Itad is a leading international development consultancy providing advice to governments, foundations, multilateral agencies development finance institutes, private sector and non-profits on how to maximise the impact of their investments. We have a 35-year track record of providing our clients with the information and insight they need to make development work smarter, produce better results and improve people’s lives. Our knowledge and expertise are grouped around four practice areas: Inclusive Growth and Climate Change, Fragile and Conflict-affected Settings, Human Development and Governance and Institutional Strengthening.

The Team

The Project Management Unit (PMU) is central to Itad’s delivery of the project portfolio. As a team we work closely with Itad consultants, clients and a range of chosen external suppliers for the technical delivery of our growing project portfolio. We’re a highly supportive team, working across the full Itad business with a strong commercial focus and pride ourselves with efficient operational delivery.

The Role

As a Procurement & Contract Support Administrator you will provide support to Project Officers and Project Managers across Itad’s live portfolio in the procurement and subcontracting of our trusted Suppliers including:

• Follow document management and registration processes for new and existing Suppliers, applying established templates and procedures including compliance checks.
• Ensure quality in the input of Supplier information within Itad’s Navision and M-files document management systems.
• Produce draft contracts based on templates and project specific information.
• Draft invoicing templates and timesheets alongside contracts.
• Be the first point of contact for Supplier contract queries and clarifications.
• Manage the contracting documents accurately and timely within Itad’s systems.
• Support with any auditing and reporting requirements as necessary.
• Provide across the team administration support for a wide variety of tasks and activities.
• Proactively raise areas of improvement within Itad’s Procurement and Contracting systems and processes relevant to the role.

The Candidate

You will be a procurement professional with experience of contracting a range of Suppliers within consultancy projects preferably in the International Development or UK Government sector.

You will bring your experience of working in a commercially astute and effective way through your own active planning and prioritisation together with strong attention to detail. You will have a track record in delivering document quality and coordination against fast-paced workplans and deadlines. You will be a team player who can demonstrate strong communication skills and relationship management with our Suppliers. You will have a track record in executing instructions from colleagues to ensure the delivery of key procurement and contract activities across a range of live projects and programmes.

The salary for this role is up to £25K.  We also offer a comprehensive learning and development programme, 24 days holiday plus additional time off over Christmas and a matched company pension up to 5%.

The role is based in our offices in Brighton & Hove (East Sussex) and as lockdown eases, we would anticipate this is where you will spend at least 2 days a week working alongside the rest of the team. Successful candidates will already have the right to live and work in the UK.

 

The deadline for applications is August 20, however please note we will be interviewing successful candidates on a rolling basis with a view to joining the team as soon as possible.

Grants Administrator
Salary: £21,000 - £23,500 per annum
Contract: Full time, permanent
Location: Canary Wharf,  London E14

The Jack Petchey Foundation was set up by Sir Jack Petchey CBE to inspire and celebrate young people. Since 1999, over £143 million has been invested in programmes to benefit young people aged 11-25 across London and Essex.

We are now looking to recruit a Grants Administrator to join their hard working Grants Team.  As one of the largest funders of schools and youth organisations across London and Essex, we are looking for a high quality Administrator who shares our passion for ensuring young people are given the right support to develop and are rewarded for their hard work.

You will be joining us at an exciting and challenging time, as we support the sector to recover from the impact of the Covid pandemic and as we also embed our new Database system.

To find out more information about this opportunity and to complete your application, please click the apply button to be taken to our website. 

Closing date for applications: 5 August 2021
Interviews: 18 August 2021
Start date: 1 September 2021.

CVs will not be accepted

No agencies please

I am looking for a part-time (21 hours per week) Team Administrator to provide support to the central services function for an influential youth charity. This role will see you provide administrative support to ensure the effective functioning of the Finance and Fundraising and team.

Main duties:
To provide efficient and effective administrative support to colleagues, including data entry and event support.
To take responsibility for the general email inbox, ensuring that all emails are dealt with swiftly and professionally.
To deal with enquiries by telephone, post and email, and pass relevant information to the appropriate staff member or volunteer.

