Spinal Research is an international medical research charity working to end paralysis for people with spinal cord injury.Spinal cord injury affects an estimated 60,000 people in the UK and over 3 million worldwide. It can happen to anyone at any time and is life-changing. The most common causes are a broken back or neck from a fall, road traffic accident or sporting injury.

Job Purpose and background 

The Fundraising Assistant’s main responsibility will be to help support our fundraising team deliver their fundraising strategy through a variety of activities including campaigning, events and engagement with our wonderful supporters.

The successful applicant will have an opportunity to work alongside members of the whole fundraising team and will gain invaluable experience in all aspects of fundraising. The role would suit an individual who is organised, proactive and has good attention to detail.

This is an ideal opportunity for someone looking to develop a career in fundraising in a dynamic and fun environment. 

Role Description

To assist the fundraising team with the administration and stewardship of our regular giving donors, community fundraising campaigns, mass participation and challenge events, and high value relationship fundraising.

Main Responsibilities 

• Working closely with the fundraising team to help the achieve their fundraising targets 

• Processing individual and regular giving donations from both online and offline sources 

• Creation of new donor records on our ThankQ database 

• Support in maintaining the accuracy of donor database with up to date personal and financial supporter information, compliant with GDPR 

• A flexibility to support the wider organisation as required. 

Personal Specification 

• Passionate about fundraising and event and project management
• Ability to communicate with the general public by phone and written communications
• Excellent organisational and planning skills
• Good time management skills
• Excellent knowledge of MS Word, PowerPoint, Excel and Outlook
• Flexibility with working out of hours and weekends when necessary (TOIL will be offered)
• A real team player who effectively interacts with peers
• Reliable, conscientious and dedicated

Desirable 

• A university degree relevant to the role or at least two years relevant work experience.  

This role is currently remote due to the pandemic with the aim to work from the London office on a full time basis when able to do so. 

If you would like to apply and join our energetic team at this exciting time please submit your CV and a covering statement (no more than 2 pages) outlining your interest in the role and why you feel you are right for the job.

Applications will be reviewed on a rolling basis, so early application is encouraged. We expect a large number of applications. Unfortunately, we cannot reply to unsuccessful applicants. If you have not heard from us within 2 weeks of submitting your application, you may assume you have been unsuccessful on this occasion.

Location: Vauxhall, London (Head Office) and working from home as agreed with your line manager (likely to be at least 2 days in office, 3 days from home)

Salary: £24,000

Contract: Permanent, Full-time

Hours: 35 hours a week, Monday to Friday

About Malaria No More UK

Malaria has been described as the oldest killer disease in history; even now, despite significant progress, this preventable, curable disease claims the life of a child every two minutes. Malaria No More UK (MNMUK) is part of a global movement that is determined to make this the generation to end malaria. To realise this vision, MNMUK is mobilising governments, influencers, businesses and the public, inspiring them to commit funds, energy and resources to end the suffering and death caused by malaria and wipe out the disease for good.

Job summary

Malaria No More UK is seeking an ambitious fundraiser to assist our busy Philanthropy and Partnerships team and help engage supporters in our mission to achieve a malaria-free world.  You will already have had some experience of charity fundraising either in a paid or voluntary capacity and will be excited by this opportunity to play an invaluable supporting role at the heart of our fundraising effort, while also taking responsibility for managing relationships with key groups of supporters.  Your organisation skills and attention to detail will help keep our busy team running smoothly, while your enthusiasm for being part of a mission to end a global killer disease will be clear from the compelling donor communications you will create and deliver, inspiring support for our work.

Key responsibilities 

Supporter care

• Responding to enquiries and requests for information from supporters, thanking donors and providing personalised correspondence and other communications to support the donor journey.
• Producing well-written copy that supports our fundraising and partnership development, for websites, emails, newsletters, and reports.
• Building relationships with key community and staff fundraisers, and individual donors, providing advice and guidance to maximise their support of Malaria No More UK’s mission.
• Support with the delivery of face-to-face events and fundraising activities, including those held with our corporate partners. 

Administration

• Provide administrative support and co-ordination assistance to the team and in particular, the Director of Philanthropy and Programme Partnerships and the Head of Philanthropy and Partnerships, including supporting with internal and external meetings and co-ordinating mailings.
• Ensure that Philanthropy and Partnerships team’s processes and data on the Salesforce Database are well maintained.  Use the database to track communication, run accurate financial, contact, and pipeline reports and - with time and training – become the Philanthropy and Partnerships Team’s “Super-user”.
• Manage and maintain online giving platforms and record new fundraising pages.
• Manage mailing and invitation lists for the Philanthropy and Partnerships team.

