Administrative Support Volunteer Roles in Lewisham, Greater London
About the Donated Stock Team
The Donated Stock Team is responsible for driving stock donations across the whole of retail and stimulating partnerships that will lead to stock donations. We also work on for brand awareness through social media to encourage more people to donate stock.
The team is incredibly passionate about the work they do and are proud of their achievements, including increasing stock donations by +50% year-to-date and winning the Sense Team Award for Professional excellence. This role provides our team the support to help raise income through our shops with a focus on helping us coordinate our stock and by providing administrative support.
Key duties
· Answering queries from the Sense shops.
· Supporting with donated stock campaigns.
· Carry out activities to promote stock generation.
· Data administration tasks.
· Promote volunteering and fundraising opportunities within local communities.
Skills & qualities
· Excellent written and verbal communication skills.
· Passionate about Sense’s mission and the positive impact recycling and reusing pre-loved clothing can have on our world.
· Able to engage with people from all backgrounds.
· Able to create and maintain and accurate records.
· Self-motivated and supportive of other team members.
· Organised and able to prioritise effectively.
· Creative, able to innovate to find new ways to generate stock.
· Good level of IT literacy.
· Experience of working/volunteering in a similar environment is helpful, but not essential.
What Sense offers
· A full induction with ongoing support and guidance from the Donated Stock team.
· The chance to be involved in a wide range of exciting activities and events.
· The opportunity to make an invaluable contribution to Sense and the people we support.
· A reference for other paid or voluntary work (available on request).
· A way to put your skills and experience to practice, helping reduce waste to landfill and helping Sense achieve our mission.
· Our site has free parking available to our volunteers.
Our values
Everything we do is underpinned by five core values. These values shape the way we work as we pursue our vision of a world where no one, no matter how complex their disabilities, is isolated, left out, or unable to fulfil their potential.
· We include
· We collaborate
· We find a way
· We challenge
· We celebrate
Actively Interviewing
This organisation is scheduling interviews as the applications come in. Don’t miss your opportunity, apply now!
We are seeking a new Secretary to undertake administrative duties to support the board of trustees of the African Bird Club in fulfilling its responsibility for the good governance of the charity and in delivering its strategy. You will be one of five executive officers and as such, have a key role in helping to progress ABC’s status and mission.
The African Bird Club is dedicated to conserving birds and their habitats across the continent of Africa and related islands and furthering ornithology in this region. We raise funds to make grants to support local conservation projects, produce a peer-reviewed journal and are developing a free birding app. ABC currently has over 1100 members from 70 countries and is governed by a board of twelve trustees.
The Secretary is expected to attend three board meetings a year and the annual general meeting of members of the charity, as well as ad hoc meetings of the executive officers and provide administrative support for the running of the charity, as required, with other trustees and contractors.
You must be eligible to be a trustee of a charity, have sufficient time to devote to the role and be committed to achieving ABC's objectives. You must also have strong communication and interpersonal skills, maintain constructive relationships (with other executive officers, trustees and the charity’s contractors) and deal with routine correspondence. Previous experience as a secretary or trustee of a charity would be advantageous but is not necessary.
The client requests no contact from agencies or media sales.
Waltham Forest Advocacy service is the first point of contact for survivors seeking to access support.
About the Role
Our busy Waltham Forest team is seeking a reliable and organised volunteer to assist the Advocacy service. You will act as the first point of contact for professionals and service users. In addition, you will provide administrative support to the team and processing referrals emailed into the service.
Day to day responsibilities in this role include:
- Providing information and advice to professionals and service users
- Processing new referrals coming into the inbox
- Navigating and inputting information into the Solace database Oasis, handling client data and sensitive information
- Explaining confidentiality to professionals and service users and seeking consent to store or share information where necessary
- Signposting and referring callers to appropriate alternative services as required
- Working alongside the Duty worker
Who are we looking for?
The ideal volunteer will have:
- An understanding of the issues faced by survivors of domestic violence and a desire to build on this
- Excellent interpersonal and communication skills
- Good administrative and computer skills including proficient use of Microsoft Office
- A solid understanding of the importance of professional boundaries and confidentiality
- The ability to exercise a non-discriminatory, non-judgemental approach to supporting survivors
- A flexible approach to your work
- Strong organisational skills and the ability to prioritise
- A commitment to Solace’s feminist approach to ending violence against women and girls
What can you gain from this opportunity?
