Administration Volunteer Roles in Hammersmith, Greater London

The Operations Assistant supports the Chair with all administration to enable Hidayah to function smoothly. Responsibilities include, but aren’t limited to:

• Providing administrative support to the Chair including scheduling meetings, managing calendars and responding to emails
• Creating process flows to enable service delivery and monitor progress
• Preparing meeting agendas, taking notes and sharing meeting minutes
• Maintaining accurate and up-to-date records and databases including documents on the Google Drive
• Aiding in the planning and execution of all operational projects and initiatives
• Preparing reports, presentations, and documentation as needed e.g., for annual reports
• Responding to inquiries and providing information to internal and external stakeholders
• Performing other duties and tasks as assigned by the Chair

How much time is required?

We are flexible around your schedule but we anticipate that the role will require around 4 hours per week. The following commitments are in place for all Hidayah volunteers:

• Aim to attend all relevant meetings, delivering a comprehensive report with updates and to complete actions as and when they appear
• Aim to attend all other planning meetings as necessary
• Attend Hidayah events (where geographically possible)
• Help to fundraise for, and advertise, any Hidayah events and fundraising drives
• Add to and maintain the administration of our file sharing system ‘Google Drive’ to ensure it’s up to date with clear records, templates and forms
• Check and respond to emails in a timely manner
• Contribute to the communications group (via Discord) and stay up to date with Hidayah developments
• Provide information, statements and data for the annual report
• Keep up to date with Hidayah communication and organisational developments

This role is subject to a 6 months probationary period with a 2 month notice period should you wish to resign.

What is expected from an Operations Assistant?

Knowledge:

• Educated to degree level or experience which demonstrates equivalent analytical ability
• Knowledge of quality assurance systems and their benefits for the voluntary sector
• Knowledge of good governance procedures for the voluntary sector
• Understanding of confidentiality, equality and diversity and safeguarding procedures

Personality:

• A self-starter who can volunteer with minimal supervision
• Friendliness, enthusiasm, dedication, responsiveness, flexibility and eagerness in supporting the aims, vision and mission of Hidayah

Personal Skills:

• Confidence taking the lead with plans and ideas at Trustee meetings
• Ability to resolving conflict situations if needed
• Professionalism in all situations

Administration Skills:

• A high degree of literacy in Microsoft Office and IT Applications
• Join Hidayah Membership and Hidayah Discord server
• Participating and contributing to discussions on the Hidayah Discord server
• Read all Hidayah policies, keeping up to date with any changes
• Read, understand and agree with the constitution of Hidayah (available on our website)

Please ensure you do not have a conflict of interest with your current role and check this prior to applying for this role.

What benefits do I get from this role?

• Volunteering with Hidayah brings a range of a benefits such as:
• Reference for your CV
• Contributing to Hidayah’s cause
• Supporting vulnerable communities
• Connecting with like-minded, passionate people
• Experience working strategically as part of a team
• Development of professional networking skills

ECL exists to enhance the lives of people with learning disabilities or autism. Through our
activities at local community centres, we help our members have fun, make friends, learn
new skills and be themselves. We are currently looking for a Company Secretary to sit on
the Charity’s Board.

Main duties and responsibilities

 Overseeing the administration of the Charity, eg, maintaining statutory records,
organising Board meetings and AGMs, preparing agendas and taking minutes
 Guiding and advising the Chair and the Board on their responsibilities under the rules
and regulations of the UK Charity Commission
 Developing and overseeing the systems that ensure that the Charity complies with all
applicable codes, in addition to its legal and statutory requirements

Knowledge/skills/experience
 
The role would be suitable for anyone with experience/knowledge of company law and/or
governance, who takes an interest in the local community and would like to help support the
Charity in its goal of enriching the lives of those with learning disabilities or autism.

Treasurer needed for an established psychotherapy charity. We are part way through a change process at Share having moved premises in 2023. We are developing and strengthening our clinical services, improving our administrative and business systems and strengthening our financial position. We want to build upon our position as a centre of excellence in psychotherapy and make an even bigger contribution to improving mental health in Sheffield.

