This is an excellent opportunity for someone looking to develop their charity finance experience within a progressive and supportive organisation.The successful candidate will have an in-depth working knowledge of accountancy software package Sage 50, be adept at accurately & efficiently processing payments and responsible for delivering an upskill programme across the organisation. 

The Organisation:

Prism the Gift Fund (Prism) increases giving to charity by offering a personal service to those donating large sums of money. We are a registered charity working with high net worth individuals, foundations and groups of donors to administer their charitable giving. Our growing team is a talented team of exceptional colleagues who are professional, dynamic and hard working. We have currently been shortlisted by the Charity Times for 3 awards including Best Trustee Board, Best Supporting Leader and Best Charity with an income of over £10m.

 Our CEO Anna Josse was featured in the latest episode of @IG_Advisors' podcast #WhatDonorsWant - where she discusses all things #philanthropy & #fundraising at @Prismgiftfund, and how charities can take advantage of #DAFs. Be sure to have a listen! https://apple.co/39PIb0c

Responsibilities:

• Reporting directly to the Senior Finance Manager, this role will be critical in ensuring all SAGE activity with the organisation is accurate and delivered to a high standard
• Monthly reconciliation of Sage and client statements
• Ensuring payments are processed accurately and in timely & efficiently
• Verifying & proofing payments, and sending payment confirmations
• Dealing with queries related to payments processed from client and bank
• Filing and Raising invoices
• Updating and maintaining client statements and internal client records system to a high standard, ensuring attention to detail and correlation with Sage

• Preparing and updating various exceptions reports
• Preparing quarterly VAT reports
• Accounts Payable and Receivable
• Provide support to the Relationship Managers on quarterly client statements and annual tax statements
• Support the Senior Finance Manager and team with ad-hoc tasks

The Candidate

This is a fantastic opportunity for an entrepreneurial finance professional who can work quickly to get the processes and controls working smoothly. We are looking for someone talented and engaging, with a positive attitude to work who can quickly develop the team towards a high-quality financial service function. You will be highly organised, conscientious and process driven with the ability to deliver real results and help drive the performance of Prism forward.

• Educated to degree level or equivalent
• Highly numerate
• Minimum 3 years’ experience as a bookkeeper working on accountancy software package SAGE 50
• Excellent communication and interpersonal skills with the ability and confidence to communicate effectively at all levels and with a diverse range of stakeholders
• Experience of working with confidential or sensitive data with knowledge of how to communicate and store information safely
• Focused with meticulous attention to detail and proven ability to undertake tasks required to a high level of accuracy
• Extremely organised with the ability to work under pressure, use initiative and manage multiple priorities to meet deadlines
• Strong IT skills, in particular Microsoft Excel intermediate to expert level
• Passionate about Prism and what we do
• Knowledge and understanding of the Charity Sector – highly desirable

Our partner is a recognised organisation working to offer greater safety to people in conflict- affected communities, and the opportunity to rebuild their lives, livelihoods and futures in the aftermath of war. They are seeking two Regional Finance Officers to support in the provision of financial leadership to their global programmes. Both are newly created positions, and are an excellent entry-level roles for finance professionals looking to work in international charity finance.

Responsibilities

• Work with the Regional Finance Manager in the financial monitoring the portfolio of grants and contracts across the region, supporting in the development of appropriate controls, processes and tools to ensure effective management of these.
• Support in the production of timely donor reports, and in monitoring project costs to completion.
• Provide support in developing donor budgets, and country budgets.
• Support in the day-to-day programmes finance – entering monthly journals, reviewing and reconciling country cashbooks, and reviewing and reconciling payment requests and reports from implementing partners.
• Assist in monitoring of compliance against donor regulations, the organisational requirements, and overseas statutory regulations.
• Assist in preparing for grant and external audits.

Requirements

• Qualified or part-qualified accountant with strong accounting, financial management, and risk management skills.  
• Strong finance business partner, able to coordinate and review information from country offices and implementing partners.
• Grants compliance, management and reporting experience, specifically experience of managing DfID, ECHO and UN funds.
• Astute & succinct, with excellent communication skills, and demonstrable experience of working with finance and non-finance staff.
• Resilient and culturally sensitive, willing to work in a challenging environment.
• Previous experience of working in a finance role in a humanitarian context is highly desirable.

