Administration Volunteer Roles in Westminster, Greater London
About StreetVet
StreetVet is a growing national charity, committed to providing free vet care to the pets of people experiencing homelessness and to keep pets and owners together to maintain their unbreakable bond. StreetVet relies on its team of over 500 vet and nurse volunteers in twenty three locations around the UK to deliver free medical treatment, funded by grants, partnerships, corporate and individual donors. Since its inception in 2016 the charity has treated more than 2400 pets, and has won numerous awards.
Role Description
StreetVet are looking for a volunteer Finance Assistant to work with the CEO, Operations Manager and Head of Fundraising to help monitor the financial administration of the charity and report to the CEO at regular intervals on its state of financial health, in line with best practice, and in compliance with the governing document and legal requirements.
You will single handedly help support StreetVet’s patients and their owners by strengthening StreetVet’s finance and governance.
What can you expect to be doing?
· Preparing budgets.
· Keeping accurate financial records.
· Reporting financial records via Xero accounting software.
· Review and approve payments (including payroll).
· Being part of a team which ensures there are sufficient funds to meet expenditure.
· Updating and advising others on income received, expenditure and available funds.
· Managing and monitoring donations made to the group.
· Following financial procedures e.g. Gift Aid returns and VAT claims.
Responsibilities and duties:
· Overseeing and supporting the CEO with budgets, internal management accounts and annual financial statements for the Board of Trustees, and making sure that they understand what the accounts are saying.
· Leading StreetVet to ensure that proper accounting records are kept, financial resources are properly controlled, invested and economically spent, in line with good governance, legal and regulatory requirements.
· Supporting the CEO with the production of StreetVet’s Annual Report and Accounts.
· Oversee the development and implementation of financial reserves, cost management and investment policies.
· Lead on the Charities duty to ensure that proper accounting records are kept, financial resources are properly controlled, invested and economically spent, in line with good governance, legal and regulatory requirements.
· Liaising with the CEO and Operations Manager on the day-to-day financial activities of the charity.
· Monitor and advise on the financial viability of the charity.
· Monitor the financial administration of the charity and report to the CEO on its state of financial health, in line with best practice, and in compliance with the governing document and legal requirements.
· Overseeing the implementation of and monitoring specific financial controls and adherence to systems.
· Advising on the financial implications of the charity’s strategic plan, and supporting the CEO with presenting an annual budget to the Board.
· Set up the StreetVet Finance committee, ensuring effective and inclusive meetings, facilitating discussions to which everyone can contribute and ensuring well founded, considered decision making.
· Oversee and scrutinise budgets, management accounts and annual financial statements and provide advice on these and the financial implications of the charity’s strategy and plans to the CEO and Senior Leadership Team.
· In partnership with the CEO ensure sound financial management of StreetVet - that proper accounting records are kept, financial resources are properly invested and economically spent; and that we have sound reserves and other finance and fundraising policies.
· Overseeing the charity’s financial risk‐management process.
· Liaise with the external auditors or independent examiner on specific issues such as the auditor’s or examiner’s management letter and the related board representations.
Skills/qualifications required
· Experience or knowledge of accounting, book keeping and/or good numeracy skills.
· The ability to collect and present information clearly and logically.
· A professional accountancy qualification (ICAEW or equivalent).
· Some understanding of charity finance and the fundraising landscape.
· Sound independent judgement, an ability to analyse information and communicate this in clear accessible ways to those without financial backgrounds.
· Good communication and leadership skills.
· A willingness to speak their mind and engage in open debate while working effectively as part of a team.
· To be honest and objective in their scrutiny of the organisation, seeking to ensure that the quality of service to clients remains paramount at all times.
· Commitment to the vision, mission and values of StreetVet.
· Willingness and ability to devote the necessary time and effort to meet the responsibilities of the post.
· Preferably experience of using Xero software.
Desirable
· Experience in charity finance.