Would you like to volunteer for an established psychotherapy charity? We work at the vital intersection of psychological distress and poverty in the city and provide an excellent learning environment for qualified and qualifying counsellors and therapists alike.

We’re looking for a suitably qualified accountant to join us as our Treasurer, taking the lead on financial matters but also playing a full role on the Board of Trustees in the overall management of the charity.

The role would suit an experienced accountant wishing to contribute on a voluntary basis to a valuable charitable cause. Equally it would provide excellent board level experience for a young professional at an earlier stage in their career.

We have strong clinical services, administrative and business systems in place and continue to seek to increase and diversify our income. We want to make an even bigger contribution to improving mental health in Sheffield and we’re especially keen to attract people from minority communities to the Board.

For an informal chat please contact one of the co-chairs, Lynn or Astrid.

The purpose of the role of Lifelites’ Honorary Secretary will be to create and maintain registers to enable the Trustees to review and update governance, statutory, and regulatory policies and reports, and to file them with external agencies as required. In addition, the role will support Lifelites’ Board of Trustees and Committee meetings, including the preparation of agendas, papers and minute taking.

About you

You are an experienced administrator or company secretary with a highly organised attitude, excellent attention to detail and strong IT skills. You will be passionate about Lifelites’ mission and keen to develop good governance within the charity.

Status

The Honorary Secretary will be a volunteer and not a Trustee.  They will have no responsibility for deciding the content of policies and reports but may advise the Trustees on the basis of their knowledge and expertise.

Key responsibilities

• To create registers of all the charity’s governance, statutory, and regulatory policies, procedures, reports, and other documents as and when required.
• To create and oversee a rolling schedule of periodic reviews for each document.
• To inform the Chair, Board of Trustees and Senior Management Team of any changes in governance, legal, statutory, and regulatory and compliance requirements.
• To prepare draft agendas and papers for Board meetings with support from the Chair and CEO.
• To attend Board and Committee meetings, to take minutes and actions and provide relevant advice when required.
• To circulate agendas, papers and minutes of Board and Committee meetings.
• To file statutory and regulatory reports when approved by the Trustees.

Person Specification

• Strong track record and knowledge of charity “good governance”, and statutory and regulatory standards and requirements.
• Willingness and availability to attend a minimum of 4 half day in person Board Meetings and 12 mostly online Committee meetings (2 hours each) per year.
• Flexible and practical approach to work and willingness to travel to meetings (expenses reimbursed).
• Experience of interacting with virtual meeting platforms and other digital communication channels.
• Experience of drafting documents and minute taking.
• Excellent verbal and written communication skills.
• Ability to be flexible and work independently.
• Exceptional administrative skills, highly organised and good attention to detail.
• Able to anticipate issues and bring them to the attention of others.
• Skilled use of MS Office and cloud applications.
• Strong written English and experience of drafting documents and taking minutes.
• Commitment to Nolan’s seven principles of public life selflessness, integrity, objectivity, accountability, openness, honesty and leadership.
• Commitment to equity, diversity and inclusion.

We are looking for a new Trustee who is willing to bring energy, enthusiasm and commitment to the role, and who will broaden the diversity of thinking on our board. The Care Workers' Charity supports social care workers across the UK by providing mental health and wellbeing support, financial support in the form of crisis grants, and signposting applicants to other organisations and resources.

We are particularly looking for trustees who:

• have expertise or experience in industries apart from the care sector, or
• have experience of fundraising, or
• have charity experience, or
• have marketing experience, or
• have finance experience

Our trustees play a vital role in making sure that The Care Workers’ Charity achieves its core purpose. They oversee the overall management and administration of the charity and ensure that The Care Workers’ Charity has a clear strategy and that our work and goals are in line with our vision. Where they have specific expertise such as fundraising, they work with the CWC team, providing coaching or connections in order for us to raise funds to enable us to support as many care workers as we can. Just as importantly, they support and challenge the executive team to enable us to grow and thrive.

