HR TEAM

The HR Function is responsible for attracting, selecting, developing and retaining high-quality medical and non-medical volunteers for MSF operations and MSF UK & Ireland office staff.

The department provides HRM support to both the MSF UK field staff and MSF UK and Ireland staff. It is actively involved in the international MSF HRM forum to promote best practice in the management and support of field staff in general and to provide more equal opportunities for UK field workers in particular. The department plays a pivotal role in building up and maintaining relationships with the UK medical community and networking with medical institutions.

In addition, the department is part of a larger ‘virtual HR department’ for Operational Centre Amsterdam (OCA) which comprises MSF UK/IE, MSF Germany and MSF Holland. Together the department works in partnership on all aspects of field related HRM.

MAIN DUTIES AND RESPONSIBILITIES

(specific to field staff)

• Manage all practical arrangements for departing field staff, including: booking travel, obtaining visas, and ensuring all necessary documentation is in place, in line with the MSF procedures, and in consultation with the Human Resources Officers (HROs) and overseas counterparts where necessary
• Ensure that all paperwork for staff contracts, payroll, and benefits is in place and processed within necessary time frames and according to MSF policies. This includes processing expenses, contract commencement and conclusion, insurance enrollment and filing to ensure correct and transparent reporting
• Regularly update HR information systems (HRIS) (HR databases and Excel-based), the electronic and hard copy filing systems and other HRIS relevant to field staff, ensuring information on all field staff is accurate, complete, and processed confidentially in line with GDPR
• Act as first point of contact for field staff queries on administration of pay and benefits and routine HR matters (over the telephone, by email, and face-to-face) providing information and basic HR advice in line with organisational policy
• Together with the other HR Administrators act as first point of call for all public enquiries regarding working for MSF in the field
• Undertake all pre-employment checks as necessary, including but not limited to obtaining references and DBS certificates, and facilitating medical clearances as necessary
• Scale field staff CV’s rating their experience to determine their salary level
• Prepare standard employment letters for field staff as required. Work as a full member of the wider MSF UK HR team, assisting with HR projects/tasks as and when required

Relationship-building

• Develop and manage relationships with counterparts in the overseas offices - especially the Operational Centres’ (‘OCs’) field HR teams
• Work closely with overseas counterparts and the Field HR team to ensure a smooth process for UK staff departing to, and returning from, the field; use own initiative to troubleshoot and escalate any issues as necessary.
• Coordinate with various services providers to manage the departure/return of field staff (including, but not limited to: travel agent, couriers, healthcare service providers)
• Liaise directly with visa service provider, embassies and consulates to obtain visas for staff in collaboration with overseas counterparts as necessary. Developing and maintaining positive relationships with all parties

Use of resources

• Manage the administrative processes in the most cost-effective manner possible by making independent decisions regarding expenses in accordance with the policy, escalating exceptions appropriately
• Raise purchase orders for expenses related to the field staff and validate related invoices prior to approval by line managers
• Actively contribute to the revision of internal HR processes and the harmonisation of HR administration processes across the movement, updating process documents as necessary and suggesting improvements to day-to-day processes
• Support other HR team members by sharing knowledge, and best practice; contributing to the training of new team members.
• Support line managers within the UK office by referring them to the management tools and resources available
• Assist the HR Officer (Learning & Development) with preparative and administrative processes for the Welcome Days.
• Responsible for processing requests for Certificates of Coverage and Forms a for field staff where necessary, including liaising with the overseas section, preparing the relevant documents and submitting to the relevant authority

Analysis and initiative

• Collate key HR information, providing regular and ad-hoc statistics and reports to relevant people (HR Managers, HROs and the wider office) accurately and within the agreed timeframes
• Take responsibility for planning and prioritising workload, ensuring that tasks are completed within the agreed timescales, taking the initiative to adapt priorities as required by changing priorities ensuring that all staff depart to the field within the agreed timescales
• Continually revise communication and data-collection procedures to ensure compliance with UK law and to maximise effectiveness and utility for the HR team and field staff at all stages of their MSF UK employment lifecycle
• Support HR Managers and HROs with employee relations casework as required
• Disseminate information and documentation received from the field, OC’s and MSF UK relating to security, health and situation reports appropriately
• Ensure that departure processes are followed and all relevant documentation is filed, in accordance with MSF policy, and recorded in HRIS as necessary

Please note that this list is indicative of the key responsibilities of this role but is by no means exhaustive. MSF is an emergency organisation and a ‘can do’ attitude and flexibility to take on other related tasks is essential.