Time Commitment
Streetvet employs a CEO and Operations Manager who are responsible for day to day financial management of the charity. The Finance Assistant’s involvement will play a key support role overseeing the financial affairs of the organisation, supported by the CEO and Operations Manager. This strengthens the Charity’s efficiency and strengthens their ability to create lasting impact on the communities we support. We love you to be able to give us 2-4 hours a week. More hours may be required at certain times, such as towards the end of the financial year.
StreetVet is a national charity, committed to providing free vet care to the pets of people experiencing homelessness & to keep pets & owners together
The client requests no contact from agencies or media sales.
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This organisation is scheduling interviews as the applications come in. Don’t miss your opportunity, apply now!
Do you have a passion for organising social groups and meeting new people? Want a flexible voluntary role that allows you to make a difference to peoples’ lives? Then read on!
NWR is a membership organisation for women that has been bringing women together for over 60 years. We have over 300 groups across the country who meet for informal chats and discussions. Women of all ages are welcome to join.
What will you do?
Following the success of the new groups in Hertfordshire, we are recruiting volunteers across the country to set up new NWR groups in their area. These NWR groups will meet monthly in a local pub or bar with a set theme – this theme acts as an icebreaker and ensures that no two meetings feel the same! Themes could cover a wide range of topics and are designed to be light-hearted and an opener for conversations that could lead anywhere (and usually do!).
We hear from many members about how much joy NWR membership has brought to their lives; the friendships forged, companionship and wide-ranging conversations held. We want to reach more women to give them this opportunity.
Your role would be to run the group: promote it, schedule and run the meetings and respond to enquiries.
Who are we looking for?
We are looking for volunteers who enjoy meeting and talking to new people, are familiar with using social media and have excellent administration and IT skills. In a nutshell, we’re looking for a “people person” who is comfortable with a spreadsheet and social media!
What will we provide?
We will provide training and support from staff who have experience of setting up and running a group as well as templates and promotional material for you to use. You would also be part of a friendly network of other volunteers.
The amount of time spent on the role will vary from week to week. It is estimated that the role will require 5-10 hours a month, which includes time spent at your meetings.
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Can you spare a few hours a month to support STAMP Revisited, a local mental health charity?
We are, a Charitable Incorporated Organisation (CIO), which has provided advocacy services for the people of Teesside for almost 30 years, and we are currently looking for new Trustees to join our Board.
Our advocates provide advocacy to adults who are experiencing mental health difficulties that impact on their ability to make their voice heard and are unable to independently navigate personal issues such as aspects of their health, finances, or housing needs.
Trustees are essential to the success of a charity, and the Board is the charity’s governing body. Trustees are responsible for ensuring the charity meets its objectives and are responsible for its general administration and control of the charity.
If you are interested in finding out more about being a Trustee and sitting on our Board, we would love to hear from you. Our Board welcomes people from diverse backgrounds, aged 18 or over with a wide range of skills. We are keen to welcome people who have personal experience of mental health challenges, including service users and carers.
The client requests no contact from agencies or media sales.
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This organisation is scheduling interviews as the applications come in. Don’t miss your opportunity, apply now!
We are seeking a new Secretary to undertake administrative duties to support the board of trustees of the African Bird Club in fulfilling its responsibility for the good governance of the charity and in delivering its strategy. You will be one of five executive officers and as such, have a key role in helping to progress ABC’s status and mission.
The African Bird Club is dedicated to conserving birds and their habitats across the continent of Africa and related islands and furthering ornithology in this region. We raise funds to make grants to support local conservation projects, produce a peer-reviewed journal and are developing a free birding app. ABC currently has over 1100 members from 70 countries and is governed by a board of twelve trustees.
The Secretary is expected to attend three board meetings a year and the annual general meeting of members of the charity, as well as ad hoc meetings of the executive officers and provide administrative support for the running of the charity, as required, with other trustees and contractors.
You must be eligible to be a trustee of a charity, have sufficient time to devote to the role and be committed to achieving ABC's objectives. You must also have strong communication and interpersonal skills, maintain constructive relationships (with other executive officers, trustees and the charity’s contractors) and deal with routine correspondence. Previous experience as a secretary or trustee of a charity would be advantageous but is not necessary.
