We are recruiting to a new Head of Finance & Resources role to support the leadership and growth of our charity.

The Head of Finance & Resources is responsible for the management of Age UK Merton’s finances and core operational functions. This role is accountable for the finance department; overseeing day to day finance operations; managing financial monitoring and control including preparation of the annual budget, management accounts and forecasts; and preparing for the annual Independent Examination.

This role will also work collaboratively with the Finance Committee, and the Board to deliver sound financial advice and support to contribute towards strategic decision making. In addition, the role will oversee core operational functions, including facility management, supplier contracts and administration.

The postholder works closely with the Chief Executive and Head of Services as a member of the Senior Leadership Team.

The postholder attends and manages the business of the AUK Merton Finance Committee and briefs the members on strategic financial planning, financial performance, treasury management and risk management.

Key responsibilities

Finance

• Line management of the Bookkeeper, providing supervision, quality control and support
• Support and oversee the Accounts Receivable function for At Home services, which provides support for older people in their homes at an hourly rate
• Oversees the Charity’s outsourced payroll provider
• Ensure that an accurate and timely organisational annual budget is prepared for approval by the CEO & Trustees in February each year
• Prepare quarterly management accounts, variance analysis and forecasts for presentation to the Board
• Develop and maintain an accurate cash flow position/forecast and funding pipeline
• Support the CEO and Head of Services with grant funding and contract bids by preparing full cost recovery budgets and providing other financial information
• Support the CEO to analyse financial performance, address threats and capitalise on opportunities across all income streams
• Prepare fund reporting information to support the CEO and Head of Services with monitoring reports for funders
• Ensure that the organisation is fully prepared for its annual independent examination including preparation of year end file, payroll reconciliation and liaising with the Independent Examiner
• Supporting CEO to prepare the Annual Report
• Ensure the Independent Examiner recommendations are considered and implemented
• Ensure statutory reporting is completed for Companies House and Charity Commission
• Ensure appropriate risk management policies and processes are embedded throughout the charity and maintained within the Risk Register
• Work with the CEO and Service Managers to review and support the implementation of required new financial processes
• Ensure that the financial policies and procedures are fit for purpose and up to date.
• Work with service managers to ensure understanding, implementation and compliance with all financial procedures

Facility, Systems & Resources

• To ensure that satisfactory personnel records are kept in relation to sickness, leave, working hours (including flexible work-times and time off in lieu) and staff performance.
• Liaison with our contracted HR advisors.
• To manage supplier relationships and service contracts for utilities, IT, communications, office supplies, printing/copying etc. reviewing expenditure against budget and seeking new suppliers as required
• To manage the Office Administrator, ensuring that day to date operational and administrative functions are conducted efficiently to enable high quality service delivery
• In conjunction with the CEO and Head of Services, develop and update Age UK Merton’s operational policies and procedures in line with review dates and updates to relevant legislation
• To act as Data Protection Officer for Age UK Merton and support the charity to remain compliant with Data Protection legislation
• Through the Office Administrator manage induction and agreements for new room hire customers

Equal Opportunities

Age UK Merton is committed to promoting equal opportunities in employment. We strongly value diversity, promote equality, and challenge discrimination. We encourage and welcome applications from people of diverse backgrounds and people with lived experience of disability.

ABOUT THE ROLE   

Reporting to the Chief Financial Officer, the Head of Finance will provide day to day leadership of the finance function, providing accurate and timely history financial information and will manage the cash position of the Trust to ensure ongoing viability. Crucially, you would provide support in establishing a long-term corporate financing strategy incorporating a full Treasury Management process.  In this integral role, you will support the CFO in enabling the Trust’s mission through delivery of sustainable growth, ensuring the Trust makes informed capital investment decisions to maintain and strengthen its long-term position in the care sector.

ABOUT YOU 

You will be a qualified management accountant seeking a new challenge within the social care sector. With substantial experience of working in a senior finance role, you will bring a wealth of experience to lend to Greensleeves Care and our continued growth. You will have exposure reporting at board level, leading small teams, extensive detailed experience of the production of Budgets and longer-term financial forecasts and cash flows. Candidates with a background in charitable or not for profit organisations are desired but this is not essential.

