Main aim of the role:
Responsible for managing and organising all administrative activities to facilitate the smooth running of Future Skills.
The post holder will be responsible for:
- Researching, reviewing and updating policies and procedures to confirm they are up-to-date and legally compliant.
- Scheduling and coordinating termly team meetings for both planning and reflection.
- Developing and Implementing a Social Media posting schedule across multiple platforms (Facebook, Twitter, etc).
- Creating an inventory of supplies and ordering resources needed for staff or sessions.
- Assisting with fundraising, researching potential grants, drafting proposals.
- Researching, recommending and booking relevant training courses for staff. Ensure core safeguarding training is completed in accordance to requirements.
- Managing both the online and hard copy filing systems.
- Managing the Single Central Register to ensure all checks and information are up to date.
- Assisting with logistics and set up of sessions where necessary.
- Contacting child services departments, care homes, schools or youth organisations to offer FST’s services.
- Ensuring all mentees provide feedback prior to leaving FST. Gathering feedback, sharing with team members and determining what, if anything, may be used on Social Media.
- Collating handouts and notes from training courses. Scheduling team meetings to allow staff to share knowledge acquired through training classes.
- Tracking safeguarding requirements and ensuring staff and Trustees re-read policies and sign off.
- Updating FST website with pertinent statistics, pictures and more.
- Updating memberships websites with updated content as needed.
- Reviewing the data on Google Drive annually to ensure GDPR adherence. Shredding or deleting data as required.
- Booking guests, venues and travel as needed.
- Assisting with volunteer recruitment for Infuse
- Contacting local businesses to request they consider FST as their local charity for their CSR.
- Creating a central storage location for statistics, good news stories, testimonials and pictures that can be posted on Social Media or added to website.
- Researching, monitoring and collating relevant news articles, statistics and mandates. Apprise team members of all pertinent information.
- Increasing awareness of FST within our community through Social Media, speaking at local events and news outlets.
- Other duties including, but not limited to, recruitment, attending training/webinars, etc.
The post holder should possess:
- Previous office manager experience
- Good working knowledge of Word and Excel
- Excellent organisational skills and attention to detail
- Excellent written and oral communication skills
- Familiarity with Social media strategies a plus
- Ability to be flexible, adaptable, reliable and innovative
- Self-motivated and driven to succeed
Regular professional development and training opportunities are provided as part of the FST Performance Management System.
We are a small charity that has been delivering training and support to vulnerable, at risk and disadvantaged children and young people for ove... Read more
Since Engineers Without Borders UK was established over 15 years ago, people and community have been at the heart of what we do and how we do it. We would not be where we are today without the hard work of many hundreds of people who have volunteered their time to build our movement and benefit people through our training and project work, to date this extends to over 67,000 people. We’re now significantly increasing that number annually, so we’re looking for a Community & Activities Officer to join our team and increase our capacity to support our members and wider community to listen, learn and take collective action in support of ensuring engineering serves all people and our planet .
AS OUR COMMUNITY & ACTIVITIES OFFICER YOU WILL:
- Liaise with our community, building and maintaining relationships with and between individuals in our community, including our members, student members and academics.
- Support the key administrative processes associated with our community activities and programmes.
- Maintain and update records of community activities for monitoring and evaluation purposes.
- Coordinate our presence in universities.
- Facilitate engagement of our youth outreach initiative.
- Support in the delivery of the Engineering for People Design challenge.
- Support with the logistics, participant registrations and preparing the resources for events.
- Support the running of analytics and evaluation of results.
- Support with building a database based on relevant criteria and then take over management of this database to respond to and manage speaker requests throughout the year.
PERSON SPECIFICATION
We value a positive working environment for everyone on our team. We therefore expect all staff to demonstrate the following characteristics: passionate about our purpose, creative, team player, respectful, inquisitive, professional, open and dependable. We expect this of new hires and you can expect this from your team mates. You can expect support throughout your time with us, including an induction, regular feedback, weekly team meetings and peer nominated recognitions.
TO APPLY
Please read the full job description and person specification for furhter details egarding the role and our organisation, then send a CV (two pages maximum) and a covering letter (up to two pages) with the job title in the subject line. Please outline clearly in your covering letter:
- Your reasons for wanting to join the team at Engineers Without Borders UK
- How you meet the role description and person specification
- Your availability to be interviewed during the week of 3 August (virtually and/or in London)
- Your eligibility to work in the UK
- Where you saw the role advertised
Please refer to our Privacy Policy for details of why and how we collect and store your data.
Engineers Without Borders UK is committed to selecting candidates for employment based on aptitude and ability, irrespective of gender, race, ethnic origin, disability, nationality, sexuality, religion or belief, marital status or social class.
Engineers Without Borders UK is part of a global social movement seeking systemic change in engineering; how it is taught, how it is perceived ... Read more
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