As a small charity, there will be times when the trustees will need to be actively involved beyond Board meetings. This may involve leading discussions, focusing on key issues, providing advice and guidance on new initiatives, presenting externally, representing the Charity, or other issues in which the trustee has special expertise. Our trustees have a key role in risk management, working with the staff team to identify and manage risks.

Our Board meetings are mostly remote with one held face-to-face each year in London and occasionally we ask trustees to represent the Charity at events or award ceremonies, or at stakeholder events which are held close to the trustee's location.

Duties:

• Support and provide advice on The Care Workers’ Charity’s purpose, vision, goals and activities.
• Approve operational strategies and policies, and monitor and evaluate their implementation.
• Oversee The Care Workers’ Charity’s financial plans and budgets and monitor and evaluate progress.
• Ensure the effective and efficient administration of the organisation.
• Ensure that key risks are being identified, monitored and controlled effectively.
• Review and approve The Care Workers’ Charity’s financial statements.
• Provide support and challenge to our CEO in the exercise of their delegated authority and affairs.
• Keep abreast of changes in our operating environment.
• Contribute to regular reviews of The Care Workers’ Charity’s own governance.
• Attend Board meetings (mostly remote and possibly one being face-to-face), adequately prepared to contribute to discussions and respond promptly to requests for required action.
• Use independent judgment, acting legally and in good faith to promote and protect The Care Workers’ Charity’s interests, to the exclusion of their own personal and/or any third party interests.
• Contribute to the broader promotion of The Care Workers’ Charity’s objects, aims and reputation by applying their skills, expertise, knowledge and contacts.

Please read the attached document which gives additional details, and includes a link to what being a charity trustee involves, eligibility requirements and the main duties and requirements of trustees.

PLEASE NOTE: Previous applicants need not apply

Mynshull’s Educational Foundation is committed to improving the life-chances of young people from Manchester and Salford, so they can grow up to fulfil their potential. Through the provision of small grants, we aim to reduce the barriers that young people face to education, skills and training.

We provide funding for young people aged 25 or under to help them obtain equipment, uniforms or experiences that support them in starting or continuing their education or training.  Some examples include grants towards the cost of school trips and residentials, text books, stationery, apprenticeship equipment such as tools, and musical instruments.

We are currently recruiting for trustees to join our board.  The right candidate will understand the challenges faced by young people in Manchester and Salford; this may be through their own lived experiences or through professional experience, for example in education or health and social care.  The successful candidate will be passionate about improving outcomes for young people.  Previous experience of being a trustee is not essential to this role.

A full role description and person specification can be found in the attached Recruitment Pack. 

As a trustee you would be expected to attend a minimum of 4 board meetings (2 hours each) per year, as well as commit approximately 1 to 2 hours per month to reviewing applications for funding (this can be done remotely, online). 

Mynshull’s Educational Foundation is committed to fostering an inclusive environment, where all trustees feel valued and empowered to contribute.  We welcome applications from people of all backgrounds.  We particularly welcome applications from people who have experience of using charity services or delivering services in Manchester.

For an informal discussion of the role, the foundation’s activities and what is involved in being a trustee, please get in contact.

This role is subject to pre appointment checks including a Standard DBS Check.

Gaddum (charity number 507162) provides administrative support and data processing for Mynshull’s Educational Foundation (Charity number 532334) which is an independent charity.  

If you have any questions about your personal information and data, how it is used or stored, please do not hesitate to get in contact with us.

Do you enjoy organising? Would you like to play a key role in making sure things get done!
You will have the opportunity to support staff with a wide range of desk-based and administrative and reception based tasks. These roles provide essential support in ensuring that those who we work with access the support they require to rebuild their lives beyond crisis.

What you will be doing

• To support with administration, texting and emailing information to service users, volunteers, and staff.
• Support with updating and inputting data into spreadsheets.
• Support with making phone calls to follow up and gather needed information.
• To support the team with covering the reception desk, and dealing with enquiries from people arriving at the service/office.

