Administrator jobs near Cambridge, Cambridgeshire

The Opportunity

MapAction has a unique opportunity for a Grants Finance Officer looking for their next challenge in a fast-paced and dynamic humanitarian response organisation. We’re looking for someone to work within our Finance team helping on the delivery of restricted grants projects and programs while working alongside multiple global partners. You will work with a diverse group of expert volunteers, colleagues and support four main areas of MapAction: Finance, Fundraising, Operations and Tech teams. The role is responsible for ensuring MapAction uses restricted funds appropriately in line with contract requirements and smooth operations of MapAction.The organisation would not be able to function effectively  without this position, so we need you to be part of this! 

Why MapAction?

MapAction is a leading humanitarian mapping charity delivering information services and products to enhance decision making in disasters and conflicts. In collaboration with our partners, this mapped information helps responders understand vulnerabilities and target their response effectively, contributing to saving lives and minimising suffering. We work through a team of skilled volunteer professionals and a small paid staff team.

The charity has attracted funding from the UK Government (FCDO), USAID from the American People, the German Federal Foreign Office, the Government of the Netherlands, EU and other major donors. Over half of its budget is covered by restricted funding of this nature. 

We have built a strong reputation in the humanitarian sector and are a technical partner of the United Nations, Non-Government Organisations, the Red Cross, Red Crescent Movement, regional entities and national authorities. 

At MapAction, training and team building are at the heart of our organisational culture. We have frequent meet-ups where paid staff and volunteers get together for training opportunities and skill-sharing, in areas such as fieldwork, emergency preparedness and GIS technical development. 

The humanitarian sector is evolving, and technical expertise such as GIS, mapping, data processing and visualisation is becoming increasingly sought after in order to ensure continuous improvement in humanitarian response. MapAction and our partners are uniquely positioned to provide this technical expertise, to ensure the most effective coordination of relief efforts. 

Who are you?

You are highly motivated and enthusiastic with a track record of managing finances of restricted grants.  You have a hands on approach, can work independently and have experience of working with a small organisation or team.  You are calm under pressure and share the MapAction ‘can-do’ attitude, rooted in our volunteer values.  You are organised, tenacious, able to manage a busy workload and be an exceptional communicator. You must have a flair for Excel reporting and be willing to manage financial systems to achieve maximum benefit to the charity. 

You relish a challenge and like us, feel excited about the future and what we can achieve together. You want to work in a diverse organisation that is concerned about minimising its environmental impact, and cares about everyone in the team. Be assured, you will be supported in your role as you grow.

Main Responsibilities 

This role is responsible for ensuring MapAction uses restricted funds appropriately in line with contract requirements providing guidance to budget holders on compliance. The role will also support general financial administration and smooth operations of MapAction. Reporting to the Finance Director this role will work effectively across finance, fundraising, operations and technology teams in a proactive manner. 

Restricted grant finances

• Lead on contract compliance, ensuring requirements are identified and communicated to budget holders

• Review financial data and lead on the funds claim processes, to include monthly reconciliations and timely submissions of invoices and claim forms to donors as per contract 

• Be the focal point on donor finance and resolve any discrepancies on claims and late payments, by liaising internally and externally with relevant parties, as required

• Execute correct budget coding that reflects donor agreements and in line with agreed systems and procedures, identify and flag any errors

• Track grant allocation and expenditure against restricted budgets to ensure programmes are delivered within agreed budgets or amendments are processed in keeping with changes in programme plans 

• Prepare monthly and ad hoc progress reports for all major donors, or specific programmes and projects 

• Ensure accurate, timely cost recovery and salary allocations of pre-financed operations and ensure income is maximised in compliance with funding contracts 

• Provide financial information as required for grant reporting in line with the reporting calendar 

• Lead on IATI compliance, data review and uploads

Internal finance 

• Assist with donor and statutory audits 

• Support Finance Director with the bi-annual rolling business plan and any required financial information, to include analysis and allocation of paid staff time

• Perform and present necessary system reconciliations on a regular basis to include multi-currency requirements and cost recovery calculations

• Prepare financial analysis and overviews as required and attend monthly finance and grants’ meetings

• Provide finance cover in the finance team, if required and as directed by FD

• Provide support with any other financial and organisational administration, as requested

• Regularly review and update unit costing for budgeting purposes

Systems and tools

• Implement new and develop existing financial and reporting systems, ensuring correct mapping to each of the restricted funds 

• Maintain MapAction’s chart of accounts to ensure all grant requirements can be reported on 

• Train staff on tools, templates and donor regulations 

Fundraising support

• Partner with teams across the organisation in preparation of new programme initiative

• Adopt a questioning mindset and challenge underlying budget assumptions as appropriate 

• Support financial submissions as required for fundraising applications 

• Support the fundraising team with fundraising applications’ submission, contract and MOU administration and processing, as well as the due diligence process 

Please note that this job description is to be regarded as a guide to the tasks and activities we believe will be required but that it is not exhaustive and may change and evolve to reflect the changing needs and demands of MapAction. 

