We have an exciting opportunity for an Executive PA to join our clients team, supporting the Deputy Chief Executive.

Position: Executive PA to Deputy Chief Executive

Location: Swindon (M4 corridor)

Hours: Full-time

Salary: £24k – £27k

Benefits: Flexible Working, Pension, Employee Assistance Programme, Family Time benefits including TOIL, 25 day’s holiday (plus bank holidays) holiday trading, discounted gym membership, Health Cash Plan or Private Medical, Cycle Scheme, Annual Staff Day, Life Assurance, Tastecard, Loyalty Awards, Staff Events, Free tea and coffee and free car parking

Closing date: 25 October 2019

Interview date: 4 November 2019

The Role

As our client moves into an exciting new phase, they are seeking an Executive PA to provide administrative support to the Deputy Chief Executive.

Aspects of the role include:

• Acting as a first point of contact and relating to people.
• Organising meetings and booking rooms.
• Arranging appointments and managing diaries.
• Booking travel and accommodation.
• Organising and submitting expenses.
• Preparing letters and presentations, and formatting reports.

About You

If you have outstanding administration, excellent IT skills, attention to detail, a positive disposition with a flexible ’can-do’ attitude, then we’d love to hear from you!

Please submit your CV together with a 250-word letter that sets out why you’re interested in this position.

About the Organisation

Our clients mission is to offer the Bible to the world. Their vision is of a world where everyone has access to the Bible and can recognise its value for them, their families and communities. Working for a Christian charity, this is a great opportunity to work for an Investors in People gold employer who have won awards for their excellence in investing in people. They are committed to the development of all staff and have fantastic charity-sector benefits to help motivate and retain exceptional people.

You may also have experience in areas such as Personal Assistant, PA, Executive Assistant, Administration Manager, Senior Administrator, EA.

JOB DESCRIPTION

DESIGNATION           Central Administrator

HOURS                  36 per week (some unplanned social hours)

SALARY                    NJC Scale pt 10 - 20  £20,751 - £25,295

LOCATION                Warrington

RESPONSIBLE TO Chief Executive/SMT

PURPOSE OF POST To provide and oversee administrative support services within the charity; to act as PA to Chief Executive and offer admin support to Senior Management Team

KEY RELATIONSHIPS As per management structure

MAIN DUTIES AND RESPONSIBILITIES

Provide PA support to Chief Executive & Senior Management Team (SMT)

• Manage and support CEO/SMT electronic diary, assessing priority of appointments and reallocation as necessary.
• Manage CEO/SMT/Trustee travel arrangements (including accommodation).
• Maintain CEO/SMT office systems, including data management and filing.
• Maintain records of CEO/SMT contacts using internal CRM.  
• Screen calls, enquiries and requests, and deal with them when appropriate.
• Assist CEO/SMT in researching and following up with action on matters which fall within the CEO/SMT responsibility – chasing responses, triggering follow-up action.
• Produce documents, briefing papers, reports and presentations for the CEO/SMT/Trustees as required.
• Organise meetings and ensure that the CEO is well prepared for those meetings, preparing agendas, pre-meeting briefings and meeting papers.
• Manage arrangements for Trustees’ and Sub-Committee meetings, including production/distribution of agenda and papers.
• Meet and greet visitors at all levels of seniority including offering hospitality.  
• Supervise all Trust incoming/outgoing mail.
• Any other duties as may reasonably be required by the CEO/SMT member

Deliver the charity’s outputs through management of day-to-day operations

• Manage the smooth running of Warrington sites, building and administration.
• Ensure standard administrative procedures across all sites
• Support development and maintenance of administrative policy and practice.
• To be the first point of contact for all building maintenance enquiries, reporting any issues to landlord and to follow up as required.
• Responsible for maintaining a database of key holders, equipment and ….ensuring that this is updated accordingly.