The skills you need

• Good communication skills
• Good organisation and administrative skills
• Able to maintain good working relationships.
• Basic IT skills, comfortable using spreadsheets and emailing

What's in it for you

• Supporting You - You will have a dedicated volunteer supervisor to support you in your role; Quarterly volunteer forums with the central Volunteering team and volunteers across Hestia; References for job applications
• Developing You - You will gain knowledge and insight into issues that impact Domestic Abuse, Modern Slavery and Mental Health; You will have access to our extensive Learning and Development Programme; 40% of our departed volunteers secured a paid role at Hestia last year!
• Valuing You - We hold annual Volunteer Awards and Celebration events; We reimburse travel expenses and up to £5 for lunch for your volunteering; We hold social events and outings for our volunteers to get together and have some fun

Background

Thyroid UK is a charitable company working primarily within the United Kingdom. Formed in 1998, we became a company limited by guarantee in 2007 and in 2008 we became a registered charity.

The provision of quality information for people with both diagnosed and undiagnosed thyroid disorders is the primary concern of Thyroid UK, and we work effectively in this field through dialogue with NHS departments, networking with other voluntary organisations, and providing services directly to patients.

We are a small charity, with just three permanent employees, plus contract staff, but we have a wide influence, and provide a great deal of support to our beneficiaries, within the UK and abroad.  The charity’s annual income in 2023 was £96,900.54 , with the majority of that income being spent on both running the charity and conducting campaigns and activities to support our beneficiaries. 

The Thyroid UK Board of Trustees is a diverse group of 7 individuals, including the CEO, a Chairperson, Deputy Chair and Treasurer.  Our board members have a collective responsibility. This means that our trustees always act as a group and not as individuals.

Our trustees play a vital role in making sure that Thyroid UK achieves its objectives. They oversee the overall management and administration of the charity. They also ensure that Thyroid UK has a clear strategy and that our work and goals are in line with our vision. Just as importantly, they support the executive team to enable Thyroid UK to grow, thrive and achieve its mission.

Role

We are looking for a trustee who will support and provide advice on Thyroid UK’s purpose, vision, goals and activities. Their duties include:

· Approve operational strategies & policies and monitor/evaluate their implementation.

· Review/approve Thyroid UK’s financial plans, statements and budgets, and evaluate progress. 

· Ensure the effective and efficient administration of the organisation.

· Ensure that key risks are being identified, monitored and controlled effectively.

· Support Thyroid UK’s CEO in the exercise of their delegated authority and affairs.

· Hold the chief executive to account for the effective management and delivery of the organisation’s strategic aims and objectives, where appropriate

· Keep abreast of changes in Thyroid UK’s operating environment.

· Contribute to regular reviews of Thyroid UK’s own governance. Attend board meetings, adequately prepared to contribute to discussions.

· Use independent judgment, acting legally and in good faith to promote and protect Thyroid UK’s interests, to the exclusion of their own personal and/or any third party interests.

· Contribute to the broader promotion of Thyroid UK’s objects, aims and reputation by applying your skills, expertise, knowledge and contacts.

As a small charity, there will be times when the trustees will need to be actively involved beyond board meetings. This may involve scrutinising board papers, leading discussions, focusing on key issues, providing advice and guidance on new initiatives, presenting externally, or other issues in which the trustee has special expertise.

Time requirement

The role will require a time commitment of an average of 1 to 2 days per month, with more time required in some months than others. This includes three planned board meetings of approximately 3 hours (two held online and one held in London with the option to join remotely, if needed) and the Thyroid UK AGM.

Term of office

The term of a thyroid UK trustee is two years, following which the Trustees may re-elect the position for a further one or two term(s).

Remuneration

Thyroid UK is a charitable, not-for-profit organisation.  Trustee roles are not remunerated.  However, reasonable expenses for travel can be paid for those not living in London. 

Key Responsibilities 

We are looking for people willing to bring energy, enthusiasm and commitment to the role, and who will broaden the diversity of thinking on our board. You do not need previous governance experience – we will provide a full induction and training.

Personal skills and qualities

· Willingness and ability to understand and accept responsibilities and liabilities as trustees and to act in the best interests of the organisation.

