Challenge events volunteer volunteer roles

About the Role

At Living Reasons, we want to change the face of fundraising and entertainment events. We’re not interested in repeating outdated models — instead, we want to create immersive, innovative, and accessible experiences that engage supporters in brand new ways.

The Events & Entertainments Lead will play a key role in making this vision a reality. You’ll oversee events and entertainment coordinators working on specific projects, ensuring events are well-planned, properly funded, safe, and accessible to all. At the same time, you’ll work with the wider team to design bold, creative, and inclusive experiences — from accessibility-led escape rooms to sensory events, to interactive challenges inspired by shows like The Traitors.

This role is about big thinking, imagination, and leadership. It’s perfect for someone who wants to push boundaries and reimagine what fundraising and entertainment events can look like.

Key Responsibilities

• Oversee and support Events & Entertainments Coordinators delivering specific projects.

• Ensure all events are effectively planned and funded, including managing:

  • Health & Safety requirements

  • Insurance needs

  • Accessibility and inclusivity considerations

• Work with the wider Events, Entertainments & Challenges team to design new, engaging opportunities for supporters.

• Develop immersive, creative experiences that break the mould of traditional fundraising events.

• Build and lead a team of creative volunteers, supporting them to contribute ideas and take ownership of projects.

• Help ensure events raise vital funds to support Living Reasons’ work, while also being enjoyable, inclusive, and meaningful for all participants.

What We’re Looking For

• A creative thinker who sees beyond traditional event formats.

• Strong organisational and planning skills.

• Ability to lead and inspire a team of coordinators and volunteers.

• Confidence in problem-solving and thinking outside the box.

• A commitment to accessibility and inclusivity in every project.

• Enthusiasm for fundraising and creating unique supporter experiences.

What You’ll Gain

• A chance to develop and showcase leadership, event management, and creative design skills.

• Experience in building and leading a team of passionate volunteers.

• The opportunity to test bold ideas and bring innovative events to life.

• The knowledge that your creativity is directly supporting meaningful change.

• A supportive, collaborative environment where your ideas are valued.

Interested?
If you’re excited about reimagining events and entertainment, we’d love to hear from you. Bring your ideas, your energy, and your creativity — and let’s design the future of events together.

 We create sensory activities, challenges and games featuring our bespoke disabled characters and take them to a variety of events and other organisations. And this is where you come in! We need volunteers to do lots of different jobs from big too small. Whether it's preparing activities, setting up, speaking to people or helping pack up, there's plenty to do.

Why?

- Providing a safe space for families who would otherwise find bigger events difficult.

- Promote education and awareness of inclusion around disability.

Who are you?

We are not looking for robots, we want your uniqueness. Generally speaking you will have a;

- Fun loving personality

- Be Patient

- Enthusiastic even when your playing the same game for the 50th time that day.

What do we need from you?

- To have a DBS check (preferably be on the update system)

- Be willing to undertake our training programme

- Sign our volunteer contract (if you disagree with anything in the contract please feel free to discuss it with us.)

What can you expect from us?

- We don't currently ask us our volunteers to be on a rota. Your time is precious and we are thankful for however much you are willing to give to us.

- We have a proactive and positive approach to disability and illness. We will make any and all accommodations you require. If you would like to arrange a confidential conversation please contact us and we shall arrange to speak.

About Roots Academy

Roots Academy’s Vision.

A generation of young Muslims who embody and promote a God-centred way of life.

At Roots Academy, we’ve built a learning experience that’s changing the lives of the ummah’s future leaders, change-makers and visionaries. Our Mission is to deliver a structured and transformative education in the Essentials of Islam in a way that lowers barriers to access, develops a deep certainty, and inspires action.

Why Does Roots Academy Exist?

Crisis of Faith: 1 in 4 young Muslims are leaving the religion due to various factors, primarily the pervasive anti-religious content and temptations they encounter online and offline. 