Establish and maintain efficient and effective administrative systems:

HR

• Responsible for ensuring that all staff and volunteers are subject to DBS checks. Maintain an up-to-date database housing this information.
• Manage the recruitment inbox – responding to all speculative applications and agencies as appropriate and passing CV’s on for further consideration
• Liaise with agencies and organising the advertising of roles internally and externally as appropriate
• Maintain internal database in regards to staff holiday, absence and sickness

Office management

• Report any office issues to line manager as soon as possible and undertake agreed actions.
• Liaise with IT support to maintain a fully functional IT including website and telephone operating system.
• Manage the office diary.
• Prepare reports and correspondence as requested.
• Deal sensitively with all enquiries and directing telephone, postal or email enquiries to the appropriate member of staff
• Attend Business Meetings as requested, take minutes and disseminate within agreed timeframe (usually within a week of when the meeting took place).
• Maintain the Policy and Procedures Manual, ensuring that staff have up-to-date copies of agreed protocols at all times.
• Manage stock control and requisition according to policy.
• Assist in producing visual aids / presentation material for PAPYRUS representatives.
• Help to facilitate training delivery nationally, responding to email and telephone enquiries, ensuring preparation, materials, resources, venues, for all events are in place when required.
• Ensure relevant data is recorded and up to date on database system.
• Collate evaluations and feedback from project work

General PAPYRUS duties

• Respect confidentiality within PAPYRUS policy and manage data appropriately in line with General Data Protection Regulation (GDPR) tailored by the Data Protection Act 2018.
• Understand relevant duties and manage matters relating to safeguarding of children and vulnerable adults within PAPYRUS policy.
• Attend and contribute constructively to regular line management supervision and appraisal protocols.
• Attend the AGM and any PAPYRUS events where required. Help to plan, contribute to and attend PAPYRUS conferences and seminars as required.
• Attend training courses as required.

ADDITIONAL DUTIES   

It is the nature of the work of PAPYRUS prevention of young suicides that tasks and responsibilities are in many circumstances, unpredictable and varied. All staff are, therefore, expected to work in a flexible way when the occasion arises and when tasks not specifically covered in their job description have to be undertaken. These additional duties will normally be to cover unforeseen circumstances or changes in work and they will normally be compatible with the regular type of work. If the additional responsibility or task becomes a regular or frequent part of the member of staff’s job, it will be included in the job description in consultation with the member of staff.

CONFIDENTIALITY     

It is expected that all PAPYRUS employees understand that our work is confidential and that neither details about those who use its services nor any other PAPYRUS business should be divulged to members of the public. A confidentiality agreement must be signed on taking up this post. Further details are outlined in the PAPYRUS Confidentiality Policy.

BASIC PRINCIPLES   

The post holder is expected to be familiar with and have regard to the ethos and values of PAPYRUS and work within that framework. He/she must be prepared to operate without prejudice to all who approach PAPYRUS or work with the organisation at any level. 

CONDITIONS OF SERVICE     

Conditions of Service are broadly in line with those set out by the National Joint Council for Local Government Services. PAPYRUS has a probationary period of 6 months for all posts. Appointment to this post may be subject to satisfactory Enhanced CRB Disclosure and/or completion of Vetting and Barring Scheme checks.

QUALIFICATIONS   

See Person Specification

Would you like to join our team?  We work together to engage and support out community in North Kensington.  Our community centre is a lively, friendly  place where we have a wide range of activities and events taking place.  We run successful health and youth programmes as well as a food bank and a community kitchen.

We are looking for someone to support the day to day administration of the Dalgarno Trust.  You will be working with the Chief Executive and Executive Director to make sure the centre is running smoothly and effectively.  Could this be you?

Have a look at the job description and see if this is the job you have been looking for.  If it is, we love to hear from you.  Please complete the application form and return it to us by 30th October 2019.

We are seeking a well-organised, IT literate and confident individual with initiative to take responsibility for overseeing the administration of our membership services and all aspects of day-to-day office management. This is a varied role and an opportunity to join our growing team at an exciting time in our development. 

This is a diverse role, where no two days are the same. You will be involved in speaking with our members, NHS clinicians and others affected by genetic haemochromatosis by telephone and assisting people with membership queries via our website and through email. This role is involved in delivering 4-6 patient events each year (weekdays, Saturdays), for which time off in lieu and expenses will be provided.This role may include other activities as reasonably required. This post will report directly to the Chief Executive.