ABOUT US:

Greensleeves Care is one of the most respected care charities in the United Kingdom. We provide exceptional 24-hour Nursing Care, Specialist Dementia Care and Residential Support to older people across England. We have more than 20 care homes across the UK and a Head Office based in Fenchurch Street, London.

BENEFITS

As part of Greensleeves Care, we can offer a variety of benefits, such as 33 days annual leave including bank holidays, a generous company pension scheme as well life assurance and lifestyle benefits.

INTERESTED? APPLY NOW!

Further information and to apply please click the apply button. The closing date for applications is 8th November 2021.

The successful applicant will be appointed subject to providing NHS COVID PASS, ISA first and enhanced DBS disclosure. This post is not subject to the Rehabilitation of Offenders Act 1974. Greensleeves Care is an equal opportunities employer and welcomes applications from all sections of the community

Domestic abuse has blighted women’s lives throughout history. We’ve been helping women in London recover from its effects since 1996. Our specialist counselling transforms the mental health and wellbeing of women who have suffered physical, emotional or sexual abuse, financial exploitation or coercive control, and we have assisted well over 15,000 people to date. Add your skills to our all-female team and you can help thousands more on the road to recovery. 

In this role, you will primarily focus on bookkeeping and other general finance tasks, whilst assisting the Finance Manager. A self-starter with enthusiasm and initiative, you will be educated to degree level or studying towards an accountancy qualification.

In this role, some of your duties will include:

• Maintaining the charity’s accounting records using QuickBooks
• Ensuring that the QuickBooks accounting package is operated accurately and efficiently, and kept up-to-date
• Ensuring all payments and expenses are correctly procured, authorised, processed, and paid, including monthly salary payments, PAYE & NI and pension payments
• Acting as primary point of contact with bank, suppliers, and clients. Responsible for resolving all queries with project managers/coordinators about invoices and contacting suppliers with queries where necessary

In return, you can expect exceptional career satisfaction plus a package of benefits including: 

• Flexible working
• 25 days’ holiday rising to 30 after five years (pro rata for part-time working) 
• 3% pension contribution 
• Comprehensive Employee Assistance Programme
• Cycle-to-work scheme 

To find out more and apply with your CV, please visit our website via the apply button.   

Closing date: 9am on Friday 12th November 2021

Applications will we be reviewed and interviews scheduled as they come in.

This post is open to women only. Section 7.2(E) of the Sex Discrimination Act applies. 

Shadwell Community Project (SCP) is a charity delivering play sessions at Glamis Adventure Playground in Shadwell, providing free, open-access, inclusive play opportunities for children aged 5 – 15. Children participate in building play structures, dens, swings and tree houses. Changes are discussed with the children and we keep to the traditional “adventure play” way of running the playground, which means the children have access to tools, timber, paint, nails and so on. 

We are seeking someone to underpin the work of the charity, supporting the organisation through monitoring for grants and allocation of financial resources as well as organising payroll and staff hours. 

Salary: £25,480 pro rata (0.4 FTE) / £14 per hour

Contract: 14 hours per week 

Key Duties and Responsibilities:

• To understand the existing organisational infrastructure of the charity, and further develop this
• To gather and organise quantitative and qualitative data, e.g. collating numbers of children using our playground and café each month to support funding applications
• Using accounting software Xero to administer invoices and payments.
• Monitoring spending and allocating costs for grants
• Reporting on grants
• Organising payroll and administering of staff timesheets, including pension, HMRC, annual leave and sick pay, as well as processing new and leaving staff. 
• Website administration
• To assist the Playground Manager, Senior Playworker or Sessional staff with any other admin task, as and when needed, to fulfil the purposes of the charity

Person Specification:

Essential:

• Experience of administration
• Excellent computer literacy
• Experience of Google Drive, including Google Forms
• Experience of record-keeping and able to contribute to reports relevant to the role
• Highly organised and able to work independently
• Excellent attention to detail
• Ability to communicate effectively with children, colleagues, carers and other professionals
• Ability to work in a team
• Committed to improving play opportunities for children and young people 

Desirable:

• Experience with a website manager such as Wix 
• Experience using an accounting software and/or payroll system
• Experience of grant report writing
• Experience of fundraising

You will be joining PEAS at an exciting time as we move into implementing our new ambitious strategy, PEAS 2022-2026 – Growing PEAS schools. Supporting all schools. During this period we will grow our school networks to double their size, launch in a third country and expand our wider impact by strengthening education systems.