As part of this role you will have the opportunity to:
- Work as part of a feminist organisation to improve the safety and wellbeing of survivors of domestic violence
- Develop skills in triaging and allocation of new cases to the appropriate services.
- Gain knowledge of the options available to survivors of domestic violence including how to refer to alternative services
- Gain experience of multi-agency partnership working
We offer great volunteer induction training, where you will be fully supported to understand, and carry put every aspect of the role. Training includes CPD accredited courses, and the opportunity to apply to complete the level 2 Understanding Domestic Abuse Award (DAPA), which is recognized by the Home Office.
Applications will be accepted on a rolling basis for this role.
At Solace we are committed to creating a diverse and inclusive environment for our volunteers. The Service Users we support come from all backgrounds and we want to reflect that in our volunteering team. We are happy to consider any adjustments you might need to support you in your role. If you would like to discuss this further with the volunteer team, please let us know. This will not affect your application.
Solace recognises the expertise and perspective that women with lived experience bring to their volunteering roles. We also recognise the potential for re-traumatisation that may occur whilst volunteering. We will therefore consider each volunteer opportunity on a case by case basis, with a focus on the suitability of that individual for that specific role. Suitability for the role will be determined by the Service Manager at the point of interview and will not be solely based on the length of time elapsed since receiving a service. Women cannot volunteer for a service in the same borough as where they received Solace services.
This service is run by women for women and is therefore restricted to female applicants under the Equality Act 2010, Schedule 9, and Part 1. Section 7(2) e of the Sex Discrimination Act 1975 apply. The post is exempt from the Rehabilitation of Offenders Act.
Using Anonymous Recruitment
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We are looking for a volunteer to review our finances and financial reporting at the centre. We need to ensure we are compliant with the Charity Commission Guidelines and are have robust financial processes in place.
At Sutton Women's Centre we provide key services to the community supporting women who have experienced domestic abuse as well outreach services educating members of the community on domestic abuse. We provide counselling and other services to help women thrive such as cooking classes and computer courses.
We have grown substantially over the past years and require a full review of our finances and financial processes to ensure we are compliant and to explore efficiencies. It would be great to have an experienced volunteer working alongside us as we work through our finances and ensure they are up to scratch with the relevant legislation.
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Do you enjoy meeting people and engaging with them? We are looking for volunteers to join our team to provide a friendly face as people arrive at our Services. You will help people to connect with others, make them feel welcome whilst assisting our staff to run services for people that require support. Get in touch and make a difference!
What you will be doing:
- Work alongside staff to support people living in the service or accessing one of our drop-in sessions
- Welcoming and engaging people using the Service
- Holding conversations with people using the Service, checking in on their wellbeing and providing a listening ear/friendly face
- Motivate and inspire people to take part in activities
- Opportunities to deliver activities alongside the staff team and other volunteers
- Support with preparing light refreshments to create a relaxed environment
- To support with ad hoc and administrative tasks to ensure smooth running of the Service
The skills you need:
- Good communications skills
- Ability to provide a supportive and inclusive atmosphere that encourages learning and participation
- Calm and patient approach
- Maintain discretion and judgement when dealing with sensitive and/or confidential information
What's in it for you:
- Supporting You - You will have a dedicated volunteer supervisor to support you in your role; Quarterly volunteer forums with the central Volunteering team and volunteers across Hestia; References for job applications.
- Developing You - You will gain knowledge and insight into issues that impact Domestic Abuse, Modern Slavery and Mental Health; You will have access to our extensive Learning and Development Programme; 40% of our departed volunteers secured a paid role at Hestia last year!
The client requests no contact from agencies or media sales.
Actively Interviewing
This organisation is scheduling interviews as the applications come in. Don’t miss your opportunity, apply now!
Parkinson’s changes lives. From the day of diagnosis, people with Parkinson’s and their loved ones need to know we’re by their side.
By 2024 Parkinson’s UK will provide personalised information, services and opportunities, from day one, to many more people affected by the condition. But, we need your help to do this.
If you're looking to meet new people and make a real difference in your local community, this role is for you. Leading the support group in Reigate, you'll help people affected by Parkinson's to draw on invaluable support from their peers.