Key responsibilities 

• Managing our membership database and promptly handling members’ queries regarding their membership
• Overseeing the delivery of our membership services including preparing and despatching membership packs
• Providing membership reports to key stakeholders, including management and our Board of Trustees
• Preparing and despatching our awareness packs for clinicians and other stakeholders
• Operating our online shop and despatching ecommerce orders promptly
• Providing minute-taking services to our Board of Trustees and All-Party Parliamentary Group at Westminster (8 times per year)
• Telephone answering during office hours
• Handling our incoming and outgoing post
• Providing administrative support for our conferences and events (4-6 per year, weekdays, Saturdays)
• Providing rostering support to our helpline volunteers

Qualifications, competencies and experience – essential (E) and desirable (D)

Experience

• Experience of working in a similar office administrative role (minimum of three years’ experience), preferably in the not-for-profit sector (E)
• Experience with software packages, including Microsoft Office especially Word, Excel, Outlook, Sharepoint and Powerpoint (E)
• Experience of recruiting and managing a small team of colleagues (D)
• Familiarity with cloud-based book-keeping/accounting software (D)
• Familiarity with community fundraising techniques (D)
• Familiarity with volunteer management (D)
• Familiarity with community fundraising techniques (D)

Qualifications

• Educated to GCSE level (or equivalent) (E)
• Educated to A level (or equivalent) (D)
• Full UK driving license and car owner (E)

Skills and attitudes

• Excellent organisational skills and the ability to plan own time and consistently deliver work to deadlines
• Self motivated with a “can-do” attitude, able to work on own initiative
• Strong interpersonal skills, friendly and professional manner with a pleasant and helpful attitude
• Attention to detail, conscientious and reliable
• Good command of written and spoken English
• Flexible and adaptable with a willingness to identify and implement improvements in our services for the benefit of our members
• Excellent telephone manner
• Sensitivity to people affected by disability or health issues
• Commitment to our core values and purpose

Benefits

• Stakeholder pension
• Holiday entitlement : 22 days per annum (rising 1 day per year worked to a maximum of 25 days per year)  plus bank holidays (pro-rata)
• We also provide an additional paid leave Christmas holiday entitlement, when our office is closed over the Christmas/New Year holiday period
• Free on-site parking
• Flexible working/time-off-in-lieu scheme (after 3 month qualifying period)

Position Summary:

The CLWC Administrative Assistant works with the CLWC Executive Administrator under the direction of the Training and Church Ministry Director and handles duties relating to the Christian Life and Witness Course training programme.  This includes overseeing the Counsellor Application process in preparation for the Graham Tour in 2020.  The CLWC Administrative Assistant serves to provide administrative support; must be highly organised; with excellent communication skills and be a good team player. The ability to multi-task, while maintaining complex schedules and meeting deadlines is essential in this position. Other skills required for this role include, being resourceful, good problem-solving skills and the ability to implement administrative processes with a willingness to learn and carry out instructions and complete all tasks to a high standard.

Responsibilities and Duties:

• Demonstrates Christian values and behaviour that is reflective of the standards, policies and the Statement of Faith established for an employee of BGEA.
• Demonstrates a commitment to the values, vision and mission of the organisation.
• Communicates effectively with team members and when dealing with people externally.
• Plan and implement administrative processes as directed, for the training department.
• Maintains accuracy and follows procedures when performing functions.
• Maintains the protection and confidentiality of records database information.
• Manages workflow, ensuring that deadlines are met and work is completed correctly based on requirements and personal skills, and as assigned by the Executive Administrator in ONE OR MORE of the following areas:

• Manage administrative processes for the Training Programme
• Co-ordinate and assist training peers on the Training Programme
• Assist in organising training events for CLWC trainers including location, catering, travel arrangements, hotels, transportation, etc.
• Assist with CLWC registrations and course attendance.
•  Ensure that all administrative processes are in place for CLWC and that they are being followed – including (co-labour) and post event administrative tasks.
• Initiate and monitor communication related to CLWC with Christian churches, denominations, and leaders.
• Respond to enquiries and requests for information about the CLWC.
• Assist with opening marketing pathways to present the Training Programme through existing BGEA pathways and new pathways.
• Organise logistics for travel and meetings.
• Assist with general administrative tasks as needed.