Roots Academy exists to bridge this gap by providing a structured and transformative Islamic education that speaks directly to the needs and challenges of young Muslims today, delivered in an engaging and accessible form that removes barriers to access and provokes thought and action.

Role Summary.

Roots Academy is seeking enthusiastic and dedicated volunteers to join our team as Event Organizers in Canada. In this role, you will assist in planning, coordinating, and executing Islamic educational and community events, ensuring smooth operations and a meaningful experience for attendees. This is a fantastic opportunity to contribute to a growing organization while developing leadership and organizational skills.

Key tasks

• Assist in the planning and logistics of events (e.g., seminars, workshops, fundraising dinners, and youth programs).

• Help with on-the-day event setup, registration, and coordination to ensure a seamless experience.

• Promote events through social media, flyers, and community outreach to maximize attendance.

• Engage with attendees, speakers, and volunteers to foster a welcoming and beneficial environment.

• Attend weekly/bi-weekly team meetings to discuss event progress, updates, and strategies.

• Provide post-event feedback and suggestions for improvement.

What we’re looking for

• Passion for Islamic education and community service.

• Strong organizational and communication skills.

• Ability to work well in a team and take initiative.

• Availability to assist during events (some evenings/weekends may be required).

• Commitment to attending regular team meetings (weekly/bi-weekly).

• Previous event coordination experience is a plus but not mandatory.

What we have to offer

• Be part of a team of 100+ dedicated volunteers across the UK, Ireland, Canada, US, UAE and Australia.

• Receive continuous rewards for those that seek Islamic knowledge from the Roots platform. 

• Be a part of a growing organisation that aims to revive and educate Muslims from a grassroots perspective.

• Receive in-house tarbiyah sessions to develop your deen. 

Please note this is an unpaid volunteer position. 

Volunteers are entitled to claim expenses incurred for food, travel and equipment, in line with our Expenses policy

Volunteer Role Profile

Events Coordinator

About the Role

At Living Reasons, we’re reimagining fundraising and entertainment events to be more immersive, inclusive, and inspiring than ever before. From sensory-based experiences to creative challenges and accessible escape rooms, we’re breaking away from outdated models and designing events that are fun, innovative, and impactful.

The Events Coordinator will play a hands-on role in bringing these projects to life. Working closely with the Events & Entertainments Lead, you’ll help plan and deliver exciting events, ensuring everything runs smoothly on the day and that participants and supporters have a memorable experience.

This role is perfect for someone who enjoys organisation, teamwork, and creativity — someone who likes to see an idea grow into a successful event.

Key Responsibilities

• Work with the Events & Entertainments Lead to plan and deliver specific events and challenges.

• Help ensure events are well-organised, including:

  • Preparing and checking event locations

  • Allocating roles and tasks to volunteers and staff involved

  • Coordinating logistics before and during events

• Support with Health & Safety, insurance, and accessibility requirements (with guidance).

• Work as part of a team of multiple Event Coordinators, collaborating and sharing tasks.

• Take initiative in your area of responsibility, while knowing when to seek support or guidance.

• Analyse and report on the success of events, sharing feedback with the wider team to improve future activities.

What We’re Looking For

• Strong organisational skills and attention to detail.

• Ability to work as part of a team, while also being comfortable taking initiative.

• A practical, solution-focused mindset to keep events running smoothly.

• Good communication skills and a willingness to engage with volunteers, staff, and supporters.

• Enthusiasm for creativity, accessibility, and inclusivity in events.

• Reliability and a positive, can-do attitude.

What You’ll Gain

• Experience in planning and delivering creative and accessible events.

• The chance to work as part of a supportive, fun, and innovative team.

• Opportunities to develop leadership, organisation, and communication skills.

• Insight into event planning and fundraising from the inside.

• The satisfaction of knowing your work directly supports Living Reasons’ mission.

 Interested?
If you’d like to play a key role in making our events a success — and be part of a team creating unique experiences that raise vital funds — we’d love to hear from you.

