This sort of opportunity doesn’t come around very often.  Serving in a key leadership role at national Church level is a role worth taking a close look at.  Reporting to the Chair, you will work alongside the Board of Trustees as well as other key parts of the Free Church of Scotland at a national level - yet you will also support the work of our local churches across Scotland and beyond, and our international mission.

In leading the Central Office, you will shape and implement the Board’s ambitious strategy and priorities, in support of bringing good news to communities.  You will help people join things together, take initiative and pursue the direction of travel.  You will inspire people with your commitment and energy for the ambitions of the Church as well as your professionalism as a leader and manager.  You will understand what good governance is all about in leading an organisation, ensuring effective people management, financial management and risk management.

If you enjoy complexity, are in tune with our values and ethos, and are seeking a role that offers breadth and scope, the opportunity to influence within and beyond the Church, and, ultimately, help bring good news to people, we welcome your interest.  Please read our ‘Information for Applicants’.

Closing date: Wednesday 26 August 2020 at 12 noon

Assessment: Wednesday 16 September 2020

This post is subject to an Occupational Requirement that the post holder is a committed, active Christian under Part 1 of Schedule 9 to the Equality Act 2010.

Excellent part-time opportunity as Senior Administrator within a dynamic team focusing on social action, justice and transformation. 

Deadline is 20th August 2020.  Shortlisted candidates will be informed by the 21st August 2020.  Interviews to be held August 27th 2020 in central London within COVID safe premises as per the Government’s Covid secure guidance for work places. 

The role will be home-based for the forseeable future with an expectation of 2-3 days per month to be in attendance in the London office once it reopens for team buildings and strategy meetings.

With an initial 1 year contract, there is every expectation that this will be continued.

Please email Tania Bright CEO, with *letter of application* explaining your motivation for the role, and an up to date CV.   CV's alone will not be accepted.

Overview

Capital Mass works across the Diocese of London’s 400 parishes, supporting, equipping and serving all aspects of Community Transformation and Social Action.  There are six pillars within the Diocesan strategy for ‘Compassionate Communities’, they are:-

• Mental Health, Loneliness and Wellbeing
• Modern Day Slavery
• Climate Crisis/caring for God’s creation
• Debt & Financial Wellbeing
• Major Youth Violence
• Homelessness and Housing

The Capital Mass team supports the Diocesan work in these six areas through 1-2-1 consultancy; training and events; strategic planning; networking and signposting; development of partnership affiliations; and impact reporting.

Job summary

To provide administrative support to the Capital Mass CEO and team to ensure that we can provide a comprehensive service to the London Diocesan Fund, including its clergy, lay employees, volunteers and parishes.

This role would suit someone with a flair for detail, intuitive organising abilities and being a completer-finisher.  Likewise, the role would be interesting for an individual who is, whilst presently looking for a part-time opportunity, be looking down the line to progress in a career focused on faith-based  Community Transformation/Social Action - as growth of work and team is a longer term probability, leading to both fulltime and/or broader employment opportunities. There will be scope to be involved and trained in all aspects of our work.

Principal Duties and Accountabilities of the role

General

Overseeing all aspects of administration within the organisation.  This will include but not be limited to:-

• managing the registered charity’s (Capital Mass) administration such as filing accounts with Companies House and Charity Commission as well as supporting the CEO in managing Board logistics
• curating the bi-monthly electronic Newsletter, researching for new and invigorating content, drafting ‘copy’ for team comment and sending via MailChimp
• organising multi-stakeholder meetings via Zoom, Google Meets and Microsoft Team, plus physical room bookings and diary management
• maintaining electronic filing systems and effectively managing the Shared Drive
• co-ordinating IT support where required, including web-hosting, hardware, software and mobile phone contracts
• managing payroll and pension administration with Stewardship (for 2 staff only)
• crafting Powerpoint presentations as required for training and events
• monitoring four email inboxes, responding or forwarding requests as appropriate.

