills, able to manage conflict and maintain good relationships with key stakeholders.

Our client a leading mental health charity with a busy and growing counselling service requires a discreet, proactive and experienced Administrator to help with the running of our office, reporting to Counselling Service Manager and working alongside a small Counselling team.

Main Duties

Reception

• To respond to arrivals
• To inform counsellors of their clients' arrival
• To ensure the waiting area is tidy and welcoming
• Report to Service Manager any issues and concerns in the premises
• To carry out general reception duties.

Administration

• Respond to telephone enquiries, taking clear and detailed messages, and ensure messages are dealt with efficiently and in timely manner.
• To provide administrative support to the Service Manager and counselling team.
• To manage and organise filing system, keeping it up to date personally as required.
• To manage and update database system regularly as required.
• To assist in the collection and registration of counselling data for service audit and statistical reports.
• Maintain Counselling sessions contributions, budget and records.

Counselling Service

• To arrange counselling appointments, follow up the administrative progress and report to Service Manager of changes in schedules, etc.
• To ensure messages from client to counsellors are delivered efficiently
• To support Service Manager in the organisation and distribution of material to the counselling team.
• To assist in the timely allocation of clients and waiting list management.
• To help develop and improve counselling service by ensuring efficiency in service delivery, establishing effective service monitoring systems, and managing communication pathways.

Personal Specification;

• Minimum 3yrs experience in similar role
• Experience of working in the voluntary sector
• Experience of working in a busy office environment
• Experience of working IT software packages indulging MS office, Word Powerpoint and Excel
• Awareness of the needs of people with mental health issues in the community
• Good written and verbal communications
• Empathetic and able to deal with stressful situations in a calm and professional way

We are seeking a Services Administrator to join a small, dynamic team to provide all round administrative support.  This will be a job share to ensure full time cover of the role during the week.

Working in a small team, this varied role will act as first point of contact for individuals (patients, carers, bereaved) wanting to access The Mulberry Centre’s services.  The postholder will be responsible for dealing with queries, booking appointments, maintaining the client database and producing reports.  The Services Administrator will work closely with all the client based team on developing our working relationship with our valued and group of service volunteers (counsellors, complementary therapist, welcomers).

This vital role will suit an enthusiastic, proactive administrator who has excellent communication skills.  The ideal applicant will be highly organised and be able to prioritise tasks effectively due to the busy workload. A proven ability to develop, implement and maintain systems and procedures is essential.  You will need to be compassionate and empathetic individual striving to make a difference to people affected by cancer. The Services Administrator will be at the forefront of our client-based services and need to be self-motivated and have a positive and flexible attitude.

To apply please find the information pack,email a comprehensive CV and a covering letter containing a supporting statement showing evidence of how you meet the personal specification of the role.

An animal welfare charity based in Central London are looking for a PA Administrator (part-time). The candidate would need to provide high level secretarial and administrative support to the International Director of Fundraising & Communications and the Heads of Department. This role will also provide occasional administrative support for the rest of the team.
Key responsibilities
Proactively assist in the diary management of the Director in the most efficient manner possible, optimising their time on a daily basis.
Proactively assist the Director and the various Heads of the Fundraising and Communications Department in the fulfilment of routine secretarial and administrative requests.
To be the first point of contact for the Director and the wider department, as required
Manage and develop effective filing systems for storage, archiving in line with departmental needs and GDPR regulations
Manage travel arrangements for the Director and Heads of Department
Assisting in arranging meetings with international colleagues, both via video conference and in person
Managing the logistics of internal and external events where require
Management of Fundraising and Communications information on internal systems including Alfresco and IMS
Providing ad hoc financial support to the department including raising and monitoring POs and processing incoming invoices
Person specification
Proven experience of developing and implementing efficient systems within a team
Experience of working in a fast paced environment
A proven track record of supporting a Director/Team under time pressure and an ability to deliver results
Experience of supporting budget planning and management
Ability to draft clear and concise reports ?
Ability to work on own initiative and as part of the team

Notre Dame Refugee Centre is recruiting a Centre Administrator

The Administrator post is a key role in the Centre. The overall purpose is ‘to provide administrative support so that we are able to operate efficiently and cost effectively and quality of service provision is ensured.’

As well as this central role the postholder will assist the Director with a new project to develop the organisation’s outcome reporting. This will require proven database skills. For the full job description visit the NDRC website.

We are a busy Centre providing a wide programme of support to 1600 refugees asylum seekers, and other Human Rights applicants from all over London.

The post is advertised at 28 hours a week with a salary of £19,195.20 (FTE £23,994).

If you are interested in applying please send a CV and covering letter by clicking the Apply now button. The deadline for applications is Sunday 27th October.

 Applications without a covering letter will not be considered.

Shortlisted candidates will be called for interview on Thursday 31st October.

HR Administrator

You will join our client as a HR Administrator within their Bolton regional office on a full time, Fixed term contract.