The role offers flexible working options. For full job description and candidate profile please apply &/or email AfID with a copy of your CV.

Operations’ Manager: £34,00 – £35,000

Full time - 3 Months Contract with potential for extension

This is a key role in the Senior Management Team responsible for the day-to-day operations of the Charity, Admin staff and Volunteers

We also have a vacancy for a:

Thinking Space Facilitator:  £60 - £65 per hour depending on experience

Start in September 2020 - Bi-weekly Sessions - 1 Year Contract

The Claudia Jones Organisation and the Tavistock & Portman NHS Foundation Trust is seeking a Facilitator for their therapeutic Thinking Space group for women of African and Caribbean heritage who have experienced trauma.

HOW TO APPLY

Please email a CV and cover letter with the Subject: Operations Manager. The cover letter should detail where you saw the role advertised, how you meet the person specification and why you are interested in the role in no more than 2 sides of A4.

If you wish to express an interest in the Facilitator’s Role, please send an email to address in this job advert  for job description and specification.

Please write the Name of the Post in the Subject Line of Your Email.

We will close the applications as soon as we have received sufficient applications.

An enhanced DBS disclosure is a requirement for all post and 2 references.

Black and ‘Minority Ethnic’ Women only need apply (Schedule 9, Part 1, 158 and 159 Equality Act 2010). All posts are subject to an enhanced vetting and barring check. No agencies please.

JOB DESCRIPTION

OPERATIONS MANAGER

Operations’ Manager: £34,00 – £35,000

Full time - 3 Months Contract – Potential for extension

This is a key role in the Senior Management Team responsible for the day-to-day operations of the Charity, Admin staff and Volunteers

OUR BACKGROUND Claudia Jones Organisation (CJO) is one of the few African Caribbean Women and Families organisations in London. Founded in 1982 at the request of Caribbean women, CJO delivers family centred services for women with children age 0-17, gender-based violence support, connections for older people, health and wellbeing activities, counselling and therapeutic interventions to inspire and empower African Caribbean heritage women and families. CJO is committed to a culture of bold leadership, innovation in all aspects of our work, partnerships and most crucially, accountability to those we serve.

Our National Lottery Community Fund project builds on our earlier Hackney Women’s Haven partnership services that sought to foster women’s freedom from violence, discrimination, and exclusion, supporting women to stay safe and make positive changes to their lives. The focus of our work under this role will be to foster a therapeutic approach to providing a cohesive specialist support service for African Caribbean heritage women and families. This will include working within CJO’s Community-based Approach to Wellbeing through Specialist women and families service by us and for us.

PURPOSE This is a key role in the Senior Management Team, responsible for ensuring that the Central Services of the charity meets the strategic objectives and values of the Organisation.  This role deputises for the Executive Director.  In collaboration with the Director, the Operations Manager is responsible for overseeing an ambitious fundraising strategy, as well as managing the HR, payroll, and finance functions. You will ensure organisational effectiveness jointly with the Director by providing leadership for the organisation's operational planning, working closely with other Senior Managers, staff and volunteer team, contributing to the development and implementation of organisational strategies, policies and practices in accordance with CJO’s overall strategy. This position is key in supporting the Board of Trustees, clinical, administrative staff, volunteers and, centrally, in ensuring service users are welcomed and related to consistently in a warm and respectful manner.