You'll have a chance to use and develop your administrative, leadership and communication skills - supported by local staff, to develop a programme of activities for your group.
As part of recruitment, you will be asked to provide a reference for this role. Speak to your staff contact for more information.
Why we want you
Support groups across the UK are run by volunteers and offer friendship and support to people living with Parkinson's and their families and friends. These groups need a leader, working with other staff and volunteers, to coordinate and arrange the activities the group will offer - from monthly talks, to yoga.
What you will be doing
- Act as a contact for local and UK office staff
- Arrange the group's programme of activities, including any outings
- Organise room booking and refreshments
- Working with staff and other volunteers to ensure the group runs in line with Parkinson's UK guidelines
The skills you need
- Strong administrative skills, communication and IT skills in order to ensure smooth running of the group
- Collaborative and team focused, as you will need to gather and distribute information to everyone involved
- A positive attitude to making things happen in the local community
- Motivated and reliable, with strong organisational skills in order to support the group
- Enthusiastic and friendly, as you will be representing both the local group and Parkinson's UK
What's in it for you
- You'll help people with Parkinson's in your community get connected to invaluable support from their peers
- Meet new people and make new friends, both in the group and in the local community
- Learn and develop valuable organisational, administrative and people skills
Disclaimer
It's important that people affected by Parkinson’s can trust us with their personal information. You would be handling personal or sensitive data, so by undertaking this role you'll need to complete our Advanced Data Protection training. Your Parkinson’s UK staff contact can help you do this. You will also be required to sign a confidentiality agreement.
The client requests no contact from agencies or media sales.
Actively Interviewing
This organisation is scheduling interviews as the applications come in. Don’t miss your opportunity, apply now!
ABOUT THE ROLE
As part of our Community Support team, you will play a key role in ensuring the fulfilment of our users' needs by sharing information about our services, projects, and activities; this takes place in person, through our digital channels and helpline. Additionally, you will be responsible for keeping up to date information about other services and partner organisations. The primary challenge faced by the Latin American community is the language barrier, which hinders their comprehension of the UK system and their entitlements. Taking part in the Community Interpreting service, you will support service users in navigating these obstacles, enabling them to establish a more integrated life in the UK. This is an exciting opportunity for anyone who wants to better understand the challenges faced by the Latin American community in London; use their language skills in a positive and impactful way; and develop valuable administrative and customer service skills in a multicultural, fast-paced organisation.
MAIN TASKS AND RESPONSIBILITIES
● Connecting service users to our services, projects and activities in person or by answering phone calls and emails
● Supporting users with general enquiries, referring them to relevant services within our organisation as well as signposting and referring to external services
● Registering users on our database and keeping accurate records of services offered
● Monitoring internal calendars and appointments
● Sharing useful, up-to-date information with users as instructed by other team members
● Ensuring internal communications, flyers and handouts are up to date
● Interpreting calls for service users and supporting with non-official translations
● Supporting community members with basic application forms
● Liaising with staff in other departments and with external contacts
PERSON SPECIFICATION
● Good verbal and written communication skills in English and Spanish and/or Portuguese
● Ability to work effectively as a member of a team and with a diverse population of service users, staff and partners
● A caring, sensitive and non-judgemental approach
● Ability to cope with stressful and emotionally challenging issues
● Professionalism to handle sensitive and confidential information
● Excellent organisational skills, attention to detail and ability to multitask
● Ability to set their own work priorities, take initiatives and work with minimal supervision
The client requests no contact from agencies or media sales.
Using Anonymous Recruitment
This organisation is using Anonymous Recruitment to reduce bias in the first stages of the hiring process. Our system keeps your personal information hidden until the recruiter contacts you.
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This organisation is scheduling interviews as the applications come in. Don’t miss your opportunity, apply now!
Service: Perinatal Support for Partners Service
This is a service that offers fathers and non-birthing parents, who’s partner is being supported by the West London perinatal mental health service, an evidence-based 1:1 assessment to support their mental health and wellbeing. The service signpost partners to relevant services (including a PSFP peer support group).
Role Description:
To support our PSFP Service with a variety of tasks such as conducting a 1:1 assessment, (which includes onboarding to the service), co-facilitating monthly peer support groups, signposting and helping partners to access other organisations, taking care of our inbox emails and other administrative duties.