Competencies required:

• Servant Leader: Upholds Christian values with the ability to lead by example and have a heart for service.
• Communication: Strong communications skills; ability to express oneself professionally, both written and verbally when interacting with people internally and externally.
• Teamwork: Ability to work well within a team and individually.
• Proactive: Proactive in implementing administrative processes and assess practices to improve efficiencies.
• Problem Solving: Ability to assess problems and seek to implement solutions.
• Flexibility: Ability to adapt quickly to fit with changing conditions, tasks, responsibilities, or people.
• Thorough: Have good attention to detail, with emphasis on communication, time management and accurate record-keeping.
• Multi-task: Ability to multi-task, be well-organized and work well under pressure.

Education and Experience:

• Diploma in related discipline or equivalent work experience.
• Good competence in speaking and writing English
• Experience in working with a variety of church denominations desirable, but not essential.
• Proficiency in MS Office suite, particularly Word but also basic abilities with Excel and limited PowerPoint competence.

This role is part time, 3 days per week with the potential to move to a full time position depending on work load.

There is a requirement for the job holder to have a personal commitment to the Christian faith as functions within this role will require knowledge and personal experience of the Christian faith.

We are recruiting for a Fundraising Administrator with brilliant organisational skills to support the growing fundraising team in the effective and efficient delivery of its fundraising initiatives and activities.  You will provide administrative support across the key areas of events and community fundraising, corporate fundraising, Trusts and Foundations, Major Donors and individual giving as well as charity wide financial administration.

As a small charity there is great opportunity for growth within your role and opportunities to get involved in other areas of fundraising.

Some administration experience is desirable.  You must be enthusiastic, flexible and a team player.

For further details please view the job description.  To apply, please submit a CV with a covering letter outlining how you feel your skills and experience are suited to this role.  Applications will not be considered without a covering letter.

About Us

The Cure Parkinson’s Trust (CPT) is the only organisation in the UK solely dedicated to finding a cure for Parkinson’s. We work with funders and institutional partners around the world to initiate and fund fundamental research and ground-breaking clinical trials.

Parkinson’s is a debilitating neurological condition affecting over 145,000 people in the UK and 10 million people worldwide. It is characterised by tremors, rigidity, slowness of movement and many other symptoms.  There is no cure.  The treatment of Parkinson’s has not changed significantly in over 50 years - i.e. the treatment of symptoms only - and some of the side effects of existing symptomatic treatments are as troubling as the condition itself.

CPT believes that a cure is within reach.  Numerous recent scientific advances in the field lead us to the view that it is funding, not science, which is holding up effective treatments that slow, stop or reverse the condition.  Our ground-breaking Linked Clinical Trials (LCT) program is a high-profile example (re-purposing - against Parkinson’s - existing treatments used for other conditions, based on sound biochemical evidence): many trials are underway, but there are many more to fund.

We are looking for a proactive administrator to support the work of our Quality Department. This is an exciting opportunity to support the team across a range of projects, and to work closely with both staff and volunteers responsible for our international activities and delivering guiding overseas. 
 
Success in this varied role will require strong organisational skills and the ability to manage a range of tasks whilst maintaining a consistent approach to your work.  You will have experience of supporting team members to organise meetings and events, and of researching and preparing presentations, reports, correspondence and other documents.  You will be confident in providing efficient and effective customer service to internal and external stakeholders: responding to enquiries from staff, volunteers, parents and members of the public.

You will enjoy working as part of a busy, geographically dispersed, team and be able to highlight and offer practical solutions to reoccurring enquiries and issues.  You will have good attention to detail and follow through to ensure outcomes are delivered and communicated to customers.

Girlguiding values the differences that a diverse workforce brings and is committed to inclusivity, and to employing and supporting a diverse workforce. Girlguiding is proud to be part of the Stonewall Diversity Champions programme, a member of the Business Disability Forum, and a member of Time to Change – improving attitudes towards mental health. While Girlguiding’s young members may be girl only, our staff team is mixed gender. We welcome applicants from all backgrounds and do not discriminate on the basis of age, disability (physical or mental), gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion and belief, sex, and sexual orientation.