Website and Social Media

Pro-actively overseeing the content management of the website, ensuring that it is:-

• an up-to-date accurate representation of the work we do
• showcasing all our on-line resources
• advertising all training and events
• encouraging feedback and interaction

Events Management

In conjunction with the Pillar Lead, plan and execute training and events as required, both on-line and physically (from 2021) using and maximising the benefits of EventBrite

• advertising the event/training session
• recording, editing and storing
• maintaining a record of those who have attended training
• preparing course materials
• supporting the trainer where required
• collating feedback

Finances and Fundraising Administration

Support the CEO in managing the charities finances, budget and fundraising endeavours.

• keep a log/spreadsheet of company expenditure and retaining of receipts
• work alongside the CEO, Finance Trustee and Book-keeper in regards to management accounts and yearly budget formation
• using Donorfy, enter in all donations received
• manage GiftAid reclamation, where individuals donate
• contribute to writing bids under guidance by the CEO when applying to Grants and Trusts
• log all bid applications and keep a database of when to re-apply and/or provide KPI’s to Grants and Trusts in regards to monies awarded

The Senior Administrator may be required to undertake any other duties that are commensurate with the role.

Person Specification

Experience, knowledge, training and qualifications

• Must have the right to work in the UK.
• Educated to A-level or equivalent standard.

Aptitudes and abilities

• Administratively efficient with strong attention to detail.
• A desire to follow a career path in faith-based Community Transformation/Social Action and a willingness to learn.
• IT literate (MS Office Suite used) with competency on Apple products useful.
• Excellent people skills and evidenced emotional intelligence.
• Fluency in spoken English and ability to write clearly in English.

Personal attributes

• Team player.
• Professional and confident manner.
• Dynamic and self-motivated.
• Ability to deal with competing demands and prioritise work to meet timescales.
• Used to dealing with a wide variety of people.
• Ability to keep confidences, honesty.

General Conditions

Diversity

We understand the benefits of employing individuals from a range of backgrounds, with diverse cultures and talents. We aim to create a workforce that:

• values difference in others and respects the dignity and worth of each individual
• reflects the diversity of the nation that the Church of England exists to serve
• fosters a climate of creativity, tolerance and diversity that will help all staff to develop to their full potential.

We are committed to being an equal opportunities employer and ensuring that all employees, job applicants, customers and other persons with whom we deal are treated fairly and are not subjected to discrimination. We want to ensure that we not only observe the relevant legislation but also do whatever is necessary to provide genuine equality of opportunity. We expect all of our employees to be treated and to treat others with respect. Our aim is to provide a working environment free from harassment, intimidation, or discrimination in any form which may affect the dignity of the individual.

Equal treatment amongst differing people from diverse backgrounds is one of the central precepts of the Church of England's mission and theology.  The Church of England values the richness which this equal treatment brings to the workplace.  The Diocese of London is therefore concerned to avoid discriminating against any person. 

Standards of Behaviour and Conduct

Staff are expected to act at all times with due consideration for others and in a manner befitting their position as employees of the Church and as professionals, whatever their job.

Health and Safety Responsibilities

All staff are required to ensure that they understand and accept the legal duties placed on them by the Health and Safety at Work Act not endanger themselves or others by any act or omission on their part and by the Management of Health and Safety at Work Regulations to co-operate with colleagues and management in the control of health and safety at work.  Therefore, staff are required to:

• Read, understand and abide by the LDF Health and Safety Policy;
• make themselves familiar with accident and emergency procedures for their site;
• inform their manager immediately of any health or safety deficiencies or dangerous situations or near misses;
• set a good personal example in respect of health and safety.

Confidentiality

Staff must not pass on to unauthorised persons, any information obtained in the course of their duties without the permission of the relevant Director.

Office, HR and Finance Administrator (One Year FTC)
The Dock, London, E1

About Us

Action Tutoring is an education charity that supports pupils from disadvantaged backgrounds to succeed in school.

In the UK today, young people facing socio-economic disadvantage are less likely to achieve the grades they need to progress in life. This isn’t because they are any less able – it’s because they have less access to tools to support them to realise their potential.