Location: Donard Park, Newcastle, Northern Ireland Date: Saturday, 20th September 2025

Times: Morning shift: 08:00–10:00 Afternoon shift: 13:00–18:00

We’re looking for friendly and enthusiastic volunteers to help us make this event unforgettable.

About the Event

The Slieve Donard Trek is a fully guided 11km hike, climbing 840 metres over 5–8 hours. Participants will challenge themselves on forest trails and steep ground to reach the summit — and we’ll be there to cheer them on every step of the way.

Volunteer Roles

Before the Trek (08:00–10:00):

• Welcome participants as they arrive
• Help with check-in and registration
• Cheer them off as they begin their trek

After the Trek (13:00–18:00):

• Help set up the post-trek reception
• Welcome participants back and congratulate them
• Hand out medals and thank them for supporting Mencap
• Create a fun and celebratory atmosphere with clappers, whistles and big smiles

Why Volunteer? By giving just a few hours of your time, you will:

•  
• Support Mencap’s vital work for people with a learning disability
• Be part of a warm, inclusive team
• Help raise awareness and celebrate our amazing fundraisers
• Receive a full briefing and support on the day
• Have your travel expenses covered (in line with our policy)

Who Can Volunteer?

Anyone aged 18+ who is:

• Friendly and approachable
• Reliable, kind and patient
• A good communicator
• Willing to follow guidance and work as part of a team
• Inclusive and accepting of others
• No experience needed — just bring your energy and enthusiasm. ** About Mencap** Mencap is the leading learning disability charity in England, Wales and Northern Ireland. We support people to live happy and healthy lives, challenge prejudice, and campaign for change.

Our events help fund services like Mencap Direct, advocacy programmes, and national campaigns such as Treat Me Well. We couldn’t do it without our volunteers.event

Why we need you:

This role is vital to the work of FareShare Merseyside. You will be preparing and cooking meals for our volunteers and staff, cleaning down the kitchen, and adhering to allergen, HACCP, and other compliance checks.

For the role of the Volunteer Kitchen Lead/ Chef, a background in food is essential. If you have experience leading a small team, and adhering to food hygiene, you would be a great fit for this role.

What will I be doing?

• Learning how to use our internal Warehouse systems to ‘book out’ food, ensuring a good level of stock is available at all time.
• Planning, creating, and cooking meals from surplus food for volunteer and staff lunches.
• Carrying out routine kitchen cleaning, health and safety checks, and completing all relevant paperwork.
• Assisting with one-off corporate or fundraising events.
• Representing FareShare in a courteous and professional manner at all times.

What we need you to be:

• Minimum of 18 years old
• Experience cooking for large numbers of people
• Passionate about food and saving surplus food from going to waste
• Inventive in the kitchen and able to cook for all dietary requirements
• Positive, friendly and personable, able to interact well with different people 
• Good with numbers, identifying different foods, writing clearly  
• Able to work effectively and use your initiative in a fast-paced environment 
• Able to work well in a team and on your own   
• Able to follow FareShare’s policies & procedures  

What will I get out of it?

· An active and sociable role 

· Development of skills such as menu planning, batch cooking, team leading

· Support and supervision from the Regional Volunteer Manager, and our Culinary Lead. 

• An induction and training for the role
• The opportunity to take on new challenges and support people in your community
• Reasonable travel expenses and a free lunch  
• A fun and friendly place to work  
• The opportunity to take on new challenges   
• A work reference for those who have satisfactorily committed to at least 3 months  
• The opportunity to support a great cause and give something back to your community  

Amazing, giving, and inspiring – just a few of the words we use to describe our volunteers.

At Rethink Mental Illness, volunteers play an essential role in supporting the people we work with, and the services we provide. If you’re looking for a rewarding role where you can truly make a difference while gaining valuable experience, we’d love you to join us.