Finance & Fundraising:
Support the Head of Fundraising in maintaining accurate records of donors and supporters.
Contribute to the drafting and distribution of supporter engagement materials.
Be responsible for the co-ordination of regular finance information liaising with the bank, team managers on expenditure, code allocation and debt management.
Manage weekly and monthly finance information flow and records between customers, members, funders and finance department.
Support the CEO in quality assurance of financial information, and the wider team in terms of invoicing, monitoring debt and debt recovery.

Membership:
Support the upkeep of the membership database, including processing of new member applications.
Manage the administrative process of membership renewals, working with the relevant Programme Officer for content and messaging.

If you are immediately available and have the above skills and experience, please apply online today!

This role is based in the UK and open to individuals with unrestricted right to live and work in the UK. At this stage we are unable to offer sponsorship opportunities. Therefore, you must currently hold the right to work in the UK.

Summary of the role:

To develop and provide a comprehensive organisational, administrative and programme support service to the CEO by proactively managing and overseeing the CEOs’ meetings.

About the Role:

Some of the main responsibilities of this role will be:

1. To facilitate the planning of meetings, attend and take minutes with follow up actions of routine meetings for the Leadership Team, Board and subcommittee meetings.
2. To respond to queries from the Board in a timely and professional manner, both verbally and in writing.
3. To coordinate and collate departmental reports and documentation in preparation for monthly and quarterly meetings with the Leadership Team, Board and Subcommittees.
4. To draft, type and dispatch all Board correspondences
5. To develop a thorough understanding of Muslim Aid’s work areas in order to ensure strategic linkages/appropriate dissemination of information/assignment of actions.
6. To provide general administrative services for the CEO and the Board.

About You:

To be successful in this role:

1. Educated to a minimum of A level or equivalent.
2. Experience of working in a similar role supporting Senior Executives and/or Leadership Teams.
3. Experience of working in a confidential manner, dealing with sensitive and confidential information.
4. Excellent interpersonal and communication skills with the ability to engage with stakeholders and people from diverse faiths, cultural and educational backgrounds.
5. Highly organised with the ability to work under pressure to agreed deadlines.
6. Ability to produce accurate, concise and timely minutes of meetings and draft / edit written documents and correspondence independently.

Why you should apply:

If you are an extremely organised PA with a desire to learn and add value by supporting Muslim Aid’s busy, friendly and supportive CEO then this may be the role for you.

Benefits you will enjoy if you work for us:

• 37 days holiday (including Bank Holidays and Privilege days)
• Flexible working conditions, including home working
• Employee benefits with Perkbox
• Free eye tests
• Paid time off for medical appointments
• 2 hours lunch break on Fridays
• Time off in Lieu (TOIL)

Please ensure that you complete the application form for this position. 

Once we have received your application we will review your application and see if you are a good fit for the position, and for us. Due to the volume of applicants, we are unable to contact everyone so if you are selected to continue to the interview process, we will be in contact with you.

Muslim Aid’s recruitment and selection procedures reflect our commitment to the safety and protection of children and vulnerable adults in our care/employment. Successful candidates will be expected to undergo a DBS check. In addition, all successful candidates for finance roles will undergo an Experian Credit Check.

We are an equal opportunities employer and welcome applications from all suitably qualified persons regardless of their race, sex, disability, religion/belief or age. 

Only Shortlisted candidates will be contacted. Applications will be accepted until closing date, however, Muslim Aid reserves the right to initiate interviews and the selection process on a rolling basis with the aim of identifying an appropriate candidate as quickly as possible.

NOTE: We will review your application and see if you are a good fit for the position, and for us. Due to the volume of applicants, we are unable to contact everyone so if you are selected to continue to the interview process, we will be in contact with you.

The Reading Agency is seeking an organised database administrator to update our CRM system and embed its use across the organisation.

This is a new fixed-term, part-time role providing database support across the organisation, to ensure our CRM system underpins our income generating activities and stakeholder relationships.

This role will based at our office in Central London but in the short term you will home-based as all our staff continue to work from home.