Temporary Grants Administrator (Temporary/Part Time)

£21,000 pa Full time Equivalent (pro rated for part time hours)

28 hours per week

Lewes, with some travel across Sussex

This post is to cover a staff sabbatical and is expected to last a minimum of six months.

We are looking for an enthusiastic and motivated individual to join Sussex Community Foundation as a Grants Administrator. You will have excellent administration and IT skills, attention to detail and a desire to make a difference to your local community.

Sussex Community Foundation raises funds for and gives grants to charities and community groups across East Sussex, West Sussex and Brighton & Hove especially smaller grassroots groups. Since 2006 the Foundation has awarded £15 million in grants and built an endowment fund of £22 million

This post will support our Head of Grants Programmes and Grants Officers to give out grants worth £2 million per year. Your role will be to ensure we provide an efficient grant making system and an excellent service to donors and the community.

Our Grant Making has a dual purpose – we aim to match the needs of the community with the interests of our donors. We manage grant making funds on behalf of over 100 different donors including local individuals and families, trusts, charities and corporate sector partners.

Normal working hours are 9 am to 5 pm with some flexibility. This is a part time role and the pattern of work is negotiable with the successful candidate but we anticipate that the 28 hours are likely to be worked over 4/5 days a week.

Sussex Community Foundation encourages and welcomes applications from people of all backgrounds. We are committed to increasing diversity in both our grant making and in recruiting for our staff team.  We are also happy to discuss flexible working and any other adjustments you may need us to consider both before and during the application process.

To apply, please send your CV and a short covering letter.        

A full Job Description is attached.

Closing Date: 4th November 2019

Interviews will be held in Lewes on 19th November

Admissions & Referrals Administrator

Salary: Royal Trinity Grade C (£22,028 - £23,277 pa including London Weighting)

Hours: 37.5 hours per week

Royal Trinity Hospice is a leading provider of excellent, compassionate palliative care for those with life limiting conditions. We are proud of our reputation for high quality care and this is thanks to the commitment and dedication of our staff and volunteers.

We are seeking an experienced administrator, preferably within a clinical setting to join our friendly and supportive team.

Responsibilities of a Royal Trinity Hospice Admissions & Referrals Administrator

• To provide an effective administration service to community services at Royal Trinity Hospice.
• To be the first point of contact for all enquiries from patients; their informal carers and other members of the health and social care workforce.
• To establish and maintain good working relationships with all internal and external stakeholders.

Skills and experience required

• Have proven experience in administration and an intermediate level of IT knowledge and skills.
• Possess excellent communication skills
• Be proactive, resourceful and organised
• Adopt the values of the hospice and demonstrate commitment to achieving the goals of the team and the organisation.
• Have a positive attitude and work collaboratively with others within and across organisational boundaries.

Benefits:

• Competitive rates of pay
• 27 days holiday entitlement rising to 29 days after 5 years’ service and 33 days after 10 years' service
• Occupational sick pay
• Pension – option to continue your NHS Pension Scheme or enroll in the Royal Trinity Hospice pension scheme (with employer contributions of up to 7.5%)
• Career development training
• Store discount
• Subsidised gym membership
• Cycle to Work Scheme
• London Living Wage employer

How to apply

If you have the skills and experience we’re looking for, please APPLY!

For more information about Royal Trinity Hospice and/or this role please go to our website.

Close Date: Wednesday 30th October 2019, 5.00pm

Interview Date: Wednesday 13th November 2019

All successful applicants will be subject to DBS, Occupational Health and Reference checks.

Royal Trinity Hospice is committed to promoting equal opportunities in employment. At Royal Trinity Hospice we promote FREDIE (Fairness, Respect, Equality, Diversity, Inclusion and Engagement). We encourage and welcome applications from people of all backgrounds.

Personal Assistant

As a key point of contact in the Household, you will work closely with all members of the team and the wider Household, and will be expected to liaise regularly with external stakeholders.