We help to level the playing field by working in partnership with schools to deliver weekly tutoring in English or Maths, to pupils who need it the most.

Following a recent promotion, we’re now on the lookout for an Office, HR and Finance Administrator to join our team in the heart of London for a one year, fixed-term contract which has the real possibility to extend subject to funding.

Your Benefits

- Salary of £23,000 - £25,000 per annum depending on experience
- 25 days’ holiday per year per annum, plus Bank Holidays
- Contribution to staff pension scheme

This engaging and varied role requires a highly organised individual who can turn their hand to many different tasks and facilitate our organisation. You’ll have the chance to take the initiative, work independently and provide vital support across a number of our teams.

We’ll provide you with a comprehensive induction and training on our systems and we strongly believe in offering professional development opportunities to all our staff, so you will have plenty of chances to grow within your role.

What’s more, as a growing charity, you can be sure that not only will your work be doing good and giving back to the community but also you will potentially have the chance to get involved in new areas of responsibility and stay with us far beyond your contract.

Your Role

As the Office, HR and Finance Administrator, you will act as the conduit for effective operations throughout our Head Office. In many ways, you will be the glue that holds all the strands of our activities together and you will have the chance to get involved in a wide array of projects and activities that will mean no two days are the same.

Your role will be divided into several distinct areas of operation: administration support, Board support, finance support, HR support and additional (general) support. This will include:

- Managing diaries, co-ordinating travel, arranging meetings and events and taking minutes
- Fielding phone calls and emails and greeting and welcoming visitors to the office
- Playing an active role in IT, GDPR and safeguarding meetings
- Providing administrative support for Board meetings
- Assisting with financial administration, including invoices and payments, preparing monthly finance paperwork and processing payroll and expenses
- Supporting accurate HR record keeping, starter and leaver processes and staff social activities
- Assisting with the delivery of fresher’s fairs and events, processing volunteer applications and DBS checks
- Providing cover for staff during holiday periods or absence

About You

To be considered as an Office, HR and Finance Administrator, you will need:

- Previous experience in an administrative or finance role
- Experience in customer service or customer-facing roles
- Strong IT skills
- A degree level qualification (or equivalent work experience) with GCSEs or equivalent in English and Maths (at a minimum)

You will also need the following attributes:

- Outstanding verbal and written communication skills
- Strong numeracy skills
- The ability to work well with a wide range of people
- The ability to manage a busy and varied workload in a highly organised fashion, work well under pressure and manage deadlines
- The ability to take the initiative and work independently
- Strong attention to detail
- Trustworthiness and strong integrity

All applicants will require the right to work in the UK.

The ideal candidate will also have experience gained within the charity sector or of working with volunteers.

Other organisations may call this role Administrator, Office Administrator, Operations Assistant, Office Assistant, Admin Assistant, Receptionist, Secretary, PA, EA, Personal Assistant, Executive Assistant, Finance Assistant, Accounts Assistant, HR Assistant, Human Resources Administrator, or Customer Service Administrator.

The closing date for this role is the 24th August 2020.

Please note: we are expecting a high number of applications for this position. Please ensure that all supporting questions are answered in full within your application to ensure you do not miss out.

Webrecruit and Action Tutoring are equal opportunities employers, value diversity and are strongly committed to providing equal employment opportunities for all employees and all applicants for employment. Equal opportunities are the only acceptable way to conduct business and we believe that the more inclusive our environments are, the better our work will be.

So, if you’re seeking your next challenge as an Office, HR and Finance Administrator, please apply via the button shown. This vacancy is being advertised by Webrecruit. The services advertised by Webrecruit are those of an Employment Agency.

This is an excellent part-time opportunity for a Senior Administrator within a small and dynamic team working to end violence against women. This person will be in charge of the general office administration including managing office systems and facilitating the consolidation of current databases into Salesforce. This job aims to take the administrative burden off the Director and project leads. The role is initially a three-month contract, but may be extended if funds permit. This person will report directly to the Director.. 