About Us
As a national charity we tackle life's big challenges through the proven power of reading. We work closely with partners to develop and deliver programmes for people of all ages and backgrounds; our vision is for a world where everyone is reading their way to a better life. 

In 2020-21, we helped over 1.9 million people benefit from reading through our programmes, our tireless campaigning, our excellent networks, and our power to influence, challenge and make change happen.

About You
You will be a great team player with excellent communication skills and an eye for detail.

You will have minimum of two years’ experience of actively using CRM database software (ideally Salesforce) to manage data and excellent knowledge and understanding of its functionality

You will also have strong organisational skills and demonstrable ability to prioritise your own workload and work to deadlines in a fast-paced environment 

Please select Apply on Website to be redirected to our website where you will find full details of this opportunity along with details of how to apply.

The closing date for applications is 9.00 am on Monday 16 August 2021

Shortlisted candidates will be invited to attend an interview (via Zoom) on Wednesday 25 August 2021

You must have the right to work in the UK when you apply.

I am delighted to be working with an amazing community development organisation in search of an experienced Grant Administrator. You will provide administration support to the Associate Director for Fundraising, Insights and Impact for grant making programmes. You will ensure robust mechanisms are in place at every stage of the grant making cycle and the grant making programme runs effectively throughout the year. You will lead on a range of special projects within the organisation.

Principal accountabilities:
Leading on the document digitisation project and other special projects as and when they arise
Responsible for the archiving process both electronically and manually in line with the charity's policy and where necessary coordinating management and staff to ensure archiving is carried out.
Working closely with the Executive Assistant, providing logistical and administration support for meetings and Board events if required.
Acting as the first point of contact for Grant enquiries and supporting the development of grant applications by providing guidance over the phone to potential applicants regarding the eligibility of their organisation or proposal.
Undertaking due diligence of applicant organisations to ensure they meet funding criteria, identifying any financial or governance concerns.
Managing the assessment process by preparing papers for the internal and external assessment panels.
In line with the Equality & Diversity policy ensure, as far as possible, that all relevant audiences are made aware of the community grants programme, and that the scheme is accessible to all eligible applicants.
Ensuring the organisation is represented at funders' fairs and other relevant events.
Entering data on the grant management system in accordance with processes.
Accurately processing applications to issue grant agreements and payments to funded groups.
Keeping the website up to date with key dates and materials for applicants.
Visiting applicants and funded groups, as required.
Supporting the production and analysis of data from the database and other sources to provide management information as required.
Ensuring that grant monitoring reports are received and processed in line with the Trust's grant making policy.

If you have the above skills and experience and are immediately available, please ap

Permanent
Part-time, 15 hours a week – flexible
Holiday entitlement: 25 days/year pro rata

Dorset Race Equality Council is an independent race equality body in Dorset. One of its aims is to support individuals who feel they have been discriminated against because of their race or their religion.

Dorset Race Equality Council is looking for an energetic and enthusiastic Administrative Assistant to join its team.

You will need to demonstrate the ability and experience of undertaking a wide range of administrative functions to support a busy but small organisation. You will need to be flexible and have the ability to work on your own and take initiative.

A knowledge and understanding of working with ethnic minority communities and/or working in the voluntary and community sector would be a plus but is not essential.

You will need to demonstrate the ability to travel throughout Dorset and to work evenings and weekends occasionally.

We would encourage and welcome applications from people from different ethnic backgrounds.

Closing date: Midnight on Monday 16th August 2021
Interview date: w/c 6th September 2021

We are looking for an efficient, technically capable and helpful administrator with a ‘can-do approach’. We need support running webinars and events, setting up project management systems, keeping databases up to date, setting out reports, creating spreadsheets and setting up meetings. We are looking for an experienced administrator with strong digital skills, particularly MS Office365, Eventbrite and Zoom, who can join our small virtual team and hit the ground runni

This role supports our Development Team which works across all parts of the UK to deliver high-quality development support, events and to facilitate shared learning.  The team consists of the Head of Clinical Strategy and Development, the National Development Manager and the Scotland Co-ordinator, but with the potential to grow over the coming years.