As Finance and People Administrator, you will be a key support to the UK Finance Manager in delivering strong financial management objectives, whilst ensuring the effective functioning of the UK team. You will support the People and Culture Lead in HR and governance to ensure that we have the right systems to support our people and organisation.  

To be successful in this role, we are looking for an individual who is a go-getter, has experience in finance administration and strong people skills. This is a great role for an individual who is looking for a dynamic role to take lead in.

We welcome applicants from varied backgrounds, you do not necessarily need to have a financial qualification but must have experience who is strong with numbers, a keen eye for detail, numerate, and a quick learner. We also offer flexibility in working patterns. We offer a blended style of working with 3 days working remotely from your home and up to 2 days a week in our office in London (currently based in Borough)

If you are excited by the opportunity of the role at PEAS and have the experience and skills we are looking for, please read the full candidate pack and follow the link to apply. 

This is a part time role; three full days (9am – 5pm) per week, working closely with and reporting directly to the Finance Manager.

The successful candidate will have a minimum of three years’ experience in an administrative role, knowledge of accounts and bookkeeping or a financial background.

You will be proficient in QuickBooks/QuickBooks Online, possess advanced excel skills and confident presenting financial information in a clear and concise format for non-financial users.

A high standard of effective written and oral communication, organisational and interpersonal skills and the ability to co-operate effectively are key.  Proactive and solution orientated, you will be adaptable and resourceful working on your own initiative as well as collaboratively.

You must possess a flexible and conscientious approach to responsibilities, the ability to prioritise tasks and meet stringent deadlines.

Experience of working within a charity or not for profit organisations and an understanding of restricted and unrestricted grants and funding are desirable.

Main Responsibilities

• Bookkeeping duties including sales ledger, purchase ledger, processing payment schedules, payroll, receipts and daily banking.
• Ensure correct coding and posting of all income and expenditure.
• Maintaining all bank accounts; posting all transactions and reconciliations.
• Ensure timely receipt of grants and funding in line with bids and projects.
• Assist Fundraising Manager with maintaining records of grants and other fundraising income.
• Maintaining petty cash, petty cash imprest, posting transactions and reconciliations.
• Confident communicating and liaising internally up to Trustee level and with external stakeholders including funders, customers, auditors, Local Authorities and suppliers.
• Assist with the annual budget process, cash flow statements, preparation of annual accounts and schedules.
• Assist with maintaining GDPR documentation, procedures and compliance.
• Maintain accurate Gift Aid records, including processing Gift Aid income and submitting Gift Aid claims.

The Ahoy Centre is an equal opportunity employer committed to safeguarding and promotes the welfare of all staff, beneficiaries and service users.

The successful candidate will be required to complete an enhanced DBS check.

All interested applicants must be able to provide proof of eligibility to work in the UK.

The Role:

This is an exciting opportunity for a passionate and dynamic professional to join a small, creative and influential NGO, as we deliver our activities championing the equality and human rights of LGBT+ persons and other disadvantaged groups  across the Commonwealth using an intersectional lens. To support this work, we now seek a proactive Finance and Programmes Administrator as we expand our international activities championing the equality and human rights of LGBT+ people.

The Finance and Programmes Administrator will support the Finance and Compliance Manager, the Programmes Team and the TCEN Secretariat Manager with efficient and effective administration and logistics relating to the organisation’s financial operations and programmes, and to the TCEN Secretariat.

Key Responsibilities:

Financial administration

• Raise, receive, process, code and upload invoices to/from suppliers and subgrantees using Kaleidoscope Trust’s finance management software (Xero)
• Support efficient and accurate bookkeeping and records management of Kaleidoscope Trust’s financial accounts
• Process donations (online and otherwise) and Gift Aid claims

Compliance

• Contribute to the Finance and Compliance Manager’s improvement and proper implementation of finance processes, administration and procurement relating to operations and programmes, ensuring compliance with contractual and legal obligations
• Investigate and implement methods for cost-effective and rapid international money transfer
• Process due diligence assessments for potential new suppliers, sub-grantees and donors, etc., in accordance with KT’s policies and procedures
• Prepare documentation to facilitate programme operations, including contracts, requests for expressions of interest, procurement notices, bid documents and tender evaluation reports, among others

