We are looking for a well-organised and enthusiastic person to join us in the new role of External Relations Administrator.

As a new role, this post is available for an initial nine-month period, which will be reviewed at the end of the 19/20 academic year. 

   

The successful candidate will provide day-to-day administrative support to the Development Office (currently comprising a Director of Development and Development Manager) and Marketing and Communications Office (currently comprising a Communications Manager).

In addition, the postholder may be required to provide occasional administrative support to other colleagues involved in RGS’s External Affairs, including the Head of Admissions.

The postholder should possess excellent verbal and written communication skills, have the ability to work in a fast-paced environment and be able to contribute to a busy and ambitious team.

Please visit the school website for details on how to apply. 

Interim HR Administrator job in Central London paying £11.30p/h

Your new company
You will be working for a University in Central London.

Your new role
As interim HR Administrator, you will be required to provide timely and accurate administrative support. This will include processing contracts, and inputting data to record and update the university's personnel system. You will be required to process high volumes of work per day. This is an interim role for a period of 2-3 months initially paying £11.30 per hour, 35 hours per week.

What you'll need to succeed
Previous HR Administration experience is essential for this role, and you must be able to demonstrate previous experience of processing high volume HR admin requests. As an individual, you will be highly organised with the ability to work well efficiently and independently.

To be successful, you will be required to start week commencing 21^st October, so you must be immediately available or on a one week notice period.

What you'll get in return
This is an excellent opportunity to join a busy and dynamic team.
What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you but you are

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

About Soundabout:

Soundabout is a charity that uses music to empower and unlock the potential of people with profound and multiple learning disabilities. The charity leads the provision of training and delivery of music-centred approaches to working with people with severe, or profound and multiple disabilities. We work across the UK in a variety of settings such as special schools, early years’ environments and care services. Our head office is based at the Cornerstone Arts Centre in Didcot, Oxfordshire. We have a small core office team and a growing body of freelance practitioners who are the creative, delivery force of our work.

The Role: The Business Administrator will play a vital role in providing administrative and clerical support across Soundabout, ensuring the completion of essential day-to-day business processes that keep this small but ambitious organisation operational. Working from the charity’s headquarters at the Cornerstone Arts Centre, the Business Administrator will be the first port of call for those getting in contact with the charity, and will also support our programmes by booking musical sessions, training and meetings, updating the website and social media channels, timetabling, data management, managing payments, thanking funders, purchasing and merchandise sales. 

The role is the primary point of contact for general enquiries, and is responsible for ensuring high quality customer service at all times. The role will also support the organisation with regular data maintenance and reporting activities and will be responsible for maintaining the quality of contact information.

In addition, there will be general administrative duties to support the efficient operation of Soundabout, including processing merchandise orders, general office administrative duties and providing support to members of the team as required.

The Candidate: This role would suit an efficient and diligent systematic thinker, with a solutions-focussed can-do approach, who is confident at using CRM databases, WordPress, Office 365, Quickbooks, and who enjoys setting up and refining business processes.

Contract: Fixed term (1 year), Full Time

Coram’s Parenting and Creative Therapy Service is on the cutting edge of music therapy, art therapy and psychological practice for vulnerable children, young people and their families. Working from our new purpose built delivery space, The Pears Pavilion, our team deliver therapy interventions and training across a range of different projects and locations. These include Post Adoption therapeutic support, young people training, creative therapies in mainstream and additional needs schools, and art and music therapy provisions for children and young people with social, emotional and behavioural difficulties in a range of settings across London. 

About the role

We have an exciting opportunity for an enthusiastic Service Administrator to join our friendly team and contribute to our continued success.The role of the Service Administrator is integral to the successful functioning of Coram’s Parenting and Creative Therapies Services and therefore you will become a vital member of our team. The main focus of the role will be to provide high quality clinical administration and front of house service to ensure the effective running of service delivery. You will provide support to the Clinical Leads (London & Kent) as well as to the project leaders within Parenting and Creative Therapies Service. You will also receive families as they come to Pears Pavilion, providing a professional, compassionate and organised ‘front of house’ service with high standards of customer service.