PERSON SPECIFICATION

Essential skills and behaviors

• A systematic and organised approach with an ability to follow things through and adhere to strict deadlines
• Ability to work supportively and effectively within and across teams, and build good working relationships both in the office with colleagues overseas
• Ability to work independently and under minimal supervision in a fast paced and demanding environment exercising good judgment and using own initiative
• Ability to plan, manage own workload, juggle priorities and work under pressure while maintaining efficiency, accuracy and adhering to strict deadlines
• Proven ability to write clearly and accurately produce, adapt and proof-read documents
• Confident interpersonal and clear communication skills
• Solid administrative experience, preferably in an HR department, including recruitment, preparing standard letters, documents and data inputting and filing
• Experience of supporting internal and external clients in a busy service-orientated environment
• Sound understanding of the role of Human Resources within a wider organisation
• Consistently high degree of accuracy and excellent attention to detail
• Strong Microsoft Excel and Word skills, proficient use of email systems, filing systems, internet research, and office intranet/data systems
• Ability to deal with people at all levels and from all backgrounds
• Responsible attitude to dealing with sensitive and confidential information, and awareness of GDPR
• Willing to continually update own skills and knowledge across a range of HR-related subjects
• Commitment to the aims and values to Médecins Sans Frontières

Please visit the MSF UK website for the full job description. 

HOW TO APPLY

Please apply on our website by submitting a copy of your CV together with a letter of motivation by the closing date: 12 July 2020, 11.59 pm (BST).  

Application information:

• Deadline for applications: Tuesday, 7th July (09:00hrs BST) – please note that late applications cannot be accepted
• Start date: As soon as possible
• Hours: Full time, Monday-Friday, 37.5 hours per week
• Salary: £21,000 + £2,000 London weighting p.a. pro rata
• Contract: Fixed term (Until 31st December)
• Job Location: Home-based initially, then The Dock, Tobacco Quay, Wapping Lane, London E1W 2SF when COVID 19 restrictions are lifted
• Reporting to: Senior Volunteer Coordinator
• First round interviews: W/C 13th July online via Zoom

About The Access Project

The Access Project is an innovative education charity that helps bright young people from disadvantaged backgrounds gain places at top universities. Our volunteers are trained and supported to be effective tutors who work with our students for an hour a week to raise their grades. In addition, a dedicated school-based staff member mentors the students so they have the knowledge and support to make strong university applications. Our results show this approach works.

The Access Project is a regional organisation, working with schools in London and the

Midlands. We are committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.

The Volunteer Team at Access Project

Volunteering is fundamental to our work. The tuition sessions provided by our volunteers are key to the impact we have on our students’ outcomes. We recruit, train and support volunteers with the high-quality tools and resources they need to become exceptional tutors and improve our students’ academic performance.

For this role you need meticulous attention to detail and excellent organisational and communication skills. Experience of working with CRM systems is highly desirable but not essential as training will be given. We are committed to safeguarding and promoting the welfare of children and young people and will expect you to share this commitment.

Duties and responsibilities

The Volunteering Administrator will be responsible for:

• responding to all volunteer-related enquiries in a timely and professional manner
• delivering the administrative side of the volunteer onboarding process including processing DBS applications and tutor references and updating Salesforce with information from the online safeguarding training platform and with DBS clearances
• ensuring the tutor training resources, registers and associated documents are up-to-date and fully prepared for each training session
• collating and actioning training paperwork after training sessions
• delivering communications with volunteers from expression of interest to being matched with a student to ensure volunteers receive prompt and regular communications regarding their progress in the volunteer journey
• preparing reports for business partners with information about their volunteers
• other administrative tasks as required

Person Specification:

Essential Characteristics and experience:

Highly organised

• Excellent organisational and planning skills, meticulous attention to detail
• Able to problem solve and juggle tasks within a busy team environment
• Happy to work autonomously with minimal supervision and to take initiative
• Excellent time management skills

Confident communicator

• Easy telephone manner
• Experience providing front line client or customer service
• Good at building relationships
• Excellent written and oral communications skills

Data savvy

• Proficient in the use of Excel
• Confident in recording and assessing numerical data

Passionate about tackling educational disadvantage

Desirable to have experience of

• CRM systems

As an equal opportunities employer we welcome applications for all suitably qualified persons. However as Black, Asian and Minority Ethnic (BAME) individuals are currently under-represented within the organisation, which does not reflect our diverse student body, we would particularly welcome applications from BAME candidates. All appointments will be made on merit.

Safeguarding statement

“The Access Project is committed to safeguarding and promoting the welfare of children and young people and will expect the all volunteers and staff to share this commitment.”

Essential characteristics

Applicants must be committed to safeguarding and promoting the welfare of children and young people and will expect the all volunteers and staff to share this commitment.

Disclosure of a Criminal Record

The Rehabilitation of Offenders 1974 (Exceptions) (Amendment) Order 1986 does not apply to posts where there is access to children. This means that applicants for employment which involves working with children and young people must disclose any criminal record.