Key Info

Office Hours: Monday to Friday 9:00 – 17:00 with one hour for lunch.

Annual Leave: 25 days pro-rata, statutory bank holidays and three gift days between Christmas and New Year (non-transferable)

Pension Scheme:All staff members are enrolled in the Restored pension scheme managed by Aviva. Restored will contribute 10% of your salary to your pension.

Recruitment Process 

Please apply by sending your CV and covering letter. In the covering letter please explain how you meet the requirements of the Person Specification and Job Description and why do you think you are the right person to fill this position.

Please note, that applications not accompanied by a covering letter addressing your suitability for the job won´t be reviewed. 

All candidates must have the right to live and work in the UK. We will only be able to contact shortlisted candidates.

The Royal Society of Biology (RSB) is a single unified voice for biology: advising Government and influencing policy; advancing education and professional development; supporting our members, and engaging and encouraging public interest in the life sciences.

The Royal Society of Biology is committed to promoting biology as a subject of choice to students in schools, colleges and universities. Through accreditation, we support and recognise excellence in biology teaching; champion a biology curriculum that challenges students and encourages their passion for biology; support young scientists through higher education; and provide career guidance at all levels.

Over the years the accreditation programme has gone from strength to strength and as a result multiple strands of accreditation have been developed which includes Foundation Accreditation, Standard Accreditation, Advanced Accreditation, Masters Accreditation, Doctoral Accreditation and International Accreditation.

The Accreditation Officer will join a small dedicated team, managed by the Associate Director responsible for Accreditation, Training and Professional Registers. The successful candidate will help to ensure that the objectives in the RSB three year business plan are met, with an emphasis on facilitating accreditation applications, including attending site visits as a Society representative. In addition, there will be a requirement to assist with the administration of Professional Registers and our Training offerings. This role will require a reasonable amount of UK travel, some international travel, and nights away from home.

We are recruiting or a experience Part time Administrator with PA skills for a high profile social welfare charity ,you must be able to work on a Wednesday.

The Role
Manage all correspondence received by the Private Office, ensuring that those requiring a response are logged and forwarded to the relevant department; taking measures to ensure that a response is drafted and issued to the sender in a timely and efficient manner.
Apply a high level of attention to detail when reviewing correspondence prepared by other people, for the Director Generals approval.
Complex diary management, including compiling and coordinating appointments, meetings and events, (ceremonial and social).
Prepare basic briefings for the DG, ahead of key events and meetings, ensuring that they are well prepared and that information is received in a timely manner.
Assist with Royal Household liaisons; keeping track of all requests and correspondence sent/received, on behalf of The Charity .
Provide general support to the EA, as required.
Directly assist the Director General in the EAs weekly absence
Undertake research projects for the Private Office, as required from time to time, providing detailed information for implementation as necessary.
Organise travel and accommodation for the Director General , using the in-house booking system.
Assist with the maintenance of budgets, ensuring invoices and expense claims are submitted and authorised appropriately.

The Candidate
Strong and proactive organisational, prioritisation and workload management skills
Experience of working closely with senior members of staff and Trustees
Diary management experience
Experience of handling correspondence and complaints
Minute taking
Administration and PA skills
Voluntary Sector experience

Our aim is to respond to all successful applications within 5 days. If you havent been contacted within 5 days your application has been unsuccessful and your details will not be held further but we positively encourage you to apply for any other positions that you may see in the future.

We apologise that we cannot contact everybody in person but thank you in advance for your interest.

Third Solutions encourages applications from individuals of all ages & backgrounds. Appointment will be made on merit alone but candidates must be able to demonstrate their ability to work in the UK. Third Solutions acts as an employment agency for permanent recruitment & an employment business for temporary recruitment as defined by the Conduct of Employment Agencies & Employment Business Regulations 2003.

Please note - In order to apply candidates must sent a completed Application Form, CVs and Cover letters will not be accepted. 