You can download a PDF of the full role description below.
Main responsibilities:
To work closely with our PSFP caseworker supporting referral enquires & service-users in accessing this service. Co-facilitating a monthly peer support group.
Tasks:
- To answer emails and enquiries for the service within our service level agreements
- Triage clients for the service through an onboarding process.
- Co-facilitate a monthly peer support group
- Provide support to our PSFP caseworkers, as and when needed
The type of person we are looking for is:
We welcome applications from those completing studies in Psychology, Counselling/Psychotherapy, or any Allied Health Profession with a focus on supporting those with mental health needs. However, your attitude, motivation, and commitment are just as important as your training/qualifications, or any previous experience. We will review all applications individually and assess them on their unique merits, so do not be discouraged from applying if you do not meet all the criteria listed below. We encourage applications from those with lived experience of mental health problems, as well as those from Black, Asian and minority ethnic communities.
Essential:
- An interest in supporting those with mental health needs to access PSFP
- An appreciation of the complex factors that can precipitate, maintain, and exacerbate mental health problems
- Good oral and written communication skills (including listening skills); the ability to communicate in a patient, considered, and empathetic manner
- Excellent organisational skills, with the ability to follow administrative procedures
- A team player who is willing to chip in and work reflexively, responding to the challenges that arise from working in a dynamic environment
- IT skills – able to update spreadsheets, use web-based applications, video-conferencing software, and Microsoft Office applications.
Desirable:
- Customer Service experience, including with friends and family
- Experience of supporting people with mental health needs, in a voluntary, paid, or personal capacity, (i.e., friends and family)
- Previous involvement with local community groups/networks
- Awareness of the cultural barriers that may exist to seeking mental health support
Time commitment and expenses:
- 6 hours per week, during our core hours of 10am - 4pm.
- Please indicate your preferred volunteering day(s)/time(s) on your application
- We request a minimum commitment of 3 months of volunteering after the completion of your induction
- We will provide volunteers with an induction, training, and ongoing mentoring to support them in the role
- Reasonable travel expenses will be reimbursed
Why Volunteer at Hammersmith, Fulham, Ealing, and Hounslow (HFEH) Mind?
Volunteering at HFEH Mind is a fantastic opportunity to contribute to the work of a leading national mental health charity. We provide initial and ongoing training, as well as plenty of opportunities for progression within the organisation. You will be treated as a core member of the team from day one and be surrounded by supportive and knowledgeable colleagues fighting for mental health.
What’s in it for the volunteer?
Volunteering opportunities have been a route into paid employment within our organisation for many of our previous volunteers. However, the skills and experiences you will gain are likely to support applications for paid employment within the sector more broadly, as well as further training and education opportunities (e.g., Business courses, social work, mental health qualifications).
We are keen to foster the individual strengths and interests of volunteers. With the support of the PSFP Team, we will work with you to ensure that your volunteering experience is meaningful and valuable, whilst balancing the requirements of delivering the service.
The client requests no contact from agencies or media sales.
About the Donated Stock Team
The Donated Stock Team is responsible for driving stock donations across the whole of retail and stimulating partnerships that will lead to stock donations. We also work on for brand awareness through social media.
The team is incredibly passionate about the work they do and are proud of their achievements, including increasing stock donations by +50% year to date and winning the Sense Team Award for Professional Excellence. This role provides our team the support to help raise income through our shops with a focus organisation administrative support.
Key duties
· Supporting Sense Shops to grow their social media presence with a focus on encouraging people to donate their stock.
· Creating support material to encourage people to recycle, reuse and declutter pre-loved clothing and items within local communities around our shops.
· Plan activities to increase growth through targeted outreach.
· Collate and manage data to measure impact.
· Connect with community groups, local schools, and other organisations.
Skills & qualities
· Excellent written and verbal communication skills.
· Experience of working with Instagram and Facebook.
· Passionate about Sense’s mission and the positive impact recycling and reusing pre-loved clothing can have on our world.
· Able to engage professionally with people from all backgrounds.
· Able to create and maintain and accurate records.
· Self-motivated and supportive of other team members.
· Organised and able to prioritise effectively.
· Creative, able to innovate to find new ways to generate stock.
· Good level of IT literacy.
· Experience of social media and marketing would is preferred, but not essential.
