Company Secretary Assistant Jobs
Actively Interviewing
This organisation is scheduling interviews as the applications come in. Don’t miss your opportunity, apply now!
We are looking for a dynamic person who is: values led, committed and compassionate, enjoys working in a busy environment; can bring inspiration, motivation and organisational development and wants to make a positive difference to people’s lives.
The successful candidate will have proven experience as a PA or similar role; will have exceptional organisational and multi tasking abilities; strong communication and interpersonal skills; be discrete and confidential in handling sensitive information; will have the ability to work in a busy environment and to manage conflicting priorities and be proficient in Microsoft Office Suit.
Following the retirement of the existing post holder, this is a fantastic opportunity for a dynamic individual to work at a high level across the executive team whilst managing the day to day running of the office which is the cog at the centre of the wheel.
In this key role you will provide PA support to the Director of the Charity and secretarial support to the Head of Finance and Resources and the Board of Trustees. Please see the Recruitment Brochure which includes our Job Description and Person Specification for further details. If you are as excited by the prospect as we are, please download our application form or for further information please download the recruitment brochure. We look forward to receiving your application.
What We Can Offer You:
- Competitive salary
- Car allowance
- 31 days annual holiday plus bank holidays (full time equivalent)
- Additional 3 days annual leave after 5 years of service
- Comprehensive Induction Programme with ongoing learning and development
- Career progression opportunities
- Regular supervision
- Regular performance and development meetings to support your ongoing development
- Investors in People and Mindful Employer
- Group Personal Pension Scheme
- Healthcare Cash Plan
- Life Insurance Cover
- Sickness Pay
- Cycle to Work Scheme
- Employee Referral Bonus Scheme
Catholic Care is an Equal Opportunities employer. We provide services to people of all faiths and none and also employ people of all faiths and none.
Our charity was founded in 1863, towards the end of the industrial revolution and in the aftermath of a period of unprecedented growth in Leeds...
Read moreHerts SU are an established charity. We are here to ensure all students feel connected to and supported by the Herts community. We run a number of services such as Student Opportunities. Community Events, Marketing, Finance & HR, Commercial and an Advice and Support centre. Without healthy finances, none of the above would be available to our students. We all work together to ensure Students ‘Love Life at Herts’. Our ambition is for 100% of students at the University to be involved in at least one of our offerings.
The Finance Manager is a part-time role, reporting to the Director of People and Resources. You'll be at the heart of our Union, collaborating closely with SLT, trustees, and staff to ensure adherence to best practices. With oversight of the Finance department, you will lead the team, fostering their growth. You will own the strategic development of your area. Meticulous financial planning, budget setting, and maintaining cash flow integrity. Collaborating with key stakeholders like our Operations Manager, you will spearhead financial reporting for our trading subsidiary. Your support will empower teams to achieve their goals within budgets. As Company Secretary, you'll ensure timely completion of all duties. You will be the primary liaison with stakeholders, making this role both challenging and rewarding. Join us in shaping the future of our Union!
In return for your time and commitment, we will give you –
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A vibrant place of work on campus. You can work from home one day a week.
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A matched 4% employee pension scheme
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A starting package of 25 days of annual leave per year rising to a maximum of 35 years after each year of service, plus University closed days (approx. 4.5 days) and Bank Holidays.
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A number of additional benefits, which you can view in full here. Highlights include: a flexible working policy, a significant onsite gym discount, a weekly wellbeing hour, an Employee Assistance Programme (which includes access to free telephone counselling) and a free membership to an employee discount app, which includes restaurant discounts, great price cinema tickets and many more discounts. Find out more about the employee rewards available via Perkbox.
JOB DESCRIPTION
Job Title:
Finance Manager
Hours
30 hours worked across Monday – Friday (80% of full-time)
Salary:
£38,000-£43,000 (pro rata) – depending on experience
Location:
Hatfield – on site
Days:
Monday – Friday – 6 hours per day
Flexibility:
One day working from home a week
Responsible for:
The post holder will supervise two staff within the Finance team.
Responsible to:
The post holder reports to the Director of People and Resources as well as working closely with other staff, Students’ Union Managers, Elected Officers and trustees.
Contacts:
The post holder will come into contact with students, Students’ Union Managers, staff and elected officers, trustees and University staff.
Purpose:
To manage the finance department, produce management accounts and reporting. To attend Trustee meetings and undertake company secretary duties.