Maternity Cover – Administration Assistant

Thank you for showing an interest in working with Emmaus. Emmaus is a fantastic organisation, helping people who have experienced homelessness to re-gain lost self-esteem by providing them with a stable home and meaningful work in one of our social enterprises, which are predominantly charity retail based. We understand that a home is more than just a roof over your head; it’s somewhere to belong, where you feel part of a community. And that’s what Emmaus offers.

This role is with Emmaus UK, the federation office which provides support, guidance, training and central services to the Emmaus groups in the UK. The post is based in Birmingham although at the moment the Emmaus UK team are working from home and this is the plan for the foreseeable future. We are looking for an experienced administrator to join our team supporting our central staff and the 34 groups across the UK.

The role is a fixed term contract as maternity cover and is based within the administration team, answering the phone, responding to emails and managing the administrative functions as well as coordinating important meetings, working closely with the senior management team and Board of trustees and supporting the wider Emmaus UK team to deliver their activities.

This is a core role that underpins the organisation so we are looking for someone who is experienced, proactive and able to deal with multiple conflicting deadlines. The ideal candidate is enthusiastic and engaged, organised and professional, with a high attention to detail. We are looking for someone who enjoys working within a small but passionate team and thrives using their skills to enable others. Anyone applying for this role should be able to clearly explain how their previous experience demonstrates these qualities.

If you are interested in the role, please submit a completed application form that clearly evidences how you meet the personal specification. We will not accept CV’s or cover letters for this role and if they are submitted, we will disregard the application.

The deadline for applications is 10pm on Sunday 09 August 2020. Decisions will be made by Friday 21 August and interviews will be held between on Thursday 27 August and Friday 28 August 2020. We anticipate these will take place over Microsoft Teams or Zoom.

Emmaus UK is committed to equality and inclusion and welcomes applicants from all
backgrounds. If you have any questions or would like to arrange an informal discussion about the role, please email.

Yours sincerely,
Maria-Angela Wells
Executive Assistant & Governance Manager
Emmaus UK

Home-Start Barnet is a voluntary organisation committed to promoting the welfare of families with young children. Our volunteers support families experiencing difficulties by visiting them regularly in their own homes and offering them friendship, emotional and practical help.

The Office Administrator has a pivotal role in the co-ordination and implementation of office procedures. The post holder will be the first point of contact for external stakeholders, while providing core administrative support to the organisation and its projects.

MAIN RESPONSIBILITIES

• To provide a warm, friendly and professional welcome to all callers and visitors and direct them accordingly
• Handle incoming communications including telephone calls, emails and letters; responding to queries as appropriate or taking messages and follow up as required
• Provide central administrative support to the charity, such as meeting and hospitality arrangements, room bookings and setting up
• Assist with the provision of HR administrative support, including but not limited to DBS applications, setting up and maintaining staff files and updating Bright HR
• Process referrals and enter into Charity Log database, maintaining accuracy and efficiency
• Provide administrative support for ad hoc events, trips and activities
• Accurate minute taking at trustee board meetings, team meetings and AGM
• Providing administrative support to assist in the recruitment and support of volunteers, completing DBS and reference checks

Personal Assistant

We are looking for a PA to the Chief Executive who will provide high quality, effective, proactive and confidential administrative and governance support to the Chief Executive, Directors and Trustees to enable the delivery of strategic and operational objectives. This is a pivotal and varied role in which you will be involved at all levels of the charity.

Personal Assistant Responsibilities:

• Manage the Chief Executive’s incoming post and emails, ensuring Chief Executive is aware of priorities and take initiative to action these promptly
• Manage the Chief Executive’s busy diary, including complex travel arrangements, compiling detailed itineraries, expenses and preparing papers for meetings
• Carefully schedule all Leadership Team, Director Group, Board of Trustees and Finance & Resources Committee, and other governance meetings around quarterly reporting timeframes. To compile agendas and papers, produce minutes of a high standard and ensure actions are followed up
• Main point of contact for Trustees and the Chair of the Board
• Preparation of agenda to incorporate relevant reports and actions from previous minutes in consultation with the Chief Executive, Chair and other senior leaders
• Progressing actions on minutes, including ensuring prompt circulation to Board
• Liaise with those preparing papers for meetings to ensure they are available for distribution and distribute the agenda and papers prior to the meeting
• Attending and minute-taking all Trustee and Finance & Resources Committee Meetings and Leadership Team meetings