Duties and responsibilities:

Operations:  Counselling/Therapeutic, Casework and Administrative Work:

• To ensure effective systems are in place to manage the processes of the referral, assessment, and on-going support for service users to ensure ongoing communication with and between referrers, service users, support staff and therapists.
• To ensure that the organisation is compliant with Data Protection Regulations, acting as the Data Protection Officer for CJO and supporting staff and volunteers in maintaining the security and confidentiality of service users, members, and volunteers.
• To support all staff and volunteers in carrying out the essential administrative tasks needed for the governance and smooth running of the CJO including supporting attendance for individual and group sessions, particularly bearing in mind that the majority of staff and volunteers are part-time, sessional or voluntary and have a variety of other commitments outside of CJO.
• To ensure that CJO staff and volunteers are informed of and put into practice the charity’s policies for the safeguarding of children and vulnerable adults, health and safety, risk management and equality and diversity.
• To co-ordinate the regular therapeutic group meetings for staff, volunteers and service users held regularly.
• To facilitate communications with service users, staff, trustees, and outside agencies in the network around existing and new partnerships including lawyers, clinical agencies, social services and education departments, community organisations, and funders.
• To liaise with staff and agencies with regards to specialist reports and letters for the different stages of support to ensure the timely submission of high-quality reports in line with deadlines provided by funders, lawyers, statutory agencies, and others.
• To manage the facilities of the organisation and its cleaning and hall/room hiring.

Financial Administration and Management:

• Working with the Finance Assistant and Management Accountant to ensure the timely delivery of regular, accurate financial reporting information and financial forecasts in the most effective form for the trustees, finance committee and staff.
• In conjunction with the Management Accountant and Consultant Fundraiser, to co-ordinate the annual budgeting, financial planning, and fundraising processes with the Director.
• To ensure the effective operation of the centre’s financial management and reporting systems, maintaining up-to-date and accurate financial administration records, including clear records of all cash expenditure.
• To oversee monthly and quarterly assessments and forecasts of the organisation’s financial performance against budget, financial and operational goals.
• To reconcile monthly financial activity, consistently monitoring organisational cashflow.
• To manage day-to-day processing of accounts receivable and payable, ensuring invoices for work carried out by staff are raised and purchase invoices are paid in a timely manner.
• To coordinate all withdrawals, deposits, and any communication with the bank, as required.
• To work with the Management Accountant in the preparation of information for the annual audit and its submission to Auditors.
• To fulfil all HMRC related requirements in conjunction with the Management Accountant.
• To keep records for the purpose of claiming Gift Aid.

Human Resources and Support:

• To work with the Director, staff, and volunteers to create an environment in which all service users, staff, volunteers, and visitors are appropriately welcomed and supported in a respectful, open, and warm manner.
• In consultation with the Director and Board of Trustees, to develop policies and procedures in volunteer and staff management, ensuring staff and volunteers are fully aware of and trained in these practices and in CJO’s organisational values.
• To manage and supervise the work of the Reception Admin Assistant, Finance Admin, Facilities worker, and admin volunteers.
• To manage the recruitment process for new staff and volunteers including assisting in the preparation of job descriptions, advertising roles, the organisation of and participation in interviews, follow up on references and carrying out DBS checks, organising contracts, assisting in the production of induction materials and ensuring that a proper induction takes place.
• To maintain personnel and employment records, as required by law.
• To co-ordinate training for staff and volunteers in consultation with the Director, other Managers, and staff/volunteer team.
• To develop and implement a mentoring scheme for CJO.
• To be attuned to the needs of the community, dropping into CJO, providing assistance and support as required or signposting to other members of staff, as necessary.
• To provide guidance to other staff in the short-term absence of other senior staff (sickness/annual leave/training).

Fundraising:

• To work with the Director and Consultant Fundraiser to ensure that the CJO has an ambitious and effective fundraising strategy, working to diversify the charity’s funding streams.
• To work in conjunction with the Consultant Fundraiser in the preparation of high-quality detailed bids for capital and revenue funds from relevant donors based on detailed information about.
• To schedule and coordinate the receipt of grant payments and to work with the team to prepare comprehensive grant reports to all trusts and foundations in line with the donors reporting requirements.

• To carry out administration required for receipt of all donations including standing orders and CAF cheques and overseeing the upkeep of the beneficiary, donor, and funder database in line with GDPR and Data Protection Procedures.
• To work with the Consultant Fundraiser, Admin finance in the development of a major individual donor programme.

• To communicate with relevant grant managers, keeping them up to date with organisational developments, events, and activities.
• To foster an open, involved, and authentic communication with donors, encouraging donors to visit CJO.