What Sense offers
· A full induction with ongoing support and guidance from the Donated Stock team.
· The chance to be involved in a wide range of exciting activities and events.
· The opportunity to make an invaluable contribution to Sense and the people we support.
· A reference for other paid or voluntary work (available on request).
· A way to put your skills and experience to practice, helping reduce waste to landfill and helping Sense achieve our mission.
· Our site has free parking available to our volunteers.
Our values
Everything we do is underpinned by five core values. These values shape the way we work as we pursue our vision of a world where no one, no matter how complex their disabilities, is isolated, left out, or unable to fulfil their potential.
· We include
· We collaborate
· We find a way
· We challenge
· We celebrate
We are looking for a enthusiastic and committed intern to join our small dynamic team in Kings Cross, London. This is a varied role and an excellent opportunity for somebody wishing to gain key skills and experience in the charity sector/ international development. We welcome applications from all sections of the community. The successful candidate will be provided with a full induction, structured mentoring and genuine learning and development opportunities. We are also committed to flexible working arrangements and hours to fit around other commitments.
HealthProm is a UK based charity supporting vulnerable children, women, and families disadvantaged by poor health, disability, and social exclusion. We work in Eastern Europe, Central Asia and Afghanistan and with migrant communities from the region in the UK.
Key elements of the role:
- Carrying out research and reviews of existing international documents and research papers relevant to HealthProm international and UK work
- Providing administrative support to the Director of Operations, including organising Programme Development Working group meetings and HealthProm Forum events
-Contributing to the production of documents, working papers and publications resulting from the above activities, including drafting notes and preparing background research papers
- Carrying out background research for new projects
-Liaising and building networks with past, current and potential partners, researchers, other international and local organisations
-Contributing to the organisation of internal and external meetings and events, communication, planning and evaluation.
Applicants should have interest in international development research and policy, be highly organized and motivated, and be flexible enough to adapt to changing workstream priorities.
Candidates with interest or experience one of HealthProm’s focus areas and the region are encouraged to apply:
Areas of interest:
· Education
· Global Health
· Migration, Displacement and Humanitarian Policy
· Child Disability
· Gender
· Conflict and Violence
Key skills:
- Excellent organisational skills and attention to detail
- Ability to work independently
- Good written and verbal communication skills
- IT skills (Microsoft packages)
- Good inter-personal skills, able to work well within a small team
- Goal orientated, able to meet deadlines
- Knowledge of regional language desirable but not essential
The client requests no contact from agencies or media sales.
Actively Interviewing
This organisation is scheduling interviews as the applications come in. Don’t miss your opportunity, apply now!
This is an unpaid and voluntary role.
• Working arrangements: work-from-home
• Hours: 20 hours per week
• Application process: Interested candidates should submit their CV and a one-page cover letter detailing their relevant experience and how they would contribute to the shared role. Only shortlisted candidates will be contacted for an interview.
About Exam Star Learner
Exam Star Learner is an educational charity. We are on a mission to address the lack of access to personalised learning support for underprivileged youth. We aim to deliver personalised and affordable tutorials in Maths, English, Science, and French to underachieving and disadvantaged children and young people. We are dedicated to narrowing the attainment gap, boosting confidence, and raising aspirations of 5-18year-olds. We believe that no child should be left behind in the Southwark community due to financial constraints.
Education is unfair
A growing number of parents and guardians are paying for children as young as four to receive additional tuition. Research show that unlike their well-off peers, many children from lower income families are unable to afford the cost of private tuition which averages £25 per hour in London. This exacerbates education inequalities and contributes to widening the attainment gap.
Exam Star Learner Levelling the Playing Field
Unlike other tuition organisations, Exam Star Learner’s private tuition is genuinely affordable and personalised. Compassion, equality, and independence are among our core values.
We want to inspire our students and help them gain confidence and self-esteem so that they can maximise their potential and achieve greater success in school and in the workplace. We pair children and young people with tutors, and they learn in weekly personalised online tutorials which cater to their specific learning needs. We are currently in partnership with Southwark Council and the DofE.
