Administration Volunteer Roles in Finsbury Park, Greater London
Actively Interviewing
This organisation is scheduling interviews as the applications come in. Don’t miss your opportunity, apply now!
We are seeking Social Media Volunteers to assist our Social Media Marketing Team in creating and distributing engaging content on Hidayah’s social media platforms. Social media is integral to connecting with the Hidayah community, growing our organisational reach and promoting events such as our Queer Book Club, in-house research and educational resources for Ramadan.
We also use our social media platforms to post adverts for volunteers, promote Hidayah’s membership, respond to world news via solidarity statements and signpost LGBTQI+ Muslims to a range of national and international support.
You do not need to be LGBTQI+ or Muslim to be able to carry out this role. However, it is important to have a broad knowledge and understanding of these areas to be able to genuinely engage with the specific audience that follows Hidayah’s social media platforms.
What are the key responsibilities of this role?
Our Social Media Volunteers have a range of responsibilities, including but not limited to:
- Creating and editing content to distribute across Hidayah’s social media platforms e.g. TikTok and Instagram
- Communicating with other volunteers and the Social Media Marketing Trustee on feedback, suggestions and issues
- Carrying out independent research to obtain quality content and sharing relevant information on Hidayah’s platforms
- Actively engage with people following us on social media
- Promoting events and projects as and when appropriate
- Administration; monitoring inboxes, responding to messages and comments, signposting to the relevant emails, archiving out of date posts
What do we expect from a Social Media Volunteer?
Skills:
- Competency in social media channels (Instagram, Twitter, Facebook, LinkedIn).
- Experience using and generating content for TikTok
- Filming competency desirable but not essential
- Knowledge of Hootsuite desirable but not essential
- Flexibility and adaptability to meet the evolving needs of the community
- Understand the importance of confidentiality and behave with professionalism
Personality:
- Strong commitment to advocating for the rights and well-being of LGBTQIA+ Muslim individuals
- A willingness to learn
- A self-starter who is proactive and inquisitive
- Good communication skills
- Ability to work well both independently and as part of a team
- Passion for Hidayah’s cause
- Reliable with good organisational skills
- A creative and inquisitive thinker
All volunteers are expected to join Hidayah’s Membership and Hidayah Discord server, read all Hidayah policies read, understand and agree with the constitution of Hidayah (available on our website).
Please ensure you do not have a conflict of interest with your current role and check this prior to applying for this role.
How much commitment is required?
The hours are flexible around your schedule, but typically we envisage this role taking up to 4 hours a week. Monthly catch ups are organised with the Social Media Marketing Trustee to assess workload and availability.
What benefits do I get from this role?
Volunteering with Hidayah brings a range of a benefits such as:
- Contributing to Hidayah’s cause, making a different to LGBTQI+ Muslims
- Supporting vulnerable communities
- Connecting with like-minded, passionate people
- Experience working in community events
- Development of professional networking skills
- A warm and approachable Board member to support you throughout your volunteering journey
- A reference for your CV
Our mission is to provide support and welfare for LGBTQI+ Muslims
The client requests no contact from agencies or media sales.
Actively Interviewing
This organisation is scheduling interviews as the applications come in. Don’t miss your opportunity, apply now!
We are looking for a team player with experience of finance and fundraising best practice, preferably within the charity sector, to join our Board of Trustees As we continue to expand our services, our new Treasurer will help us to develop our procedures and strategies to ensure we maintain good governance. Applicants must also be prepared to take on the wider responsibilities of becoming a charity Trustee.
This is a hands on role which requires close working with our CEO, Finance Manager, Chair of Trustees and Accountants. You will help us to review and implement new financial processes and budgeting procedures, develop new investment and fundraising policies and ensure that we operate in line with best practice. As a Trustee you will also contribute to the organisations wider mission and strategy and oversee the running of the Charity.
If you are looking to use your skills to give back to your local community or to support a cause that you are passionate about and have experience in financial management or in establishing sound financial procedures, we want to hear from you. This is an opportunity to make an immediate impact within a growing charity.
Please note that we have a full time Finance Manager who manages our day to day finances so our Treasurer will not be responsible for book keeping or other administrative functions.