The client requests no contact from agencies or media sales.
Share Psychotherapy is a long-standing psychotherapy charity providing long term, low cost therapy. We specifically aim to help people who cannot afford or cannot access therapy elsewhere. If you would like to joinn our board and help to guide and grow the charity as we move into our next phase we would like to hear from you!
We are especially interested in hearing from people with clinical, therapeutic or safeguarding experience but are looking for people with experience & skills in any of the following:
- Fundraising
- Service user involvement
- Web design and digital marketing
- Management and business systems
- Clinical management - especially in mental health
- High-level psychotherapeutic skills and experience
- Accounting, Budget Management & Financial Risk management
Share Psychotherapy is one of Sheffield’s leading mental health charities. Established for over 40 years we offer medium to long term therapy at nominal fees, primarily to people on low incomes. This therapy is delivered through a range of psychodynamic & creative modalities. We therefore work at the vital intersection of psychological distress & poverty in the city, providing high quality, long term therapy to people who could not otherwise obtain such help, especially those on low incomes.
Our clients are often experiencing serious mental and emotional distress, through anxiety, depression, difficulty with relationships or traumatic life events.
We are part way through a change process at Share - developing and strengthening our clinical services, improving our administrative and business systems and strengthening our financial position. We want to build upon our position as a centre of excellence in psychotherapy and make an even bigger contribution to improving mental health in Sheffield.
Would you like to help us in this venture? We are looking for people with specialist skills who are willing to help in a voluntary capacity; either as a trustee on our board, or as a specialist volunteer contributing on a project basis. We are willing to consider a wide range of contributions.
The client requests no contact from agencies or media sales.
About the Donated Stock Team
The Donated Stock Team is responsible for driving stock donations across the whole of retail and stimulating partnerships that will lead to stock donations. We also work on for brand awareness through social media to encourage more people to donate stock.
The team is incredibly passionate about the work they do and are proud of their achievements, including increasing stock donations by +50% year-to-date and winning the Sense Team Award for Professional excellence. This role provides our team the support to help raise income through our shops with a focus on helping us coordinate our stock and by providing administrative support.
Key duties
· Answering queries from the Sense shops.
· Supporting with donated stock campaigns.
· Carry out activities to promote stock generation.
· Data administration tasks.
· Promote volunteering and fundraising opportunities within local communities.
Skills & qualities
· Excellent written and verbal communication skills.
· Passionate about Sense’s mission and the positive impact recycling and reusing pre-loved clothing can have on our world.
· Able to engage with people from all backgrounds.
· Able to create and maintain and accurate records.
· Self-motivated and supportive of other team members.
· Organised and able to prioritise effectively.
· Creative, able to innovate to find new ways to generate stock.
· Good level of IT literacy.
· Experience of working/volunteering in a similar environment is helpful, but not essential.
What Sense offers
· A full induction with ongoing support and guidance from the Donated Stock team.
· The chance to be involved in a wide range of exciting activities and events.
· The opportunity to make an invaluable contribution to Sense and the people we support.
· A reference for other paid or voluntary work (available on request).
· A way to put your skills and experience to practice, helping reduce waste to landfill and helping Sense achieve our mission.
· Our site has free parking available to our volunteers.
Our values
Everything we do is underpinned by five core values. These values shape the way we work as we pursue our vision of a world where no one, no matter how complex their disabilities, is isolated, left out, or unable to fulfil their potential.
· We include
· We collaborate
· We find a way
· We challenge
· We celebrate
Using Anonymous Recruitment
This organisation is using Anonymous Recruitment to reduce bias in the first stages of the hiring process. Our system keeps your personal information hidden until the recruiter contacts you.
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This organisation is scheduling interviews as the applications come in. Don’t miss your opportunity, apply now!
Are you seeking to use your organisational and administrative skills to help provide a better future for disadvantaged children? We’re looking for a new secretary to assist with the running of our small but highly effective charity which provides impoverished children from North East Ghana with the uniform and equipment needed for primary school.