The post holder will need to have strong communication and organisational skills and excellent Microsoft Office skills (Databases, Excel and Power Point). Strong financial administration experience is essential. It is essential that you have experience of working in a fast-paced office environment in an administrative role, possess a high level of attention to detail and accuracy and enjoy the diversity and challenge that working with a vulnerable population brings.

To apply for this role, please click on the apply button to complete the application.

For more information about the main duties and responsibilities of this role please refer to the job description and person specification.

Closing date: 9am, Monday 28th October 2019

Interview date: TBC

Coram is an equal opportunities employer and welcomes applications from all sections of the community. We are committed to the safeguarding of children and will require the successful applicant to undertake an enhanced check from the Disclosure and Barring Service.

Registered Charity No. 312278.

The Initiative:

We want to see a world where everyone, everywhere, has someone to turn to in support of their mental health. However, this is not currently the case.  Worldwide mental health conditions are increasing and depression alone is on track to be the leading disease burden by 2030. The world is not yet equipped to handle this growing crisis, especially in low and middle income countries where the majority of conditions occur.  United for Global Mental Health was established in 2018 as an organisation focused on increasing global advocacy, campaigning and financing for global mental health to address this growing global need and increase the political and financial commitment so that everyone, everywhere has someone to turn to when their mental health needs support.

Together with over 80 people from 14 countries, we have launched  the first global mental health campaign that is led by passionate campaigners and people with lived-experience of mental health from all over the world: from Nigeria to the US, from Indonesia to Australia and from Sierra Leone to Tonga. Supported by high-profile partners and ambassadors, our campaign unites efforts to bring greater action on mental health.

About You:

You are a highly organised, proactive, confident and diligent Administrator with Accounts experience, who can balance the competing priorities of stakeholders, ready to take on a challenging but exciting role.

Reporting to the Finance & Operations Manager, you’ll deliver executive personal assistant, accounting and administrative support to the team and facilitate the smooth running of the office.

Duties will include:

• EA Support & Diary Management

• Travel Bookings

• Event Management

• Finance Administration

• Office Administration

Requirements:

• A strong understanding of, and passion for improving, global mental health

• Proven experience as an Executive/Personal Assistant or Office Assistant

• Must have an interest in Accountancy or prior experience

• Excellent written and verbal communication skills

• Pro-active with strong administrative and organisational skills

• High degree of attention to detail

• Sound knowledge of MS Office or Google (Docs, Sheets etc), Mac OS, and Xero accounting & expenses software

Desirable

• Third sector experience

• Experience of working in a small, entrepreneurial team

CREST WF is recruiting for a part time administrator for their Day Care Service for adults with disabilities and dementia. CREST is a local charity based in the London Borough of Waltham Forest.

The role is 16 hours a week, Tuesday to Friday 9.15 a.m.-13.15 p.m. 50 weeks p.a.

Salary is £11,487 (£18,666 p.a. pro-rata.)

Closing date is 17.00 p.m. Monday 28th October 2019

Interviews: 6th November 2019 .

General Info

The post-holder would be joining a small team based in The Peterhouse Centre, 122, Forest Rise, E17 3PW. The office is 7 minutes walk from Wood Street overground station or 20 minutes from Snaresbrook Station (Central Line).

The role is pivotal to the safe and smooth running of the Day Care service. CREST has been operating in the borough since the 1960’s and works to support and improve the lives of local people through the provision of a range of services.  Please contact Edith Boase or Kay Watmough for additional information on 020-8521-2975.

The role is 16 hours a week, Tuesday to Friday 9.15 a.m.-13.15 p.m. 50 weeks p.a.

We’re looking for a dynamic new supporter care administrator to ensure our supporters receive outstanding customer service, and to provide support to our gorwing fundraising team. The post offers the person appointed the opportunity to become part of, and actively contribute to, the highly professional fundraising team. 

With previous experience in an administrative or customer support role, you'll proactively support fundraisers and build relationships to enhance their experience with CCLG. This could be an ideal opportunity for someone looking to begin a career in fundraising with a prominent national charity. 