To apply, please send your CV and a cover letter outlining why you would like to be a Trustee. For more information or to discuss your suitability as our Treasurer, please contact our CEO.
Share Psychotherapy is a long-standing psychotherapy charity providing long term, low cost therapy. We specifically aim to help people who cannot afford or cannot access therapy elsewhere. If you would like to joinn our board and help to guide and grow the charity as we move into our next phase we would like to hear from you!
We are especially interested in hearing from people with clinical, therapeutic or safeguarding experience but are looking for people with experience & skills in any of the following:
- Fundraising
- Service user involvement
- Web design and digital marketing
- Management and business systems
- Clinical management - especially in mental health
- High-level psychotherapeutic skills and experience
- Accounting, Budget Management & Financial Risk management
Share Psychotherapy is one of Sheffield’s leading mental health charities. Established for over 40 years we offer medium to long term therapy at nominal fees, primarily to people on low incomes. This therapy is delivered through a range of psychodynamic & creative modalities. We therefore work at the vital intersection of psychological distress & poverty in the city, providing high quality, long term therapy to people who could not otherwise obtain such help, especially those on low incomes.
Our clients are often experiencing serious mental and emotional distress, through anxiety, depression, difficulty with relationships or traumatic life events.
We are part way through a change process at Share - developing and strengthening our clinical services, improving our administrative and business systems and strengthening our financial position. We want to build upon our position as a centre of excellence in psychotherapy and make an even bigger contribution to improving mental health in Sheffield.
Would you like to help us in this venture? We are looking for people with specialist skills who are willing to help in a voluntary capacity; either as a trustee on our board, or as a specialist volunteer contributing on a project basis. We are willing to consider a wide range of contributions.
The client requests no contact from agencies or media sales.
Actively Interviewing
This organisation is scheduling interviews as the applications come in. Don’t miss your opportunity, apply now!
Do you have a passion for organising social groups and meeting new people? Want a flexible voluntary role that allows you to make a difference to peoples’ lives? Then read on!
NWR is a membership organisation for women that has been bringing women together for over 60 years. We have over 300 groups across the country who meet for informal chats and discussions. Women of all ages are welcome to join.
What will you do?
Following the success of the new groups in Hertfordshire, we are recruiting volunteers across the country to set up new NWR groups in their area. These NWR groups will meet monthly in a local pub or bar with a set theme – this theme acts as an icebreaker and ensures that no two meetings feel the same! Themes could cover a wide range of topics and are designed to be light-hearted and an opener for conversations that could lead anywhere (and usually do!).
We hear from many members about how much joy NWR membership has brought to their lives; the friendships forged, companionship and wide-ranging conversations held. We want to reach more women to give them this opportunity.
Your role would be to run the group: promote it, schedule and run the meetings and respond to enquiries.
Who are we looking for?
We are looking for volunteers who enjoy meeting and talking to new people, are familiar with using social media and have excellent administration and IT skills. In a nutshell, we’re looking for a “people person” who is comfortable with a spreadsheet and social media!
What will we provide?
We will provide training and support from staff who have experience of setting up and running a group as well as templates and promotional material for you to use. You would also be part of a friendly network of other volunteers.
The amount of time spent on the role will vary from week to week. It is estimated that the role will require 5-10 hours a month, which includes time spent at your meetings.
Actively Interviewing
This organisation is scheduling interviews as the applications come in. Don’t miss your opportunity, apply now!
Can you spare a few hours a month to support STAMP Revisited, a local mental health charity?
We are, a Charitable Incorporated Organisation (CIO), which has provided advocacy services for the people of Teesside for almost 30 years, and we are currently looking for new Trustees to join our Board.
Our advocates provide advocacy to adults who are experiencing mental health difficulties that impact on their ability to make their voice heard and are unable to independently navigate personal issues such as aspects of their health, finances, or housing needs.
Trustees are essential to the success of a charity, and the Board is the charity’s governing body. Trustees are responsible for ensuring the charity meets its objectives and are responsible for its general administration and control of the charity.
If you are interested in finding out more about being a Trustee and sitting on our Board, we would love to hear from you. Our Board welcomes people from diverse backgrounds, aged 18 or over with a wide range of skills. We are keen to welcome people who have personal experience of mental health challenges, including service users and carers.