References

All appointments are subject to verification of employment and suitability of the candidate for the post applied for. We reserve the right to approach any previous employer for a reference and to verify their identity, but will request your permission before doing so. If you have experience of working with children please include this as one of your references.

Previous employment

Ensure that you put in full dates, names addresses and your job title. Be careful not to leave any unexplained gaps. Details of part time and relevant voluntary work should also be entered.

Education, Qualifications and Training

Ensure you give all the information requested, including dates, establishment where you studied and make clear the level of any examinations e.g. GCSE, GCE ‘O’ Level or ‘A’ Level or equivalents etc. and the grades you obtained. Also include here any skills training you have had. You will be required to produce original documentary evidence of any qualifications relevant to the job, and these will be detailed on the person specification.

Proof of qualification is required before the appointment is confirmed.

Benefits:

• Flexible working options
• Generous annual leave entitlement: 25 days plus Bank Holidays, including Christmas-New Year closure.
• Professional Development: we are committed to developing our staff and help to provide professional development courses to complement and enhance your employment with us.
• Cyclescheme: This is a tax exemption scheme which allows employees to purchase cycles and safety equipment as a tax-free benefit, saving on average about half the cost.
• Travelcard Loans: For permanent staff who have passed their probation period, to help cover the cost of travel, with repayment options up to 12 month instalments per year.

PLEASE IGNORE THE NOTICE ON THE FOLLOWING PAGE AS LinkedIn Resumes CANNOT be accepted. We can only accept applications that have fully responded to the questions in the application form. Thank you for your understanding.

TAP is a Living Wage Employer…

If you are an optimistic, solution-focused administrator with a ‘can do’ attitude who is looking to develop your career, we have an exciting opportunity for you to play a key role providing a range of efficient secretarial and administrative services to our Chief Executive and Leadership team.

About the role

As the Administrator for the Leadership Team you will report to the Leadership Team Administration Manager to set up and maintain effective administrative processes and help service our Board of Management and Committees including minute taking at meetings.

We are looking for a bright, enthusiastic, proactive and well-organised person for this Administrator role. You will enjoy dealing directly with the public or customers in a busy service environment.  To succeed, you will have the ability to work as part of a team and to initiate and maintain highly positive and effective working relationships with others.  You will also have strong IT/typing skills, good practical knowledge of Microsoft Office, good written skills and excellent attention to detail.  Other requirements are the ability to handle responsibility and manage your time and work to multi-task and deliver against agreed deadlines.

What we’re looking for

We seek to develop fast, self-motivated learners with transferable competencies and skills rather than expecting you to have necessarily worked in the same kind of role or organisation before.

If this sounds like you we’d love to hear from you!

What we offer

• Excellent Development and Growth Opportunities

St Mungo’s employees are encouraged to consider opportunities to develop new skills or progress including; secondments, internal transfers, application to new roles in the organisation or just to get involved in various projects happening within the organisation.

As a result last year 35% of our vacancies were filled by promotions. In 2019 we achieved We Invest in People Gold level accreditation and are one of just 3% of housing associations to achieve this standard; 82% of staff who took part in the IIP survey say St Mungo’s is a great place to work.

• A Diverse and Inclusive Work Place

At St Mungo’s is a Disability Confident Employer, we are in the top 100 of Stonewall’s Workplace Equality Index 2020 and we are. Equality, diversity and inclusion are central to the organisation's values and how we work.

We are proud of our commitment to diversity and inclusion and have 7 great Diversity Networks to support clients and staff from different backgrounds so they are able to be their best selves. Our Networks include: BAME, Carer’s and Parent’s, Lived Experience, LGBTQIA+, Disability Awareness, Irish and Women’s Action.

• Flexible Working and Other Benefits

We are committed to maintaining your work/life balance. We offer 25 days annual leave, and operate a very popular Flexi Time scheme, which allows you to supplement your annual leave entitlement. After 5 years, staff annual leave entitlement increases to 28 days.

St Mungo’s contribute 4% of your gross annual salary, and you are able to enrol in the Defined Contribution scheme following a successful probationary period in which the employer contribution is 6%.

What we do

At St Mungo’s our vision is that everyone has a place to call home and can fulfil their hopes and ambitions. As a homelessness charity and housing association, our clients are at the heart of what we do, and in 2019 we supported nearly 30,000 people who were either homeless or at risk of becoming homeless. Our staff are crucial to making this happen.

How to apply

To view the job description and guidance on completing your application form, please click on the document available tab at the top of the advert page on our website.

Closing date: 10am on Wednesday 15 July 2020

Interview and assessments on: Monday 27 or Tuesday 28 July 2020

Please be advised that all appointments will be made on St Mungo’s current standard Terms and Conditions (T&Cs); this also applies to any internal candidates.