Key Competencies

This is what we think you need to be successful in the role.  If there are other skills and competencies that you bring and think are important to this role , please tell us what they are - we are always interested to hear ideas. 

Essential 

• Accounting qualification, part-qualified or qualified by experience within a finance department with exposure to restricted grants 

• Excellent knowledge of Excel, mapping documents, multiple data sources, pivot tables and creating custom reports 

• Good knowledge of accounting packages (ideally Xero) 

• Experience of performing reconciliations and working with foreign currency transactions

• Knowledge of accounting coding structures and experience of working with donor coding 

• Strong computer and numerical literacy with the ability to self- service 

• Excellent time management with the ability to prioritise, multitask and work to meet deadlines 

• High level of attention to detail 

• Experience in accounting for or assisting in the management of project grants / restricted funding from a range of donors, including institutional donors 

• Experience of donor reporting and understanding of system requirements to achieve accurate and timely reports 

• Strong interpersonal skills with a high degree of personal organisation and self management. 

Desirable 

• Understanding of USAID and/or other Institutional Funder grant finances and reporting

• Knowledge of the charitable sector and a good understanding of the needs of small, volunteer led groups 

• Experience of UK financial regulations and compliance 

Additional Information

• We will consider candidates wanting to work part time (30hrs a week) or full time (37.5hrs a week)

• Flexibility and willingness to work outside office hours including evenings and weekends as required, including being on a roster for emergency cover

• Required to work remotely and to attend team days near the MapAction office in Oxfordshire once a month at own expense.

• 30 days holiday plus bank holidays with a workplace pension and also paid training opportunities to help further your career

• Must have the right to live and work in the UK MapAction is unable to consider candidates who do not already hold appropriate permissions

• Note: this is an operational role in a small, highly specialised charity and an appreciation of, and affinity with the humanitarian purpose of the charity is essential, as well as a willingness to take up additional tasks outside of the normal role when needed 

Equal Opportunities Policy

MapAction is an Equal Opportunities employer.  All employees have a personal responsibility to promote and support measures designed to create a working environment which is free from harassment or discrimination on the grounds of gender, marital status, family status, age, race, religion, disability, sexual orientation, membership of the Travelers community or HIV&AIDS status.

How to apply: Please apply by gohire with a CV and covering letter to be considered for the role.  The closing date for applications is 29.7.2022. We will review applications on a rolling basis and will close the process if we secure someone at an early stage so we urge you to apply early so as not to miss out. For further discussion regarding the content of this role, please contact us via our website.

The Legacy and Supporter Relationship Fundraising Officer is a new position at the charity. Reporting to the Head of Fundraising, this role will be one of the first points of contact for supporters be it via phone, email or face-to-face. It is an exciting time to join the small but growing fundraising team at Glaucoma UK and this role will be fundamental in helping raise the funds needed to support our annual workplans and help us achieve our strategic goals.

There will be two main areas of focus in this busy and varied role: firstly, to help maximise the value of our legacies, through efficient administration, by being able to identify and highlight issues and opportunities and through effective legacy marketing. Legacies provide an essential income stream for the charity and are currently responsible for 75% of Glaucoma UKs annual income. The second focus is to provide outstanding stewardship to our donors and potential donors, helping to create a mutually supportive community and strengthening connections and engagement.

To be successful you will be organised with a positive approach to work and excellent communication skills. Experience of working in a fundraising environment is essential as well as a keen eye for detail, confidence in managing financial and other numerical information and a dedication to giving supporters the best possible experience of fundraising for Glaucoma UK. We are willing to support the right person to develop into an expert legacy and relationship fundraising professional.

The team largely work from home, but you would be expected to come to the Kent office around once a month for a face-to-face team meeting. You are, however, able to attend the office more frequently if you choose. 

We can offer training and development opportunities, 21 days annual leave (pro rata) plus 3 days Christmas closure, up to 5% contributory pension, access to Benenden healthcare support and an Employee Assistance Programme.

About Jimmy’s Cambridge

Jimmy’s Cambridge is one of Cambridge’s leading providers of support and accommodation to people who have been rough sleeping. We aim to help people get off the streets and into their own home, backed up with all the support we can offer from our talented and committed team of staff, volunteers and partners.

We have relationships with many people, organisations, businesses, and partners across Cambridge and beyond, who support the work that we do in many ways.

The Role

This exciting role offers the opportunity for independent working, in a rewarding and forward-thinking environment. It combines administrative responsibilities with the opportunity to offer advice to, and to manage information for, our Board of Trustees. The post holder will be responsible for making sure that our Trustees’ governance and legal requirements are fulfilled, and records are kept accordingly. They will make sure that all Trustee Board and governance business is managed in accordance with statutory duties and legislation, local authority guidelines and protocols, and in keeping with professional advice from external agencies.

About You

You will be an excellent listener, with very good speaking, grammar, numeracy and literacy skills. With experience in writing agendas, meeting minutes or notes, and proficiency in IT packages including MS Word and MS Excel, you will also be confident with email and the internet. Someone who is able to organise their own and others’ time and work towards deadline, you will also be confident organising meetings and speaking in front of groups.