The client requests no contact from agencies or media sales.
Actively Interviewing
This organisation is scheduling interviews as the applications come in. Don’t miss your opportunity, apply now!
About our Outreach and Communications Assistant role We are looking for a committed Outreach and Communications Assistant Volunteer to join our Education, Training and Employment (ETE) area at IRMO. You will work closely with the ETE Programme Manager in a variety of outreach and communications activities, including the publicity and promotion of all ETE services and activities with external organisations and agencies and potential service users.
Main tasks and responsibilities of the role
● Inform service users of the different services and activities available to them and how to access them through different communication channels.
● Ensure effective referral and signposting pathways for IRMO’ service users according to their needs and circumstances.
● Participate in community coffee mornings as possible and assist the ETE Programme Manager with administrative tasks to organise them.
● Support with the design of flyers and posters and other relevant publicity resources for ETE services and activities as required.
● Implement communication plans with external organisations and agencies to promote ETE area services and activities as instructed.
The client requests no contact from agencies or media sales.
Using Anonymous Recruitment
This organisation is using Anonymous Recruitment to reduce bias in the first stages of the hiring process. Our system keeps your personal information hidden until the recruiter contacts you.
Actively Interviewing
This organisation is scheduling interviews as the applications come in. Don’t miss your opportunity, apply now!
Are you seeking to use your organisational and administrative skills to help provide a better future for disadvantaged children? We’re looking for a new secretary to assist with the running of our small but highly effective charity which provides impoverished children from North East Ghana with the uniform and equipment needed for primary school.
Please provide a copy of your CV and covering letter, explaining why you are a good fit for the role.
Interviews will be held over zoom. Shortlisted candidates will be sent an invitation via email to attend an informal interview with our Chair and several other members of our Executive Committee. Please let us know of any dates you are unable to attend an interview in your covering letter.
As a Communications Volunteer, you will help with the administration of our team newsletter NEWSROUND and our social channels. Additionally, you will support with the facilitation of our internal events. You will support the Communications Manager to communicate the great work we are doing to promote Equality, Diversity and Identity, both internally and externally.
Actively Interviewing
This organisation is scheduling interviews as the applications come in. Don’t miss your opportunity, apply now!
Harrow Food Bank is part of the Trussell Trust - a network of over 1300 food bank centres in the UK. Between April 2022 and March 2023, food banks provided almost 3 million food supplies to people in crisis.
Harrow Food Bank requires two Trustees to support the Chair and current members who can support the existing Trustees:
Administrator / Secretary: to lead on all the administrative duties of the food bank and Trustee Board, ensure all meetings are conducted within the legal requirements and a record of all meetings maintained. Key roles & responsibilities:
1. Arrange and communicate dates for all Trustee Meetings, circulating papers in advance
2. Follow up on the agreed actions from meetings and keep an accurate ‘action log’
3. Ensure all stakeholders are informed of the AGM and that the AGM report is submitted to all relevant bodies
Treasurer: to lead on the financial affairs of the foodbank and to ensure that they are conducted within the required legal accounting and good practice conventions. Key roles & responsibilities:
1. Ensure that the Food Bank has proper systems for budgeting, financial controls, insurance and reporting
2. Produce and present regular finance reports for the Trustees Board Meetings
3. Maintain accurate financial records as report in a timely manner to all relevant bodies
Actively Interviewing
This organisation is scheduling interviews as the applications come in. Don’t miss your opportunity, apply now!
We are seeking a new Secretary to undertake administrative duties to support the board of trustees of the African Bird Club in fulfilling its responsibility for the good governance of the charity and in delivering its strategy. You will be one of five executive officers and as such, have a key role in helping to progress ABC’s status and mission.
The African Bird Club is dedicated to conserving birds and their habitats across the continent of Africa and related islands and furthering ornithology in this region. We raise funds to make grants to support local conservation projects, produce a peer-reviewed journal and are developing a free birding app. ABC currently has over 1100 members from 70 countries and is governed by a board of twelve trustees.