Vision: Our vision at Herts SU is to help students love their life at Herts. Our Finance team is a core part of our vision, so we can continue to invest money into student services and put them at the heart of every service we run.
Values: We are a truly values-led organisation. As such, we’re looking for someone who lives our HERTS values of being helpful, empowering, representative, transparent and student-focused. We encourage our team to have fun at work while never losing sight of our vision.
Service Excellence: We go above and beyond for our students and each other – we’re committed to providing excellent service across the board and we support each other to prioritise this every day.
Equality and Diversity Commitment
Herts SU is firmly committed to diversity and inclusion amongst its professional staff, reflecting the diverse student communities it serves. We actively encourage applications from men, Black, Asian, and ethnic minority backgrounds, recognising their underrepresentation within the Union’s professional staff team. We are an equal opportunities employer and welcome applications from all suitably qualified persons regardless of their race, sex, disability, religion/belief, sexual orientation, or age.
Summary of role
This role oversees the Union’s Finance department, leading two staff within the Finance Team. Your responsibilities include leading and developing the Finance department, ensuring strategic and operational planning within strategic goals. The post holder is responsible for the preparation of annual budgets, monthly accounts and ensuring cash flow within the union is maintained. You will work closely with our Operations Manager and Director of Operations, taking ownership for the accounts and financial reporting for our trading subsidiary. Experience of commercial and charity accounts would be beneficial. You will support all of our teams in fulfilling their own goals, within their set budgets, and provide guidance to SLT, trustees and line managers. You will be responsible for the Finance budget, maintain finance policies, oversee commercial operations, manage VAT compliance, and prepare for audits. You are responsible for communicating finances to our non-financial employees, stakeholders and will need to tailor your approach to ensure they understand our accounts. Furthermore, you will undertake Company Secretary duties for the Union, ensuring all duties are completed on time. You will also be the key contact with all stakeholders.
People and payroll
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Line Management of the Finance department.
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Deputise for the Director of People Resources in the areas of the Union’s Finance functions.
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Lead, manage and develop the department including strategic planning and operational delivery, supporting our teams to deliver on our four strategic pledges:
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Support students to thrive at UH both academically and non-academically
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Understand what students want and amplify their voices
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Provide a platform for learning and skills development while driving the development of a Herts community
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Build a strong and engaging Students’ Union
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Responsible for ensuring employee wellbeing and performance of the Finance team is prioritised.
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To work closely with the Director of People and Resources to review salary scales and provide costings if required.
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To provide holiday cover for the processing of the weekly and monthly payroll
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To be responsible for providing payroll information to the Senior Payroll Assistant and reconciling payroll monthly.
Financial Management
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Management of the department budget, ensuring KPI targets are met.
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To provide accurate & timely financial and management information to budget holders, senior management team and Trustees.
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Support Managers in growing their financial knowledge, overseeing budgets and financial plans for their departments, including giving training on budget setting and management.
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To review, develop and maintain the finance policies and procedures in line with legislation.
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To ensure they are adhered to and published within the organisation.eg venues cash compliance audit, safe & cash controls.
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Responsible for commercial operations takings & vat compliance. To analyse the month end stock reports, margins and the commercial events profitability.
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To ensure and prepare separate quarterly VAT returns for the Union and UHSU Enterprises LTD in line with published dates
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To review and monitor the reconciliation of balance sheet controls on a quarterly basis
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Work with the CEO and department managers to prepare the annual budgets and forecasts.
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Oversee EPOS systems for trading operations to ensure accurate information, working with commercial teams to improve controls.
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To oversee the administration of Xero and Approval-max
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Review and approve payment runs and payroll
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Monitor and keep track of any grants or funding and ensure managers are aware of what funds they may have available on top of their individual budgets.
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To be the lead contact for the Union’s stakeholders including auditors, insurers and related parties including maintaining professional relationships with key contacts within the University.
Governance and compliance
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To produce monthly accounts and reports for the Board and the CEO
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Ensure timely submission of final accounts to Companies House and the Charity Commission
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Attend Finance and Audit committee and occasionally The Board of Trustees meetings to report on financial matters and provide any relevant reports.
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To work with the CEO, Director of People and Resources to build financial resilience and approaches to grow our impact.
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To be fully responsible for preparation and management of the year end audit reporting and Audit.
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To be the main point of contact with external auditors, insurance brokers and contract suppliers.
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Provide an advisory service to the CEO and the Finance and Audit Committee in relation the overall Union accounts.