Fundraising Support

• Conduct research on new fundraising opportunities and sources of income and communicate these to colleagues (working alongside the team intern).
• Provide support as needed to corporate partnership, philanthropy, and institutional giving programmes.

You will also need to:

• Ensure all activity is compliant with the Fundraising Code of Practice, Fundraising Regulator, GDPR and other relevant legislation.
• Carry out any other reasonable duties as requested.

Who you will work with

You will be part of our small, friendly Philanthropy and Partnerships team, consisting of a Director of Philanthropy and Programme Partnerships, Head of Philanthropy and Partnerships, Senior Programmes and Partnerships Manager, and Corporate Partnerships Manager (who will be your line manager) and team intern.  You will also have opportunities to work closely with colleagues across our Operations, Communications, Advocacy and Policy, and Africa teams.

Qualifications, skills and experience

Essential.  You will…

• Have experience working in a busy office environment (physical or virtual)..
• Have sound experience of charity fundraising on a paid or voluntary basis.
• Be extremely well organised with the ability to manage your own workload and to balance the consistent delivery of self-led tasks with the agility to respond to requests from colleagues and supporters.
• Have excellent written and verbal communication skills.
• Play close attention to detail and have a commitment to accuracy in both your writing and data-driven work.
• Be able to demonstrate good research and analytical skills.
• Be friendly, with good people skills and a willingness to pitch-in as part of our small busy team.
• Demonstrate a high level of IT skills (in particular both Word and Excel) and experience using databases.

Desirable.  You will…

• Have at least 1 year of experience working in an office environment (physical or virtual)
• Have experience of working or volunteering on one or more of: individual giving, community fundraising, corporate fundraising, institutional or grant funding or philanthropic giving programmes.
• Have experience of using Salesforce or a similar CRM system.
• Have some experience of global health.
• Lived malaria experience / connection to the work that MNMUK undertakes.

Personal Attributes

• Ambitious - enthusiastic about developing a career in fundraising, you will seek opportunities to take part in both formal and informal learning opportunities to develop and extend your skills.
• Passionate – able to communicate our mission to supporters and partners and in turn, fuel their passion and commitment.
• Collaborative – working to make our Philanthropy and Partnerships team as effective and successful as possible.
• Creative – in identifying ways to continually improve our supporter experience.
• This role will sometimes involve working during the evenings or weekends and may occasionally involve overnight stays away.

MNMUK recognises the value of a team in which people from diverse backgrounds are able to introduce fresh ideas and contribute to delivering our mission to make Malaria No More. Candidates from historically marginalised or underrepresented backgrounds are encouraged to apply.

This job description is not exhaustive and may be amended over time in consultation with the Director

Staff benefits include:

• 10% employer pension contributions
• 28 days’ annual leave plus Bank holidays
• Interest free staff season ticket loan and bicycle loan schemes
• Professional training and qualification subsidy

To apply, please send your CV and a covering letter explaining how your skills and experience match our requirements and why you want to work for us.

Closing date: Friday 17th December 2021

1st Interviews w/c 3rd January 2022

Job Title: IT Administration Assistant

Responsible to: Head of Technology

Salary: £22,429

Tenure: 2 year fixed term contract

Hours: Full time (37.5 hours per week)

Location: London

Purpose of job

To work with the party’s Technology team to ensure that we are helping to keep the organisation running smoothly and that the party’s technology assets and budgets are being well managed. You will be the in-person contact for IT issues and device management in our London office and as such must be able to be present in our London office 2-3 days per week.

Key Responsibilities

1. Manage our IT Onboarding and Leaver processes to ensure that staff have the resources they need to do their jobs and that IT is returned to the party at the end of employment.

2. Assist with the management of the IT and Technology budgets by handling the administration of the spending approval process (completing purchase orders, updating our contracts register etc)

3. Assist with administrative tasks required to keep Salesforce up to date.

4. Assist with IT administration tasks to support colleagues and enable them to do their job effectively.

5. Providing additional customer support on IT for colleagues during peak periods.

PERSON SPECIFICATION

We are looking for a motivated individual who can work independently and proactively without supervision. You must be highly organised and possess excellent communication skills.

Essential Skills and Experience

● Ability to work independently

● Excellent attention to detail and organisational skills

● Excellent communication skills

● High level of skill with Excel, including familiarity with pivot tables and complex

functions like VLOOKUP.

● Good with technology

● Sympathy with the aims and values of the Liberal Democrats.

Do you have experience working with GDPR, monitoring compliance and data practices? Would you like to make a real difference, using your skills to support the Data Protection Officer?

About the Diocese of Westminster:

The Roman Catholic Diocese of Westminster is a faith-based charity. We are home to the Archbishop of Westminster (Cardinal Vincent Nichols) & the beautiful Westminster Cathedral. We are also one of the leading Catholic dioceses in the country, delivering our charitable mission through our network of 208 schools, 212 parishes and several hundred social justice initiatives. We seek to positively impact the lives of all members of our community.