The Secretary is expected to attend three board meetings a year and the annual general meeting of members of the charity, as well as ad hoc meetings of the executive officers and provide administrative support for the running of the charity, as required, with other trustees and contractors.
You must be eligible to be a trustee of a charity, have sufficient time to devote to the role and be committed to achieving ABC's objectives. You must also have strong communication and interpersonal skills, maintain constructive relationships (with other executive officers, trustees and the charity’s contractors) and deal with routine correspondence. Previous experience as a secretary or trustee of a charity would be advantageous but is not necessary.
The client requests no contact from agencies or media sales.
Actively Interviewing
This organisation is scheduling interviews as the applications come in. Don’t miss your opportunity, apply now!
Do you enjoy meeting people and engaging with them? We are looking for volunteers to join our team to provide a friendly face as people arrive at our Services. You will help people to connect with others, make them feel welcome whilst assisting our staff to run services for people that require support. Get in touch and make a difference!
What you will be doing:
- Work alongside staff to support people living in the service or accessing one of our drop-in sessions
- Welcoming and engaging people using the Service
- Holding conversations with people using the Service, checking in on their wellbeing and providing a listening ear/friendly face
- Motivate and inspire people to take part in activities
- Opportunities to deliver activities alongside the staff team and other volunteers
- Support with preparing light refreshments to create a relaxed environment
- To support with ad hoc and administrative tasks to ensure smooth running of the Service
The skills you need:
- Good communications skills
- Ability to provide a supportive and inclusive atmosphere that encourages learning and participation
- Calm and patient approach
- Maintain discretion and judgement when dealing with sensitive and/or confidential information
What's in it for you:
- Supporting You - You will have a dedicated volunteer supervisor to support you in your role; Quarterly volunteer forums with the central Volunteering team and volunteers across Hestia; References for job applications.
- Developing You - You will gain knowledge and insight into issues that impact Domestic Abuse, Modern Slavery and Mental Health; You will have access to our extensive Learning and Development Programme; 40% of our departed volunteers secured a paid role at Hestia last year!
We deliver services across London as well as campaign and advocate nationally on the issues that affect the people we work with.
The client requests no contact from agencies or media sales.
Summary of BAPEN
BAPEN is a Charitable Association that raises awareness of malnutrition and works to advance the nutritional care of patients and those at risk from malnutrition in the wider community. The charity brings together the strengths of its Core Groups and committees to raise awareness and understanding of malnutrition in all settings and provides education, advice and resources to advance the nutritional care of patients and those at risk from malnutrition in the wider community.
Responsibilities of a Charity Trustee
The Charities Act 2011 defines Charity Trustees as the people responsible under the Charity’s governing document for controlling the administration and management of the charity. They are known collectively as the Trustee Board. Under charity law the trustees have the responsibility for directing the affairs of the charity, ensuring that it is well run and delivers the charitable outcomes for which it has been set up.
The Treasurer will be an existing BAPEN member who wishes to take up a volunteer role on the BAPEN Board of Trustees and, with the support of the BAPEN office and the other board members, will be integral in ensuring that it fulfils its obligation to provide financial oversight for the charity.
Role and information
The Treasurer will be supported by the Board of Trustees and the BAPEN office who act as the secretariat and will provide comprehensive support with administration and finance to enable the treasurer to carry out the following tasks:
Draft and present annual budgets, financial statements, reports and annual accounts to the Council and the wider membership at the AGM, with the support of the finance expert in the BAPEN office.
Work with the BAPEN office and the Board of Trustees to ensure that the financial resources of the charity are sufficient to meet its present and future needs.
Ensuring that current policies, including investment, reserves and finance policies are kept up-to-date, working with support from the Board of Trustees, and to monitor investment activity.
Work with the BAPEN office to ensure that existing accounting procedures and controls remain appropriate and are in place.
Work with the Trustees to identify the financial implications of the charity’s strategic plans and contribute to the fundraising strategy.
Make investment recommendations in line with the aims and objectives of the charity.
Ensure that the accounts are prepared and disclosed as required by the Charity Commission.
Work with the BAPEN Accountants to ensure that the accounts are scrutinised in the manner required (independent examination or audit) and any recommendations are implemented. Independent auditors are currently in place.