Please provide a copy of your CV and covering letter, explaining why you are a good fit for the role.
Interviews will be held over zoom. Shortlisted candidates will be sent an invitation via email to attend an informal interview with our Chair and several other members of our Executive Committee. Please let us know of any dates you are unable to attend an interview in your covering letter.
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This organisation is scheduling interviews as the applications come in. Don’t miss your opportunity, apply now!
Harrow Food Bank is part of the Trussell Trust - a network of over 1300 food bank centres in the UK. Between April 2022 and March 2023, food banks provided almost 3 million food supplies to people in crisis.
Harrow Food Bank requires two Trustees to support the Chair and current members who can support the existing Trustees:
Administrator / Secretary: to lead on all the administrative duties of the food bank and Trustee Board, ensure all meetings are conducted within the legal requirements and a record of all meetings maintained. Key roles & responsibilities:
1. Arrange and communicate dates for all Trustee Meetings, circulating papers in advance
2. Follow up on the agreed actions from meetings and keep an accurate ‘action log’
3. Ensure all stakeholders are informed of the AGM and that the AGM report is submitted to all relevant bodies
Treasurer: to lead on the financial affairs of the foodbank and to ensure that they are conducted within the required legal accounting and good practice conventions. Key roles & responsibilities:
1. Ensure that the Food Bank has proper systems for budgeting, financial controls, insurance and reporting
2. Produce and present regular finance reports for the Trustees Board Meetings
3. Maintain accurate financial records as report in a timely manner to all relevant bodies
As a Communications Volunteer, you will help with the administration of our team newsletter NEWSROUND and our social channels. Additionally, you will support with the facilitation of our internal events. You will support the Communications Manager to communicate the great work we are doing to promote Equality, Diversity and Identity, both internally and externally.
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This organisation is scheduling interviews as the applications come in. Don’t miss your opportunity, apply now!
Choice International is a UK based not-for-profit international development organisation that seeks to address inequality issues both overseas and within the UK. We promote equality, diversity and inclusion via researching, developing and implementing development projects for disabled people and other disadvantaged communities in the UK and overseas.
In view of upcoming development projects, we are seeking applications for a Project Development & Marketing Volunteer to work from our office in East London. There is opportunity for working from home after the first month.
This is an exciting position that offers plenty of scope to make a real difference in support of equality and diversity. We are currently delivering disability sports projects and events in India and in London.
The role is to assist the organisation with the development of national and international programmes for disability and equality rights and other related projects through research, administration and writing proposals, emails and reports.
The main responsibilities will be:
• To research potential partnerships and assist in the development of project proposals
• To research funding opportunities and assist in the development of grant proposals
• To assist in the organisation and management of Choice International activities and events
• To represent Choice International at conferences, exhibitions and seminars, as necessary
• To support other administrative tasks, as necessary.
Applicants should have a positive, can-do attitude, be reliable and trustworthy. If you are passionate about equality diversity and international development and keen to gain valuable, hands-on experience, then we would like to hear from you.
Please note that this is a voluntary, unpaid position. However, depending on funding available we may be able to contribute to the cost of travel from your home to the office.
Please note due to the number of applications we receive we are unable to respond to all applicants hence only shortlisted candidates will be contacted.
The client requests no contact from agencies or media sales.
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This organisation is scheduling interviews as the applications come in. Don’t miss your opportunity, apply now!
ABOUT THE ROLE
As part of our Community Support team, you will play a key role in ensuring the fulfilment of our users' needs by sharing information about our services, projects, and activities; this takes place in person, through our digital channels and helpline. Additionally, you will be responsible for keeping up to date information about other services and partner organisations. The primary challenge faced by the Latin American community is the language barrier, which hinders their comprehension of the UK system and their entitlements. Taking part in the Community Interpreting service, you will support service users in navigating these obstacles, enabling them to establish a more integrated life in the UK. This is an exciting opportunity for anyone who wants to better understand the challenges faced by the Latin American community in London; use their language skills in a positive and impactful way; and develop valuable administrative and customer service skills in a multicultural, fast-paced organisation.