Programme management

• Support Programme Team in reconciling programmatic expenditure, at regular intervals and as needed for reporting, including reviewing and making journals in the finance system
• Support the Programmes Team with preparing and updating programmatic budgets and forecasts as required
• Support the Finance and Compliance Manager and Programme Managers with creating financial reports (including forecasts, usage reports and expenditure reconciliations) to enable tracking and monitoring of spend and to identify trends and risks in programme implementation

Administration

• Support the Programmes Team with other logistics as needed, such as making travel arrangements, and carry out other administrative tasks as necessary to ensure the successful implementation of programmes and operations
• Organise TCEN Management Committee meetings and other meetings as required, and take accurate, concise minutes
• Process new applications for TCEN membership and maintain the TCEN membership list, with the oversight of the TCEN Secretariat Manager and in communication with the Public Affairs and Stakeholder Engagement Officer
• Disseminate approved TCEN-related communications, including to the membership via MailChimp, email and WhatsApp
• Support the TCEN Secretariat Manager with all other aspects of TCEN administration as required, such as knowledge and data management

Skills and Competencies:

We are looking for a candidate who can demonstrate:

Experience with:

• Providing precise bookkeeping and maintaining accurate records
• Activity-based budget management, budget reconciliation and reporting
• Grants-based financial management and reporting
• Contributing to regular financial planning and budgeting processes
• Working with institutional funders

Knowledge and understanding of:

• Proper financial management and compliance principles, processes and procedures
• Using Microsoft Excel and/or Google Sheets to create reports
• Using Zoom to arrange calls, and MailChimp for designing mail-outs
• Financial management systems, ideally Xero
• Risk management and mitigation, with regard to organisational compliance and financial matters especially

Personal qualities/skills:

• Commitment to Kaleidoscope Trust’s mission to advance the human rights of LGBT+ people
• An understanding of how a human rights organisation operates in an international context, or a willingness to learn
• A collaborative, adaptable and detail-oriented approach to facilitating the inputs of people contributing to a multi-stakeholder process, including in cross-cultural environments
• Excellent English-language written and oral communication skills and experience of presenting complex issues to audiences with differing levels of knowledge of and confidence with finance and compliance matters
• Good time management and problem-solving skills
• Confident working as part of a team and with managing the on-time delivery of tasks from various colleagues
• Willingness to “pitch in” and support colleagues outside the parameters of the job description where necessary

Terms and Conditions:

• This role is full-time for a fixed term until 31 March 2022 (with possibility of extension, dependant on funding)
• The salary is £30,000 p.a. plus pension contributions
• The post-holder is entitled to standard annual leave plus bank holidays
• The post-holder will be managed by Kaleidoscope Trust’s Finance and Compliance Manager
• The post-holder will be based out of Kaleidoscope Trust’s offices in Hoxton, London 
• Full-time London-based staff will be expected to work from the office a minimum two days per week. Staff who are part-time, and/or based outside of London may be permitted (with the agreement of their Line Manager) to work from home predominantly, with the occasional requirement to travel to the office for appraisals and key meetings or events
• Standard core hours of work are 9:00am - 5:30pm with possible requirement to work very occasionally at evenings and weekends (which will accrue Time Off In Lieu)
• The post-holder must possess the right to live and work in the United Kingdom for the period of the contract
• Start date: As soon as possible

How to apply:

Kaleidoscope Trust is committed to equality and diversity and we particularly encourage applications from women, all sections of the LGBT+ community and Black and minority ethnic communities.

Please send your CV and a one-page covering letter explaining:

(i) your interest in joining Kaleidoscope Trust, and

(ii) your relevant experience as per the skills and competencies outlined above.

If you have any enquiries, please email recruitment[at]kaleidoscopetrust[dot]com, titling your communication: “Vacancy: Finance and Programmes Administrator”.

Closing date:Wednesday 10th November 2021 at 09:00AM GMT

Interviews: Week commencing 15th November 2021 via Zoom

Do you ever wonder what it would be like to work in an exciting, compassionate, faith-filled organisation?  New Wine continues to press into the presence of God with a vision to see local churches enabled in the ministry of the Holy Spirit with the expectation of the signs and wonders that go with being a disciple of Jesus. We are really excited about the opportunities that lie ahead and about the part we have to play in seeing local churches changing nations. 