We are looking for someone who is calm, highly organised, has strong attention to detail and who can prioritise well.  You will be confident working with senior people and able to suggest changes to improve admin efficiency. 

We are a small and agile team who are all home-based around the UK. As a remote worker in a small team, you must be able to work independently and be proactive, innovative, and adaptable.

Administration and Publicity Officer

Closing date: 31 July 2021

Interviews: 5th August 2021

Starting date: As soon as available

Contract: 28 hours a week (4 days), initially for a 12-month fixed-term employment contract.  Ideally hours would be spread through the week, with occasional evening and weekend working.

Salary: £20,000pa pro rata with 3% pension contribution after 13 week probation period

Location: Split between home-working and Bristol co-working environments with occasional site visits.  Reasonable travel expenses will be paid for travel outside Bristol.

Avon Needs Trees

Avon Needs Trees is a registered charity (No. 1184386) based in Bristol that is buying land in the Bristol-Avon Catchment Area to reforest and rewild.

Planting trees will sequester carbon from the air, enhance biodiversity and provide natural flood management, as well as water and air quality improvement, and more public amenity space.

ANT successfully registered with the Charity Commission in July 2019 and now has a board of professional and dedicated trustees who bring invaluable experience. In August 2020 ANT completed its first purchase – 34 acres near Calne, Wiltshire – and is now purchasing a second piece of land.

We are supported by The Environment Agency, The Woodland Trust, The Bristol-Avon Rivers Trust, the local Wildlife Trust and the local Friends of the Earth groups, among others.

The Role

The Administration and Publicity Officer will be joining ANT at an exciting stage in our journey as we grow to meet the challenges of regularly acquiring land for permanent reforesting.

We are looking for a passionate, hard-working and enthusiastic individual to join our growing team of committed staff and volunteers.  Strong administrative skills and high levels of organisation are more important than specialist knowledge but a commitment to our environmental objectives is essential.

Responsibilities include:

• Being the first point of contact with ANT for the general public and allocating enquiries to our team.
• Leading on ensuring the administrative smooth-running of the charity.
• Assisting with implementing our publicity, fundraising and public engagement strategies.
• Assisting with finance and governance arrangements, including taking minutes and arranging committee meetings.
• Supporting our work in land search, woodland creation and funding applications.
• Providing support to the Director, Project Co-ordinator and Land Management team.
• Any other duties as required.

Person Specification

Essential

• Strong administration skills and high level of organisation.
• Excellent oral and written communication skills, with colleagues, stakeholders and the public.
• Excellent computer literacy skills including basic database management.
• Willingness to engage with new technology.
• Ability to use own initiative and work proactively and independently as well as being part of a team.
• Diligent and conscientious.
• A suitable home working environment.
• Commitment to ANT’s objectives.

Desirable

• Working knowledge of sending email blasts.
• Financial management experience.
• Experience of managing publicity campaigns, including social media.

We especially welcome applications from underrepresented groups.

Application Process

Email your covering letter (one page) and CV (two pages maximum) to Director Dave Wood by 31st July 2021.

Please use these to outline your experience, qualifications and suitability to the role description and person specification with examples.

Please include details of two referees.  Ideally one should be your current employer or most recent employer.

Please also indicate on your application your availability to start, your location and your ability to travel as required.

Interviews are planned to be on 5th August via Zoom.  Please indicate in your application if there is an issue with this date.

Can you help run our office smoothly to support our dedicated staff tackling the climate emergency and ending the misery of cold homes?

The purpose of this role is to provide effective and efficient administrative support to the growing number of project delivery staff at CSE who depend on the admin team for a smoothly run and safe office environment, including IT, phones, desk space, equipment, stationery etc. 

We particularly welcome applications from the Black, brown, minority ethnic and disabled communities, as they are under-represented at CSE. Appointment will always, however, be made on merit and judged against the job description and person specification.

Working closely with the Marketing and Volunteer Onboarding Manager and the rest of the Onboarding Team, you will support all aspects of volunteer recruitment and onboarding and will have opportunities to be involved in marketing support.