Personal Assistant Requirements:

• Experience of providing Personal Assistant support at a senior level
• Experience of diary management including arranging meetings, ensuring all appropriate documentation is available for those meetings and arranging travel and accommodation;
• Experience of building effective working relationships with stakeholders at all levels internally and externally;
• Track record of excellent written and verbal communications skills including the preparation of board papers or similar
• A confident and approachable communicator, able to communicate with people at all levels appropriately via email, letter, telephone, video conference and face to face;
• Able to work unsupervised on own initiative with the ability to prioritise and deliver competing tasks under tight deadlines;
• Able to write clear and accurate correspondence, minutes and papers appropriately tailored to the audience;
• Analytical skills and able to filter and prioritise information;
• Able to deal with issues of a confidential nature in a courteous and diplomatic manner

About Missing People:

Missing People is an independent charity that relies on donations. Our Vision is that every missing person is found safe.

Somebody goes missing in the UK every 90 seconds. We are a non-judgemental, highly skilled team of staff and volunteers working around the clock for everyone who needs us. We provide free 24-hour confidential support, help, advice by phone, email, text and online, including the opportunity to reconnect. We also coordinate a UK wide network of people, businesses and media to join the search when someone goes missing.

Location: Mortlake, SW London

Job Type: Part-Time, Permanent

Hours: 21 per week over 4 days

Salary: £23,000 to £29,000 pro rata, depending on experience

Closing date: 16th August 2020

You may have experience of the following: Personal Assistant, Executive Assistant, Senior Secretary, EA, Corporate Secretary, Senior Administrator, Senior PA, etc.

Ref: 93761

Creative Support wish to recruit a highly organised Executive Assistant to work as part of our Property Services Team based in Stockport.  The Executive Assistant will work closely with the Property Services Business Manager and assist with the manager’s changing prioritises on matters such as the review of information in relation to properties, repairs, compliance, costs etc.

You should be confident in writing reports, professional business letters, reviewing statistics, working on spreadsheets, taking notes at meetings and following up on them accordingly. The Executive Assistant will pick up on day to day queries to the Business Manager and will also deputise for the Business Manager, when required.

All applicants should have a strong and genuine interest in Creative Support’s activities.

The Executive Assistant will be required to contribute to our Out-of-Hours Duty Rota and to work flexible hours on occasion to meet priorities. 

The Executive Assistant role is a key support to Stewardship’s CEO and five person leadership team by assisting the leadership team and trustees operate effectively in their leadership, governance and external promotion of Stewardship and its charitable objectives.

The role will involve organising and coordinating the team’s schedule by organising key external and internal meetings, administrative support to the senior team as well as communicating with key stakeholders on behalf of both the CEO and Leadership Team. 

A key part of the role will also be acting as the focal point for the Chair and other non-executive trustees in their support for Stewardship.

The role requires a proactive team player who engages with and supports the work of the leadership of the organisation. Someone who can balance the need to use their own initiative while taking direction from a variety of senior staff to deliver the best outcomes for the organisation.

If you like working in a dynamic fast moving Christian team, dealing with all varieties of people and moving effortlessly from basic administration to organising complex and sensitive events this role is perfect.