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Support the Trustees, SLT and Line Managers in managing our finances carefully and to live within our financial means, through provision of advice, guidance, support and training.
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Produce monthly cashflows.
General:
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Assistance with coordination of the departments fresher’s/refreshers events as needed
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Supporting the wider Unions activities and events during the fresher’s period including supporting the set-up/down of events and facilitating stalls and promotional stands.
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To develop and maintain contacts with colleagues within other Students’ Unions and relevant organisations, including site visits to other Students’ Unions.
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Being friendly and respectful of others in order to maintain a safe and considerate workplace in line with our values of being Helpful, Empowering, Representative, Transparent and Student-focused.
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To keep abreast of relevant national and local developments, changes in legislation, and good practice and attend conferences, training events and meetings as necessary.
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To have a flexible approach to work and to undertake any other reasonable duties which may be required.
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To aspire to the highest standards of customer care at all times and, in conjunction with other relevant Union staff, to identify and respond to customer needs.
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To respect the democratic structure of the Students’ Union at all times.
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To abide by Hertfordshire Students’ Union Memorandum and Articles of Association, and Union Policies and Procedures at all times.
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To work flexibly and efficiently and to promote a positive image of Hertfordshire Students’ Union at all times.
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To set high standards of integrity, punctuality, accuracy, politeness and professionalism by personal example.
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To be aware of the department’s impact on the environment and to work within the environmental policies of the Union and the University (where applicable).
This document outlines the general duties required for the time being for the post of Finance Manager. This is neither a comprehensive or exhaustive list and the duties may be varied from time to time and may be changed and be added to or deducted from. Any changes will not alter the general character of the job and/or level of seniority or responsibility, unless following on from discussion and agreement.
PERSON SPECIFICATION
Finance Manager
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Part qualified ACCA, AAT qualified or Accountancy body qualified and relevant experience
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Experience of charity accounting and SORP principles
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Experience of being in a Finance Manager role
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Experience of working and managing a smaller team
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Experience of reconciliations and report production
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Experience of advising SLT, trustees on accounts
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Ability to analyse financial accounts and produce relevant reports
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A sound working knowledge of VAT
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Experience of setting financial and commercial control processes and procedures
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Knowledge and practical experience of computerised payroll systems.
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Ability to work independently and on multiple projects
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Self-motivated, reliable and diplomatic
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Awareness of data protection and ability to adhere to confidentiality at all times
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Advanced working knowledge of Excel and good Microsoft Office skills.
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Experience of preparing, managing and monitoring budgets.
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Ability to work under pressure & to manage time effectively
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Commitment to Equal Opportunities and understanding of its relevance to Students' Unions
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Excellent written and verbal communication skills, ability to communicate at all levels
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Ability to create and maintain strong working relationships with a wider range of people including university staff and external providers
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Punctual and well organised
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A good team player and pro-active with drive and enthusiasm
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Facilitative of others’ ideas and non-judgemental
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Flexible working, including evenings and weekends where required.
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Experience of supporting meetings or committees
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Experience of providing briefings and writing reports
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Evidence of continuous commitment to career and personal development
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Appreciation of the culture and working arrangements within Students’ Unions
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Understanding of working in a democratic environment
The application process is flexible, either apply through our portal (paste link) or send us your CV with a cover letter outlining your relevant experience.
The client requests no contact from agencies or media sales.
Job title: Finance Manager
Location: We are flexible in our approach to home, office and hybrid working arrangements, but this role will require regular face to face contact in one or more of our offices (Belfast, Bristol or London).
Hours: Part Time. Between 22.5 and 26.25 hrs (0.6 and 0.7 FTE) per week, subject to agreement, with flexible working but with Tuesday as a core day
Salary: £35,745 and £38,223 (FTE 37.5 hrs) plus London weighting if appropriate pro rata.
Salary band: SF&G Pay Scale PO2
Contract type: Permanent
We are currently recruiting for a Finance Manager experienced in all aspects of charity finance to join our friendly team who are located around the UK and in our offices in Belfast, Bristol and London. This role will be rewarding, varied and busy, helping us make a difference to the lives of thousands of people around the UK.
About Us
Social Farms & Gardens (SF&G) is an established UK charity supporting grassroots organisations around the UK to help communities farm, garden and grow together. We currently have 24 staff and a turnover of about £1M.