This role offers the opportunity to work both independently and as part of a team, supported by appropriate training opportunities. Your ability to maintain confidentiality, behave impartially, and demonstrate your excellent interpersonal skills will also be important. At times you will need to work with complex and sensitive matters, applying your understanding of, and sympathy with, the aims and objectives of Jimmy’s.

Bid Officer

Home Based

Job reference: 69

Contract type: Permanent

Full time: 37 hours, 5 days per week working Monday to Friday 9am-5pm

(part-time working would be considered)

Salary: £23,150 to £24,805 per annum (dependent on experience)

Benefits:

- 25 days annual leave

- Cash Wellbeing Healthcare Plan Cover

- Death in service benefit

- Option to buy up to 5 days annual leave

- Discretionary shut down days at Christmas

- 1 Community Leave Day per annum

- Bike to work scheme

We have an exciting opportunity for a Bid Officer, working within our support services, to provide administrative and bid support to the Service Design and Development (SDD) team. The successful candidate will support the team to submit high quality bids to retain and expand our services.

The Bid Officer will act in a supportive capacity, independently coordinating administrative functions as well as tracking new opportunities and supporting with competitor/market analysis and assisting with managing and tracking of contracts.

As part of POhWER’s Bid team you will support the Bid Manager and Grants and Partnership Manager throughout the tender/application process; monitoring tender trackers and identifying and scoping potential tender opportunities. This role includes completing SSQs (standard selection questionnaires) for tenders and attending market engagement events (virtually or occasionally in person).

We are looking for someone who has excellent administrative, organisational and time management skills with the ability to work accurately, with attention to detail. The successful candidate will have knowledge and understanding of working in a Business Development team including good knowledge of the tender process.

We are looking for someone with good IT skills with knowledge of standard Microsoft packages a good standard of English and maths and confident written and verbal communication skills with a commitment to a high level of confidentiality.

The successful candidate will have a confident and positive attitude as well as a strong team player with a flexible approach to meet needs of the team/business. You will have the ability to work confidently and independently with staff at all levels in the organisation and have knowledge and understanding of production of reports in a variety of formats.

Key Requirements:

To provide administration support for the team including:

· First point of contact for all communications to the Business Development inbox

· Implementing efficient filing systems for the SDD team and contracts including updating tracker systems

· Supporting the Bid Manager and Grants and Partnership Manager throughout the tender/application process

· Monitoring tender trackers and identifying and scoping potential tender opportunities

· Completing SSQs (standard selection questionnaires) for tenders

· Attending market engagement events (virtually or occasionally in person)

· Managing use of tender portals including expressions of interest, submitting clarifications and downloading and sharing clarification responses

· Carrying out research for bid submissions

· Submitting tenders via the portals, ensuring all formatting and time frame requirements are met

· Producing manager’s briefings for new services

· Liaising with commissioners, coordinating the contract signing process and chasing any outstanding paperwork

· Developing and maintaining strong working relationships with staff at all levels of the organisation - from the Senior Leadership Team to frontline support staff

· Sending regular updates including preparing and circulating weekly bid updates

· Managing the bid library

· Compiling reports and statistics as required

· Undertaking analysis of competitors.

Knowledge, Skills & Experience

As a minimum you should have:

· Excellent administrative, organisational and time management skills with the ability to work accurately, with attention to detail

· Knowledge and understanding of working in a Business Development team including good knowledge of the tender process

· Good IT skills with knowledge of standard Microsoft packages

· Good standard of English and maths

· Good confident written and verbal communication skills

· Commitment to a high level of confidentiality

· An energetic, confident and positive attitude with a high drive to learn new skills

· A strong team player with a flexible approach to meet needs of the team/business

· Ability to work confidently and independently with staff at all levels in the organisation

· Knowledge and understanding of production of reports in a variety of formats.

· Commitment to your own professional development

Ideally you will also have:

· Experience of using design software packages e.g. PowerPoint and Visio, to design visuals for tenders

Special Requirements:

· Occasional travel to POhWER’s offices

· A DBS check may be required.

· You should be able to work outside normal hours occasionally when required.

How to apply

We’re keen to get someone started in this role. If you think this sounds like the ideal job for you, please apply as soon as possible as we may close this job advert early if we receive a high number of applications.

Please submit your CV and cover letter (cover letter no longer than 1 side of A4) before the application deadline. In your cover letter please include your reasons for applying for the role, how you meet the person specification criteria, and your notice period.

Please submit your CV and cover letter quoting reference 69.

Closing date: 30th June 2022

Interviews: 13th & 14th July 2022

For an informal discussion please contact Sarah O’Raw, Bid Manager.

We are looking to recruit people who share our core values and can demonstrate that they apply and live those values in their daily working practice.

A DBS check will be required for this post.

POhWER is an equal opportunities employer, holder of the Investors in People Silver award and a member of the MINDFUL EMPLOYER scheme. We are a member of the Positive about Disability scheme and disabled applicants who meet all the essential criteria will be guaranteed an interview.