Organisational Effectiveness:

• To coordinate the annual monitoring and evaluation process in consultation with the Director and the external evaluation team.
• To work with the Director to ensure that CJO complies in all its roles and activities with all relevant legislation, including that applicable to Charities and Companies.  This task also encompasses taking the minutes of Trustees and Finance Committee Meetings, keeping company records up to date at both Companies House and the Charity Commission, ensuring all company records are clear and up-to-date to enable smooth filing of Annual Reports and Reviews each year.
• To liaise with the landlord and CJO’s Trustees in relation to premises management including renewing building usage and organising repairs, additional room hire, etc, as necessary.
• To increase the effectiveness and efficiency of CJO’s operations through reviewing and developing initiatives to improve each function - HR, IT, Finance, Fundraising, Administration, staff support as necessary

Risk Management:

• To work with the Director, Service Manager and Clinical Lead and Trustees in the development, implementation, review and maintenance of Baobab’s risk management matrix, particularly as it relates to risks for service users and young people of suicide, aggressive behaviour and deterioration in mental health.
• To ensure statutory compliance with Health and Safety and other relevant legislation, conducting risk assessments, monitoring performance, and reviewing procedures.
• To ensure the correct organisational insurance policies are in place.

Public Events:

• In consultation with the Director to plan, implement, monitor and evaluate a broad range of public events (such as regular ‘The AGM, Black History Quiz, International Women’s Day, CJO  Talks’ Seminar series) and training activities related to the needs of our service users.  
• Assist in preparation of materials for teaching and training sessions for professionals in the networks around our service provision.

Other duties

• To undertake other duties which may be regarded within the nature of the post, in discussion with the Director.
• To engage in regular managerial supervision with the Director.
• To participate in training and CPD

PERSON SPECIFICATION

Specification

Essential

Desirable

Qualifications,

Education & Training

Education to degree level or equivalent professional experience

Knowledge of a range of computer packages (e.g. Word, Excel, PowerPoint, Outlook, and accounting software).

Knowledge of data protection legislation.

Management accounting

Experience

At least 5 years office and/or operations management experience in a small organisation.

Experience of managing a team

Experience of financial administration such as petty cash handling, issuing, and paying invoices, book-keeping using accounting software, financial management information, Website

Experience of GBV services and women only services in the BAME voluntary sector.

Experience of setting up and maintaining office systems

Facilities management experience

Project management experience

Experience of setting and working to targets, budgets, and deadlines

Experience of developing funding bids

Experience of producing reports of organisational outcomes, outputs, and financial activity.

Experience of identifying opportunities, planning new activities, and managing change.

Experience of working in a BAME organisation/ service which promotes the rights of vulnerable women and families with multiple disadvantages.

Experience of asylum seeking or refugee issues

Experience of working within a women and families services children, adolescents, and young adults with mental health problems

Event management experience

Experience of editing documents and preparing publications

Skills, Attributes & Competencies

A very high level of self-management with ability to manage own workload, time and prioritise effectively with competing deadlines

Excellent organisational skills and the ability to multitask

Achievement orientation

Analytical thinking with the ability to examine what lies under the surface, anticipate what is needed together

High level of accuracy and attention to detail

High level of numeracy

Ability to multitask in the face of multiple demands

Ability to use initiative and be creative in the face of problems

Excellent interpersonal skills with adults, children, young people, staff, and visitors and a warm, interested and involved manner while maintaining professional boundaries

High levels of sensitivity, emotional intelligence, and resilience

Ability to work as a member of a team, seeking support from colleagues as appropriate

Commitment, Values & Motivation

To work in ways that promote a multicultural, multi faith environment with a genuine commitment to equal opportunities

To inform oneself about the external political environment towards African heritage communities and the different contexts that, young people, women girls, and families life situations which they find themselves in the UK.

To work in ways that promote human rights

To understand and work towards meeting the diverse needs of the African Heritage community who have experienced violence and who consequently function in unstable and chaotic ways.

To work in a therapeutic community

To want to make a difference in the lives of those who access our services.