Our vision: people and communities reaching their full potential through nature-based activities as a part of everyday life.
Our mission: to improve the health and wellbeing of individuals, communities, and the environment through nature-based activities.
About the Role
The successful candidate will be responsible for the effective management of SF&G finances, including income and expenditure, cashflow, budgets, investments, finance reports/claims for funders, bank accounts, VAT returns and HMRC payments etc.
The Finance Manager will be supported by a Finance Assistant and a HR Administrator to ensure all processes are completed accurately and on time, and that legal obligations are fulfilled, including the responsibility for the timely payment and submission of payroll.
Closing date: 23.59, Wednesday 20th March 2024
PLEASE PRESS THE 'HOW TO APPLY' BUTTON FOR MORE INFORMATION.
SF&G is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, transgender status, religion or belief, marital status, or pregnancy and maternity.
No agencies please.
Actively Interviewing
This organisation is scheduling interviews as the applications come in. Don’t miss your opportunity, apply now!
Deputy Charity Shop Manager
Leeds, West Yorkshire
Part time (30 hours), with flexibility for sickness and holiday cover
We are committed to paying the Real Living Wage.
About Us
Yorkshire Cancer Research is the largest independent regional cancer charity in England. With an ambitious goal of saving 2000 lives a year, it is an exciting time to be joining the charity. Every week in Yorkshire almost 600 people are told they have cancer, by working for Yorkshire Cancer Research you are helping to protect and save these lives.
Yorkshire is big, beautiful and diverse and, as an inclusive employer, our aim is that our workforce reflects the rich diversity of our region. We believe a diverse workforce is central to us achieving our strategic goal of saving more lives in our region. We offer equal opportunities regardless of race, religion or belief, age, disability, sex, gender reassignment, sexual orientation, pregnancy and maternity, marriage and civil partnerships.
Yorkshire Cancer Research is entering an exciting period in its development. As part of this we are expanding our team, and a number of new roles are being created. As such, we are now looking for a Deputy Charity Shop Manager to support our Retail and Operations team.
The Benefits
We offer all our employees a wide range of benefits including an enhanced contributory pension scheme, 25 days annual leave plus Bank Holidays (increasing to 30 days after 5 years’ service), flexible working arrangements, private medical insurance, enhanced maternity leave, career progression, learning and development, wellbeing initiatives, free onsite parking and a whole lot more.
The Role
As a Deputy Charity Shop Manager, you will play an active part in running our shop in Leeds, supporting the Shop Manager in implementing processes and ways of working.
You will support the Shop Manager in leading a team of volunteers to raise funds to invest in achieving the charity’s strategic goal to save 2,000 lives each year, portray the charity as a professional, credible brand which acts with integrity and provide excellent customer service, ensuring volunteers, donors and customers know how their contribution is helping the people of Yorkshire.
Specifically, you will:
- Create a welcoming professional atmosphere and deliver high standards of customer service for all customers and supporters.
- Support the Shop Manager to maximise the income and profit of the shop through active stock management, replenishment, and rotation.
- Manage the efficient and effective day-to-day operation of the shop in the absence of the Shop Manager.
- Assist the Shop Manager to ensure the shop is presented to the highest standards with attractive visual merchandising and attractive window displays.
- Support the Shop Manager to ensure that all charity policies, shop standards and operating procedures are communicated effectively to all volunteers and are maintained and followed in a consistent manner.
- Prepare and complete all shop administration in the absence of the Shop Manager including cash handling and banking functions to the highest standard, accurately and on time, always adhering to charity policy and procedures.
- Provide cover for days off, holidays and sickness as required, with possible occasional travel to other shops to provide support if needed by the charity.
About You
To be considered for this role, you will need:
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Experience of managing people/volunteers including recruitment and development.
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Previous retail experience in charity sector or commercial sector is desirable.
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To ideally be educated to GCSE or equivalent.
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To be highly organised with good time management skills and the ability to prioritise workload and meet deadlines.
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Excellent communication and interpersonal skills with the ability to motivate self and others.
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The ability to use own initiative.
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To be resilient and adaptable to change.
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Demonstrably strong planning, guiding and motivation skills with a desire to successfully achieve targeted income is desirable.
Application
Before applying, please visit our Careers Page to view the full role profile and find out more about working for Yorkshire Cancer Research.
To apply please submit a CV and covering letter outlining your suitability for the role to Claire Wooldridge, Head of People, before 25 March 2024. Please read our privacy notice before applying.