Hours of work: 35 hours per week

Salary Scale: NJC Pay Scale 9 – 13 £21,269 - £23,023 (the starting salary for this post will be £21,269)

Location: The post will be based at our office: Suite 11, Davey House, 31A St Neots Road, St Neots, PE19 7BA.     However, we operate a ‘work from where’s best’ policy.

Benefits: Flexible working, occupational maternity pay, occupational sick pay, individual training budget, 5% pension.

___________________________________

Job Summary

The post-holder will by key to the effective organisation of EqualiTeach's training events with schools and other organisations. The role involves ensuring that facilitators have relevant resources and information to effectively deliver training events and to attend meetings. The post-holder will support the monitoring and evaluation of this work through collating feedback and producing reports. They will also be required to support the smooth running of the office through stocktaking, ordering supplies and being the first point of call for enquiries.

Background to EqualiTeach:

EqualiTeach is a not-for-profit equality and diversity training and consultancy organisation, which works with organisations to provide support, guidance and training to help them to meet their equality duties and objectives. Our vision is an equal, inclusive and productive society where everyone is valued and able to achieve their full potential.

Key Tasks

• Being the first point of call for telephone enquiries
• Ensuring that staff members have required information and resources to deliver workshops and training and to attend meetings
• Collating feedback and creating evaluation reports for customers
• Stocktaking and ordering resources
• Administration of EqualiTeach’s services, such as the Equalities Award
• Contributing to the general administration, well running and development of the organisation

___________________________________

Person Specification

Experience

• Experience of being the first point of contact for an organisation and dealing with general enquiries is desirable
• Experience of office organisation, such as stock taking and organising delivery of resources to staff members is desirable

Knowledge

•  Knowledge of the education sector is desirable

Skills and Competencies

• Intermediate level IT skills in standard Microsoft packages
• Strong organisational skills
• Strong communication skills
• Ability to manage competing priorities and a demanding and varied workload
• Ability to work effectively as a member of a team 
• A commitment to equality, diversity and inclusion
• Ability to work with minimum supervision

___________________________________

Closing date for applications: 5pm on Friday 29th July 2022

To apply, please complete the accompanying application form and equalities monitoring form and return both to Claire Currington via email

Interviews will be held in person on Thursday 11th August 2022 in St Neots (please let us know if you’d like to request a remote interview via Zoom, MS Teams or Skype)

___________________________________

EqualiTeach is a Disability Confident Employer

EqualiTeach strives to be an equal opportunities employer and welcomes applications from all sections of the community. Unfortunately, we are not in a position to offer sponsorship to applicants from overseas.

Although the post is advertised as a full-time position, we are happy to explore flexible working options. If you require the application form in a different format, or reasonable adjustments made for interview, please contact us.

The successful applicant will be subject to an enhanced DBS check.

___________________________________

If you have any questions, or need any further information about this post, please email Claire Currington

An exciting opportunity has arisen for an experienced Learning & Development Manager to join the People Team at EACH.  This role offers flexibility to work from ideally our Cambridge (Milton) hospice on a hybrid basis, but consideration will also be given to work from our Ipswich hospice.

East Anglia’s Children’s Hospices (EACH) supports families and cares for children and young people with life threatening conditions across Cambridgeshire, Essex, Norfolk and Suffolk.

Learning & Development Manager
Ref: 142_1LDM06
Salary: £42,000 - £45,000 pro rata per annum
Location: Hybrid/Milton Hospice/Treehouse Hospice, Ipswich
Hours: 3-4 days per week, flexible
Job Type: Permanent

The role reports to the People Director and you will be an integral part of the core management team for the People Team as well as managing a Learning Administrator.

This is a senior learning role, so you will need to have previous experience in managing all aspects of the learning cycle from needs analysis to course design and delivery to evaluation and review.  You should also ideally be able to demonstrate that you have solid experience of either leading a learning and development team or delivering an effective learning strategy directly or via partnering with external providers.

You’ll be an experienced inspiring line manager, with strong coaching and facilitation skills and used to managing multiple projects as well as proven ability to consult and influence a variety of stakeholders internally and externally and to build credibility as a trusted learning partner.  Compliancy experience or managing statutory training programmes will be an advantage.

Prior experience of developing early talent initiatives, competency development/career frameworks and mentoring programmes will be advantageous as would a recognised qualification in Learning and Development or relevant professional experience in a learning and development role.

What will I be responsible for?