MAIN TASKS AND RESPONSIBILITIES
● Connecting service users to our services, projects and activities in person or by answering phone calls and emails
● Supporting users with general enquiries, referring them to relevant services within our organisation as well as signposting and referring to external services
● Registering users on our database and keeping accurate records of services offered
● Monitoring internal calendars and appointments
● Sharing useful, up-to-date information with users as instructed by other team members
● Ensuring internal communications, flyers and handouts are up to date
● Interpreting calls for service users and supporting with non-official translations
● Supporting community members with basic application forms
● Liaising with staff in other departments and with external contacts
PERSON SPECIFICATION
● Good verbal and written communication skills in English and Spanish and/or Portuguese
● Ability to work effectively as a member of a team and with a diverse population of service users, staff and partners
● A caring, sensitive and non-judgemental approach
● Ability to cope with stressful and emotionally challenging issues
● Professionalism to handle sensitive and confidential information
● Excellent organisational skills, attention to detail and ability to multitask
● Ability to set their own work priorities, take initiatives and work with minimal supervision
The client requests no contact from agencies or media sales.
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This organisation is scheduling interviews as the applications come in. Don’t miss your opportunity, apply now!
About Us
We are the only national non-profit supporting people in the UK impacted by borderline personality disorder (BPD). We provide peer support, signposting, information and advice to individuals living with BPD, their families and carers.
About the Role
Our busy support services team is seeking a reliable and organised volunteer to assist the signposting service. You will respond to queries from health and social care professionals and service users. In addition, you will provide administrative support to the team and processing referrals emailed into the service.
Responsibilities in this role include:
- Providing information and advice to health and social professionals and service users
- Processing new referrals
- Navigating and inputting information into our secure database, handling client data and sensitive information
- Explaining confidentiality to health and social care professionals and service users and seeking consent to store or share information where necessary
- Signposting and referring callers to appropriate alternative services as required
Who are we looking for?
The ideal volunteer will have:
- An understanding of the issues faced by people impacted by BPD, or willing to learn about this
- Excellent interpersonal and communication skills
- Good administrative and computer skills including proficient use of Microsoft Office
- A solid understanding of the importance of professional boundaries and confidentiality
- The ability to exercise a non-discriminatory, non-judgemental approach to supporting people
- A flexible approach to your work
- Strong organisational skills and the ability to prioritise
Please note you will need a DBS check (if you do not have one, we can do that for you)and two references for this role.
What can you gain from this opportunity?
As part of this role you will have the opportunity to:
- Work as part of a national organisation to support people impacted by borderline personality disorder, and their families
- Develop skills in providing signposting, information and advice
- Gain knowledge of the support service options available to people in the UK
- Gain experience of multi-agency partnership working
We offer full volunteer induction and training, where you will be fully supported to understand, and carry out every aspect of the role.
We are committed to creating a diverse and inclusive environment for our volunteers. The service users we support come from all backgrounds and we want to reflect that in our volunteering team. We are happy to consider any adjustments you might need to support you in your role. If you would like to discuss this further with the volunteer team, please let us know. This will not affect your application.
Actively Interviewing
This organisation is scheduling interviews as the applications come in. Don’t miss your opportunity, apply now!
Ignite Young Minds Globally: Volunteer as an At-Home Educator with IHF!
Make a lasting impact on children's lives, no matter your experience!
The International Humanity Foundation (IHF) is seeking passionate teachers, administrators, and aspiring educators to join our At-Home Education team. You'll connect with isolated children around the world through online mentoring and teaching opportunities.
What you'll do:
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Mentor youth and teens: Provide guidance, support, and encouragement to young people from diverse backgrounds.
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Teach engaging classes: Develop and deliver online lessons aligned with our curriculum (training provided!).
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Contribute to curriculum development: Share your expertise and help us create impactful learning materials.
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Connect with a global community: Collaborate with passionate volunteers from all over the world.