The role is varied with plenty of opportunities to engage with our volunteer network and community links. Confidence in making calls and engaging with people is vital as well as an interest in the charity sector and/or education. You will need strong verbal and written communication skills and be confident adapting your approach and persuading when required.
 
There will be opportunities to develop data management analytical skills when monitoring volunteers’ onboarding progress. If the selected candidate has desires to also develop their creative skills, there will be opportunities to support with content development.

Duties and responsibilities
- Work with the Marketing and Volunteer Onboarding Manager to ensure the regular recruitment of high-quality volunteer tutors who meet Action Tutoring’s criteria.
- Shared responsibility of assessing new volunteer applications, according to Action Tutoring’s guidelines, and carrying out telephone interviews to assess suitability.
- Encourage tutors to book onto training sessions through targeted calls. 
- Lead on local ‘on the ground’ marketing.  Liaise regularly with the programme team to identify key geographical areas for volunteer recruitment and identify marketing opportunities to enable this. Liaise with local community hubs to encourage promotion of our volunteering, particularly to retired volunteers. 
- Responsibility for managing Action Tutoring’s online volunteer advertisements, ensure copy is kept up-to-date and adverts are live.
- Manage the Action Tutoring volunteer email inbox, responding to volunteer enquiries and liaise with volunteer recruitment contacts.
- Support with getting tutors signed up to programmes through targeted calls.
- Shared responsibility for volunteer calls to those who don’t complete their Disclosure and Barring Service check at training: checking their ID and processing their check and calls to chase those who don’t book on. Full training will be given for this. 
- With support from the Marketing and Volunteer Onboarding Manager, use the charity’s database to monitor volunteers’ progress through their onboarding activities, identifying opportunities to improve their success rate.
- Identify new, non-partnership, marketing links to build and diversify Action Tutoring’s pool of volunteers.
- Support with coordinating volunteer recruitment event booking and preparations and tutor social activities when required.
- Support with marketing content generation for marketing materials, campaigns, events, website and social media when required. 
- Start to cultivate a list of celebrity ambassadors and endorsements, engaging for events and collating quotes for marketing materials.
- Occasionally support delivery of online volunteer induction training sessions.
- Any other duties deemed reasonable by the Chief Executive Officer.

Place of work: We consider remote working for this role for the right candidate, but occasional visits to the London office and travel to external events, meetings and Action Tutoring regions would be required.
London office: The Dock, Tobacco Quay, Wapping Lane, E1W 2SF.

Contract and hours: Full time (37.5 hours per week) permanent contract.

Start date: Early September 2021, if possible.

Closing date and interviews: Friday, 13th August, 12pm. Interviews between 19th and 20th August 2021

All Action Tutoring staff must have a DBS check. Should you be aware of any incidents, cautions or convictions that would appear on your DBS check, you should notify us with your application.

Person specification
Qualifications criteria:
- Evidence of strong verbal and written communication skills. 
- Interest in the charity and education sectors.
- Confident carrying out calls and engaging with people.
- Well-organised, able to prioritise and multitask.
- Right to work in the UK.

We are seeking applications from individuals who are:
- Able to work independently and use initiative in a range of situations.
- Able to maintain a positive approach to repeated tasks and processes, with a sustained high level of accuracy and commitment.
- Able to interact with a range of audiences and have outstanding verbal and written communication skills. The role involves regular communication with volunteer tutors and you will need to be able to adapt your communication style to different audiences, upholding Action Tutoring’s high standards of professionalism in all interactions.
- Able to meet deadlines and undertake administration to a high standard.
- Enthusiastic and open to new ideas. Action Tutoring values the creative input of all staff members to innovate and drive improvements.
- Adaptable and open to learning. You will need to be willing to adapt and to grow and develop with the organisation.
- Detailed and organised, able to plan and manage your workload.
- Efficient and able to work under pressure when required, able to multi-task and juggle a varied workload.
- Committed to equality, diversity and inclusion.
- Committed to the mission and values of Action Tutoring.
- Committed to promoting and safeguarding the welfare of children.