The charity is a responsible and flexible employer. We welcome any discussion for flexible working at interview/offer stage where we will consider an individual’s circumstances against the needs of the charity.
We positively encourage applications from suitably qualified and eligible candidates from all backgrounds. If we can make any reasonable adjustments to support your application, please contact us.
Yorkshire is one of the regions hardest hit by cancer. Together, we can change this.
Yorkshire Cancer Research exists so that more pe...
Read moreThe client requests no contact from agencies or media sales.
Starting Salary: £32,829- £35,856 (FTE including London weighting)
Contract: Permanent Part-time (17.5 hours per week) Job Share
Location: London – Hybrid working with a minimum of 40% of your time in the London Office (home-based contract may be considered)
Job Profile
The post is a pivotal role in CAFOD’s Asia & Middle East (AME) team supporting the Head of Region in the management and co-ordination of regional programming and organisational processes ensuring smooth administration, programme cycle management and communications. The post holder will be responsible for building effective working relationships with peers in the International Programme Group, as well as with colleagues across CAFOD such as funding, finance, and communications. They will act as the AME focal point for communications, supporting programme teams to develop materials for internal and external audiences.
CAFOD’s Asia & Middle East region currently has core programmes in Afghanistan, Bangladesh, Cambodia, Lebanon, Myanmar, occupied Palestinian territory and Israel, Sri Lanka and Syria.
Key Responsibilities
The scope of the post falls into the following broad functions:
- Support and co-ordination: supporting the Head of Region in the management and coordination of cross-regional work and relevant organisational processes.
- Communications: supporting the effective communication and flow of information across the regional team and with the rest of the organisation, including supporting programme teams to prepare communications materials.
- Programme & financial support: supporting the Head of Region in the management of cross-regional partnership projects/programmes, providing similar support to Programme Officers in the region when their workload requires.
- Administration: providing administrative support to the Head of Region and the regional team,
- Representation: of the region across CAFOD (and occasionally externally), as requested by the Head of Region.
Support and coordination:
- Support and coordinate the region’s responsibilities towards relevant organisational and departmental processes and initiatives, including planning and reporting;
- Maintain and monitor cross-regional budgets and financial statements, working with the Head of Region on quarterly and annual financial reviews;
- Co-ordinate relevant regional/management team meetings, and ad-hoc meetings between members of the regional team and colleagues across CAFOD;
- Work with AME staff to ensure that there is a good level of understanding of CAFOD’s operating systems, policies and procedures, and where necessary provide training and induction.
Programme & financial support:
- Assist the Head of Region in the management of any cross-regional partnership projects/programmes, including correspondence with partners, approval and payment of grants, monitoring and reviewing reports, and maintaining paper and electronic project files.
- Support Programme Officers across the region in their work with partners, managing grants to partners and other aspects of programme support when programme workloads require.
Communications:
- Support the effective flow of information and communication within the regional team and across CAFOD.
- Act as a key point of contact for information on the region’s work and work collaboratively with programme staff and other teams to ensure that CAFOD’s work in the region is fully reflected in the organisational agenda (e.g. in campaigning, fundraising, communications or media work).
- Be an active source of internal communication, providing easy access to information by developing and maintaining a regional team SharePoint site, as well as other specific sites on the intranet, and engaging with the media team as appropriate.
Administration:
- Provide administrative support to the Head of Region, including correspondence, information systems, management of the team diary, preparation and follow-up of monthly team meetings, design and monitoring of filing systems, and maintenance of database and other systems to provide effective planning, communication and information flow,
- Accompany staff to ensure efficient and effective use of the Programme Cycle Management system, working in conjunction with other teams in CAFOD, to provide support when necessary (e.g. when access is disrupted),
- Be the first point of contact and/or provide essential administrative support to the regional teams.
- Organise and co-ordinate induction for new staff directly managed by the Head of Region
- Provide administrative support to other members of the team where required, including helping to organise programmes for overseas staff/partner visits, travel and accommodation needs, routine correspondence, and occasional cover for colleagues when absent,
- Coordinate the work of the region’s London-based volunteers and liaise with relevant staff on all volunteer-based issues.
Representation:
- Attend and represent the region in CAFOD networks, working groups and similar fora on behalf of the Head of Region, or other members of the team as required,
- In agreement with the Head of Region attend external meetings or events occasionally and identify and follow up on actions from these.