Main responsibilities and duties include, but will not be limited to:

• proactively manage the CEO’s complex and varied diary focused on external relationships and provide similar diary and administrative support to the Leadership Team when necessary; coordinate domestic and overseas travel for the CEO and Leadership Team;
• act as the key contact point for the CEO and Leadership Team, handling correspondence and external enquiries and responding on their behalf, and assisting in preparing and managing communications to the wider staff team, Trustees or key clients, where appropriate;
• Be the point of contact for the chair and trustees including organising the Stewardship Trustee Council and its committees on a quarterly cycle (including two further boards: Lamb’s Passage Holdings and Stewardship America). This includes: coordinating attendance, distributing papers, undertaking some Company Secretary duties and writing the minutes of the meetings. Less regular duties include updating the Trustee Handbook, coordinating any Trustee recruitment processes and organising the annual trustee retreat.
• prepare agendas, papers, and presentations for key internal meetings, including monthly Extended Leadership Team, quarterly All Staff meetings and an annual staff retreat;
• carry out special projects for the CEO and Leadership Team, to help achieve the strategic goals of the organisation;
• Occasionally provide additional support to the Reception & Hospitality Team when required.

Grants Administrator
The Maurice Wohl Charitable Foundation
£30,000
Part time, c30 hours, Mon - Thurs
Central London office

Are you organised, efficient and personable? Do you have database expertise? Do you have an eye for detail? Are you able to deal with tasks on time and on a timely basis?

The Wohl Legacy is a group of two UK based charitable foundations established by the late Maurice and Vivienne Wohl, which continues their legacy of support for medical science, welfare, education, the arts and humanities in the UK, Israel, Europe and for other Jewish populations in need around the world. 

Our small and friendly team is looking for an experienced Grants Administrator with excellent communication and organisational skills and experience of grant management systems (preferably Blackbaud Grantmaking - previously known as GIFTS).

While database experience and outstanding administrative skills are essential, you must also be self-sufficient and happy to work in an occasionally quiet, whilst still busy, environment.   
This is a long term appointment. There is potential for an interested incumbent to assist the CEO by becoming more involved in the grant-giving process.  The Foundations encourage continuing self-development and learning.
How to apply

Application is by way of CV and a Supporting Statement.

Closing date: Monday 17th August

Job Title: Senior Administrator

Responsible to: Board of Directors and Trustees

Salary: £22,000-28,000 p.a. depending on experience (pro-rata)

Working Hours: 16 hours over a number of days, which could include some weekend work

Contract: This is an open-ended position with a 6-month probationary period

The Refugee Therapy Centre provides psychotherapy, counselling and associated treatments to refugees and asylum seekers in their own languages as well as running a qualifying professional Doctorate in Intercultural Psychoanalytical Psychotherapy. Our therapeutic focus is on helping individuals and families who have endured torture and other forms of human rights violation to come to terms and move on from their experiences and to regain control and enjoyment of their lives. RTC aims to respond sensitively and respectfully to the cultural and linguistic needs of refugees and asylum seekers.

This post includes diverse administrative work to support the process of re-establishing the charity, and for ensuring the smooth running of the office. It is important that the post-holder is highly motivated and able to work both with a small team of sessional workers and independently. Due to the nature of the work, an appreciation of confidentiality at all times is essential. The successful applicant needs to have proven ability in effective administrative and computing skills, budgeting and communication for fundraising, good office management for all functions of office and reporting to funders.

N.B. This job description is intended as an outline of the general areas of activity and will be amended in light of the changing needs of the organisation. 

Duties :

1. Maintaining effective administrative systems; ensuring good practice and confidentiality of database and other data in the office and in general.
2. Overall responsibility for the maintenance of an Access Database containing patient details and for extracting reports on a regular basis and as required.
3. Overall responsibility for fundraising and maintaining a comprehensive filing system.
4. Overseeing the booking of rooms and organisation of facilities for therapists and the Board when necessary.
5. Holding office security keys and responsibility for key holders for opening and locking doors am/pm and ensuring that confidential files are locked at all times.
6. Administrative support to the Board of Director and Trustees
7. Liaising with internal and external staff and contacts as instructed.
8. In consultation with the Trustees, prepare new funding applications and writing timely reports to funders.
9. Attending and taking minutes of meetings, when delegated.
10. Supporting meetings (e.g. Board of Trustee meetings) and organising and coordinating events (e.g. Annual Open Day)
11. Cooperating in delivering the RTC Health & Safety Policy and procedures including evacuation procedures; and adhering to all of the RTC Policies.
12. Ensuring building maintenance and receiving the rent from tenants on a timely manner and seek payments of bills.
13. Undertaking all other duties as requested.