Desirable:
- Experience of working with volunteers.
- Analytical skills.
- Sales, recruitment or marketing experience.
- Experience using databases (including Salesforce).
- Able to think creatively and generate content to effectively convey messages.
- Recruiting, or working with, celebrity ambassadors. 

Benefits

- Hybrid working
We offer a flexible combination of office and home based working.
- Holiday
25 days holiday a year (plus UK public holidays), increasing by a day for each complete year of service (up to three extra days).
- Flexitime and TOIL
We have a flexible policy for working hours, and offer TOIL where staff have to work particularly early in the day or late in the evening, so that they can reclaim those hours at another time.
- Team away days
The whole team across the UK gets together three times a year.
- Pensions
We have a workplace pension scheme with a 3% employer contribution.
- Culture of celebrating
Regular thanks and praise and monthly recognition of ’heroes’ to celebrate employees going above and beyond.
- Knowledge-sharing
Lots of opportunities to learn from others in the organisation, including policy briefings, shadowing colleagues and peer-to-peer development.
- Socials
Team socials around team days, regular bring-and-share team lunches and other activities.
-Proofreading Team
As well as checking the accuracy of all content Action Tutoring shares with external audiences, our proofreading team supports individuals who would value an extra pair of eyes on their writing.
-Ad hoc projects
Interested in other exciting topics relevant to our charity? Then join one of our working groups (including policy, diversity and inclusion, curriculum and training, socials, data and insights) and support with ongoing projects.

As a charity that values and celebrates people's diversity and champions opportunities for all young people, we are keen to receive applications from people who have experienced disadvantage and from those who are of Black, Asian and Minority Ethnic communities who are currently underrepresented in our organisation.

If you are dedicated to ensuring young people from all backgrounds reach a meaningful level of academic attainment and are passionate about bringing about this change, please apply today or get in touch for more information.

How to apply

Please click apply and submit your CV and a letter outlining (max 1 page A4):
(When uploading one document, please click 'upload', rather than 'finish application' to make sure that it attaches, and to allow you to upload another document.)

1) Any previous marketing experience, including clear examples.
2) Evidence of strong written and verbal communications skills, including clear examples.
3) Your ability to be resilient when things are not going the way you thought, and commitment to repeated tasks, including clear examples.
4) Tell us about how our organisational values align with your values.

Applications that fail to meet these criteria will automatically be discounted.

The CSJ Foundation (CSJF) is dedicated to fighting and reversing poverty at the local and national level. Our unique approach bridges charity, philanthropy, and public policy. We connect philanthropists with impactful grassroots charities, as well as connecting proven poverty fighting strategies with national policy makers.

Sitting at the heart of this work is our CSJ Alliance – a unique group of charities, social enterprises and other grass-roots organisations that work with individuals facing some of the most challenging and complex social problems. These small and medium-sized charities spread across the country have a wealth of knowledge and knowhow about the best way to prevent poverty.

We want national decisions about poverty to consider the full picture and so we connect frontline poverty-fighting experts with Westminster policy makers. We also want these frontline organisations to thrive, so we connect them to philanthropists who are eager to invest in Britain’s very best small and medium sized poverty-fighting organisations.

The CSJ Foundation is looking to appoint an Administrative Officer to support with the provision of management and administration services to the charities and donors its works with, and to assist with their charitable giving. The successful candidate will have exceptional organisation and communication skills, will be confident in managing relationships with key stakeholders and will be willing to work flexibly to meet the needs of a varied and dynamic role. This is a full-time role, but hours may be negotiated for the right candidate.

THE PERSON

Experience and skills

• Previous experience of working in an administrative role

• IT literate and proficient in Microsoft Office. Experience of working with databases desirable.

• Able to develop and maintain robust systems and processes

• Strong organisational skills with the ability to work well on multiple tasks, to short deadlines and under pressure.