About the role

 Do you enjoy chatting with people, making them feel welcome, and offering a supportive ear? We’re looking for friendly volunteers to give around 2 hours a week to help us run our carers’ groups and activities in Bristol.

As a Carer Support Volunteer, you’ll:

· Co-facilitate monthly drop-in sessions and activity groups

· Welcome carers and help create a safe, supportive space

· Assist with events (e.g., setting up, registering attendees, making refreshments)

· Share information about upcoming groups and activities

Full training and regular supervision will be provided, so you’ll feel confident and supported in your role.

About the service

 The Bristol Carers Service supports adult family members, partners, and friends of adults living with mental health conditions. We provide one-to-one and group support through phone calls, online sessions, and in-person activities. These include monthly support groups, education sessions, social events, and walks.

The service is delivered by a Service Coordinator and a Hospital Liaison Worker, as part of the wider Rethink Bristol Community team.

What will make you a great fit for this role?

 · Being empathetic and non-judgmental

· Understanding the importance of confidentiality

· Being flexible, punctual and reliable

Who are we?

 We’re Rethink Mental Illness, a leading charity provider of mental health services in England. We support thousands of people through our groups, services, policy, campaigns and advice and information. Our work supports us in delivering on our mission: “A better life for everyone severely affected by mental illness.”    

It is an exciting time to join our growing charity. We are on a transformation journey, one that supports the delivery of the organisation strategy – delivering Communities that Care. Supporting employees, managers and leaders through this change is a key priority for the People function. Just like its key that we attract diverse people to come and work for us.    

Diversity, Equity, Inclusion  

Diversity is important to us and we appreciate difference through difference, inclusiveness and belonging. It gives us a deeper understanding of the world, our society and the diverse communities we’re working with. By including everyone, we are able to draw on the unique experiences and expertise of our people to help shape and enrich our workplace and improve our services. One way we are doing is through our valued staff networks which play a critical and highly valued role in keeping us focused on creating a diverse, inclusive and engaged employer.  We recognise and support staff networks for our Black, Asian and minority ethnic and our LGBTQIA+ colleagues. We are also proud to have been awarded Disability Confident Employer status and are a signatory to the Business in the Community Race at Work Charter.  

Becoming a truly anti-racist organisation  

We have an ambition of become a truly anti-racist employer, campaigning organisation and service provider - and in our efforts to influence policy and wider societal factors impacting on mental health set out in our anti-racist statement . We have designed a multi-year anti-racist programme of work contained in our Race Equality Action Plan which demonstrate our intention to hold ourselves accountable and be judged on our progress on becoming a truly anti-racist organisation.  

We therefore actively encourage and welcome applications from everyone, including applicants with lived experience, those who are Lesbian, Gay, Bisexual, Transgender, Queer (or questioning), Intersex and (asexual) (LGBTQIA+), people with a disability, and people from Black, Asian and Minority Ethnic (BAME) backgrounds. 

We are looking for up to ten UK university students to join our volunteer Student Ambassadors team and help Ygam achieve its social purpose by reaching out to students at university. This will be achieved by advising Ygam on the needs of students, supporting with content development, organising activities at your campus, and join us at events to raise awareness of gaming and gambling harms.

We are seeking individuals who are outgoing, with a confident personality. You will enjoy engaging with other students and be able to advise us on the experiences of students with regards to gaming and gambling.We’d love to hear from students with an interest in mental health, psychology, content development, and gaming. 

We are delighted to have secured funding to deliver a 24-month befriending programme. This exciting opportunity will support the delivery of our ambitious five-year strategy by: 

• Promoting Independence - ensuring more older people can stay independent for longer 

• Providing Connection - enabling friendship and social connection for olderPeople 

The befriending service will be provided through 2 different strands which aim to support older people in different ways based on the needs identified via an assessment. 

Clients will enter the strand that is most appropriate to their needs.