• Implementing our learning and development strategy which supports our business objectives and fulfils all statutory requirements
• Formulating and overseeing the delivery of an annual learning & development plan, managing the budget, and ensuring it offers a broad range of blended learning and development opportunities
• Conducting learning needs analysis and best practice research to enable the design and delivery of agreed development programmes which are aligned to meet both organisational and individual needs
• Developing a Team Leader learning path and Management Development programme enhancing the organisation’s people management skills and drive a high performing environment
• Building effective learning evaluation tools to assess impact on learning investments ensuring that evaluations are measure the wider business impact and quality of learning
• Partnering with the People Director to project manage the introduction of a Learning Management System
• Ensuring there are effective learning administration systems in place to deliver a positive learning experience for employees which will help develop a strong learning culture and managing the learning reporting requirements for statutory training completion
• Leading on the management of our apprenticeship programme; utilising our levy effectively and develop the relevant support and review processes for apprentices and line managers.
• Develop a Nurse and Care entry/trainee scheme including a Nurse Associate Apprenticeship
• Working collaboratively with the HR team to contribute to employee engagement & retention and other key people programmes

At EACH, we value all our colleagues and offer a comprehensive range of benefits, including generous annual leave, free parking, flexible and hybrid working, pension package (including NHS pension if already contributing), holiday purchase scheme, Life Assurance and an Employee Assistance Programme and strong wellbeing support.

Working for a charity brings unique opportunities and a different working environment. We welcome potential applicants making contact to discuss this post and the benefits that come with working at EACH.

Closing Date: 18/07/2022

Interested? 

If you would like to find out more, please click the apply button. You will be directed to our website to complete your application for this position. 

No agencies please.

Location: Cambridgeshire
Salary: £25,410 - £28,234 per annum plus benefits
Position Type: Permanent Full-Time
Closing Date: 11/07/2022

The Royal Society of Chemistry (RSC) has a great opportunity for a Senior Membership Coordinator to join us on a permanent basis.

With over 48,000 members from 125 countries, this role is a part of our busy Membership Operations Team that provides the ‘front line service’ for customer enquiries. The team are responsible for administration of membership through the efficient processing of applications, admissions, exits and renewals. Our Membership Operations Team, using our membership management system, are responsible for the accurate administration of members’ records, processing of applications, process of members’ subscription payments as well as providing advice and guidance on all aspects of membership both internally and externally.

As our Senior Membership Coordinator, supporting our Membership Operations Manager, you will ensure that the team develops and maintains an understanding of processes and systems and that members data, applications and admissions and subscription details are processed in an accurate and timely manner. In this role you will provide support for defined administrative processes and system procedures. The core purpose of this role is to ensure the delivery of a high standard of customer service to our members, potential members and all other contacts.

We are looking for:

• Excellent organisational skills.
• Understands the importance of membership and the RSC’s role as a professional body.
• Excellent communication and IT skills.
• Articulate communicator with experience in a customer-focussed environment.
• Excellent interpersonal skills and proven team working ability.
• Ability to work to tight deadlines and understand the importance of prioritising work.
• An awareness of data protection issues at all times.

The contractual base for this role is our Cambridge office, however we are currently embracing hybrid working, and therefore you will have the opportunity to work from a location other than this, as agreed with your line manager. Applicants should be aware that there is an expectation that employees will attend the offices as needed for their role.

Visit our Work For Us website to learn more about us, our benefits and Equal Opportunities Statement and Inclusive Culture Pledge.

If you are interested in this opportunity, please apply before the end of our closing date.

You may have experience of the following: Office Manager, Assistant Administrator, Customer Service, General Office Assistant, Membership Administration, Marketing Assistant, Member Services Administrator, Market Research, Marketing Administration, etc.

Ref: 134 168

In2scienceUK’s aim is to promote social mobility and diversity in science, technology, engineering and maths. We are looking for an office manager to play a critical role at In2scienceUK in supporting the operations of our quickly growing organisation. 

What we are looking for: 

You will be someone who thrives on being highly organised with strong attention to detail as well having excellent interpersonal skills to liaison with staff across the organisation as well as external stakeholders and suppliers.

You will be confident in providing a support role as well as independently identifying areas for improvement and leading on new solutions, with the ability to communicate new processes clearly and effectively to all staff.

Duties and responsibilities:

As Office Manager you will be a key part of a new operations team. Working directly with the Head of Operations you will ensure the continued effective administration and operations in a fast growing charity. This as a growth area for the organisation and as the workload for this area increases the staffing will also increase. 

Your specific duties will include: 

IT

• Supporting the management shared drives, folders and files in a way that is compliant with data protection policies.

• Supporting with the administration of systems and suppliers used across the organisation, e.g. Monday, Xero, Zoho Vault.

• Budgeting and tracking of IT and other assets necessary for the functioning of the organisation.

HR

• Coordinating therecruitment processes in line with the organisation's commitment to diversity, equality and inclusion.

• Supporting the onboarding process of new employees e.g. updating the staff handbook, providing working from home provisions, carrying out DBS checks.

• Supporting staff development through booking personal development and essential staff training.

• Support with tracking essential HR processes through Breathe HR systems.

Administration

• Providing ongoing administration for essential functioning of a remote working office, including monitoring shared email accounts.

• Scheduling and organising the logistics of team co-working days and virtual team meetings.

• Supporting trustee board management, to include scheduling and organising board and committee meetings.

• Supporting with the administration of essential documentation and compliance e.g. Charity insurance, Companies House, In2scienceUK policies.

Finance:

• Basic bookkeeping, e.g. tracking receipts, expenses, invoices, billing cycles.