Beyond the Streets is a small charity with a big determination to see routes out for women in prostitution in the UK.  Your role is to implement the charity’s vision in East London.

You will be passionate about supporting women facing multiple disadvantages, as well as being able to coordinate a team. You will have great communication skills and be able to champion the cause.

Your role will include:

 - Coordinating the Door of Hope project including our contract with London Borough of Tower Hamlets, and all its elements;

 - Enabling ‘woman centred’ case management, including outreach, daytime support, drop-ins and floating support for women who are selling sex on the streets;

 - The coordination of volunteers, including safe recruitment and safeguarding.

This is a 12 month fixed term contract which may be extended subject to funding

Beyond the Streets is a charity inspired by Christian values. This belief inspires us to work with acceptance, value and mutual respect for all. We promote a healthy work life balance and regularly reflect on our boundaries and our strategy for the year. We genuinely seek to work as a team and ensure that no one is ‘rescuing’ or working outside their allocated hours. 

Shared Lives Support Co-ordinator

Location: Balham
Application Deadline:12th July 2020
Salary: £25,604.04 per annum
Region: Balham

Job Summary

An exciting opportunity to join Certitude as a Shared Lives Co-ordinator as we continue to grow as a Social Care provider in London.

Salary: £25,604 per annum
Hours: 37.5 hours
Job Type: Permanent
Service: Shared Lives
Location: Balham
Shift Pattern: Generally, Monday to Friday 9am till 5pm; although with some evening and weekend work is to be expected.

Benefits

- A stimulating work environment full of opportunities to learn and develop
- 25 days’ annual leave, pension scheme and 24-hour Employee Assistance
- Paid Enhanced DBS
- Eye care vouchers
- Travel season ticket loan & Cycle to work Scheme (eligible after 1 years’ service)

About the Role

The role of a Shared Lives Co-ordinator is to support and monitor approved Shared Lives Carer Providers supporting vulnerable adults in the Care Provider’s own home – somewhat similar to fostering. The Shared Lives Certitude Scheme operates across Lewisham, Lambeth, Richmond, Wandsworth and Hounslow. The role will involve visiting Care Providers in their home and contain elements of lone and home working. You will receive a comprehensive induction and support from the Shared Lives Manager and the wider Shared Lives Certitude team.

Duties will include:

- You will manage a caseload of Carers who support people with learning disabilities in their own home
- You will offer on-going support to the Carers through coaching mentoring and advocating on their behalf
- You will lead on a number of initiatives including training packages, support groups and new assessments
- Working as part of a small team, you will understand what it takes to deliver an outstanding service to the people we support and their Carers based on person centred thinking and approaches

About You

To be a Shared Lives Co-ordinator at Certitude, the following are essential:

- Track record of enabling choice and control to be a reality for people with learning disabilities
- Track record of supporting individuals to become more independent or maintain life skills
- Experience of supporting people to positively engage as citizens within their community, cultivate relationships and being an active member of the local community
- Excellent administration, IT and communication skills

About the Organisation

At Certitude we are proud of our history of supporting people with complex mental health needs and learning disabilities. We support more than 1,500 people across London through a diverse range of support services and believe in providing the right level of support, to enable individuals to flourish, contribute and live a good life.

As a Gold Level Investor in People, we have high employee engagement and a strong commitment to people development from both our Board and Leadership Team. As a result, we can support people with mental health needs and learning disabilities to live the life they want to lead; happy, healthy, respected as equals and valued for their contribution within communities.

We aim to be the best social care employer in London and are proud of our reputation as a London employer - employing more than a 1,000 staff and volunteers with a turnover of £34m.

Our Values

- Working Together
- Continuously Improving
- Inspired by People
- Dependable

Do you want to be a Shared Lives Co-ordinator at Certitude? Select the apply button, complete an application form and someone from the Recruitment Team will be in touch! A job description and person specification is available to download during the application process. If you have any questions, please email our recruitment team.

All our posts are subject to an Enhanced DBS disclosure as well as a full employment history and employment references. We are committed to equal opportunities in employment and service delivery and we welcome applications from all sections of the community.

You may have experience with Charity, Charities, Third Sector, Learning Disabilities, Social Care, Voluntary Sector, Mental Health Worker, Healthcare Assistant, Care Staff, Community Development, Care Worker, Vulnerable People, Social Worker, Not for Profit, NFP.

This vacancy is being advertised by Webrecruit. The services advertised by Webrecruit are those of an Employment Agency.

The Alan Turing Institute

The Alan Turing Institute is the UK’s national institute for data science and artificial intelligence. The Institute is named in honour of the scientist Alan Turing and its mission is to make great leaps in data science and artificial intelligence research in order to change the world for the better.