About us

Children’s Cancer and Leukaemia Group (CCLG) is a leading national charity and expert voice for all childhood cancers. 

Each week in the UK and Ireland, more than 30 children are diagnosed with cancer. Our network of dedicated professional members work together in treatment, care and research to help shape a future where all children with cancer survive and live happy, healthy and independent lives. 

We fund and support innovative world-class research and collaborate, both nationally and internationally, to drive forward improvements in childhood cancer. Our award-winning information resources help lessen the anxiety, stress and loneliness commonly felt by families, giving support throughout the cancer journey.

This post sits within the CCLG fundraising team.  A very wide range of activities are carried out by the team and this is reflected in the variety of tasks to be undertaken within this post. The remit is changing all the time and this post offers the person appointed the opportunity to become part of, and actively contribute to, the highly professional fundraising team. Flexibility and a proactive approach to the post is critical. 

PA & Technical Administrator: Property & Estates and New Projects
London, SE1 (with occasional national travel to our academies, offices and events)

Are you a secretarial professional with a strong work ethic and a talent for completing detail-focused tasks to a high standard?

Want to gain valuable insight into the world of property management while supporting the successful running of an education-focused charity? If so, this is a great opportunity to join Oasis Community Learning as a PA & Technical Administrator.

About Us

Established in 2004, Oasis Community Learning is one of the largest multi-academy trusts in England. Our academies are based across the country, providing primary, secondary, all-through education or special education.

We currently educate, support and inspire over 28,000 young people, 49% of whom are from disadvantaged backgrounds and 31% speak English as an additional language.

Our organisation is built on the vision of "Exceptional Education at the Heart of the Community". We are committed to raising the educational bar for all our students and ensuring that every child is supported to succeed, no matter what their background. 

We are now looking for a PA & Technical Administrator to join us and provide a high level of support to our Property & Estates and New Projects teams.

The Benefits

- Salary of £27,255 per annum
- Outstanding local government pension scheme (14.2% employer contribution)
- A Continuous Professional Development programme to support your progression
- 25 days’ holiday per annum (rising to 30 with service) plus Bank Holidays
- Increase your network of contacts by attending national conferences and events

This is a superb opportunity to become an integral player within our organisation, working behind the scenes with colleagues up to director level to ensure our properties are well-maintained and projects are successful.

Your days will be varied and challenging, yet highly rewarding. As many of our properties are within our academies, much of your work will support the creation and maintenance of incredible learning environments where young people can flourish.

What’s more, you’ll gain a strong understanding of how teams across our organisation operate, as you’ll be supporting them in meetings, with day-to-day tasks and at key events.

The Role

As a PA & Technical Administrator, you’ll act as the PA to the Director of Estates and Facilities, as well as providing support to our Property & Estates and New Projects teams.

In this important support role, you will:

- Manage diaries, book accommodation and organise travel
- Liaise at a senior level with organisations such as the Department for Education (DFE), the Education Funding Agency and other internal departments
- Monitor budgets and process key documentation
- Co-ordinate, procure and manage a record of all training undertaken by staff
- Facilitate the smooth running of the office

About You

To join us as a PA & Technical Administrator, you will need:

- Excellent secretarial skills
- Strong IT skills, including proficiency in MS Office
- At a minimum, A Levels (or equivalent)
- Good numeracy skills
- Excellent interpersonal and communication skills

Ideally, you will have experience of working in a technical environment, alongside professionals such as architects, surveyors or engineers. Experience of typing audio with a speed in excess of 60wpm would also be an advantage, as would previous experience as a senior secretary or PA.

In addition, advanced MS Word skills, as well as intermediate Excel and PowerPoint skills would be favourable.

We would like to hear from you if you’ve worked as a Secretary, Receptionist, PA, EA, Personal Assistant, Executive Assistant, Administrator, Office Administrator, Team Administrator, Project Administrator, or Office Co-ordinator.

We are committed to safeguarding and promoting the welfare of children and young people. We expect all staff to share this commitment and to undergo appropriate checks, including enhanced DBS checks.