HR Administrator Responsibilities:

- New starters administration including collating references, arranging health assessments, setting up DBS checks, creating contract / appointment letters and ensuring receipt of the relevant on-boarding documentation.
- Leavers administration including issuing references and exit interviews, annual leave calculations and creating leaver confirmation documentation.
- People related administration including new starters, leavers, contractual changes, statutory leave, absence etc. for the monthly payroll, ensuring attention to detail and accuracy of data at all times.
- Supporting hiring managers with the recruitment process, managing vacancies via the EasyWeb system, advertising vacancies and arranging interviews as required.

About Our Client:

Our client is an organisation that provides a range of housing and varied support services to vulnerable people. Their aim is to support people in achieving their full potential. 

Location: Bolton Regional Office

Job type: Full Time, Fixed Term Contract; 35 hours per week

Salary: £17,850 to £21,000 per annum

Closing date for applications: 24th October, 2019

Our client is an equal opportunities employer. They are committed to equality and diversity and welcome applicants from all sections of the community.

You may have experience of the following: HR Administrator, Human Resources Administrator, HR Assistant, Human Resources Assistant, HR Officer, Human Resources, Officer, HR Executive, Human Resources Executive, etc.

Ref: 89383

Our client, one of London's leading higher education establishments, is currently looking to recruit a temporary Programme Administrator on a full time basis to provide a high quality administrative service to participants, facilitators and partners.

You will need to help develop and implement administrative and management information systems and liaise with programme leaders regarding strategic and operational running of programmes. Implementation of efficient administration processes would be needed in order to support participants by assisting with online registrations and processing and confirming registrations. You will need to ensure good communication with facilitators to ensure they are provided the relevant information in a timely manner, and will be informing participants of programme dates and relevant information about the programme. You would work with the finance administrator to ensure effective financial management of the programmes. Experience in working data management systems and in an education-related environment, preferably a higher education institution, is required. You would need experience in administrating programmes and be able to demonstrate excellent communication and administration skills.

If you are interested in finding out more information about this new opportunity, please register your interest and submit your CV by clicking 'apply now' below. You must be available immediately to be considered for this post.

An exciting new role working as a Team Administrator within a charity in Central London. Offering between £11 to £13 per hour depending on experience

Client Details

The client is a large charity based in Central London

Description

The key responsibilities for this Team Adminstrator role are:

• Answering phone calls and emails
• Updating spreadsheets
• Booking meeting rooms and providing packs for meetings
• Providing general admin support for the rest of the team

Profile

The successful candidate for this Team Administrator role would have:

• Excellent communication skills
• Sound knowledge of Microsoft Office
• Good organisational skills
• The ability to work well in a team

Job Offer

On offer to the candidate is an opportunity to work as a Team Administrator for a large charity based in Central London, offering £11-13ph depending on experience.

Fundraising Administrator

Based in Central London

Salary range £28,413.00 - £31,519.00 per annum ILW + Pension

Full time: 36.5 hours a week

WLM has been doing extraordinary, pioneering work for the last 130 years. Our work empowers hundreds of people affected by homelessness, addictions and trauma to lead more fulfilling lives.

We are seeking a Fundraising Administrator to support our work. We need a strong team player who can confidently look after the core administrative functions of the fundraising team: managing the database, stewardship of our supporters, processing donations and maintaining financial records.

If you have good organisational and planning skills, and a keen interest and commitment to supporting vulnerable people, we would love to hear from you!

To apply:

• Please visit our website for details.
• Closing dates for applications is midnight 27 October 2019.
• Interview dates to be confirmed.

Fixed Term Contract until December 2020

You have a good general level of education, great communication skills and significant demonstrable data systems experience, including data reporting and data entry. All you need is the perfect environment to put your skills to great use. Welcome to Aquarius as a Data Administrative Worker.

Telford STaRS is a partnership between Inclusion, Aquarius and Willowdene. The first point of contact in Telford and Wrekin for anyone experiencing problems related to drug or alcohol use, the service is free and confidential, serving both children and young people 10+ and adults 18+.

Right now, we need a flexible individual with proven experience of working in a similar role, to join our friendly team. Day-to-day, you’ll be responsible for helping the Data Coordinator and staff with the maintenance and reporting of our client databases. As well as uploading data, we’ll rely on you to provide basic data entry training to staff. Designing, generating and analysing data reports and giving feedback to other team members and the manager will be important too. And, when it comes to creating and updating user guides for our databases, helping to ensure we adhere to data protection laws/information governance guidelines or liaising with contractors and suppliers, again, we’ll count on you.

As well as strong data manipulation and analysis skills, you’re proficient using Microsoft Office applications, specifically, Word, Excel, Access and Outlook and have a working knowledge of Windows files and folders. You also have an understanding of electronic and manual diaries and the intranet. The ability to communicate clearly and appropriately, in writing, face-to-face or on the telephone, with people from a wide range of social and cultural backgrounds is also required, as is awareness of data protection and client confidentiality. Great at multi-tasking, you’re happy to use your initiative when carrying out basic administrative tasks. What’s more, you’re able to work in a sensitive, non-judgmental and confidential way with people who may have alcohol, drug and gambling problems.