Focal Point Responsibilities
The Regional Support Officer is the AME regional focal point on Safe, Accountable, Dignified and Inclusive programming (SADI). This role is currently held by the other job-share, but this post-holder will deputise from time to time.
Your role is responsible for ensuring that the programming work you are accountable for is safe, accessible, dignified and inclusive, providing ongoing support and follow-up to our partners in this area.
Safeguarding
All CAFOD staff share the responsibility to promote and maintain a strong safeguarding culture, including identifying the key actions they should take given their role and responsibilities.
Person Specification
Essential Criteria
- An understanding of CAFODs faith-based partnership approach to development reflected in the Our Common Home strategic framework.
- Knowledge and some experience in budget planning and monitoring
- Knowledge and experience of Programme Management Cycle and PDMEAL
- Proficient in data management and usage, including the use of complex databases and programme cycle management systems and tools.
- Experience in managing robust systems and processes for information sharing, communication, and coordination.
- Excellent organisational skills and an ability to manage international conference calls/meetings & minute-taking.
- Understanding of effective and values-based partnership work between northern and southern organisations and communities
Job specific Criteria
- As part of CAFOD’s commitment to combating the climate crisis, CAFOD aims to minimise travel. There may be a requirement to travel up to 4 to 6 weeks per year.
Desirable
- Understanding and experience of programme management and quality standards in an international development context.
Safeguarding for Children and Vulnerable Adults
CAFOD recognises the personal dignity and rights of children and vulnerable adults, towards whom it has a special responsibility and a duty of care and respect. CAFOD, and all its staff and volunteers, undertake to do all in our power to create a safe environment for children, young people and vulnerable adults and to prevent their physical, sexual or emotional abuse. CAFOD is committed to acting at all times in the best interests of children and vulnerable adults, seeing these interests as paramount. Any candidate offered a job with CAFOD will be expected to adhere to CAFOD’s Safeguarding policy sign CAFOD’s Code of Behaviour as an appendix to their contract of employment and agree to conduct themselves in accordance with the provisions of these documents. This post may involve contact with children, young people and vulnerable adults, or has responsibility for people who will do, and applicants will be subject to specific checks related to safeguarding issues. If based in the UK the post holder is required to present or obtain a Disclosure from the DBS (Disclosure & Barring Service). If the post is based outside the UK the post holder will be subject to a different checking process.
All offers of employment will be subject to satisfactory references, and appropriate screening checks can include criminal records and terrorism finance checks. CAFOD also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of, and consent to, these recruitment procedures.
Please click here for a full list of CAFOD’s Staff Benefits
CAFOD is an equal opportunities employer. Recruitment and selection procedures reflect our commitment to safeguarding children and vulnerable adults.
We are CAFOD!
CAFOD is the official aid agency of the Catholic Church in England and Wales, and part of Caritas International. We bel...
Read moreThe client requests no contact from agencies or media sales.
We are seeking a Deputy Chief Executive Officer to lead the smooth, effective operation of the organisation so we can best support people in the UK living with thyroid disease. This is a senior leadership role leading on all operational activities, supporting and working in close collaboration with the Chief Executive Officer (CEO) with the expectation of becoming the CEO when the current CEO retires, upon satisfactory appraisals. Salary to be reviewed after initial 6 month probation period.
Thyroid UK is a charitable organisation working to inform and support people living with thyroid disorders in the UK and campaigning on their behalf for the right tests to diagnose thyroid disease and to have a choice of treatment options.
The provision of quality information for people with both diagnosed and undiagnosed thyroid disorders is the primary concern of Thyroid UK, and we work effectively in this field through dialogue with NHS departments, networking with other voluntary organisations, and providing services directly to patients. We work to encourage scientific research for the education, alleviation, care, treatment and cure of thyroid disease and seek to influence public health policy for the benefit of people affected.
Responsibilities of this role include:
General Operations and Office Management
To support the CEO in ensuring systems and processes run efficiently, with responsibility for:
- general office management, including overseeing general secretarial and administrative support
- oversight and management of the office building including leases, insurance, health and safety, maintenance and security
- oversee the management of the CRM system
- oversee the purchasing of merchandise and sales of our products
- preparation of the annual report, under the supervision of the CEO
- undertaking routine office tasks where needed
Stakeholder Relations
To support the CEO in:
- fostering good relationships with other charities, organisations and research groups
- supporting beneficiaries
- liaising with patrons, trustees and supporting continued engagement
- gathering data on beneficiary support for example data from our online community, helpline use, website visits etc.