So, if you are looking to progress your secretarial skills as a PA & Technical Administrator, please apply via the button shown. This vacancy is being advertised by Webrecruit. The services advertised by Webrecruit are those of an Employment Agency.

Working hours: 37 hours per week

We are seeking a Services Administrator to join a small, dynamic team to provide all round administrative support.  This will be a job share to ensure full time cover of the role during the week.

Working in a small team, this varied role will act as first point of contact for individuals (patients, carers, bereaved) wanting to access The Mulberry Centre’s services.  The postholder will be responsible for dealing with queries, booking appointments, maintaining the client database and producing reports.  The Services Administrator will work closely with all the client based team on developing our working relationship with our valued and group of service volunteers (counsellors, complementary therapist, welcomers).

This vital role will suit an enthusiastic, proactive administrator who has excellent communication skills.  The ideal applicant will be highly organised and be able to prioritise tasks effectively due to the busy workload. A proven ability to develop, implement and maintain systems and procedures is essential.  You will need to be compassionate and empathetic individual striving to make a difference to people affected by cancer. The Services Administrator will be at the forefront of our client-based services and need to be self-motivated and have a positive and flexible attitude.

To apply please find the information pack,email a comprehensive CV and a covering letter containing a supporting statement showing evidence of how you meet the personal specification of the role.

We are currently seeking an administration assistant to join a small but fast growing charity.

You will work closely with the chair of the charity providing general administrative support to the charity and undertake everyday routine administrative tasks including but not limited to processing any internal/external correspondence including letters, emails, reports, general typing, filing, photocopying, answering and making phone calls, handling mail and basic finance including donations and donations reports. You will also manage and maintain the diary of the charity ensuring it’s kept up to date at all times.

You will be expected to maintain a high level of confidentiality and to carry out any additional duties as requested.

Key Skills

• Excellent ICT skills especially the main Microsoft Office tools including Word, Excel, Access, PowerPoint as well as the internet and email
• Good telephone manner
• Good initiative and ability to work independently with little direct supervision
• Be comfortable working within a small team or by yourself
• Excellent communication skills - Ability to communicate effectively at a number of different levels (telephone, written correspondence and in person)
• Strong organisational skills
• Maintaining strict confidentiality having an understanding of the General Data Protection Regulations would be most advantageous.
• Experience of working with patient records would be advantageous

Personal Qualities

You should have a clear understanding of an office environment, alongside great communication and interpersonal skills and be fully computer literate.

Above all you must have the ability to be discreet, have excellent attention to detail, reliable and honest with the ability prioritise and communicate well would help you in this role. You must be able to conform to written policies and procedures, as well as take initiative, as you may be expected to use your own processes. Multitasking would be beneficial when carrying out this role, as you might manage a number of different tasks.

To apply for this role, please email your CV with covering letter by 12 noon on Wednesday 13th November 2019

Victim Support in Kent is looking for a Senior Administrator to oversee the day to day operations of the Victim Assessment and Referral Administration Team.

Victim Support in Kent is looking for a new Senior VART Administrator to work at Compass House in Ashford, the victims centre for Kent Police and other partner agencies.

Victim Support (VS) is an independent charity for people affected by crime in England and Wales. We work towards a world where people affected by crime or traumatic events get the support they need and respect they deserve.

The main purpose of the role is to oversee the operation of the Victim Assessment and Referral Team's (VART) Administration section. The role holder will manage performance and staff motivation, ensuring that the administration function operates effectively and efficiently carrying out tasks as directed by the VART Team Leaders. The post holder will be need to be flexible and prepared to meet conflicting work demands, prioritise workloads and ensure timeframes are met whilst ensuring attention to detail.

As the role involves providing support to administrators and actively working to improve performance, the role holder should have experience of managing people and working in a statutory, voluntary or community work setting. You will also have an understanding and knowledge of confidentiality and safe working.

To be successful in the role, you will be a keen team player as well as promoting the organisation's interests and values. Excellent IT skills and communication skills are also essential.

We work from 8am to 8pm Monday - Friday in a shift pattern, and you will be expected to work flexibly between these times.