• Strand A: We will offer a local face-to-face service of up to 1 hour for 26 weeks. Strand A provision would be appropriate for older people who have experienced a recent life event, such as a hospital admission, bereavement or home move and who need time limited support and guidance to connect with suitable services and activities.

• Strands B: We will offer ongoing support either face-to- face of up to 1hour or by telephone between 30 minutes and 1 hour. Strand B provision is for older people leaving Strand A that require long term support or for those who are identified as needing ongoing face-to-face or local telephone befriending support on entry to theprogramme. 

Purpose of Role 

• Arrange and carry out assessment for new service users within the befriending service using the Guided Conversation approach, in order to gather appropriate information about the older person, their needs, and what a befriender will be expected (and not expected) to do. 

• Ensure that the person wants a befriender, has given consent, confidentiality has been discussed, and the person is able and willing to join the service. 

• Ensure that volunteers and service users are well-matched and that the service runs safely, effectively, and in line with organisational standards. 

Key Tasks 

• Carry out a needs assessment for new service users referred to the befriending service. It could be a telephone-based discussion or review of a referral form or a home visit. 

• Gather key information such as visit preferences, activity interests, potential risks, and any unmet needs. 

• Complete assessment forms and input information into the online database 

• Refer service users to other services where appropriate 

• Match service users with suitable volunteer befrienders 

• Introduce befriender and service user, and carry out a 6-week review with both parties 

• Maintain accurate records and liaise with staff throughout the process 

Skills and attributes Required 

• Good communication skills with a friendly approachable manner. 

• Confident using IT 

• Empathy and understanding of older people. 

• Understanding loneliness and social isolation. 

• Consistency and reliability.

• Understanding of Confidentiality. 

• Understanding of and empathy with the needs of older people. 

• Patience and Sensitivity. 

• Confidence to deal with emergencies. 

• Record keeping.

• Ideal for students studying Health & Social Care, though open to all. 

Support Provided 

• You will be inducted in cohorts with other volunteers. 

• Training for the role is provided including Safeguarding, Making Every Contact Count, Sexual Harassment and Building a positive volunteering experience and other more. 

• Ongoing support including regular supervision by the Volunteer Manager. 

• Goup supervision with other volunteers. Groups supervision is a safe place where you can share experiences, challenges, and successes, process emotion and learn from each other. 

• Reimbursement of agreed expenses.

• Access to an AGE UK Discount portal provided by Aon.  

• Monthly volunteer newsletter. 

• We hold an annual Volunteer Award event where we celebrate and recognise the contribution of our Volunteers! 

• Access to in-house training opportunities 

• You will receive supervision and support throughout your course placement from your named supervisor 

Benefits 

• Make a Real Difference: Have a direct impact on the lives of Making a Difference: Volunteering allows you to have a tangible impact on someone's life, particularly those in vulnerable situations. Helping older people can provide a strong sense of accomplishment and purpose. 

• Emotional Rewards 

• Intergenerational Connections 

• Learning and Skill Development 

• Enhancing Career Prospects 

• Building Empathy and Compassion 

• Giving Back to the Community 

• Social and celebration events 

• Placement Support: Ideal for Health & Social Care students—gain placement hours with supervision and guidance from a named supervisor 

• Insight into Care Needs. 

Commitment 

• We expect a minimum of 6 months commitment but would ideally prefer more of a longer-term commitment.

• Weekly commitment 2 to 3 hours.

Overview

In partnership with a second, and possibly third Leader, you will lead a Fire (Group) of 8-12 Young Explorers. Social Leader role is to ensure that all young people can develop and thrive on our expeditions. They provide additional support with pastoral care and behavioural management for young people, particularly those facing challenges. Social Leaders will have demonstrable experience of working with young people in residential environments.

We are looking for applicants who are:

• Able and passionate about leading, inspiring, and facilitating sessions with young people.
• Comfortable spending extended periods in remote and sometimes harsh environments.
• Able to commit to all pre-expedition training events. 