​

Supporting International Finance Manager with effective programme programme financial management and programme financial reporting. Providing support to the full life cycle of grants: from donor proposals to final reports. Maintaining close working relationship with internal finance and programme teams and teams from Development agencies and external donors.

Programme financial planning, management and reporting

• Support the design and implementation of effective quality controls to ensure compliance with donor requirements and to maintain appropriate donor stewardship, including through manuals, checklists, templates, and other tools
• Monitor spending and activity implementation and ensure regular scheduling of grants management meetings, alerting the Programme Finance Manager and Programmes/Partnerships team about significant under or overspend on a timely basis

Grants management and compliance

• Maintain the grants management tracker so that grants are properly recorded and monitored, ensuring that input from the Programmes/Partnerships team and the Programme Finance Manager are incorporated on a timely basis
• Undertake administrative tasks related to grants, including setting up of grant codes (pipeline and secured), collecting and forwarding information to different units and executing follow up tasks as required
• Review budgets for concepts/proposals, ensuring the inclusion of donor costs, make recommendations for improvements and liaise with the programme/partnerships team and field units to ensure these are complete, accurate, consistent with the narrative, compliant with donor requirements, and correctly formatted for presentation to donors

Audit, internal controls and risk

• Contribute on programme finance to all audits and statutory compliance in line with UK and internal  regulations and compliance requirements
• In collaboration with field units, prepare due diligence assessments for potential new partners or donors and ensure these are refreshed periodically
• Troubleshoot financial, donor compliance and procurement-related queries identified through monitoring grants or as raised by management or field units

Qualifications

• CCAB qualified accountant (desirable).

Experience

• 3 years relevant experience in financial accounting and financial reporting
• Experience of designing and managing effective administrative systems and procedures
• Experience of budgeting, forecasting and cash-flow management
• Experience working in international organisations or donor agencies including field-level implementation highly desirable
• Experience working with EC, ECHO, DFID or equivalent and familiarity with the various compliance rules and regulations highly desirable

Skills

• Good interpersonal, customer care and liaison skills with a wide range of stakeholders
• First rate oral and written communication skills
• Ability to work under pressure and to manage competing priorities and deliver to tight deadlines
• Ability to problem solve, working with both internal and external stakeholders to deliver results

For full job description and candidate profile please apply &/or email AfID with a copy of your CV

West Africa Regional Finance Manager – French-speaking (with an option of working from home in UK or Europe)

£37,452 - £42,372 per annum (plus contributory pension)

Manchester, UK/Europe/Working from Home

Join a Nobel Prize-winning organisation committed to creating safe and secure futures for women, men and children around the world. MAG works by finding and destroying landmines, cluster bombs and the explosive remnants of war and by advocating and campaigning on behalf of those whose lives are blighted by the lethal debris of conflict. Be part of this life-changing mission by joining MAG to help us free from fear some of the poorest and most vulnerable people in the world.

We are seeking a Regional Finance Manager to join our Finance team, which provides day-to-day financial support and advice to MAG’s programmes in countries across the globe. This is an exciting and dynamic role, where you’ll act as a business partner to the West Africa region, using your finance skills and experience will help us make a real difference, supporting our work across the globe.

Reporting to the Senior Programmes Finance Manager you will be responsible for managing a small UK based programmes finance team on a day-to-day basis, and providing advice and technical oversight to our programme based Finance Managers. As a business partner, you’ll provide real-time support and analysis to senior managers as a trusted adviser, and add value that will assist in decision making and the delivery of MAG’s lifesaving work.

This role allows for flexible working where you may be based in the United Kingdom or work from home. You will be expected to manage your team, support proposal development and provide advice and analysis on budgets and financial contract management.  You will be required to travel in order to provide support to our programmes overseas, including our programmes in West Africa and our HQ in Manchester, UK.

You will have previously worked in a finance role in a grant or donor funded environment, or in a commercial project accounting role. You’ll have a high level of accuracy and attention to detail and have staff management or mentoring experience.  You will need to be able to demonstrate a strong background in financial modelling and contract management, ideally with experience of major donors. You will be committed to producing work of a consistently high standard and will have experience of undertaking reviews of business processes. Progress towards a professional qualification will provide candidates with a distinct advantage in applying to this role. Fluency in both English and French is essential for this role.