Fundraising and Donor Management
To lead on:
- working closely with fundraising team including planning and delivery of fundraising events
- managing donor relationships and implementing fundraising strategies
- conference organisation under the supervision of the CEO
Finance
To oversee:
- the preparation and maintenance of the financial accounts
- membership payments
- the management of Testing Commission and other commission
- the management of other income
IT and Digital Communications
With responsibility for:
- oversight of the maintenance of the charity’s website, social media accounts and other digital communication channels
- working closely with the CEO on continued development of the website
- management of effective IT and phone systems
- managing and maintaining the technology and systems infrastructure including software and hardware
People Management:
With responsibility for:
- leading on the recruitment, management and supervision of volunteers
- leading on the recruitment and line management of staff
Governance and Compliance
To lead on:
- support for the Board by setting Board meeting dates, preparing Board meeting papers, agendas and minutes, and liaising directly with Board members, in close collaboration with the CEO
- maintaining and updating the suite of governance policies to ensure Thyroid UK is at all times compliant with legal requirements and, where possible, best practices
- identifying opportunities to improve policies and procedures
- GDPR compliance in the role of GDPR Officer
- Strategic planning – participating in the development and execution of the charity’s strategic plan, helping to define the charity’s goals objectives and initiatives
- Organising webinars to meet our strategic goals
Skills
Skills required to be successful in this role include:
- Excellent organisational skills with attention to detail
- Excellent verbal and written communication skills
- A collaborative working style
- Ability to lead and motivate a small team
- Good problem solving and decision making skills
- Ability to prioritise and delegate tasks and establish clear lines of accountability
- Strong understanding of business operations and workplace legislation
- Ability to work with flexibility and adapt to changing circumstances
- High standard of literacy and numeracy
Experience
We are looking for someone with experience of working in a similar or related role in a small charity.
Essential
- Experience leading and motivating a small team, including recruitment and performance management
- Experience/knowledge of the voluntary sector including charity governance
- Experience of budget and financial management
- Experience of planning and project management
- Experience managing meetings, including co-ordinating attendees, agenda preparation and minute taking
Desirable
- Experience/knowledge of fundraising
- Experience with CRM databases
- Experience implementing digital technology to improve operations
- Experience/understanding of buildings and facilities management
The client requests no contact from agencies or media sales.
CAFOD is the official aid agency of the Catholic Church in England and Wales, working with people of all faiths and none around the world. We work in more than 40 countries, with more than 500 local partners, standing side by side with them to end poverty and injustice through practical support, emergency relief and advocacy.
Our strategy enables us to take a proactive and energetic response to many of the challenges facing the development sector. Whether it be supporting local leadership or addressing the increasing number and complexity of crises around the world that require a humanitarian response, CAFOD supports hundreds of local partners making a difference in the lives of hundreds of thousands of people around the world.
Last year this meant 594 grants and programme payments worth £41.8 million across 42 countries. These funds reached 1 million people directly who are vulnerable and excluded, helping them to survive and thrive now and into the future.
Would you like to join a team of people who are dedicated and passionate about tackling poverty around the world and helping to stand alongside people working for justice?
CAFOD is seeking a Director of Finance, IT and Infrastructure to join a strong and collaborative leadership team in bringing inspirational leadership, strategic guidance and skilled service in navigating the opportunities and challenges of the season ahead. You will lead a diverse and committed team who want to ensure our money continues to be used well and makes a real difference.
This role calls for a leader with a strategic mindset and relational approach, who will relish joining our team in a shared endeavour to tackle poverty and build a fairer world. If you are a senior financial leader with qualified accountant credentials, an interest in and aptitude for systems and process improvements, a strong passion and commitment to tackling global poverty issues, are a great team player and an inspiring leader we want to hear from you!
This is a UK-based, hybrid role with a minimum of 40% of your time in the London office.
CAFOD is working with Macaulay Search to make this appointment. Applications should be sent via email following the instructions in the job pack and must be received by 5 pm on 5th April 2024. Your application should be submitted in English and should comprise:
- A cover letter of not more than two pages outlining your relevant experience for the role and including your motivation, mentioning why the work of CAFOD excites you;
- CV, including educational and professional qualifications and a full employment history;
- Daytime, evening and/or mobile telephone numbers (to be used with discretion).
For further details about the role and the application process please follow the application link below.
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