We are looking for someone with a servant heart and the right skills.

We currently have a vacancy for a Finance & Business Assistant role. 

Location – New Wine Trust, 4a Ridley Avenue, Ealing, London, W13 9XW. Flexible working and some working from home are also possible in discussion with your line manager

Hours – 35 per week

Context – The role will support both the Finance team and Business Development with a broad scope and through a variety of functions including partnerships, fundraising and finance administration, supporting New Wine to achieve its vision of local churches changing nations

Role – As New Wine emerges from the pandemic, this role is vital to support key functions in the team, assisting with finance administration, drawing up partnership contracts, managing the delivery of partnerships and sponsorships and supporting the development of fundraising, including with trust and grant applications.

Person – To be dedicated, enthusiastic and take a professional approach to your work, within a relaxed, supportive environment.

About the role:

An organisation devoted to achieving a safer climate for all are growing rapidly and seeking a Finance Assistant to carry out management and financial accounting tasks and bookkeeping. This is a great opportunity to work with an impactful organisation in their bid to translate climate politics and policies into action! This is a hybrid working opportunity, based in the office in Southwark and working from home.

Key responsibilities include:

• Purchase ledger including invoice entry and payment of suppliers
• Sales ledger including invoice preparation and chasing payment
• Bank reconciliations and control account reconciliations
• Review, entry, and payment of staff expenses
• Monthly journal entry
• Maintaining and Reconciling Financial data across their Programme Management systems.

The successful candidate will:

• Be a part qualified accountant or qualified to this level by experience
• Have at least 2 years' experience within a similar role
• Be passionate about the cause, some Not-for-profit sector experience is desirable
• Have strong excel skills and experience in using accounting systems such as QuickBooks
• Be reliable and committed with the ability to work efficiently both at home and in the office

Job Title: Finance and Operations Assistant

Reports to: Finance and Operations Manager

Language Requirements:    Fluent in English

Location: Hybrid working- Remote & Central London

Salary: £23,000-£26,000 + Study support

Hours: 37.5 hours per week

Contract: Permanent

The Charity

Founded in 2015, Breaking Barriers is a charity with a mission to help refugees in London gain the knowledge, confidence and experience to secure stable and fulfilling employment in their new home. We offer effective and flexible employment support in direct partnership with businesses that help refugees secure work, progress into better jobs, and successfully integrate into UK society. We have a unique approach, working with corporate partners to help refugees develop careers that match their skills, experience and aspirations. 

Since Breaking Barriers’ inception in 2015, we have supported over 1,100 people from a refugee background and have ambitious plans to expand this as part of our strategic plan. We concentrate on getting things done in a flexible environment where everyone is encouraged to take ownership and contribute. We are a team of 36 employees supported by several hundred volunteers, who are all driven and committed to helping London’s refugee community. We are looking for a similarly driven and ambitious individual keen to join an enterprising organisation where they can benefit from the opportunity to innovate and shape the direction of the charity. Colleagues who thrive are passionate, driven and have the confidence to work autonomously while remaining team players and sharing credit with all involved. 

 We are looking for someone who lives and breathes our values: 

• Mission-led: our clients come before everything else. 
• Welcoming: we want all people to feel happy, comfortable and secure with us. 
• Collaborative: we are supportive and considerate, curiously exploring other viewpoints to find solutions. 
• Enterprising: we are discerningly bold, entrepreneurial and have the courage to give things a go. 

Role overview

The overall purpose of this role is to create a safe, welcoming and confidential office environment for Breaking Barriers staff, volunteers and clients. With an eye for detail, this team member will be entrusted with vital administrative and operational tasks and to provide day to day support for the charity’s core functions, including Finance, HR and IT. Juggling routine workstreams with ad hoc tasks, this role will involve coordinating petty cash, onboarding new staff, confidential data management, and helping to troubleshoot issues that arise in day-to-day work.

The postholder should be excited about the work Breaking Barriers does and willing to support their colleagues in helping the charity to achieve its mission. They will demonstrate flexibility, a can-do attitude, sound judgement, reliability, and discretion. This role is a great opportunity for someone with a hands-on mindset and an interest in pursuing a career in finance who is always looking to get stuck in and execute operational tasks in an efficient and effective way.