This is a fast-paced role and challenging role, which will require high levels of initiative, pro-activeness and strong multi-tasking skills. With an ability to lead, motivate and develop a small team, ensuring effective communication between various stakeholders, you will be a creative, flexible, solution-focused, professional business partner, committed to MAG's goals.  In return, your professional skills, knowledge and experience will contribute to saving lives around the globe, and you’ll have the opportunity to see, and contribute to, MAG’s work first-hand.

In light of the COVID-19 outbreak, and to ensure the health and wellbeing of everyone who works for MAG and their families we have put in place a new working arrangement – remote working from home - to reflect what is a rapidly changing situation. This role has opportunity to be carried out at Manchester, HQ or in a working from home environment.

Please note that as part of MAG's commitment to safeguarding, this post is subject to background checks before an offer of employment is confirmed.

MAG is committed to the principles of diversity, equality and inclusion. If you think you would be suited to one of our roles we would welcome your application regardless of your background. We strive to provide an inclusive and supportive working environment where all employees feel respected and supported in fulfilling their potential.

For further information and details of how to apply, please visit our website before the closing date of 27th September 2020. MAG reserves the right to bring in candidates sooner than the end date given as we wish to close this role promptly.

Due to the high volume of applications that we receive, we are not able to respond to every application. If you have not heard back from us within three weeks of your application, it means that your application has not been successful.

Applicants who are non-residents of the UK will need to provide documentary evidence of their eligibility to work in the UK.

Chief Operating Officer for leading media campaign organisation fighting FGM

The Global Media Campaign to end FGM (GMC ), which began at The Guardian in 2014, directly empowers grassroots FGM campaigners, many of them female survivors, to use local, national and international media to end FGM.

Supported by a small team based in London we now have a network of over 350 FGM media campaigners in 9 countries. and staff support that extends through Mali to Kenya.

Due to population growth, climate-driven poverty and CV-19, FGM is increasing in a world where at least 200 million women are living today with genital mutilation.

In accordance with GMC’s Business and Governance Plan we will expand our current operations in *9 countries into a further 3: Egypt, Djibouti and Sudan from 2020-2023. As the COO you will be responsible for ensuring we have the operational and financial capabilities in place to meet our ambitions and commitments.

Deadline for responses: October 13th. Send letter with details of how you fit this Job and Person Spec and full CVs 

Interviews: Week beginning 19th October.

Role:

Reports to: Location: remotely) Hours: Travel: Salary:

Chief Operating Officer (Responsible for all internal management functions finance, fundraising support, risk, HR, legal, compliance, IT, administration)
Executive Director

London initially (but also working

Although this is a full-time post, flexible working will be considered eg 4 days a week 5 % international travel
c £60,000 based on experience

Key responsibilities:

A member of the Senior Leadership Team of Global Media Campaign, reporting to the Executive Director.

• Strategy: Alongside our Executive Director and the board of trustees you will have key input into our strategy and long-term goals.
  Financial Management: responsible for budgeting, accounting, management information, cash management, internal controls, supervision of Annual Audit and production of Annual Report and Accounts

• Fundraising support: responsible for financial aspects of all external proposals, developing project timelines, monitoring progress against budgets and timelines; researching potential funders including UN and international development agencies

• Corporate and HNW fundraising: developing a strategy for corporate and HNW fundraising and attracting social investment; managing programmes (in conjunction with the Executive Director) to implement this strategy

• Overseeing risk management, HR processes, legal, compliance, IT and administration .

  Required Skills and Experience

• Financial management and presentation of management information

• External Report writing and proposal writing skills

• Fundraising support and research

• Management of risk, HR processes, legal, compliance, IT and administration

• Relaxed and competent under pressure

• A passion to want to make a positive difference in people’s lives

• Ability to think strategically but also roll up sleeves and do the detail

  Desirable Skills and Experience

• Impact Management experience an advantage.