· Ability to think creatively and strategically, exercise good, independent judgement and work effectively as a board member.

· Effective communication skills and willingness to participate actively in discussion. 

· A strong personal commitment to equity, diversity and inclusion.

· Enthusiasm for our vision and mission.

· Willingness to lead according to our values.

 Apply by sending us your CV and application form with a short covering letter

We are seeking a new Secretary to undertake administrative duties to support the board of trustees of the African Bird Club in fulfilling its responsibility for the good governance of the charity and in delivering its strategy. You will be one of five executive officers and as such, have a key role in helping to progress ABC’s status and mission.

The African Bird Club is dedicated to conserving birds and their habitats across the continent of Africa and related islands and furthering ornithology in this region. We raise funds to make grants to support local conservation projects, produce a peer-reviewed journal and are developing a free birding app. ABC currently has over 1100 members from 70 countries and is governed by a board of twelve trustees.

The Secretary is expected to attend three board meetings a year and the annual general meeting of members of the charity, as well as ad hoc meetings of the executive officers and provide administrative support for the running of the charity, as required, with other trustees and contractors.

You must be eligible to be a trustee of a charity, have sufficient time to devote to the role and be committed to achieving ABC's objectives. You must also have strong communication and interpersonal skills, maintain constructive relationships (with other executive officers, trustees and the charity’s contractors) and deal with routine correspondence. Previous experience as a secretary or trustee of a charity would be advantageous but is not necessary.

To monitor the financial administration of the organisation and report to the Board of Directors at regular intervals on its state of financial health, in  line with best practice, and in compliance with the governing document  and legal requirements.

Carers Trust Hillingdon is the leading charity in the London Borough of Hillingdon and we are looking for enthusiastic and caring individuals to provide a warm and friendly welcome to all our visitors and support the staff in a variety of administrative tasks.

Our vision is to be recognised as the gateway to a better life for all unpaid carers in Hillingdon.

Main purpose of volunteering role

To provide a warm and friendly welcome to all our visitors and support the staff  with a variety of administrative tasks.

Availability

The role is required on Mondays and/or Wednesdays, 10am – 4pm.

Location

Based at Carers Trust Hillingdon offices on Uxbridge High Street, UB8 1JT.

Key responsibilities

· Work on your own in the Advice Centre welcoming visitors

· Be patient and empathetic to any visitors and call for an appropriate staff member to deal with the concern

· Answer incoming calls and transferring to appropriate member of staff

· Make calls on behalf of the staff, inviting carers to activities etc.

· Various administrative tasks such as photocopying and inputting data

· Input data onto charity log

· Help support outreach activity

· Help support fund raising activities

Specialist skills/training/knowledge

· Good communication and interpersonal skills to be able to talk to clients

· Good telephone and computer skills

· Show high standards of professional behaviour and appearance

· Be able to reach the venue via public transport or own transport (expenses will be paid)

We are seeking Social Media Volunteers to assist our Social Media Marketing Team in creating and distributing engaging content on Hidayah’s social media platforms. Social media is integral to connecting with the Hidayah community, growing our organisational reach and promoting events such as our Queer Book Club, in-house research and educational resources for Ramadan.

We also use our social media platforms to post adverts for volunteers, promote Hidayah’s membership, respond to world news via solidarity statements and signpost LGBTQI+ Muslims to a range of national and international support.

You do not need to be LGBTQI+ or Muslim to be able to carry out this role. However, it is important to have a broad knowledge and understanding of these areas to be able to genuinely engage with the specific audience that follows Hidayah’s social media platforms.

What are the key responsibilities of this role?

Our Social Media Volunteers have a range of responsibilities, including but not limited to:

• Creating and editing content to distribute across Hidayah’s social media platforms e.g. TikTok and Instagram
• Communicating with other volunteers and the Social Media Marketing Trustee on feedback, suggestions and issues
• Carrying out independent research to obtain quality content and sharing relevant information on Hidayah’s platforms
• Actively engage with people following us on social media
• Promoting events and projects as and when appropriate
• Administration; monitoring inboxes, responding to messages and comments, signposting to the relevant emails, archiving out of date posts

What do we expect from a Social Media Volunteer?