The Finance & Operations Assistant will help power everything that we do – this is a great opportunity to learn first-hand how a start-up charity operates and play a key role in our future success. 

Key Responsibilities
We are a fast-growing charity that prides itself on its flexibility and responsiveness so your responsibilities may change, develop and grow according to the needs and development of our programmes.

1. Finance duties 

• Obtaining, filing, and processing supplier invoices and credit notes.
• Reconciling bank statements.
• Managing expense systems. 
• Supporting with the preparation of various reports. 
• Supporting with month end and year end processes.
• Supporting with the annual audit.
• Dealing with a range of queries and identifying and resolving issues.
• Carrying out daily petty cash duties to ensure the smooth running of operations when face-to-face delivery resumes
• Helping to improve controls and process around finance and operations to ensure the smooth running of the organisation.
• Supporting the finance function with other finance processes.
• Supporting on large contract management to maintain good working relationships

2. HR Support

• Streamlining the onboarding process for new starters, including setting up equipment, logins, and paperwork, introducing them to BB’s processes and systems and teams. 
• Coordinating the leaver’s process including asset returns and ensuring the secure transfer of data. 
• Carrying out and reviewing wellbeing checks on staff. 

3. Office and facilities management

• Take overall responsibility and ownership for the Breaking Barriers office, ensuring it is a welcoming, secure, and safe environment for staff, volunteers, and clients. 
• Managing the room booking system and monitoring the remaining credits. 
• Assist staff with remote working and facilitate hybrid working patterns
• Maintain inventory of office assets and accounts to ensure charity property is being used responsibly and in line with GDPR.
• Liaise with building management and third-party providers to resolve general facilities issues.
• Support the Health and Safety lead in identifying and implementing improvements to office safety and security. 
• Ensure cleaning and hotdesking systems are working effectively to create a positive and clean working environment.
• Provide ad hoc support to staff on practical and technical issues. 

4. IT support

• Procurement & Setup of new equipment, including laptops, phones, tablets and electronic accessories. 
• Reallocating and monitoring existing equipment as necessary.

5. General operational support

• Responding to general enquiries or redirecting complex enquiries to different teams. 
• Contributing to the wider team by participating in projects, working groups and other initiatives.

Person Specification

Essential

• An interest in pursuing a career in accountancy.
• Excellent verbal and written communication skills.
• Excellent interpersonal skills and the ability to interact confidently and with diplomacy both internally and externally.
• Meticulous and detailed in completing forms and paperwork.
• Highly organised and able to prioritise conflicting deadlines. 
• Ability to manage and schedule time and prioritise tasks in a busy environment. 
• Able to follow set processes, and to identify and implement improvements.
• Excellent computer skills including proficiency in Microsoft Office Suite.
• Advanced IT skills.
• Able to find creative solutions and has a continuous improvement mindset. Looks for new and better ways to do things.
• Ability to work with confidential and sensitive information.
• A demonstrable interest and commitment to working with marginalised populations, particularly refugees.

Desirable

• Experience of data protection and health and safety protocols.
• Lived experience - we welcome applicants from a refugee background. 

We are an equal opportunities employer and welcome applications from all suitably qualified persons regardless of their race, sex, disability, religion/belief, sexual orientation or age.

Please submit a CV and Covering Letter. Applications without a covering letter will not be considered.

Applications close on 1st November. 

We will be reviewing applications and conducting interviews on a rolling basis. 

• Are you looking to work with a nationally recognised community charity based in London?
• Do you like working with data and have strong Excel skills?
• Do you like supporting and training people on data administration?

Oasis Community Partnerships is a charity supporting young people and their families in England. Our vision is for building healthy communities: places where everyone is included, making a contribution and reaching their full potential.

An opportunity has arisen for an organised and experienced Finance & Data Administrator who is confident to finance support two of our Hub and Data administration to all of our Hubs.  It is a busy and varied role, but a great opportunity to gain valuable experience in the charity sector.

This key administrative role requires the successful candidate to:

• provide administration and finance support to our community hub in Hadley, Enfield.
• provide finance administration support to our preschool in Coulsdon, South London, sometimes on-site.
• support the implementation of the EVIDE Impact data tracker nationally.