• Processing payments and invoices for funders, suppliers and programme participants.

• Provide support for cross-department budgeting.

• Provide support for payroll administration.

We want to hear from people who can passionately represent the interests of the diverse young people that we serve. We are not asking for particular qualifications. We don’t care what school you went to or what your parents do for work. We care about your character, your skills and potential.

Regional Response Project Coordinator – Ukraine

Hope and Homes for Children is looking for a Regional Response Project Coordinator - Ukraine to join our Global Programmes team.

About the role

As our Regional Response Project Co-ordinator for the Ukraine crisis, you will be responsible for working with local and central teams to co-ordinate the development and monitoring of our regional response plan, and for developing and orchestrating the delivery and sharing of relevant, timely, curated information to meet the needs of all parts of the organisation. You will be the lynchpin between our country and central teams, facilitating seamless, integrated working.

You will be highly collaborative, adept at building effective working relationships and with experience of complex project co-ordination and knowledge management. An excellent communicator, you will also have a good eye for detail and an ability to deliver to high standards under time pressure.

You will join a brave, can-do organisation and do work that matters day in, day out. You will be encouraged to think and act big, and you will be mandated and supported to make things happen. You will work with dedicated, passionate champions who take bold steps to inspire change.

If you believe every child belongs in a family then join us, as we consign orphanages to history.

Location

Flexible within the UK, with a requirement for occasional travel to our Salisbury or London offices, and for occasional travel within Europe.

To apply

To apply, please upload your CV and a brief cover letter (500 words max) which briefly summarises your career, how you meet the person specification and why you’d like this role.

Please note, if your application does not include a cover letter replying to the above questions it will not be considered.

The final date for applications is 7th July 2022 so please get in touch if you have the right skills, experience and passion for our cause.

Location: Salisbury/London
Contract type: Fixed Term Contract
Hours: 37.5 hours, with flexibility, as we have generous flexible and home working practises.
Salary: £35,000-£40,000 gross per annum
Benefits: Competitive

You may also have experience in the following: Project Coordinator, Project Assistant, Project Administrator, Programme Coordinator, Programme Assistant, Programme Administrator, Junior Project Manager, Assistant Project Manager, Junior Programme Manager, Assistant Programme Manager, Charity, Third Sector, NFP, etc.

Ref 133 680

The Royal Society of Chemistry (RSC) seeks a Programme Officer, Science to join us on a temporary basis until the end of January 2023.

Location: Cambridgeshire
Salary: £31,590 - £35,100 per annum plus benefits
Position Type: Temporary, Full-Time
Closing Date: 11/07/2022

The Royal Society of Chemistry is an internationally renowned publisher of high quality chemical science knowledge and the professional body for chemists in the UK, with a thriving international community of over 48,000 members in 125 countries and over 550 staff. As a not-for-profit organisation, we reinvest all of our income to achieve our charitable objectives to support the chemical sciences community and advance chemistry.

We have strong links with the people teaching and practising chemistry in schools, colleges, universities and industry. We are the biggest non-governmental investor in chemistry education in the UK, we accredit over 95 per cent of chemistry degrees in the UK and Ireland, we support over 300 small and medium sized companies in the chemical sciences, and we are a powerful advocate for the chemical sciences at the government level influencing science, education and innovation policy.

As a Programme Officer for the Royal Society of Chemistry, you will play a crucial role in providing support to our Science Communities (formally known as RSC Science Divisions) and to Heads of Chemistry UK. You will work closely with programme specialists in the team to continually improve the support we provide to our Science Communities, as well as enhance the links between them and the impact of their activities. You will also work in partnership with colleagues in our Awards & Grants and Conferences Development teams to ensure effective and impactful links with our Science Communities.

In line with our 2021-25 strategy, this is an exciting opportunity to support our community as they advance knowledge and collaborate in a changing world.

We are looking for:

Essential:

• Science degree or equivalent.
• Strong project and time management skills.
• Ability to deliver multiple projects in parallel and involving internal and external stakeholders.
• Strong written and oral communication skills, with excellent interpersonal skills and commitment to continuous improvement.
• Demonstrable ability to work both as part of multifunctional teams and independently.
• Good IT skills and abilities.

Desirable:

• Experience interacting with people at a variety of levels in different sectors.
• An awareness of aspects of the research and innovation environment (e.g. research funding, higher education reform, science and the economy).

The contractual base for this role is our Cambridge office, however we are currently embracing hybrid working, and therefore you will have the opportunity to work from a location other than this, as agreed with your line manager. Applicants should be aware that there is an expectation that employees will attend the offices as needed for their role.

Visit our Work For Us website to learn more about us, our benefits and Equal Opportunities Statement and Inclusive Culture Pledge.

If you are interested in this opportunity, please apply before the end of our closing date.

You may have experience of the following: Programme Officer Science, Project Officer Science, Science Officer, Programme Assistant, Project Assistant, Programme Administrator, Project Administrator, Programme Coordinator, Project Coordinator, Project Manager, Administrator, Admin Assistant, Office Administrator, etc.