• Excellent communication skills: the ability to communicate clearly and appropriately over the phone, in writing, and face-to-face, especially with senior people

• Ability to manage complex and confidential information with absolute discretion and a high degree of personal integrity

• A commitment to excellence and high standards of professionalism with an exceptional work ethic • Ability to manage social media

• Knowledge and understanding of the voluntary sector

PERSONAL ATTRIBUTES

• Committed to the aims and values of the CSJ Foundation

• Self-motivated, task oriented, and solutions focussed. Able to spot opportunities for improvements and drive activity forward.

• Able to build trust and strong relationships with colleagues, Board members, and external stakeholders.

• Strong team player, good sense of fun; humble, willing to let others take the credit.

• Consistently performs at a high level, strong attention to detail.

• Flexibility and a willingness to help out, no matter what the task.

• Comfortable around very senior figures. 

Woman’s Trust is a registered charity based in Central London providing counselling and support services to women affected by domestic abuse.

Woman’s Trust has a new and stimulating job opportunity as our Senior Therapeutic Administrator. In this role, you will hold overall responsibility for the administrative systems to support the therapeutic services (counselling, support groups and workshops), line manage the project administrators and volunteers, and review the administrative systems to ensure they are efficient and that all deadlines are met for monitoring purposes.

To be successful, you will need to have three years’ experience of working in an administration role, together with good solution-solving skills. Self-motivation and the ability to use your own initiative are important as well as working in conjunction with other members of the therapeutic team and database and fundraising teams.

As our Senior Therapeutic Administrator, you will work remotely initially, with the role becoming blended remote/office based when our office reopens.

In return for your drive and passion, we offer the following benefits:

• Company pension
• Sick pay
• 25 days' annual leave (pro rata for part-time)
• Employee assistance programme

To find out more and apply with your CV, please visit our website via the apply button.  

We will shortlist and conduct interviews on a rolling basis. If an appointment is made before the closing date, the post will close early. Therefore, please apply without delay to avoid disappointment.

POST    National Ugly Mugs – Digital Admin Assistant

RESPONSIBLE TO  NUM Executive Assistant (Marketing and Communications)

RESPONSIBLE FOR  n/a

SALARY & HOURS OF WORK

Part time – 3 days (22.5 hrs) Per Week (days and hours of work to be agreed)

Term - Fixed Term: 6 month contract with a view to extending this dependant on funding 

Salary: £24,000 (pro rata) - Actual £14,400

Annual Leave Entitlement - 19 days

Pension: Workplace pension contributions of 8% per month will be paid by NUM

LOCATION OF THE POST HOLDER 

The post holder will primarily be working from home, but needs to be able to access the office as and when required in central Manchester.  The post may involve some travel throughout the UK, and occasional work out of office hours.

ABOUT NUM:

National Ugly Mugs (NUM) is a UK-wide safety charity providing victim support and violence prevention services to sex workers, as a means to ensure greater access to justice and protection. We serve sex workers of all genders, backgrounds and modes of work. We offer a digital reporting and alerting mechanism to warn sex workers about dangerous individuals who may target them; online screening tools; and individualised support for those who experience harm from a specialist team of Independent Sexual Violence Advisors (ISVA) and other experts. We value those with lived experience in sex industries and work with them to conduct research, develop education packages to professionals, and participate in policy advocacy to change the conditions that lead to survival sex, gain rights and recognition, and improve the safety of UK-based sex workers. 

 

ROLE SUMMARY:

We are looking for a technologically capable individual who, through effective execution of wide-ranging and multi-faceted duties, will support the remote working NUM team in the day-to-day running of NUM and maintaining our IT systems.  The position is part time (22.5 hrs) and reports to the Executive Assistant (EA). The responsibilities of the role will require you to work closely with other teams across the organisation through digital means to support them in the execution of their duties. Skills in IT, administration, CRM systems and financial administration using Quickbooks are essential to the duties of this role, as is the ability to communicate and organise with a wide range of people using digital means.

QUALIFICATIONS AND EXPERIENCE:

• Understanding of the diversity of sex work, a sensitivity towards the complex issues of violence against sex workers alongside an awareness of sex worker rights and issues. Experiences in and from sex industries is an asset.