As a charity, all Leader positions are undertaken on a voluntary basis and Leaders join for the intrinsic value of adventure, education, and personal development of young people. 

Location: Glasgow

Hours: 2-4 hours a week

Closing date: 24 September 2025

​​​

As Family activity volunteer, you will provide support to families seeking asylum who live in Glasgow through delivering activities that support children’s wellbeing and integration of parents.

We provide support to people seeking asylum in Glasgow while their asylum claims are being considered. Being new to communities, our clients need additional help to reduce isolation and help develop their confidence. We do that by organising activities that keep them busy, engaged and connected with locally available services. Your role is to lead on family-friendly activity planning and delivery – you will encourage families to come, design posters, help foster a friendly and non-judgmental environment.

Your role is crucial in complementing existing Migrant Help services by helping provide additional opportunities for clients to improve their skills and develop confidence.

​

What you will do

​

• Organise and deliver family and children-oriented activities to people seeking asylum in Glasgow weekly
• Promote a safe and non-judgemental environment for people joining activities
• Organise and adapt activities centring clients’ voice
• Communicate with other volunteers and staff where needed to deliver activities smoothly
• Encourage clients’ independence and provide words of encouragement, empathy
• Pack and store items securely in agreed locations
• Create interactive posters to encourage clients to engage in activities
• Be a point of contact for clients during activities and forward any concerns to staff
• Regularly communicate with volunteer coordinator and staff and openly share successes, challenges and ideas on improvement.

​

What we expect from you

​

• Complete relevant induction and training provided by Migrant Help
• Undergo a criminal conviction check (DBS, PVG or AccessNI).
• Commit to volunteering for a minimum of 6 months, at agreed times.
• Attend volunteer support sessions as required.
• Complete feedback forms when required highlighting any growth opportunities and honestly communicating what is not working well
• Adhere to confidentiality and safeguarding procedures
• Uphold Migrant Help’s values.
• Start volunteering at an agreed time and be punctual
• Complete all relevant documentation as required by volunteer coordinator
• Be open and understanding of different customs, values, and beliefs

​What you not be able to do

• Volunteer with us if you are under 18.
• Exchange contact information with clients
• Buy gifts, food or lend or give/receive money to/from clients
• Carry out casework tasks, such as, complete benefits applications, liaise with local authorities or refer to other services or provide immigration advice
   

You will be an excellent candidate for this role if you

• Have spare time to undertake befriending on a regular basis
• Are willing to work with diverse range of people
• Are non-judgmental and inclusive
• Have a friendly and approachable nature
• Are reliable and punctual
• Are patient
• Have empathetic listening skills
• Are a keen learner
• Have access to a laptop or computer to use
• ​Are comfortable using computer or laptop for typing and sending emails, video calls.

​

You will benefit from volunteering with us by

• Gaining experience useful for your future CVs and cover letters 
• Being able to provide a volunteering reference to your future employer or educator 
• Being a part of dedicated and inclusive service 
• Developing new skills 
• Being more aware of immigration and asylum systems in the UK 
• Having reasonable expenses reimbursed 
• Having regular check ins and supervision to support your volunteering experience and growth

​

We look forward to hearing from everyone, especially if you:

• ​Are a speaker of Kurdish-Sorani, Tigrinya, Amharic, Vietnamese or Arabic.
• Have an excellent knowledge of your local area
• Have lived experience of trafficking, asylum or immigration systems
• Have an understanding of trafficking, asylum or immigration systems
• Have a vehicle and can drive

​

About Migrant Help

​Migrant Help is a leading charity that has been established for over 50 years and delivers a range of support and advice services to migrants across the UK. Our vision is for a global society that protects vulnerable migrants, treats them with respect and enables them to reach their full potential. 

We place a high value on employees in relation to the work that they do and the benefits the organisation offers, with an ethos of being a Great Place to Work. 