Ref: 134 167

Flexible and remote role, for an experienced HR manager to work across the organisation. Supporting those who care for someone with Dementia.

Purpose : To lead HR activities and processes within the organisation, supporting managers and colleagues to manage and work effectively.  Supported by colleagues in the Accounts and HR team and outside advisors.

Reports to : Director of Finance & Resources

Dementia Carers Count :

Dementia Carers Count (DCC) is a national charity dedicated to the 700,000 family members and friends in the UK who are caring for someone with dementia. We deliver free services, both face-to-face and online, that give family carers the opportunity to learn about dementia, to connect with others and to find ways to improve and maintain their own wellbeing while navigating the highs and lows of caring for someone with dementia. All our services are developed in close collaboration with family carers, enabling us to concentrate on their needs, and are delivered by experts.

Having increased staff numbers from 16 to 26 over the last 6 months, DCC has an exciting strategy aimed at increasing the number of beneficiaries reached at the same time as increasing its income generation, in order to become financially sustainable by 2025.  This includes developing earned income from commercial activities, as well as delivering support to carers online, such as through our newly developed and evolving Virtual Carers’ Centre.

With carers are the heart of what we do, we operate an organisational model to match. We are a flexible employer, with everyone working remotely. We meet up when needed and focus on delivering high quality of work.

The role :

To support the growth in the organisation, our corporate services teams are also expandingThis has included a new Finance & Resources Director – who joined in March 2022 and leads the Accounts and HR function, as well as the creation of our first dedicated Human Resources post.

With the new strategy and a growing team, the whole approach to Human Resources is under review. So, this is an exciting time to join us. We are determined that HR should reflect the organisational values of Nurturing, Versatile, Open-minded, Determined and Empowering. We are looking for outsourced/external support to provide additional input and guidance. We are looking for someone who will join us on this journey and make a significant contribution to this review.

We are a small organisation, with ambitious plans, and an entrepreneurial approach. We are looking for someone prepared to take care of detail, including administration associated with HR. An ability to see the bigger picture, take initiative and develop the way the DCC does HR will set a candidate apart.

We’re advertising the role at 21 hours per week, but would consider applications for slightly more or less. The hours can be structured in many different ways to be agreed, although providing cover during the week is something we will need to consider.

Responsibilities :

• Owning all HR processes, developing them, documenting them where needed, and ensuring they are understood across the organisation
• Liaising with managers, and colleagues, offering advice, support and responding to queries on HR matters
• Managing our HR database, ensuring that data is up to date and the system is usable by colleagues.
• Leading internally managed recruitments : working with managers to plan recruitment, placing adverts, coordinating candidates and interview/testing processes.Supporting when Agencies are used for recruitment.
• Supporting on payroll, and other tasks as needed, including occasional cover for within the wider Finance & HR team.

Person Specification

• Generalist experience in human resources
• Formal HR qualification, e.g., CIPD or equivalent
• Experience of working with HR information systems, as well as good all round IT skills
• Experience of leading on recruitment campaigns
• Experience of acting as the first point of call for managers / staff to provide support and advice around HR processes / policies
• Ability to keep up to date on employment law
• Communication skills – able to connect with people face to face as well as communicate in writing,– making human resources relevant to them.
• Judgement – able to consider different angles to a question and decide on a way forward for the organisation.
• Willing and capable to keep administrative elements of HR in good order and up to date.
• Flexible and able to adapt to a varied role, in a small organisation – managing your own workload and the contribution colleagues make.

What we offer :

Salary:  £20,400 pa (£34,000 full time equivalent)

Travel costs are paid by DCC, so you will have no commuting costs.

Location: Homeworking, but must be able to travel into the London office from time to time as required.

Hours of work: 21 hours per week

Benefits: 25 days holidays plus Bank Holidays (Pro rata for part time staff), Workplace company Pension scheme with 6% employer contribution and membership of a Group Life Assurance.

We are a flexible employer – committed to adapting how we work to allow employees to thrive inside and outside of work.

How to apply

To apply we will need a CV and a cover letter that explains you suitability for the role.

Further details on the role, the application process and our organisation -can be found in the recruitment pack.

You will need to have a pre-exiting right to work in the UK. We are unable to offer visa sponsorship.

We are seeking an experienced, enthusiastic, adaptable Operations Manager to support our small, dynamic team as we work to ensure that no one is left behind in the digital world in which we live. The varied role is critical to the effective running of the organisation and covers the areas of IT, HR, finance and administration.  If you thrive on using your initiative in a collaborative environment and have a passion to support an organisation that can transform people’s lives please get in touch with us.
Applications close at 9am on Monday 11 July 2022.

We are recruiting a Senior Fundraising Officer – Trusts and Foundations, who will play a key role in our small and successful fundraising team. A confident and capable fundraiser, you will bring vital capacity to this side of our income generation and work closely with the CEO, Senior Leadership Team and Fundraising Manager.

About the role

This Senior Fundraising Officer role is a new position, ideal for a creative and ambitious fundraiser who is seeking a role where there is an opportunity to develop and step up professionally.