To do this job well, you will need:

• A high standard of computer skills, including data and Excel manipulation
• A strong team spirit and willingness to help others with data and finance via Teams
• Excellent organisational, prioritisation and analytical skills
• Flexibility and a willingness and ability to travel occasionally within Greater London.

 In return, Oasis can offer:

• Flexible working practices and family friendly policies.
• A supportive network and family of staff in a motivating working environment.
• A non-contributory defined benefit pension scheme with 7% Employer contributions.
• 25 days holiday per year (plus Bank Holiday), rising to 30 days after 2 years of service.

To request a job information pack, please go to the Oasis UK Charity website, or click on the documents on this page.  Please note that CVs alone will not be accepted. 

Completed applications should be submitted by Midday Monday 8th November 2021.

Interviews will be held on Monday 15th November 2021.

We actively encourage applications from people of all ethnic backgrounds and minority and underrepresented groups.  Applicants must be able to prove their right to work in the UK. Oasis is committed to making a difference to the lives of the communities it works in, and as such you must show a willingness to demonstrate commitment to the values and behaviours which flow from the Oasis ethos.  We are committed to safeguarding and promoting the welfare of children and young people. We expect all staff to share this commitment and to undergo appropriate checks, including enhanced DBS checks.

 Oasis supports Equal Opportunities Employment

What is the job purpose?

Circle Community is a small charity with a turnover of c. £400k per annum. Our staff team currently comprises 7 people and 1 young person on a six-month Kickstart programme contract.

We are seeking an experienced charity finance person to demonstrate strong leadership and resilience to build the financial capability and capacity of a growing charity. They also need to ensure staff have the resources they need to fulfil their roles, including responsibility for infrastructure, premises and IT management.

The post will be part of the senior management team. It is the sole finance function and as such would need to fulfil both day to day and strategic financial tasks. This is a new role for us and there is a real opportunity for the postholder to shape the function and make it their own. We are looking for a colleague who loves a challenge and who rolls up their sleeves. We’re a small team and at Circle, everyone needs to pitch in.

This is an exciting opportunity to work within an innovative charity, which, together with its sister social enterprise, is delivering life-changing impact to young people. Take a look at our recent graduation event, held at our Lewisham Circle Collective store, to get an idea of the difference we make.

Key Relationships

Internal

• CEO (reporting into)
• Director of Operations
• Fundraiser (freelance)
• Treasurer
• Circle Collective CIC Book keeper

External

• Independent Examiners
• Bank
• Pension provider
• Funders and partners

Benefits

• 3%  employer pension contribution
• 24 days annual leave pro rata (in addition to bank holidays)
• Birthday day off - if it falls on a working day
• Training and development opportunities
• Employee Assistance Programme
• Flexible working opportunities 
• Casual dress
• 25% staff discount in our Circle Collective stores

Behaviours and values we like to see

• Purposeful
• Opportunity (creating and taking advantage of)
• Inclusivity
• Kindness
• Tenacity

What are the main duties?

• Input into and management of finance systems including payroll, petty cash, intercompany transfers, pensions and basic bookkeeping using Xero accounting software
• Identify areas for improvement in financial systems and processes, and work with the wider team to deliver and maintain those processes across the organisation
• Improving and supporting the development of financial capability across the organisation
• Ensure effective and legally compliant systems and controls are in place that safeguard the management of company finances.
• Leading on budgeting process, preparing and monitoring annual budgets and cashflow forecasts and free reserves monitoring
• Ensure the timely preparation of management accounts, annual accounts and reports for the CEO, trustees and independent examiners.
• Analyse and improve financial performance through robust cost control, and income generation to consolidate financial stability.
• Ensure accuracy of income projections through joint working with senior management team and Fundraiser to risk rate income forecasts and scenario plan around variables
• Provide financial forecasts to business plans, fundraising applications and other projects as required.
• Ensure grant/contract income is disbursed according to award requirements, oversee accurate records, monitor spend against budget, reallocation and overhead calculation reporting if appropriate.
• Managing supplier relationships and service contracts for premises, insurance, banking, utilities, IT, office supplies, etc., reviewing expenditure against budget
• Take the lead on sustainable procurement for all goods and services
• Ensure fit for purpose infrastructure which represents value for money
• Manage relevant interns, Kickstart placements and volunteers as required, and potentially line manage staff as we grow
• Additional reasonable tasks as might be requested  
• Ensure best practice including a commitment to diversity, equality and inclusion in all of our work.