The Role

The HR & Payroll Administrator will be responsible for providing the full range of people and payroll administrative services for the Alan Turing Institute. They will be responsible for timely, accurate and efficient administration, logistics, and record-keeping, while working closely with the rest of the team to deliver efficient and engaging support to both research and operational staff.

DUTIES AND RESPONSIBILITIES

HR Administration

• Maintain and update the HR system (Cezanne) & personal files for all employees, ensuring they are up to date and accurate;
• Manage both internal and external HR & Benefits systems, ensuring employees are added and removed in a timely fashion;
• Ad hoc support across the HR & Operations teams;
• Monitoring proof of right to work to ensure that this is up to date and valid;
• Typing, processing, and sending contract changes e.g. changes in hours and recalculating holiday entitlement;
• Raise purchase orders in relations to invoices raised for recruitment and core overhead costs.

New Starter Administration

• Ensure all pre-employment, reference & background checks are completed, this includes ensuring timely submission of candidates' screening and identity documentation, and monitoring completion; as well as completing audits and monitoring expiry;
• Management of the HR Inbox, ensuring all emails are responded to in a timely and engaging manner;
• Ensure that general enquiries and correspondence such as reference letters, mortgage/tenancy applications etc are dealt with promptly.

Payroll Administration

• Maintain and update the payroll system;
• Ensure all changes are inputted and recorded correctly in line with agreed payroll processes and procedures;
• Acting as first point of contact for all payroll queries, liaising with the HR Advisor and the HR Business Partner and escalating more complex queries to payroll provider Moorepay.

Person Specification

Essential

• Experience in a HR/Payroll Administration role or similar
• Strong attention to detail
• Basic knowledge of employment law legislation and best practice
• Proficient IT skills, including Microsoft excel
• Experience of HR databases
• Proven track record of working in a dynamic and growing business
• Proactive and engaging approach to building stakeholder relationships at all levels
• Process driven with an organised approach to work
• The ability to multitask and prioritise a large workload
• A professional approach to work

Desirable

• Experience in a Research/Higher Education institution

Term and Conditions

This full-time post is offered on a permanent basis.  The annual salary for this post is £25,000 plus excellent benefits, including flexible working and family friendly policies.

Application procedure

If you are interested in this opportunity, please click the apply button below. You will need to register on the applicant portal and complete the application form including your CV, covering letter and contact details for your referees. 

Closing date for applications:  21 July 2020

Equality Diversity and Inclusion

The Alan Turing Institute is committed to creating an environment where diversity is valued and everyone is treated fairly.  In accordance with the Equality Act, we welcome applications from anyone who meets the specific criteria of the post regardless of age, disability, ethnicity, gender reassignment, marital or civil partnership status, pregnancy, religion or belief or sexual orientation. Reasonable adjustments are available to support candidates through the application and interview process. Happy to Talk Flexible Working

Please note all offers of employment are subject to continuous eligibility to work in the UK and satisfactory pre-employment security screening which includes a DBS Check.

About us

Christian Aid believes that everyone, regardless of faith or race, is entitled to live a full life, free from poverty. We believe in tackling the root causes of poverty, not just the symptoms. And we believe the world can and must be changed so there is equality, dignity and freedom for all. If you're as driven as we are to make this change happen, and want to inspire others to help make it happen, then join us.

About the role

This role supports the work of The Big River volunteer programme to deliver volunteer involvement and activity across the organisation. This post is based within the People Team and has particular responsibility for volunteer communications and enquiries, administration of volunteer processes and provides a point of contact for volunteers based in Christian Aid's Head Office in London.

We want to ensure that volunteers are supported and enabled to use their skills, time and experience in a way that creates real impact and provides a positive and meaningful experience for them. And, that staff feel empowered to work alongside volunteers and benefit from the value that they bring.

The post is line managed and supported by the UK Volunteering Manager. From time to time the post holder will be required to support projects such as National Volunteers Week.

About you

The applicant will hold excellent administrative skills and experience and be able to demonstrate great written and spoken communication skills over telephone and email. We are looking for someone with a passion for volunteering and an interest in building knowledge of the area, as well the commitment and flexibility to work well within the volunteering team whilst supporting staff and volunteers across the organisation. You will need great organisation skills and be proficient in using the Microsoft Office systems.

Further information

This role requires applicants to have the right to work in the country where this position is based.

We value diversity and aspire to reflect this in its workforce. We welcome applications from people from all sections of the community, irrespective of race, colour, gender, age, disability, sexual orientation, religion or belief.

You can expect a wide range of rewards and benefits, including a generous holiday allowance, a season ticket loan, and flexibility that will ensure you enjoy a good work/life balance.

1st Place is a charity devoted to improving the opportunities of parents, children and families in its community. 