Keep the Board of Trustees and the committees informed about their financial duties and responsibilities.
Approve supplier payments, expense requests, monitor income and expenditure against budget and work with the BAPEN office to report on variables.
Work with BAPEN’s appointed legal support surrounding contracts and other legal matters when required.
The Treasurer is registered as the Caldicott Guardian for BAPEN.
A significant shadow period with the current Treasurer will help ensure a positive learning opportunity to gain confidence in this role. Comprehensive administration support as well as finance advice and expertise will be always at the Treasurers disposal. Support will also be provided on policy, budgeting, and strategy from the Board of Trustees.
BAPEN will also fund bespoke Financial Trustee training to equip the successful candidate with all the necessary skills to fulfil the role. The training can be delivered online or in person and support will be provided on an ongoing basis.
BAPEN* is a Charitable Association that raises awareness of malnutrition.
Actively Interviewing
This organisation is scheduling interviews as the applications come in. Don’t miss your opportunity, apply now!
ABOUT THE ROLE
As part of our Community Support team, you will play a key role in ensuring the fulfilment of our users' needs by sharing information about our services, projects, and activities; this takes place in person, through our digital channels and helpline. Additionally, you will be responsible for keeping up to date information about other services and partner organisations. The primary challenge faced by the Latin American community is the language barrier, which hinders their comprehension of the UK system and their entitlements. Taking part in the Community Interpreting service, you will support service users in navigating these obstacles, enabling them to establish a more integrated life in the UK. This is an exciting opportunity for anyone who wants to better understand the challenges faced by the Latin American community in London; use their language skills in a positive and impactful way; and develop valuable administrative and customer service skills in a multicultural, fast-paced organisation.
MAIN TASKS AND RESPONSIBILITIES
● Connecting service users to our services, projects and activities in person or by answering phone calls and emails
● Supporting users with general enquiries, referring them to relevant services within our organisation as well as signposting and referring to external services
● Registering users on our database and keeping accurate records of services offered
● Monitoring internal calendars and appointments
● Sharing useful, up-to-date information with users as instructed by other team members
● Ensuring internal communications, flyers and handouts are up to date
● Interpreting calls for service users and supporting with non-official translations
● Supporting community members with basic application forms
● Liaising with staff in other departments and with external contacts
PERSON SPECIFICATION
● Good verbal and written communication skills in English and Spanish and/or Portuguese
● Ability to work effectively as a member of a team and with a diverse population of service users, staff and partners
● A caring, sensitive and non-judgemental approach
● Ability to cope with stressful and emotionally challenging issues
● Professionalism to handle sensitive and confidential information
● Excellent organisational skills, attention to detail and ability to multitask
● Ability to set their own work priorities, take initiatives and work with minimal supervision
The client requests no contact from agencies or media sales.
The British Association for Parenteral and Enteral Nutrition (BAPEN) is recruiting for Non- executive Trustees to join the BAPEN Board of Trustees. Finance expertise would be of particular interest.
BAPEN is a Charitable Incorporated Organisation (CIO) that brings together the strengths of its Core Groups and committees to raise awareness and understanding of malnutrition in all settings and provides education, advice and resources to advance the nutritional care of patients and those at risk from malnutrition in the wider community.
The Charities Act 2011 defines charity trustees as the people responsible under the charity’s governing document for controlling the administration and management of the charity. They are known collectively as the trustee board.
Under charity law the trustees have the ultimate responsibility for managing the affairs of the charity and ensuring that it is well run and delivering the charitable aims and objectives for which it has been set up.
Non-executive Trustees work in partnership with the Board of Trustees, Council and Executive Committee to provide clear vision, mission and strategic direction for the charity to:
Contribute to the development of the charity’s future strategic goals, ensuring that the best interests of its membership as well as those who care for and are effected by malnutrition are always at the top of the agenda.
Ensure the highest levels of transparency, audit, governance and accountability in the activities of the charity.
Provide strategic leadership and direction to the charity through oversight of and contribution to key strategy documents as well as by setting strategic priorities.
Have an awareness and understanding of the national policy context and of local needs of those whom the charity serves.