• Ability to speak french, an advantage

• Superb at financial management.

• Deeply organised.

• Relaxed and competent under pressure

• Able to manage and grow a team.

• A problem solver.

  *GMC currently supports and trains networks of grassroots media activists in:
  The Gambia, Kenya, Nigeria, Sierra Leone, Somaliland, Somalia, Mali, Ethiopia and Guinea

Your new company
An international development charity is looking for a Programme Finance Officer their Central London office.

Your new role
You will be reporting to the Programme Finance Manager in a Programme Finance Officer role. You will be responsible the full process of donor reporting, from proposing budgets to reviewing the final reports. You will ensure that all proposals comply with donor guidelines and requirements. You will monitor the spending and activity ensuring effective grants management.

What you'll need to succeed
You will need:

• Previous experience of working in an International Development Charity
• Management/Financial Accounts experience
• Experience of Donor reporting
• Willingness to travel internationally for work - Central Asia/Africa
• Excellent communication skills are essential
• Experience with working with DFID, ECHO, EC or equivalent

What you'll get in return
Flexible working options available.

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Womankind is recruiting for the role of Finance Officer to join its dynamic staff team based in their North London offices (Working from home during the current pandemic). The successful candidate will play a vital role in helping Womankind run their finance function and achieve its organisational objectives.We are looking for an articulate and detail-oriented Finance Officer with proven track record in Charity Accounting.

The role is essential for the smooth running of the finance function. On a daily basis you will be undertaking international financial transactions including payment runs, bank and income reconciliations and month and year end processes.

The position will be suitable for someone who is flexible, reliable, highly numerate and interested in contributing to the Women’s’ Rights Movement.

Job Description

Overall purpose

This position is responsible for ensuring that all financial information on the accounting system is accurate and inputted in a timely manner. To provide direct support to the Team in maintaining effective financial controls and systems in line with the WomanKind’s financial policy and financial procedures.  This post will need to work closely with the rest of the Finance Team and all budget holders to ensure coherence and consistency of data entry and management of petty cash.

The Finance Officer is a member of WOMANKIND’s Finance and Resources team, which is made up of the Management Accountant and the Project Finance Manager under the leadership of the Director of Finance and Resources. The role will work closely with and provide support to all members of the Team.

This post will be tasked with delivering three key areas of responsibility as detailed below.

Responsibilities

1. Financial Accounting & Processing (50%)

• To enter all general and purchase ledger transactions into the accounting system and to ensure that it is updated and maintained in an accurate and timely manner.
• To prepare monthly bank reconciliations and, working closely with the Fundraising Team, reconcile the income on the accounting system with that on Raiser’s Edge.
• To work closely with budget holders to ensure financial records are maintained and correctly coded in accordance with accounting (SORP) requirements, donors and the Board of Trustees approved annual budget.
• To ensure all supporting transactions have been properly reconciled with clear audit trails.
• To ensure timely processing of Purchase Ledger: payments to suppliers by preparing payment runs for approval and uploading to online banking.
• To ensure the security of all monies received, also ensuring security of cash, cheques and to be responsible for the banking of all cash and cheques received by the organisation in accordance with WK financial procedures.
• To prepare and input the monthly Credit Card reconciliations and postings to the ledger.
• To ensure that the Sterling and Foreign petty cash is properly managed.
• Ordering/purchasing office supplies and stationery for general office use.
• Monitor and manage the Finance email inbox and provide support to the Finance and Resources Committee.

2. Month and Year-end reporting and Audit (20%)

• Prepare month end reconciliations and assist with the month end closing process
• Assist with the annual audit and accounts preparation including the preparation of the Trial balance and year end reconciliations and schedules.

3. Programme Support (30%)

• To manage the payment of all overseas transfers to Womankind partners and local coordinators.
• To ensure all cash and currency needs for country visits are met in accordance with Womankind policy and procedures
• To work with staff to ensure expenditure relating to all travel is reconciled accurately and on time .

Undertake other responsibilities not outlined above which are commensurate with a role of this nature and which have been discussed and agreed with the line manager.