Closing date: 31st October 2019

So, are you ready to take on this rewarding role that comes with some really great benefits, including a smartphone? Apply now via our website.

Aquarius is part of Recovery Focus, a national group of charities highly experienced in providing specialist support services to individuals and families living with the effects of mental ill health, drug and alcohol use, gambling and domestic violence. We know that recovery can look and feel very different to each and every one of us. But we also know that if we provide the right support, at the right time, we can inspire recovery nationwide and that recovery is possible for everyone.

Temporary HR Adviser job paying £11-13p/h

Your new company
You will be working a healthcare charity located in Central London.

Your new role
As HR Assistant, you will be required to provide a complete HR administration service in respect of recruitment, payroll, sickness absence and HR records. You will also be required to update the HR database when transactions are completed so accurate reports can be provided.

What you'll need to succeed
you will demonstrate good understanding of HR Administration, recruitment, payroll, HR transactions and HR databases.
You must be immediately available as you will be required to interview this week and start week commencing 14th October 2019.

What you'll get in return
This is a fantastic opportunity if you are looking for a temp to perm opportunity. It's a great opportunity to join a great team which has influenced change across the organisation.

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

I am currently looking for a Programme Administrator for an amazing International Development charity. This exciting and varied 2 month assignment will see you support the Programme Management Team, providing support on data, finance and administration.

Main duties:
Provide data management for the Programme Management Team
Be part of the charity's BREXIT preparations, including the sector wide fund DFID Assurance policy
Support PMT to increase effective internal and external communication
Event Management & Support
Book travel and expense claims
Provide ad-hoc support to the Director of Programme Impact & Safeguarding
Occasional Reception cover

If you have the above skills and experience, please apply online or contact Sekai today!

About MHFA England

MHFA England is a social enterprise and the leading provider of mental health skills and awareness training courses in England. Our vision is to improve the health of the nation, through normalising society’s attitudes and behaviours around mental health, by developing the skills we need to look after our own and others’ wellbeing. Learn about our social mission and our history by read our 'what we do section' on our website.

We are a friendly, dynamic, fast-paced organisation and we strive to be an exemplary health and wellbeing employer. We are embarking on an exciting journey of growth and if you are looking for the next step in your career, this a great time for you to join us.

What we are looking for?

We are looking for a multi-skilled individual, who is able to work well as part of a team. You will play an important role within the Customer Service Team ensuring that all queries are handled with the highest level of satisfaction for customers.

You will be the first point of contact for customers by dealing with a wide range of enquiries and requests mainly through telephone and emails, whilst building relationships of trust through open and interactive communication. The successful candidate will also contribute to customer service data collection processes and keep detailed accounts of customer interactions by updating records. The post holder will have a great phone personality, be proactive, collaborative and have a flexible and adaptable approach.

What can we offer you? 

You’ll enjoy 25 days annual leave, plus bank holidays, along with a winter and summer office closure in addition to your annual leave. We provide a pension contribution for you which is matched up to 5%. We’ll support your development and growth and help you develop your experience and skills to achieve your personal and the businesses goals.

Interested? How to apply

For the full job description and person specification please see the attached documents. / Go to our website for further information.

To apply please submit a covering letter and CV demonstrating how you meet the requirements of the role.The closing date for applications is Sunday 3rd November. Interviews will be held week commencing 18th November.

By applying for this job you are confirming that you have read the MHFA England Privacy Notice and accept the conditions under which your details will be processed.

If you have a passion for writing and all things social media, and are looking for a varied, short-term role supporting SOS Children's Villages UK to enhance and improve our communications in the UK, then this is the role for you.

Reporting to the Communications Manager, you will support the communications team in the implementation of SOS UK’s content marketing strategy. As part of a small, but highly ambitious, communications team you will work closely with the Communications Manager to identify and create engaging stories of SOS UK’s global work, coordinate content for our external audiences and monitor press activity. You will also support the team with the production of communications materials such as blogs, social media posts, news stories and e-newsletters.

This is a great time to join the team as we're overhauling the way we talk to our supporters, so you could be part of something very big and transformational.

Key skils:

• Strong written communication skills across a range of different platforms - especially on social media channels
• Attention to detail and excellent organisational skills
• Good interpersonal and team working skills
• Computer literate and confident in using MS Office software, SharePoint and online databases as well as social media channels
• Hard-working, enthusiastic and a self-motivator
• Strong creative skills and a keen eye for what makes a good story
• Ability to multitask and prioritise effectively
• Proactive and ‘can do’ attitude; solution oriented

There is a possibility that this role will be extended beyond the initial 4 months. Candidates looking for a part-time role would be considered dependent on experience. Please include a cover letter with your CV or your application will not be considered.