The receptionist plays a key role in our services as they are the first point of contact for our centre users. 

Your duties will include providing a warm welcome to everyone, answering, directing telephone calls and taking messages.  Assisting the Centre with general administration and keeping records up-to-date. Assisting centre users and directing them to their groups and promoting 1st Place activities. You will have a good standard of education, computer skills, and good communication skills and committed to equal opportunities.  Experience in reception work is desirable

We offer an attractive benefits package including:

- Competitive salary

- 6% employer pension match scheme

- 25 days Annual Leave plus bank holidays 

- £1 optional lunch scheme

- Company sick pay

- Uniform

- Regular training and development opportunities 

- Staff social committee and events

- Cycle to work scheme 

- Access to discounts on Perkbox

ITF is an international federation of transport workers’ trade unions recognised as the world’s leading transport authority. We fight passionately to improve the working lives of transport workers globally, connecting trade unions from 150 countries that may otherwise be isolated and helping their members to secure rights, equality and justice. We are the voice for 20 million members, working men and women across the world. The ITF Head Office is based in Borough, London. International offices include Amman, Hong Kong, Montreal, Nairobi, New Delhi, Abidjan, Rio de Janeiro, Singapore, Tokyo and Sydney. 

This is a challenging and interesting opportunity for the successful candidates within the Global Administration Team (GAT). You will need strong administrative and organisational skills together with effective drafting and proof-reading skills.  The ability to work with little supervision within a strong team, whilst remaining flexible and able to manage a varied and high volume work load, in a highly pressured environment is key.

Excellent communication skills, both written and oral, are required, with proven ability to communicate effectively with colleagues and other stakeholders. Due to the international aspects of the organisation’s work, a good working knowledge of another language would be an advantage, experience of booking travel related services, organising complex meetings Experience in working with databases and CRM systems and the ability to analyse data is essential.

This is a level 1 role within the GAT, and the job description for the Global Administrator is attached.

This role offers a salary of £36,648 per annum, plus a non-performance related guaranteed bonus equating to 1/12th of your annual salary.

ITF offers a highly competitive final pension salary scheme, flexible working as well as the opportunity to work in a state of the art modern office building in central London. For further information on the staff benefits that we provide please see our website.

If this sounds interesting to you, please apply by sending your CV and covering letter to us by 8 July 2020. Interviews will take place week commencing mid-July 2020. Please note, due to COVID-19 all interviews will be held via video conference.

We are looking for an experienced project coordinator and supervisor OISC L2 (OISC L3 desirable) or solicitor with equivalent qualification for an exciting position leading a new pan-London immigration advice service for migrants at risk of destitution.

The post holder will manage and supervise a team of OISC level 2 immigration advisors providing specialist immigration advice and casework under the STAR project funded by London Councils. This is a pan-London housing and homelessness project working with Londoners which aims to help up to 5,000 people a year in partnership with Thames Reach, Stonewall Housing and St Mungo’s with Shelter the lead partner.  This service is delivered through a mixture of channels including telephone, face-to-face and digital. Due to Covid-19 all our services are currently delivered remotely with a view to a staged return  adjusted to evolving circumstances and clients needs.

You will play a key role in coordinating this new project and will hold a small caseload of complex cases feeding into our advocacy and campaign work.

Praxis is a dynamic, award-winning human rights charity supporting migrants in crisis or at-risk, ensuring that their essential human needs are met and that they are able to overcome the barriers they face. We have more than 35 years of experience working with migrant communities, and in 2019 we supported around 2,000 people through expert legal advice, housing and peer support. Our holistic approach supports people away from a point of crisis and destitution towards safety, economic independence, social engagement and greater emotional wellbeing.

At Praxis, we work to build community, challenge exclusion and discrimination, influence policy and improve services. We played a leading role in exposing the Windrush scandal and advocate and campaign for lasting changes to policy and practice to address the root causes of the issues faced by at-risk migrants

For more information about this role, please see our website. 

Gifts Administrator

£23,900 - £26,720 per annum, inclusive of London Weighting

Fixed Term until 31 March 2021, Full Time: 35 hours per week

Location: London

Ref: GS549

The Guildhall School of Music & Drama is a vibrant, international community of young musicians, actors and theatre technicians in the heart of the City of London. We produce outstanding graduates whose talents light up stages and concert platforms across the world.

As well as providing professional training at undergraduate, postgraduate, junior and short course level, the School has a substantial programme of regular performances, encompassing concerts, recitals, plays, operas and musicals open to the general public.

We are looking for a Gifts Administrator to join the Development & Alumni Relations Office. This is a newly created role and the post holder will work across the team to process and administer all income received.