If successful, you will join a small fundraising team where from the start, you will enjoy real responsibility. In this new role, you will work on a diverse range of funding proposals and have the autonomy to lead on the management of your own portfolio of funders. You will also work alongside senior staff, including our CEO and Senior Leadership Team, to develop larger, strategically significant proposals.

Although your main focus will be fundraising from Charitable Trusts and Foundations, you will have the chance to broaden your experience by working with the Fundraising Manager to develop and maintain the fundraising presence on our website and social media. You will also provide administrative support for the team, including keeping up-to-date records.

In this role, you will be home-based or London office-based (Vauxhall). We pride ourselves on being a flexible employer and if you are seeking a role that is 3–4 days a week, we are open to discussion. Apply and let us know what working pattern you are looking for.

In return, we offer: a generous 30 days’ annual leave plus bank holidays (pro rata if part-time), a cycle to work programme and auto-enrolment into a pension scheme, a flexible working environment, including home working, compressed and variable hours, access to employee resource groups, including the Equality, Diversity and Inclusion working group, Wellbeing Committee, regular social activities and a Wellbeing Action Plan for each member of staff. And as part of our People Strategy, we are proud to offer many learning opportunities.

About Kinship

Kinship is the leading charity in England and Wales for kinship carers – relatives and friends who raise children when their parents aren’t able to. We offer kinship carers expert advice as well as financial, legal, practical and emotional support and understanding from the moment they need it, for as long as they need it. We’re always there to help with the complicated and stressful decisions that so many kinship families have to make, as well as to celebrate the good times.

Working alongside kinship carers and the children they raise, with their voices and views at the fore, we build communities of support and give everything we have to fight for each family and their rights, as well as to raise awareness of kinship care and secure better support for all those playing this critical role.

For further details about the role, please refer to the attached job specification.

To apply, please click the Apply button to send us your CV and cover letter, along with a completed Equal Opportunities form.

Interviews will be arranged as suitable candidates are identified, so early application is strongly advised.

Remote Services Support Officer

Full time at 35 hrs per week, Permanent

Salary: £22,168 – £26,390 – dependent on experience

Work from home – Occasional site visits required to our London Office

Closing date for applications: 9am Friday 8th July 2022

Interviews will take place online via video conference - week commencing 11th July 2022

About Us

Founded in 1997, GamCare is the leading provider of information, advice and support for anyone affected by gambling harms. We operate the National Gambling Helpline, provide treatment for anyone who is harmed by gambling, create awareness about safer gambling and treatment, and encourage an effective approach to safer gambling within the gambling industry.

The Role

This is a great time to join GamCare as we’re recruiting a Remote Services Support Officer which is a new opportunity for someone who is a confident communicator, works collaboratively, has a can-do attitude, and enjoys being part of a dynamic team.  The Remote Services Support Officer is ideal for someone who is super-organised and enjoys a varied workload.

As the successful candidate you’ll support the work of our Director of Clinical and Communities, Head of Remote services, and Helpline Managers. This will include administrative support and co-ordination of reporting schedules, as well as liaising across teams internally, arranging and recording meetings, maintaining action logs and monitoring systems.

The Remote Team operate the National Gambling Helpline which provides information, advice and support for anyone affected by problem gambling as well as referring people to free treatment across England, Scotland and Wales.

About You

As the successful candidate you’ll bring your extensive experience of having worked in Operational Support, Administration or as a Personal Assistant or similar which will have equipped you to be a highly organised and detail-orientated member of the team.

With a background of strong analytical and problem-solving skills you’ll be able to prioritise and execute tasks well in an agile working environment. Excellent verbal, written communication and honed interpersonal skills along with the ability to present ideas to a range of ideas in a user-friendly language are essential for your success.

Key Responsibilities

• Meeting administration, including maintaining meeting schedules, booking accommodation (where needed), minute-taking and actions logs.
• Organise calendars, rotas, diaries and meetings across multiple teams and staff members.
• Co-ordinate reporting schedules and report requests with data colleagues, to ensure that reports are accurate and submitted on time.
• Monitoring inboxes, prioritising and directing queries quickly and efficiently.
• Manage enquiries and other correspondence and liaise as appropriate.
• Assist with the co-ordination of functions across directorate, such as consultation with other clinical colleagues and compilation of presentations.

Benefits You Can Enjoy

• 33 days basic annual leave entitlement per annum (pro-rated for part-time colleagues) including bank holidays which increases with service
• A generous Pension Scheme - we contribute 6% and you contribute 2%.
• Discretionary company sick pay from day one of service.
• Employee Assistance Programme – 24-hour support
• Cycle to Work Scheme

Appointment is subject to a DBS check

GamCare are committed to offering the best support to people affected by gambling harms, as such we welcome applications from candidates with lived experience.

To apply, please go onto the GamCare website and complete an application form and Equal Opportunities Monitoring Survey.

For any further information on the role or if you require any reasonable adjustments at any stage of the application process, please contact recruitment inbox and the team will be happy to help.