About the opportunity
We are on the lookout for ten motivated Volunteer Recruitment Officers to join our team. This is an unpaid and voluntary role. In this shared role, each officer will work closely together to develop and implement a comprehensive plan to recruit volunteer tutors. The goal is to recruit and retain a pool of at least 200 retired teachers who can dedicate 4 hours to one-on-one and small group tutoring in English, Maths, Science, and/or French for children and young people aged 5-18. These tutorials will be conducted both in person (in Southwark schools) and online. The professionals will be responsible for recruiting, training, supporting, and retaining volunteer tutors to help reduce the education gap and raise the aspirations of underprivileged children and young people.
Detailed Tasks:
1. Volunteer Tutor Recruitment Strategy Document (Candidates 1 & 2):
Candidate 1: Strategy Development
· Collaborate with the charity Director to write a robust volunteer tutor recruitment strategy document.
· Discuss and refine the strategy document with Candidate 2.
Candidate 2: Recruitment Process
· Execute the recruitment strategy developed by Candidate 1.
· Manage all stages of the recruitment process for volunteer tutors, including advertising, screening, interviewing, and onboarding.
2. Training and Development (Candidates 3 & 4):
Candidate 3: Training Design
· Design a training programme for volunteer tutors.
· Collaborate with Candidate 4 to align the training programme with the recruitment strategy and volunteer management system.
Candidate 4: Training Delivery & Development
· Deliver the training programme designed by Candidate 3.
· Develop a system to track volunteer progress and collect feedback on the training programme.
3. Volunteer Management (Candidates 5 & 6):
Candidate 5: Volunteer Support
· Establish effective processes for volunteer management.
· Offer guidance and support to volunteer tutors, addressing any questions or issues that arise.
Candidate 6: Coordination & Updating Systems
· Track and record tutorial attendance and ensure that both students and volunteer tutors attend the sessions.
· Liaise with parents/guardians, school teachers and volunteer tutors as and when required to facilitate tutorials (i.e. provide support around rescheduling missed tutorials, tutorial scheduling issues, payment queries, refunds, lateness, re-sharing video conferencing links, sending reminders about tutorial sessions etc)
· Regularly review and update the volunteer management database to ensure efficiency and effectiveness.
4. Retention Strategies, Monitoring, Evaluation, and Marketing (Candidates 7 & 8):
Candidate 7: Retention Strategies & Monitoring
· Write a strategy document to encourage volunteers to remain engaged.
· Monitor the quality of tutorials by gathering feedback success stories from students, parents, and school teachers after each session.
Candidate 8: Evaluation & Marketing
· Establish methods to monitor and assess the effectiveness of the volunteer recruitment and retention strategies.
· Collect feedback and success stories from volunteer tutors to share on social media for marketing purposes.
5. Administrative Support and Tutorial Scheduling (Candidates 9 & 10):
Candidate 9: Administrative Support
· Liaise with the team and rovide administrative support as and when necessary, including advertising, screening, interviewing, and onboarding of volunteer tutors, coordinating tutorials and tracking tutorial attendance, record-keeping, scheduling, and documentation etc
Candidate 10: Manage Tutorial scheduling, Update and Manage Tutors and Students Records
· Update and Manage Tutors profiles on our website (ensure all available tutors are accurately listed)
· Update and Manage Students Records to help us monitor number of tutorials delivered.
· Provide information and guidance to parents/guardians and school teachers regarding booking tutorials
(i.e handle communications and queries regarding scheduling tutorial sessions through our website, provide information and guidance around booking tutorials)
Volunteer Tutor Recruitment Timeline
The recruitment process for volunteer tutors will commence immediately upon the start of the shared role. The goal is to recruit a pool of at least 200 retired teachers within a timeframe of 6 months. However, the timeline may be subject to adjustments based on the availability and suitability of volunteer tutors.
Work Schedule
This is an unpaid and voluntary role. Each candidate should not work more than 20 hours per week, but there is flexibility to accommodate the needs and schedules of team members.
Qualifications
· Relevant experience in volunteer recruitment or a similar role.
· Excellent communication and interpersonal skills.
· Ability to work well as part of a team and independently.
· Experience in training and development is beneficial. Familiarity with the charity sector, particularly in education, is advantageous.
The client requests no contact from agencies or media sales.
Actively Interviewing
This organisation is scheduling interviews as the applications come in. Don’t miss your opportunity, apply now!