Personal Assistant Responsibilities:

- Coordinating diaries, meetings and appointments
- Alongside travel arrangements and correspondence management.
- Helping to compile briefing materials, preparing itineraries and managing bookings

Personal Assistant Requirements:

- A good administrator with excellent written communication skills and precise attention to detail, you can produce work that is clear, accurate and suitable for a variety of audiences.
- Proactive and with lots of initiative, you will be able to plan and organise a varied workload, while being flexible and open to new challenges and responsibilities.
- Confident using a range of IT packages, you will be at ease working with new systems.
- At your best working as part of a team, you are helpful and supportive and can quickly build good working relationships with colleagues at all levels.

About Our Client:

Our client provides invaluable support enabling their client to fulfil their duties and serve the nation. And, working in magnificent and historic surroundings, they’re inspired to deliver to a higher standard. They are a truly diverse organisation - not just in the range of people who work there, but also in the careers that they offer. Alongside the roles you may expect, you’ll find everything from HR, Finance and IT professionals to Engineers, Curators and Chefs. They all work as one towards a shared and unique purpose.

Location: London

Job type: Full Time, Permanent, 37.5 hours per week, Monday to Friday

Salary: £Competitive Dependant on Experiences

Closing date: Sunday 27 October 23:55

You may have experience of the following: Administrator, Secretary, Admin Assistant, Administrative Assistant, Office Administrator, Personal Assistant, PA, Office Manager, Executive Assistant, EA, Receptionist, Charity, Executive Officer, Charities, Third Sector, NFP, Not for Profit etc.

Ref: 89747

Are you highly organised with experience in administration and running an office?  The Evangelical Alliance Wales is looking for a part-time administrator to support its staff and volunteers.  This is a temporary contract to cover a maternity leave, working 2.5 days a week.

We are a busy team in Wales, led by Director of Wales and working alongside a public policy officer. You’ll be a highly organised person who loves to interact with others and someone who is good at building relationships with churches and other Christian networks.

You will have:

• Excellent administrative and organisational skills
• The ability to interact courteously and effectively with a wide range of people on the phone, face to face, in the office and at events
• The ability to organise meetings and events 
• Experience of diary management and the ability to take minutes
• Flexibility and a willingness to be involved in a variety of tasks
• Understanding and experience of using social media platforms
   

Sessional Administrators

Sussex Community Foundation is looking to recruit a bank of sessional workers to provide administrative support for our grant programmes and other activities. Staff will be offered flexible working arrangements to help us at busy times of the year, particularly around our deadlines for applications in January, May and September. At these times we may offer up to 15 hours per week for 3 weeks. We may also offer other work by agreement throughout the year. The work will take place at our office in Lewes.

The post will support our Head of Grants Programmes and Grants Officers to give out grants worth £2 million per year and to develop our future grant making strategy.  Your role will be to ensure we provide an efficient grant making system and an excellent service to donors and the community.   As part of this team you will be expected to:

• Support the grants team in assessing and scoring grant applications
• Complete due diligence checks on organisations applying for grants
• Follow-up any outstanding information or queries with applicants
• Update and maintain our grants management database and associated spreadsheets
• Support the development of our grant management systems
• Create and maintain electronic and paper filing systems
• Assist with mailings and events administration
• Support the Grants team with any other administrative tasks as required

If you would like to be considered please email your CV with a short covering note demonstrating your suitability for the role  with your availability for interview and we will be in touch with you shortly.  A full Job Description is attached.

We hope to respond to all applicants but if the response is great and you do not hear from us in within 2 weeks of your application then unfortunately you have been unsuccessful in this instance.

Sussex Community Foundation encourages and welcomes applications from people of all backgrounds. We are committed to increasing diversity in both our grant making and in recruiting for our staff team. We welcome candidates who represent the diverse communities that we serve.

Closing Date: 4th November 2019

The Chief Finance Officer at the International Secretariat of Amnesty is seeking a motivated and team-oriented person to join the team.

ABOUT THE ROLE
Do you thrive when working in a high-pressure environment where you are juggling with various tasks, changing demands and ad hoc requests? Then this job will be a great fit for you. As Executive Coordinator at Amnesty International you will play an essential role in enabling the CFO and senior team to meet their objectives. You will provide coordination and a range of high-level administrative and support services to ensure that everything is running smoothly.