The Gifts Administrator will be responsible for the efficient processing of gifts received by the School from individuals and organisations, ensuring donors are thanked and acknowledged in an appropriate and timely manner, whilst maintaining the highest level of donor care. They will also process ticket payments received from events and performances, as well as membership fees.

The post holder will be responsible for the successful reconciliation between the fundraising database, the charity bank account and the Guildhall School Trust funds, and will be expected to produce and distribute standard reports to the Guildhall School Trust and the wider Advancement team.

Experience of the Raiser’s Edge/Raiser’s Edge NXT or a similar CRM is desirable but not essential. Candidates will be highly organised and efficient, with excellent communication skills and a meticulous attention to detail. Knowledge of music, theatre and/or higher education is also desirable.

For more details, please go to our website.

Please click the button to apply.

Closing date: 12 Noon, Friday, 31 July 2020.

Late applications will not be accepted.

Interview date: week commencing 10 August 2020.

The City of London Corporation is committed to Equal Opportunities and welcomes applications from all sections of the community.

Administration Officer – IAS Service
22.2 hours per week
Grade 2 (lower): £21,877 - £24,487 (inclusive of Outer London Weighting)
Temporary contract until 31st March 2021 (potential extension subject to funding)

Are you interested in making a difference to the lives of children and young people with SEND and do you have experience in working with them and their families? If so, you may be exactly who we are looking for.

We are Family Action, a national charity committed to building stronger families and brighter lives by delivering innovative and effective services and support that reaches out to many of the UK’s most vulnerable people.

Ealing I SAID! and Harrow SENDIAS Services aim to empower parents/carers and young people with special educational needs & disabilities, by providing free impartial information and advice relating to education, health and social care.

We are delighted to have recently been successful in securing new funding and we are looking for an experienced Administration Officer who will take up this exciting new opportunity and join our team.

Our Values: People focused, Mutual Respect, Excellence in all we do and a Can Do attitude

If you can relate to these and have the necessary skills and attitude, we can offer you:

- A competitive salary or £21,877 - £24,487 per annum pro rata (£13,126.20 - £14,692.20 per annum), inclusive of Outer London Weighting, leave entitlement and pension scheme
- Career development opportunities
- A full induction and ongoing quality training
- The opportunity to become part of FA initiatives
- Flexible working hours
- Managed workloads with regular supportive and reflective supervision

As an Administration Officer you will maintain and undertake business and administrative duties, carry out data collection tasks, attend meetings to take minutes and follow up actions. You will also input and monitor data, produce data reports and liaise with partner agencies. You will promote a positive image of Family Action, representing the organisation and the service to service users, families, volunteers and external professionals.

To be considered, you will need:

- Extensive experience of providing administrative support in an education and/or charitable setting and/or a relevant qualification
- Proven experience of working within an office setting, including the ability to organise and prioritise work and carry out routine tasks accurately and in a timely manner
- Proven experience of inputting and analysing data as part of a data base system
- Proven experience of keeping accurate records of invoices, budget expenditure and accurate accounts of petty cash transactions
- Proven word processing and computer skills, including substantial experience of using Microsoft Office – Excel and Access databases, the internet, PowerPoint, Publisher and email
- A good command of English grammar and spelling and the ability to take and write up minutes of meetings

We are forward looking, ambitious and with a commitment to continuous improvement. We are a people focused, can-do organisation that strives for excellence in all we do and operates with mutual respect. If you share these values and behaviours and have the necessary skills then we look forward to hearing from you.

Appointments are subject to Family Action receiving an enhanced disclosure from the Disclosure and Barring Service (DBS) that we consider acceptable.

For an application pack and further information, please select the apply button shown to be taken to our website.

Closing date: 10th July 2020, 9am
Interview date: 22nd July 2020

Family Action offers good working conditions, a comprehensive training programme and a Group Personal Pension Scheme (GPPS). We welcome applications from all sections of the community.

This vacancy is being advertised by Webrecruit. The services advertised by Webrecruit are those of an Employment Agency.

Other organisations may call this role Business Support Officer, Administrator, Programme Administrator, Project Administrator, Administration Co-ordinator, or Service Co-ordinator.

Reference:HQ00177527

Location:Flexible (Remote working or London office)

Salary:£26,000 - £32,000 FTE (plus 10% pension)

Contract type:Contract

Date closing:10/07/2020

Lankelly Chase works to change the systems that perpetuate severe and multiple disadvantage. This addresses the interlocking nature of severe social disadvantages in some people's lives. These often include issues such as domestic abuse, substance misuse, homelessness, journeys through the criminal justice system and mental ill health.
We are delighted to be working with this great charity to recruit an Administrator to support the developing Place Action Enquiry.

Through extensive research and successful partnership working throughout the UK, the organisation has developed a place-based approach to working with partners and associates. This role will remotely support teams currently situated in Barking & Dagenham, Barrow-in-Furness, Gateshead, Greater Manchester, Oxford and York.