The purpose of the role of Lifelites’ Honorary Secretary will be to create and maintain registers to enable the Trustees to review and update governance, statutory, and regulatory policies and reports, and to file them with external agencies as required. In addition, the role will support Lifelites’ Board of Trustees and Committee meetings, including the preparation of agendas, papers and minute taking.
About you
You are an experienced administrator or company secretary with a highly organised attitude, excellent attention to detail and strong IT skills. You will be passionate about Lifelites’ mission and keen to develop good governance within the charity.
Status
The Honorary Secretary will be a volunteer and not a Trustee. They will have no responsibility for deciding the content of policies and reports but may advise the Trustees on the basis of their knowledge and expertise.
Key responsibilities
- To create registers of all the charity’s governance, statutory, and regulatory policies, procedures, reports, and other documents as and when required.
- To create and oversee a rolling schedule of periodic reviews for each document.
- To inform the Chair, Board of Trustees and Senior Management Team of any changes in governance, legal, statutory, and regulatory and compliance requirements.
- To prepare draft agendas and papers for Board meetings with support from the Chair and CEO.
- To attend Board and Committee meetings, to take minutes and actions and provide relevant advice when required.
- To circulate agendas, papers and minutes of Board and Committee meetings.
- To file statutory and regulatory reports when approved by the Trustees.
Person Specification
- Strong track record and knowledge of charity “good governance”, and statutory and regulatory standards and requirements.
- Willingness and availability to attend a minimum of 4 half day in person Board Meetings and 12 mostly online Committee meetings (2 hours each) per year.
- Flexible and practical approach to work and willingness to travel to meetings (expenses reimbursed).
- Experience of interacting with virtual meeting platforms and other digital communication channels.
- Experience of drafting documents and minute taking.
- Excellent verbal and written communication skills.
- Ability to be flexible and work independently.
- Exceptional administrative skills, highly organised and good attention to detail.
- Able to anticipate issues and bring them to the attention of others.
- Skilled use of MS Office and cloud applications.
- Strong written English and experience of drafting documents and taking minutes.
- Commitment to Nolan’s seven principles of public life selflessness, integrity, objectivity, accountability, openness, honesty and leadership.
- Commitment to equity, diversity and inclusion.
The client requests no contact from agencies or media sales.
Actively Interviewing
This organisation is scheduling interviews as the applications come in. Don’t miss your opportunity, apply now!
The Coroners' Courts Support Service (CCSS) is a registered Charity whose trained volunteers give emotional and practical support to bereaved families and other witnesses attending an inquest.
We need volunteers to provide emotional support and practical help to bereaved families, witnesses and others attending Inquests at Coroners' Court. Our volunteers at court also provide help and assistance to the Coroners' Officers, as and when required.
We are looking for reliable, supportive people with excellent communication skills. A mature and calm attitude is needed in order to be able to talk to people during a sometimes bewildering and emotional experience. Volunteers must be willing to undergo a period of observations and shadowing, as well as attend a 3 day training course. A minimum commitment of one day (9:00am - 5:00pm) per fortnight is asked for. Training and mentoring is provided and travel expenses to the court are reimbursed.
New volunteers should possess good communication and listening skills and the ability to empathise with people they support.
The client requests no contact from agencies or media sales.
Actively Interviewing
This organisation is scheduling interviews as the applications come in. Don’t miss your opportunity, apply now!
Do you enjoy meeting and engaging with new people? We are looking for a volunteer to join our team to provide a friendly face as people arrive at our Service. You will also support people to connect with others, feel welcome whilst assisting our staff to run services for people in crisis. Get in touch and make a difference!
What you will be doing
- Work alongside staff to support people accessing one of our drop-in sessions
- Welcoming and engaging people using the Service
- Holding conversations with people using the Service, checking in on their wellbeing and providing a listening ear/friendly face
- Motivate and inspire people to take part in activities
- Support with preparing light refreshments to create a relaxed environment
- Support with ad hoc and administrative tasks to support the smooth running of the Service
The skills you need
- Good communications skills
- Ability to provide a supportive and inclusive atmosphere that encourages learning and participation
- Calm and patient approach
- Maintain discretion and judgement when dealing with sensitive and/or confidential information
What's in it for you
- Supporting You - You will have a dedicated volunteer supervisor to support you in your role; Quarterly volunteer forums with the central Volunteering team and volunteers across Hestia; References for job applications
- Developing You - You will gain knowledge and insight into issues that impact Domestic Abuse, Modern Slavery and Mental Health; You will have access to our extensive Learning and Development Programme; 40% of our departed volunteers secured a paid role at Hestia last year!