At Migrant Help, we foster a culture in which equality, diversity and inclusion are recognised, valued and encouraged. It doesn’t matter who you are or where you come from, we match your skills with the needs of our organisation. As long as you share our values, vision and goals. We welcome applications from candidates regardless of their age, religion or belief, race, gender reassignment, disability, sexual orientation, sex, marriage or civil partnership, pregnancy and maternity.

MigrantHelp is committed to safeguarding those we provide a service to, applicants will have to undergo strict vetting procedures throughout different stages of the recruitment process.

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Enthusiastic, hands-on volunteers needed to help provide food to the community. A key role, you will work at the main hub of the food bank and help the food service run as smoothly as possible. An exciting opportunity to make a real, immediate impact to those in need of support. 

Hours: Tuesdays and/or Thursdays, 10:00-12:30, 12.30-15:00 or 14:45-17:00. 

Book shifts to suit your own schedule!

Location: St Michaels Church Hall, 37 Bounds Green Rd, London, N22 8SD

About Bounds Green Food Bank: 

Open since June 2020, we serve over 1,500 children and adults in the community. We are committed to improving lives by providing food and essential household items to build a healthy, hunger-free tomorrow. We strive to promote social inclusion by supporting people who find themselves in a crisis situation where they need assistance to feed themselves and their families.

The role: 

• Help with setting up the food service and replenishing goods when needed, including decanting and repacking items.

• Warmly welcome guests, serving them the appropriate number of items depending on their household size and needs.

• Follow food bank policies including Health and Safety procedures e.g. wearing gloves when handling fresh food and lifting boxes safely. 

• Keep the hall tidy throughout the food service e.g. tidying away boxes and neatly restocking items. 

Person specification: 

• Patient and flexible

• A team player 

• Understands and is sensitive to the challenges and difficulties faced by guests accessing the food bank e.g. food and fuel poverty, feelings of shame and embarrassment, language barriers.

Benefits:

• Flexible - book shifts to suit your own schedule!

• Give back to the community - one of the NHS’ 5 Ways to Wellbeing!

• Gain access to free workshops for volunteers and upskill on a range of topics (conflict resolution, mental health first aid, arts and crafts, and more)

• Join free social events for volunteers (such as picnics, walks, games nights and celebration events)

• Gain a sense of community and meet the huge team of volunteers

Seeking Conference Planner to coordinate logistics, collaborate with stakeholders, and ensure a seamless conference experience for attendees of our upcoming conference.

DESCRIPTION SUMMARY:

The IWI Conference Planner will be responsible for the full lifecycle of an event, from strategic planning and budgeting to on-site logistics and post-event evaluation, ensuring the event aligns with The IWI's mission and goals. Key duties include venue and vendor selection, budget management, marketing and attendee registration, speaker and sponsor coordination, managing event staff and volunteers, ensuring compliance with safety regulations, and reporting on event success to leadership. This role requires strong project management, budget management, communication, and negotiation skills to deliver a high-quality experience within financial constraints.

RESPONSIBILITIES:

Event Strategy & Planning:

Collaborate with stakeholders to define event goals, themes, and target audiences, and develop comprehensive plans and timelines.

Budget Management:

Create and manage event budgets, identifying cost-effective solutions, securing sponsorships, and tracking expenditures to meet financial objectives.

Logistics & Operations:

Oversee all logistical aspects, including venue selection, vendor management (catering, AV, decor), and event setup and breakdown.

Marketing & Communication:

Develop and implement marketing and promotion strategies to attract attendees, manage attendee registrations, and ensure smooth communication before and during the event.

Stakeholder & Speaker Management:

Coordinate with internal teams, external partners, and speakers, managing contracts and ensuring all logistical needs are met.

On-site Management:

Provide leadership and support on the day of the event, troubleshooting issues, coordinating staff and volunteers, and ensuring the event runs smoothly.

Post-Event Activities:

Conduct post-event evaluations, analyse success metrics, gather feedback, and prepare reports to inform future events.