• Strong IT skills including the full range of Google suite products; Quickbooks; CAF Donate or other CRM platforms; WordPress; Trello; Mailchimp; Slack; and the full range of social media platforms, alongside a commitment to fully embrace digital and share your knowledge and skills as an integral part of day to day working.

PERSONAL ATTRIBUTES AND STRENGTHS:

• Excellent, sensitive communicator through a range of diverse means and to a variety of audiences;

• willingness to do routine tasks to support the NUM team to meet the charity mission;

• Natural problem-solver with a bias to action and a can do attitude;

• Excellent judgement, poise and professionalism, and ability to represent the charity;

• Able to prioritise tasks, support tasks across work teams and meet deadlines when there are competing interests and time constraints; 

• Detail-oriented and demonstrated ability to multi-tasks;

• Ability to work in teams but can be self-directed and an independent thinker;

• Drive to see what is coming around the next corner and plan for what ifs;

• Ability to understand the importance of confidentiality and maintain this to a high level;

• Flexibility and willingness to take on new tasks when required;

• Confidence working with people from diverse backgrounds;

• Resourceful; able to deliver with limited resources.

DUTIES AND RESPONSIBILITIES:

Organisational Support

• Anticipate, plan and support the NUM team for upcoming meetings, events, and other calendar commitments.

• Support the NUM team in creating and editing documents and presentations.

• Arranging resources for the NUM Team where necessary.

• Managing filing systems of admin documentation.

• Updating the internal IntraNet with documentation, resources and news to share with the team.

• Supporting the Executive Assistant in the execution and management of NUMs social media accounts.

• Provide support in responding to communication for the organisation alongside contacting donors.

• Produce reports in a timely manner from CRM systems such as Quickbooks and CAF donate.

• Provide administrative support for meetings and events.

• Provide monitoring where required to support teams.

• Providing technical support to the team through problem solving and researching information to enable the team to function effectively. 

• Identify training needs and resources to support the NUM team to use technology to its maximum potential.

Financial/Accounts Administration 

Using Quickbooks to administrate the charities finances:

• Inputting payments against set budgets

• Producing monthly reports from Quickbooks

• Reconciling bank statements

• Producing Invoicing

• updating and managing Supplier details

• Managing invoice receipts

IT Support

• Provide general administrative and systems support across NUM systems and digital products.

Additionally, you will be required to provide cover for other administrative roles that support other teams.

Commitment 

If you are passionate about ending all forms of violence against sex workers and support the full decriminalisation of sex work, we would love you to join us.   We expect our staff team to hold true to our core values of compassion, contribution, integrity and inclusion.

How to Apply:

To apply please send your CV (3 pages maximum) and cover letter (4 pages maximum) to rosie[at]nationaluglymugs[dot]org by 5pm on Friday 6th August 2021, or apply through the Charity Jobs website.  Your cover letter should set out why you are interested in the post and demonstrate with specific examples from your experience and qualifications how you are the right person for this role. Please also include 2 references (including your most recent employer) and an indication of when they can be contacted.  We will contact successful applicants by 5pm on Tuesday 10th August 2021 and interviews will take place on Friday 13th August 2021 via Zoom. Please note that if you do not hear from us by 5pm on the 10th August 2021 you have unfortunately been unsuccessful in your application this time.  Due to limited capacity we are not able to make contact with unsuccessful applicants.

Important dates:

• Friday 6th August 2021 @ 5pm - applications close

• Tuesday 10th August 2021 @ 5pm - notification of successful candidates

• Friday 13th August - interviews; please note that this date is non-negotiable

• Monday 16th August - successful candidate informed

Start date for this role is ASAP .

For further information, please visit our website.

We are committed to inclusion and equal opportunities in the workplace and we actively encourage applicants of all different ages, genders, social and economic backgrounds, ethnicities, religions and sexual orientations, and from people with and without disabilities. If you have any specific access requirements or any questions in relation to the role please contact:

Rosie Hodsdon

Executive Assistant

rosie[at]nationaluglymugs[dot]org

Normal working days: Monday, Tuesday, Wednesday and Friday