Who we're looking for:
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Educators (of all experience levels!): Teachers, administrators, and education enthusiasts welcome!
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Passionate about children and their education: A desire to make a positive difference is key.
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Strong communication and interpersonal skills: Build meaningful relationships with your students.
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Flexible and committed: Contribute 1-2 hours per month or week on a long-term basis.
Benefits
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Make a real difference: Help children overcome challenges and reach their full potential.
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Develop valuable skills: Hone your teaching, mentoring, and online communication skills.
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Connect with a global community: Join a network of passionate volunteers from diverse backgrounds.
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Flexible and rewarding experience: Volunteer from the comfort of your own home on your own schedule.
Ready to answer the call?
Visit our website today
Together, let's empower future generations!
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Our partner believes that stable, flourishing communities are based on thriving couple and family relations, and dedicates itself to the worldwide dissemination of knowledge about such relationships and to activities promoting their well-being.
They are seeking a Treasurer to take on a hands-on role in the monitoring and administration of the organisation's finances.
The role will include monitoring their online bank accounts, maintaining their income and expenditure spreadsheet, submitting an income and expenditure report to Trustees ahead of meetings, and assisting the Trustees with the preparation of an annual budget and the financial report to the Charity Commission.
The ideal candidate will be a competent Excel user with experience of preparing accounts. The time commitment required for the role is approximately 1 hour per week, with the Trustees meeting 3 times a year.
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For more Trustee and Treasurer roles please visit the AfID website.
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This organisation is scheduling interviews as the applications come in. Don’t miss your opportunity, apply now!
Cats Protection is the UK’s leading feline welfare charity and our vision is a world where every cat is treated with kindness and an understanding of its needs.
Cats are at the centre of everything we do and our objectives are: homing, neutering and educating people about cats and their care.
We help thousands of cats across the UK each year thanks to our network of dedicated volunteers, employees and supporters.
A bit about this role
As a charity we are able to help thousands of cats each year thanks to the generous donations we receive from members of the public. Our fundraising volunteers use their passion for cats and people to raise the vital funds needed to help more cats and kittens in need. As a fundraising volunteer we want to support you to fundraise in whatever way suits you best – whether that’s organising a fundraising event, fundraising online, promoting fundraising activities on social media, completing administration or supporting the development of new fundraising ideas! Whatever your skill set, this could be the role for you!
What can you expect to be doing?
This is a really flexible role – you can choose what you’d like to get involved with:
·Face-to-face fundraising – organising or helping with fundraising events, running supermarket collections and fundraising stands, monitoring collection tins
·Online fundraising – setting up online appeals, increasing social media engagement to maximise funds raised
·Marketing – spreading the word about our fundraising activities, for example on social media and with the local press
·Completing administration – processing donations, sorting and recording donated goods, completing Gift Aid paperwork
·Championing our work – getting involved with developing new fundraising ideas and increasing community engagement
What are the benefits to you and the cats?
You will develop new skills, expand your knowledge and make a significant contribution to improving the lives of cats and kittens by helping raise vital funds through fundraising activities. You will also meet new people, make new friends and be part of a dedicated group of volunteers. Whether you’d rather be out and about, or volunteering from your own home, there are so many ways to fundraise.
We’re looking for someone with
·Good communication and interpersonal skills
·Willingness to be part of a team
·Good organisational skills
·Flexible approach
·Knowledge of local community networks (would be an advantage)
Time expectation
This is a flexible role that can fit around your other commitments. You’ll be part of a team all working together to raise vital funds while having fun in the process!
Support, guidance and keeping you safe
At Cats Protection we believe our volunteers should be happy and confident in their roles. We provide support and guidance from our National Cat Centre and through our regional and local volunteer groups and teams. We offer engaging online and face-to-face training, expenses and have policies and processes to help volunteers get the most out of their time with us.
The wellbeing of our people is important and at Cats Protection we are committed to safeguarding children, adults at risk and all those that we come into contact with as part of our activities.
The client requests no contact from agencies or media sales.