REQUIRED SKILLS AND QUALIFICATIONS:

Project Management:

Strong ability to manage multiple tasks, prioritise deadlines, and develop detailed event plans.

Budget Management:

Proficiency in creating, managing, and adhering to budgets.

Communication & Negotiation:

Excellent written and verbal communication skills to interact with diverse stakeholders and negotiate with vendors.

Organisational Skills:

Meticulous attention to detail to manage complex logistics and ensure all event components are coordinated effectively.

Problem-Solving:

Ability to think on your feet, identify roadblocks, and provide timely, thoughtful solutions to unexpected challenges.

Tech Savvy:

Experience with various event platforms and tools for virtual and in-person events.

Passion for The IWI's Mission:

Understanding and alignment with the organisation's core mission to effectively promote and execute relevant events.

EXPERIENCE REQUIREMENTS:

• Proven experience in conference planning or event management, with a track record of successful event execution.
• Knowledge of industry best practices and trends in conference planning and management.
• Knowledge with sponsorship and donor acquisition.
• Proficiency in Microsoft Office Suite and event management software.
• Strong organisational and time management skills, with the ability to work autonomously and meet deadlines.
• Ability to work flexible hours, including evenings and weekends, as required for conference.
• Familiarity with budget management and financial tracking for conferences.
• Excellent written and verbal communication skills.

Join a small charity with a big heart and help shape our future.

Barefoot and Free is a grassroots UK-based charity funding respite breaks for families with neurodivergent children or children affected by trauma. We're growing from the ground up and we’re looking for passionate, creative Volunteer Fundraising Champions to grow with us.

This is more than a stepping stone role. It’s a real opportunity to be part of something long term that's meaningful, mission-driven, and deeply rewarding. You'll play a key role in shaping a small charity with huge potential and your efforts will directly impact the lives of families who truly need support.

Why Join Us?

Grassroots charity work is full of heart but it’s not without its challenges. We don’t have huge budgets, so we need fundraisers who can think outside the box, raise funds rather than spend funds and inspire others to get behind the cause.

But the rewards? They’re immense:

• You’ll see the direct results of your work as we grow together.

• You’ll gain invaluable experience for your CV and future roles in the third sector.

• You’ll be part of a close-knit team where your ideas and efforts are truly valued and supported.

Your Role

As a Volunteer Fundraising Champion, you’ll help us raise the funds we need to provide life-changing breaks for families. You’ll be the creative spark and the friendly face behind fundraising efforts that make a real difference.

Key Responsibilities:

• Plan, organise and deliver creative fundraising activities (raffles, online quizzes, challenge events, etc.)

• Engage and support individual fundraisers (e.g. sponsored runners, event hosts)

• Act as a key contact for fundraising volunteers providing encouragement, advice, and practical support

• Develop and maintain a central fundraising tracker (Excel or similar)

• Log all fundraising activity, targets, and deadlines

• Collaborate with our social media volunteer to promote campaigns

• Support recruitment and onboarding of new fundraising volunteers

What You’ll Bring

• Clear, friendly written and verbal communication

• Creativity and confidence in engaging with people online and offline

• Strong organisation and time management skills

• Self-motivation and the ability to work independently

• A genuine passion for our mission and grassroots charity work

• Experience in fundraising or event planning is helpful but not essential, heart and drive matter more

Time Commitment

• Flexible and remote

• Around 2 to 5 hours per week

• We’ll work around your availability this role can fit around your life, studies, job, or family

What You’ll Gain

• Hands-on experience in fundraising, event planning and project coordination

• Something impressive and meaningful for your CV or portfolio

• Real-world charity sector experience

• Friendly support and mentoring from a passionate team

• A strong sense of purpose, knowing your efforts directly support families in need

• References available on request

How to Apply

Please send a recent CV along with a short note about yourself, including any relevant fundraising or event planning experience (formal or informal!).

We can’t wait to hear from you and hopefully welcome you to the Barefoot and Free family.