The candidate must be committed to the mission, vision, values and aims of WOMANKIND Worldwide as it seeks to support and speak out about women’s human rights and development internationally.

All posts are expected to contribute towards developing a supportive working environment, and demonstrate a commitment to professionalism and respect, transparency and accountability and uphold quality standards as outlined in policies and procedures, and in compliance with WOMANKIND’s Equal Opportunities Policy.

Reporting Structure: This position reports to: The Management Accountant

Person Specification

Essential Experience and Skills

• Must be adept in use of the MS Office Suite, particularly Excel and Word.
• At least one year experience of Sage Line 50, MS Business Central, or similar computerised accounting systems
• The ability to input information quickly and accurately, with attention to detail and deadlines
• A good understanding of the Charity SORP and accounting concepts, including their application.
• A minimum of 3 years accounting experience in the charity sector.
• Ability to work autonomously to achieve agreed objectives and organisational targets with minimal supervision.
• High level of organisational skills with exceptional attention to detail and a thorough and systematic approach to diagnosing and solving problems.
• Ability to use initiative and to suggest new ideas for service improvement
• Must have honesty and integrity.
• Must have good written and oral communication skills.
• Must be organised, flexible and be able to manage/prioritise own workload and work under pressure.
• Ability to work collaboratively and communicate effectively with colleagues across Womankind
• Be able to work as part of a team.

Essential Knowledge

• Part qualified or similar (AAT, CIMA, ACCA etc)
• Charity Fund accounting and generally accepted accounting principles.
• Computerised accounting systems, bookkeeping and office administration.

Desirable

• Have respect for wide range of other cultures and diversity.
• Commitment to Equal Opportunities issues.
• Be willing to work over and above standard hours when necessary and appropriate
• Be able to maintain confidentiality at all times
• Have empathy with the aims and objectives of Womankind Worldwide.

Terms and conditions

Hours

35 hours

Salary

Up to £30,587 per annum

Contract

Permanent 

Probationary period

6 months 

Holidays

25 days per annum plus statutory holidays and Christmas break

Pension

Womankind has a contributory pension scheme in place 

How to apply

To apply for this position please complete an application form which can be found on our website.

Due to the high volume of applications we receive, we regret we will not be able to respond personally to applicants who are not short-listed. If you have not heard from us within three weeks from the closing date, please assume you have been unsuccessful on this occasion. Only shortlisted candidates will be contacted.

Closing date for applications: Friday, 9 October 2020, 12pm - noon

First round interviews: w/c TBC

Second round interviews: w/c TBC

Your new company
An international charity is looking for a Finance Officer their Central London office.

Your new role
You will be reporting to the Financial Controller in a Finance Officer role. You will be responsible for managing all income of the charity, processing donations and funds received for the charity, raising invoices, completing bank and balance sheet reconciliations, processing foreign payments and supporting the wider finance team. You will be responsible for dealing with donor queries and working closely with the finance committee in acknowledging donors.

What you'll need to succeed
You will need:

• Previous experience working in a finance role
• Charity experience is preferred
• Good time management and organisational skills
• Working towards an accounting qualification or equivalent
• Excellent communication skills is essential

What you'll get in return
Flexible working options available.

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career.

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Finance Officer - Programmes

London

• Have you worked for an international charity/NGO in a finance role?
• Have you supported regional programmes?
• Have your donor reporting experience? - USAID, DFID, EU etc?

If so, my client may be interested in talking to you.

You will be responsible for supporting the charities regional programmes in:

• Financial Reporting
• Financial Control
• Business Partnering with regional non-finance staff
• Training and coaching
• Donor reporting
• Audit and risk

To be considered for this role, you need donor finance experience as well as experience working for an international charity/NGO

Would you like £250 in vouchers?

Well, if you know any tax, legal, finance, HR or marketing candidates looking to move jobs please refer them to us and if we successfully find them a new job in the next 12 months we will send you £250 in vouchers of your choice.

As well as this we are looking to grow the Pro-Recruitment Group family and would be interested in any amazing Recruitment Consultants you think might like to work for us. £250 on offer for any referrals we successfully hire.

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