Skills:

• Competency in social media channels (Instagram, Twitter, Facebook, LinkedIn). 
• Experience using and generating content for TikTok
• Filming competency desirable but not essential
• Knowledge of Hootsuite desirable but not essential
• Flexibility and adaptability to meet the evolving needs of the community
• Understand the importance of confidentiality and behave with professionalism 

Personality:

• Strong commitment to advocating for the rights and well-being of LGBTQIA+ Muslim individuals
• A willingness to learn
• A self-starter who is proactive and inquisitive
• Good communication skills
• Ability to work well both independently and as part of a team
• Passion for Hidayah’s cause
• Reliable with good organisational skills 
• A creative and inquisitive thinker

All volunteers are expected to join Hidayah’s Membership and Hidayah Discord server, read all Hidayah policies read, understand and agree with the constitution of Hidayah (available on our website).

Please ensure you do not have a conflict of interest with your current role and check this prior to applying for this role.

How much commitment is required?

The hours are flexible around your schedule, but typically we envisage this role taking up to 4 hours a week. Monthly catch ups are organised with the Social Media Marketing Trustee to assess workload and availability.

What benefits do I get from this role?

Volunteering with Hidayah brings a range of a benefits such as:

• Contributing to Hidayah’s cause, making a different to LGBTQI+ Muslims
• Supporting vulnerable communities
• Connecting with like-minded, passionate people
• Experience working in community events
• Development of professional networking skills 
• A warm and approachable Board member to support you throughout your volunteering journey
• A reference for your CV

Can you spare a few hours a month to support STAMP Revisited, a local mental health charity?

We are, a Charitable Incorporated Organisation (CIO), which has provided advocacy services for the people of Teesside for almost 30 years, and we are currently looking for new Trustees to join our Board.

Our advocates provide advocacy to adults who are experiencing mental health difficulties that impact on their ability to make their voice heard and are unable to independently navigate personal issues such as aspects of their health, finances, or housing needs.

Trustees are essential to the success of a charity, and the Board is the charity’s governing body. Trustees are responsible for ensuring the charity meets its objectives and are responsible for its general administration and control of the charity.

If you are interested in finding out more about being a Trustee and sitting on our Board, we would love to hear from you. Our Board welcomes people from diverse backgrounds, aged 18 or over with a wide range of skills. We are keen to welcome people who have personal experience of mental health challenges, including service users and carers.

Do you have a passion for organising social groups and meeting new people? Want a flexible voluntary role that allows you to make a difference to peoples’ lives? Then read on!

NWR is a membership organisation for women that has been bringing women together for over 60 years. We have over 300 groups across the country who meet for informal chats and discussions. Women of all ages are welcome to join.

What will you do?

Following the success of the new groups in Hertfordshire, we are recruiting volunteers across the country to set up new NWR groups in their area. These NWR groups will meet monthly in a local pub or bar with a set theme – this theme acts as an icebreaker and ensures that no two meetings feel the same! Themes could cover a wide range of topics and are designed to be light-hearted and an opener for conversations that could lead anywhere (and usually do!).

We hear from many members about how much joy NWR membership has brought to their lives; the friendships forged, companionship and wide-ranging conversations held. We want to reach more women to give them this opportunity.

Your role would be to run the group: promote it, schedule and run the meetings and respond to enquiries.

Who are we looking for?

We are looking for volunteers who enjoy meeting and talking to new people, are familiar with using social media and have excellent administration and IT skills. In a nutshell, we’re looking for a “people person” who is comfortable with a spreadsheet and social media!

What will we provide?

We will provide training and support from staff who have experience of setting up and running a group as well as templates and promotional material for you to use. You would also be part of a friendly network of other volunteers.

The amount of time spent on the role will vary from week to week. It is estimated that the role will require 5-10 hours a month, which includes time spent at your meetings.