The role
This vital, newly developed role will provide support to the charity's Place Action Inquiry; working with both internal and external colleagues to ensure a smooth and coherent approach to the place-based work of the charity. This work will rely on successfully coordinating a complex and constantly shifting network of relationships and to support the systems and processes that underpin the work of the Foundation with full administrative support to the teams in the designated locations. This role is offered on a 18 month contract working 21 hours per week.

This will involve remotely providing administrative support to ensure the smooth coordination of meetings and events, the efficient gathering and storing of information and documentation, and the timely processing and payment of grants, contracts and expenses relating to the place based work. This person will be the vital link between the 'places' and the Lankelly Chase central team.

The person
The successful candidate will have a proven track record of Administration ideally within the charity sector and will be very highly organised, good at capturing data, following and improving systems with strong minuting skills. This person will also need to be able to work with people relationally both internally and externally. Helpful and resourceful, this person will have experience of building relationships and will have extensive exposure to coordinating diaries, supporting teams, organising meetings and dealing with constantly evolving deadlines and responsibilities. This person will also be highly numerate and committed to the wider work of Lankelly Chase of improving the lives of people who face severe and multiple disadvantage across the UK.

There is a shared purpose and vision at Lankelly Chase, both in terms of goals and decision making and this person will be encouraged to work collaboratively with colleagues to contribute to the strategic direction of the organisation whilst being given all the guidance, support and training they need to develop themselves and the role itself.

Lankelly Chase encourage applications from those with lived experience. This might have been experienced personally or through the experiences of friends or family.The charity is also very keen to encourage applications from the BAME community who are currently under-represented within the team.

As a specialist Recruitment Practice we are committed to building inclusive and diverse organisations, and welcome applications from all sections of the community. We invest in your journey as a candidate and are committed to supporting you in your application.

In order to apply please submit your CV in the first instance and begin to prepare your supporting statement. Should your experience be suitable, we will send you the full job description and will arrange for a call and/or meeting to brief you on the role.

About us
We are a charity dedicated to ensuring that people most impacted by injustice are leading campaigns that affect their lives, from better housing to fairer treatment of migrants to LGBTQ+ rights. Our mission is to support people to run effective campaigns that challenge injustice. We do this by running campaign training programmes that help people develop the skills, confidence and community to change things that matter to them. In our trainings, we prioritise people from communities directly impacted by injustice.

Job Purpose:
Meeting income targets
Supporter stewardship
Manage the administration of the Fundraising team
Stakeholder management to further the organisation’s objectives

Job Responsibilities

Meeting income targets:
Researching, writing and submitting applications to new trusts and foundations for four and five-figure bids under £40,000.
Reporting to funders in line with their requirements, including supporting the Fundraising team with narrative and financial updates.
Supporting the Head of Fundraising and Fundraising Manager with diversifying income streams, including through public donations, individual giving and the sale of scholarship places and workshops for NGOs.
Represent the fundraising remit of Campaign Bootcamp at external networking events, sector conferences and funder meetings.

Supporter stewardship:
Managing day-to-day relations with a portfolio of four and five-figure current and prospective foundation donors.
Managing grant awards, including grant agreements, interim reporting, project visits, end of grant reports and budget reconciliations.
Testing and implementing new ways to engage current and new funders as the Fundraising team develops new income streams across trusts, individual giving and online appeals.

Manage the administration of the Fundraising team:
Managing the grant set-up process on Salesforce.
Managing and further developing the relevant administrative infrastructure, including Salesforce.
Ensuring that donations, donor tracking and reporting systems are accurate and that electronic records are up to date.
Contributing to the management of the general fundraising communication channels.

Stakeholder management to further the organisation’s objectives:
Creating content for our public facing channels, e.g. website, newsletters and social media, to raise awareness of Campaign Bootcamp and our funding needs.
Ensuring Salesforce records are accurate and up-to-date so that the Finance and delivery teams have the information they need from the Fundraising team to deliver on grant objectives.
Working with the Training and Programme delivery teams to ensure our applications and reports are as strong as they can be; this includes coordinating and participating in regular catch-ups with delivery teams, project visits and regular communications through in-person/Zoom meetings, emails and via Slack.
Supporting our work to evaluate and improve our programmes.

General:
Work in a sustainable manner with consideration of the natural environment
External customer service: answer the general Campaign Bootcamp phone via Circleloop and emails relating to fundraising via our shared 'hello' inbox
Any other reasonable tasks as directed by your line manager or Leadership Team
At all times adhere to relevant legislation including GDPR
At all times take personal responsibility for exhibiting behaviours in line with the person specification and the values of Campaign Bootcamp.