Person Specification

Essential: 

1. Previous experience in an administrative position including experience of working with Microsoft Office applications; proficient in the use of word processing, spreadsheets, computer packages, Access (essential), QuickBooks..
2. Strong and confident communication skills. Excellent organisational, and interpersonal skills and good command of written and spoken English with an ability to make oral presentations, produce briefings and written reports in a clear, direct, concise and engaging way.
3. Self-motivation with the ability to work unsupervised and alone, as well as with other members of a team
4. Excellent interpersonal skills: ability to build relationships, persuade and listen.
5. Ability to work and deal with a wide range of duties, to prioritise and manage workload and meet deadlines.
6. An understanding of confidentiality and ability to treat sensitive information with discretion.
7. Ability to be flexible in relation to duties not specifically referred to above. Such duties will fall within the scope of the job.

Desirable:

1. An understanding of charity and voluntary sector governance issues.
2. Experience of working in the voluntary sector and/or servicing committees.
3. Experience of project management and fundraising.
4. A demonstrable understanding of the problems encountered by people seeking refugee protection.
5. A knowledge and understanding of marketing tools and techniques

To apply, please email a full and complete CV and a covering letter, and details of two referees

As part of its recruitment policy, the RTC is determined to ensure that no prospective or actual employee is discriminated against on the basis of gender, race, sex, nationality, marital status, sexual orientation, employment status, class, disability, age, religious belief or political persuasion, or is disadvantaged by any condition or requirement which is not demonstrably justifiable.

*RTC is committed to Safeguarding Children and Vulnerable Adults and will carry out enhanced DBS and full pre-employment checks of selected candidates, as well as requesting two independent references.

Cathedral Music Trust is looking for a friendly and efficient Administration Officer, to play a key role in ensuring the smooth running of the charity.

About us

Cathedral Music Trust (CMT) is a charity which supports and promotes sacred choral music. We do this by campaigning on behalf of cathedral music and musicians, giving grants to cathedral choirs and choristers in need, and encouraging the pursuit of excellence in choral and organ music. The Trust is a newly formed charity, incorporating the Friends of Cathedral Music and the Diamond Fund for Choristers. It has ambitious plans to invigorate and expand its operations as the leading source of support for cathedral music through advocacy, education and grant-giving. It is especially committed to enabling children from a diverse range of backgrounds to experience the many benefits that come from being a chorister. 

About the job

Permanent, part time position.

28 hours per week, working from home.

Salary £18,750 per annum - this is pro rata the full time equivalent salary of £25,000 pa

You will support the Operations Director, to whom you will report, to ensure the efficient and effective running of the charity. Your responsibilities will include: 

• Providing the first point of contact for volunteers and supporters, and handling emails and correspondence
• Maintaining contact and communication lists and ensuring GDPR compliance
• Maintaining and managing the organisation’s database (CRM), including processing membership data and keeping membership and donor records accurate and up to date
• Managing applications for grants, processing and administering grants, and monitoring performance
• Maintaining logical, ordered and up to date digital file architecture
• Assisting with activities and events, including booking rooms and catering for meetings and events
• Assisting the work of the Development Director

About you

You are self-motivated, proactive and efficient, with outstanding organisational and time management skills and a high standard of written English. You have demonstrable experience of managing processes and administrative tasks in a virtual office. You have a proven ability to provide excellent customer service and are used to dealing with volunteers. You have strong IT skills and experience of customer relationship management systems for non-profits. You have experience of arts administration and/or an interest in choral music.

More information

A job description and person specification is available below. We welcome applications from all suitably qualified candidates regardless of their background.

In order to apply, please email us your CV, covering letter and names and contact details of two referees. In your letter, please explain how your skills and experience match the job description and person specification, why you would like to join us, and any other relevant details in support of your application.