Develop and review the charity’s internal controls to ensure that they identify the risks and opportunities to enable the charity to be sustainable and relevant for all of its stakeholders.
Work with other Trustees, Executive Officers and Council members in a supportive, helpful and constructive way to ensure the board is effective.
Ensure that effective arrangements are in place to provide assurance on risk management, governance and internal control whilst ensuring openness and transparency in decision making.
Ensure the charity establishes key objectives and control and management frameworks to deliver the agreed plans, identifies and assesses the risk of achieving them and regularly monitors performance to ensure appropriate corrective action can be taken.
Be familiar with the articles of association of the charity and awareness of its powers, duties and objectives.
Be familiar with and ensure compliance with the charity’s funding agreements.
Represent the charity in a positive manner with national, regional or local bodies or individuals in order to enhance the position of the charity.
Lead or participate in relevant board committees or task groups of the charity.
Contribute to the appointment and, if necessary, removal of the President as well as participation in the recruitment and selection of future non-executive trustees.
Work as part of a team, and to accept shared responsibility and accountability for the successful running of the charity.
Non-executive trustees are subject to charity legislation and are obliged to:
Act within your powers (for example in accordance with the constitution and associated charity documentation.
Promote the success of the charity.
Exercise independent judgment.
Exercise reasonable skill, care and diligence.
Avoid conflicts of interest.
Not to accept benefits from third parties and declare any interest in transactions.
Person Specification
Every trustee is expected to abide by the charity’s governance and display selflessness, integrity, objectivity, accountability, openness, honesty and leadership.
Skills and experience
Essential:
Critical listening and the ability to ask effective questions
Strategic thinking
Excellent communication
Problem solving and analysis
Desirable: Some or all of the following:
Understanding of data
Finance and/or accounting knowledge
HR experience
Knowledge of the healthcare sector and the NHS
Leadership and management
Risk management
Legal/contracts expertise, particularly knowledge of charity law
Marketing and communications
Time commitment
The term of office will be 3 years with up to 2 term renewals. Trustees must be willing and able to contribute sufficient time to deliver the role effectively. There are up to 4 Trustee meetings per year, with additional quarterly council meetings that Trustees are encouraged to attend. These meetings will be a combination of virtual and face to face.
Often trustees may sit on a committee focused on an area where they have knowledge of, or are particularly interested in; for example, communications or education.
You will also be expected to undertake any training required to enable you to discharge your role effectively.
BAPEN* is a Charitable Association that raises awareness of malnutrition.
Actively Interviewing
This organisation is scheduling interviews as the applications come in. Don’t miss your opportunity, apply now!
Time commitment – 1 day a week in the office (either Tues, Wed or Thurs)
Reports to: Director
Purpose of role: To help provide effective financial administration for CPRE London
Key responsibilities
Manage and improve processes for managing CPRE London’s finances, including:
• Facilitating online payments including payroll, tax and NI arrangements for staff
• Facilitating NEST pension payments
• Creating invoices and monitoring whether these have been paid
• Helping monitor whether all expected income has been received
• Paying in cheques or CAF vouchers
• Maintaining a record of income and expenditure on Quickbooks bringing this up to date monthly – furnishing Director with summary of income and expenditure
• Supplying information to the Treasurer for quarterly trustee reports, the annual report and preparation of budgets and providing advice on its presentation
• Assisting in ensuring CPRE London meets its charitable responsibilities, including the submission of Charity Commission returns, completion of year-end accounts and preparing information for and working with auditors
• Making Gift Aid claims to HMRC and keeping records for inspection.
• Looking for cost savings in procurement
Desirable skills and experience
• Experience of bookkeeping and essential accounting procedures. CPRE London uses Quickbooks Online so experience of Quickbooks and/or similar online accounting systems is highly desirable.
• Excellent understanding of Excel.
• A commitment to environmental issues
There will also be opportunities to get involved in other areas of the charity’s work such as administration of the Hedgerow Heroes programme if candidate interest and capacity allows. This could include hands on involvement with planting activities as well as the logistics behind the programme.
To apply, please send us an up-to-date CV, along with a covering letter outlining how your skills and experience match the role description and demonstrating your interest in the work of CPRE.
The client requests no contact from agencies or media sales.