Essential Qualifications

Part or fully-qualified ACA, CIMA or ACCA or demonstrably qualified by experience

Essential Experience

Xero accounting software

Charity financial management

Contributing to financial plans/forecasts for fundraising and business proposals

Supporting a management team and working with a board of trustees

Working with grant funders and/or local authorities

Microsoft Office, including Excel at a high level

Experience of working with a wide range of people

Desirable Experience

Working within a small charity

Operational and strategic business planning

Line management of staff

Essential Knowledge

Charity SORP, rules and processes

Reporting on and accounting for restricted income

Essential Skills and Abilities

Strong communication, influencing and relationship building skills, with the ability to adapt approach to different audiences and technical skill levels

Strong organisational skills

Very good written and verbal communication

Comfortable creating and implementing financial control frameworks

Eligible to work and happy to regularly travel to offices in Dalston and Lewisham

Essential Attitude

Calm under pressure

Reliable and responsive

Enthusiastic

Organised

Resilient, adaptive, and comfortable with change.

High levels of self-motivation, initiative

Supportive team player 

We are recruiting for a new role in our growing organisation. The Head of Services will be responsible for the operational management of all service delivery; ensuring quality and impact and producing service development and delivery plans with their direct reports.

The postholder works closely with the Chief Executive and Head of Finance & Resources as a member of the Senior Leadership Team, contributing to income generation and operational strategies. They will lead, manage, develop and monitor service managers and processes, staffing structures and robust quality improvement procedures, underpinning Age UK Merton’s continued sustainability and growth.

The postholder will oversee core service delivery functions, holding responsibility for developing and implementing policies and procedures. In addition, the Head of Services will hold relationships with funding and delivery partners, producing monitoring reports and evaluation to ensure sustainability and continuous improvement.

Key responsibilities

Strategy & Planning

• To assist the CEO and Board in formulating strategy for the future direction and development of Age UK Merton
• To work with clients, staff and stakeholders to identify the needs of older adults and identify new and existing services to improve health and wellbeing outcomes
• Support the CEO and Head of Finance & Resources with grant funding and contract bids by developing Project Initiation Documentation for review and implementation
• To develop new services based on identification of the needs of older adults using data, qualitative feedback and system knowledge
• To encourage and facilitate the involvement of older people in service development

Operational development & delivery

• Ensure appropriate risk management policies and processes are embedded throughout the charity and maintained within the Risk Register taking remedial action where necessary
• To ensure that all monitoring and evaluation requirements are completed accurately and promptly across the organisation, using the Charity’s secure database
• To ensure that Age UK Merton has complaint policies and procedures, including Equality, Diversity & Inclusion, Health and Safety, HR, Safeguarding, Risk and Complaints

People & relationships

• To performance manage and support the staff, both directly and through delegation, to ensure service delivery is of a high standard throughout the organisation
• To ensure that the relevant personnel policies and procedures are in place, regularly reviewed and followed, including regular supervision, support and appraisals
• To build partnerships, both formal and informal, and work with other organisations within the borough and its neighbours
• To develop and maintain knowledge of local services and keep in touch with new developments, particularly with respect to developments in health and social care provision
• To promote good practice in the recruitment, induction, training and supervision of volunteers

Monitoring & evaluation

• To define outcomes against which the quality of the organisation’s activities can be measured, including appropriate monitoring of contracts and services in conjunction with service managers
• To ensure delivery of the Charity’s obligations under its grant/contract/service agreements with funders.
• Prepare monitoring reports and information to support the CEO with reporting to funders and the Board of Trustees
• Supporting CEO to prepare the Annual Report

Operations

• Liaison with our contracted HR advisors, as required
• In conjunction with the CEO and Head of Finance & Resources, develop and update Age UK Merton’s operational policies and procedures in line with review dates and updates to relevant legislation
• Setting Health and Safety standards for staff and volunteers to follow on Age UK premises and in the community

Equal Opporunities

Age UK Merton is committed to promoting equal opportunities in employment. We strongly value diversity, promote equality, and challenge discrimination. We encourage and welcome applications from people of diverse backgrounds and people with lived experience of disability.