This post is subject to a satisfactory enhanced DBS check and Kent Police vetting (NPPV L2- Full).

Victim Support offers competitive rewards and benefits including pension and life assurance, 25 days annual leave (pro-rata), voluntary benefits such as season ticket loans and the opportunity to play a key role in a national charity providing world-class services to victims and witnesses and being a vital force for change.

Applications should be explicit enough to provide good evidence against the shortlisting criteria, which are marked in the person specification as (s). In order to apply please complete and submit an online application form.

If the vacancy has not specified the essential criteria for shortlisting, please use this section to express how your experience and skills are relevant for the role. If you have the drive to make a difference within an organisation which makes a difference we look forward to hearing from you.

Victim Support are committed to recruiting with care and to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment. Background checks and Disclosed Barring Service checks will be required.

Victim Support takes pride in being a diverse organisation, enriched by the participation of all individuals and communities. Diversity matters and we value it.

Our client, one of London's leading higher education establishments, is currently looking to recruit a temporary Programme Administrator on a full time basis to provide a high quality administrative service to participants, facilitators and partners.

You will need to help develop and implement administrative and management information systems and liaise with programme leaders regarding strategic and operational running of programmes. Implementation of efficient administration processes would be needed in order to support participants by assisting with online registrations and processing and confirming registrations. You will need to ensure good communication with facilitators to ensure they are provided the relevant information in a timely manner, and will be informing participants of programme dates and relevant information about the programme. You would work with the finance administrator to ensure effective financial management of the programmes. Experience in working data management systems and in an education-related environment, preferably a higher education institution, is required. You would need experience in administrating programmes and be able to demonstrate excellent communication and administration skills.

If you are interested in finding out more information about this new opportunity, please register your interest and submit your CV by clicking 'apply now' below. You must be available immediately to be considered for this post.

Our client a leading mental health charity with a busy and growing counselling service requires a discreet, proactive and experienced Administrator to help with the running of our office, reporting to Counselling Service Manager and working alongside a small Counselling team.

Main Duties

Reception

• To respond to arrivals
• To inform counsellors of their clients' arrival
• To ensure the waiting area is tidy and welcoming
• Report to Service Manager any issues and concerns in the premises
• To carry out general reception duties.

Administration

• Respond to telephone enquiries, taking clear and detailed messages, and ensure messages are dealt with efficiently and in timely manner.
• To provide administrative support to the Service Manager and counselling team.
• To manage and organise filing system, keeping it up to date personally as required.
• To manage and update database system regularly as required.
• To assist in the collection and registration of counselling data for service audit and statistical reports.
• Maintain Counselling sessions contributions, budget and records.

Counselling Service

• To arrange counselling appointments, follow up the administrative progress and report to Service Manager of changes in schedules, etc.
• To ensure messages from client to counsellors are delivered efficiently
• To support Service Manager in the organisation and distribution of material to the counselling team.
• To assist in the timely allocation of clients and waiting list management.
• To help develop and improve counselling service by ensuring efficiency in service delivery, establishing effective service monitoring systems, and managing communication pathways.

Personal Specification;

• Minimum 3yrs experience in similar role
• Experience of working in the voluntary sector
• Experience of working in a busy office environment
• Experience of working IT software packages indulging MS office, Word Powerpoint and Excel
• Awareness of the needs of people with mental health issues in the community
• Good written and verbal communications
• Empathetic and able to deal with stressful situations in a calm and professional way

An exciting new role working as a Team Administrator within a charity in Central London. Offering between £11 to £13 per hour depending on experience

Client Details

The client is a large charity based in Central London

Description

The key responsibilities for this Team Adminstrator role are:

• Answering phone calls and emails
• Updating spreadsheets
• Booking meeting rooms and providing packs for meetings
• Providing general admin support for the rest of the team

Profile

The successful candidate for this Team Administrator role would have:

• Excellent communication skills
• Sound knowledge of Microsoft Office
• Good organisational skills
• The ability to work well in a team

Job Offer

On offer to the candidate is an opportunity to work as a Team Administrator for a large charity based in Central London, offering £11-13ph depending on experience.