You will provide effective project management support with the appropriate services, systems and processes to maintain high standards and facilitate monitoring and reporting on work undertaken. You will lead various recurring projects which includes dealing with trustees and high-profile colleagues.

ABOUT YOU
You will be a strong communicator, providing a first-class service to a range of stakeholders. You will be detail-oriented, highly organised and able to work at pace and to juggle the broad requirements inherent in this role. You can demonstrate experience in working with conflicting priorities and complex activities within a short timeframe. You enjoy providing administrative support and guiding organisational projects. You can effectively manage a member of staff and delegate work when necessary.

ABOUT US

Amnesty International is a global movement of more than 7 million people who campaign for a world where human rights are enjoyed by all. We reach almost every country in the world and have:

• more than 2 million members and supporters who drive forward our fight for rights
• more than 5 million activists who strengthen our calls for justice

Our aim is simple: an end to human rights abuses. Independent, international and influential, we campaign for justice, fairness, freedom and truth wherever they're denied. And whether we're applying pressure through powerful research or direct lobbying, mass demonstrations or online campaigning, we're all inspired by hope for a better world. One where human rights are respected and protected by everyone, everywhere.

At Amnesty International, we are passionate about what we do and we are proud of our achievements as a movement. To compensate our employees for the wonderful work they do, we reward them through a combination of an attractive and sector competitive salary and benefits package, high levels of engagement and involvement, and a commitment to employee development.

Benefits include 37 days annual leave (inclusive of public holidays and grace days), competitive salary, pension scheme, employee assistance programme, life assurance and many more. All of this, in a professional, engaging environment.

For further information on our benefits, please visit

WHAT WE HOPE YOU WILL DO NEXT

If you are talented, passionate about human rights and want to use your skills, knowledge and experience to change the world then we would encourage you to click 'Apply for this Role' below.

If shortlisted, please note that tests and interviews will take place during the week of 4 November.

Freedom, Justice, Equality. Let's get to work.

This an exciting opportunity for an organised, part time Fundraising and Communications PA Administrator to provide high level secretarial and administrative support to the international Director of Fundraising & Communications and the Heads of Department for an inspiring international animal welfare charity. Part Time 21hrs 3 days per week.

The Charity An international animal welfare charity.

The Role
Proactively assist the Director and the various Heads of the Fundraising and Communications Department in the fulfilment of routine secretarial and administrative requests.
Manage the timely monitoring, collation and summarising of papers, reports and presentations, including regular SLT and Board reports, ensuring the Director is fully prepared and briefed for all engagements.
Proactively assist in the preparation of reports and presentations, collate reports and enter them onto the centralised system (Alfresco) to ensure that information is easily accessible within the organisation. Distribute them as appropriate in a timely manner
Manage travel arrangements for the Director and Heads of Department including leading on communication with travel agency James Allen, advising on visa requirements and providing cover the PA to the CEO and PD.
Co-ordination of meetings for the Director and Heads of Department with internal and external stakeholders including preparing agendas, inviting attendees, arranging venues and catering, taking minutes and following up on actions as appropriate.
Management of Fundraising and Communications information on internal systems including Alfresco and IMS.
Assisting the Director and Heads of Department in the preparation and/or delivery of training sessions

The Candidate
Proven experience of developing and implementing efficient systems within a team.
A proven track record of supporting a Director/ Team time pressure and an ability to deliver results.
Experience of supporting budget planning and management.
Excellent organisational and administrative skills and attention to detail.
Excellent IT skills - (Microsoft Office including power Point)

IMPORTANT NOTE

Our aim is to respond to all successful applications within 5 days. If you havent been contacted within 5 days your application has been unsuccessful and your details will not be held further but we positively encourage you to apply for any other positions that you may see in the future.

We apologise that we cannot contact everybody in person but thank you in advance for your interest.

Third Solutions encourages applications from individuals of all ages & backgrounds. Appointment will be made on merit alone but candidates must be able to demonstrate their ability to work in the UK. Third Solutions acts as an employment agency for permanent recruitment & an employment business for temporary recruitment as defined by the Conduct of Employment Agencies & Employment Business Regulations 2003.