- Valuing You - We hold annual Volunteer Awards and Celebration events; We reimburse travel expenses and up to £5 for lunch for your volunteering; We hold social events and outings for our volunteers to get together and have some fun
Action Village India
Action Village India (AVI) is a small, UK-based charity that fundraises for Indian NGO partners to deliver programmes that will best assist the poorest and most marginalised sections of communities in rural India. AVI supports campaigns for social justice and equality on Gandhian principles of nonviolence.
You will be working hand-in-hand with a small and very agile team in the London office and as such the internship will be a fantastic opportunity to ground yourself in the basics of charity day-to-day administration, communication and event fundraising.
Working Information:
Location: London – Dalston Junction
Hours: 2 days per week plus attendance at WOMAD Festival 24-29th July 2024
Duration: 8-10 weeks. Internship to start early June (negotiable) and ending in the first week of August.
Starting date: 5th June 2024
Job Purpose:
This internship will focus on developing an exhibition for WOMAD festival that highlights the work on Action Village India, and support the team during the weekend of WOMAD festival.
The biggest fundraising event we hold every year is Madras Café, held at Womad Festival at the end of July. Madras Café began its life as a Chai and leaflet stall over 30 years ago to help educate people about Action Village India and the difficulties people in rural India faced; today it is an established festival institution serving delicious Indian food to over 4000 people over three days. The Action Village India team holds a stall in the Madras Café tent selling ethical products made in India, showcasing our exhibition, and informing people about Action Village India. In the run up to the festival you will work on the development of the exhibition. During the festival you will be working with the Events Intern and staff to ensure a successful running of the stall and the exhibition. You will need to be available in the set up and weekend of the festival – 24-29th July 2024.
Main duties and responsibilities:
1. WOMAD Exhibition Support
§ Attend meetings on the planning of the exhibition
§ Research into the theme of the exhibition
§ Support with preparing, designing, creating and installing the exhibition
2. Event Management
§ Support with event management as and when required
§ Work with AVI staff, trustees and volunteers at Womad Festival 24-29th July 2024
3. Office Support
- Helping with the day to day running of the office, including communication with enquirers and supporters and the online gift shop
- Assisting with the production and printing of leaflets, appeals and fundraising materials
- Assisting with the distribution of mailings; appeals, newsletter and membership
- Creating content for various social media platforms
4. General Responsibilities
§ Abide by organisational policies, codes of conduct and practices
- Support and promote diversity and equality of opportunity in the workplace
- Keep confidential any personal, private, or sensitive information
- Any other duties commensurate with the accountabilities of the post
- Get involved and pitch in where help is needed
Person Specification
§ Excellent communication skills face to face, on the phone and by email.
§ Ability to work alone and use own initiative to develop systems, deal with practical situations as they arise
§ IT skills and experience at a level that support email, database, social media and use of spreadsheets and graphic design skills such as for our newsletters (desirable)
§ Ability to stay focused and efficient in the face of changing priorities, and to deliver work in a timely manner
§ Commitment to the values and ethos of AVI
§ Ability to work well in a team with a flexible approach
§ An ability to apply awareness of diversity issues to all areas of work.
§ Keen interest in international development, events and fundraising
§ Proactive, creative and enthusiastic
§ Desire to learn, develop and advance personal career prospects
§ Knowledge of rural development in India (desirable)
Terms of Internship:
This is a voluntary position. Action Village India will cover travel expenses (from within London) to the office in Dalston and lunch costs for days worked in the office (up to £10 a day – if travel costs are higher, this can be discussed). All expenses must be itemised, and receipts provided. The cost of your Womad ticket and travel will be covered.
Accessibility:
We would like to offer our sincere regrets that due to the location of our office this position isn’t suitable for anyone with additional accessibility needs. The Action Village India is on the second floor with a narrow staircase and no lift. If this situation changes in the future, we will update the information to our vacancies.
If you have accessibility requirements and are still interested in an internship with Action Village India please get in touch for a chat. We are open to discussing a full Work From Home internship if at all possible.
The client requests no contact from agencies or media sales.