We believe that to succeed we must be person-centred and place human dignity at our centre. We strive to take a holistic approach to the development of our people so that we may better serve the functions of our Church and the mission of our charity.

Our core values are Competence, Reliability, Honesty, Perseverance and Love

About the role:

Based at Vaughan House in the heart of Victoria, this Assistant Data Protection Officer post is a pivotal one.  In this role, you will monitor compliance and data practices internally to ensure the organisation and its functions comply with the applicable requirements under the UK GDPR and relevant national legislation.

In addition, you will serve as a point of contact; supporting and advising on issues of compliance for queries from Central Services, parishes and other agencies of the Diocese. You will develop and deliver privacy training within DOW as well as coordinate data privacy audits

About you:

With substantial experience in office organisation, you will be a great communicator who will thrive on juggling the various competing demands of this varied and interesting role. It is therefore important that you are self-motivated and that you can multitask effectively to meet deadlines.

Benefits:

In return for your hard work and commitment to us, you will receive a competitive reward package which will include, but is not limited to:

• 5% pension contribution – Standard Life
• £8K Death in Service benefit (all staff)
• Cycle to Work scheme
• Access to low cost loans with Churches Mutual
• Employee Assistance Program

We are currently operating a hybrid working model of working, this will be discussed upon appointment.

We are working with a wonderful children’s charity to recruit a Supporter Care and Data Officer, working within the Donations processing team you will provide excellent customer care, thanking donors for their gift.

Main duties for the Income Supporter and Data Officer:

• Process and post online, BACS and single payment income on
• Batch gifts and manage adjustments
• Produce reports to analyse external online data
• Produce thank you letters
• Set up new income processing procedures
• Amend support details
• Ensure data is maintained to a high-quality standard

You will have:
 

• Good numerical skills
• Previous experience of using CRM/ relational databases

If you would like to have an informal discussion, please call Chloe on 02030 062787 or email [email protected].

Ashby Jenkins Recruitment are a specialist charity recruitment agency, we use our extensive sector knowledge and experience to match candidates to the most suitable roles. We take a relationship-led approach to recruitment, working ethically, supporting people to find their perfect role within the not-for-profit sector.

We are passionate about improving equality across the sector, you can read more about our commitment to diversity here.

If enough applications are received the charity reserve the right to end the application period sooner.

Launch It and Enterprise Nation will be working in partnership to deliver a new programme called Next Generation. We will empower 3000 budding young entrepreneurs to start and grow a business via an innovative, online education hub hosting training and content. 100 entrepreneurs, with growth potential, will be selected for further intensive business skills training and mentoring as well as the opportunity to pitch for funding and be part of a pop-up shop on Oxford Street!

The Project and Data Administrator will play a key role in the delivery of this new entrepreneur programme. The successful candidate will help us work effectively and efficiently to design, deliver and oversee data management systems and processes which ensure that our clients are most effectively served and the project team have access to the information they require for reporting.

You will support with setting and assessing project outputs and outcomes, and ensure that data collection and monitoring is consistent and accurate. Experience with database management would be an advantage.

Additionally, you will support the day to day running of the project and in particular the mentoring programme. Tasks will vary from liaising with volunteers and project participants, supporting training and delivery.

Background 

In view of the winter pressures, workforce challenges and increased pressure on Acute Hospital services to manage the backlog, with specific focus on long waiters. We are seeking to scale up two approaches that have been successfully trialled in West Hertfordshire Hospital Trust (WHHT), which both support this agenda, align to existing resources in the community and further develop our community resource and support offer.

The two projects are ‘Waiting Well’, which supports a cohort of patients identified by the trust on a long waiting list with community support. The second is ‘Discharge Support’, focusing on

• a) telephone follow up to 65+s discharged on pathway zero
• b) 2  weeks’ wraparound care for patients on other pathways who need non-clinical help to build resilience once home, again utilising the support available in the community to reduce readmissions. 

Both Hertfordshire and West Essex have important infrastructure to support this work, including HertsHelp and the Hospital and Community Navigator Service (Herts) and Frontline and Live Well Link Well in West Essex, creating strong networks 

This post requires some minimal travel within Hertfordshire

Purpose of the Better at Home Data Officer 

The Better at Home Data Officer will focus on analysing the data using statistical techniques and providing reports.: This role will be split into two functions, one focusing on Waiting Well and one on Discharge Support 

1. The Enhanced Hospital Discharge Two Week Wrap-Around Service currently provided countywide in Hertfordshire 

2. The Pathway Zero pilot in Herts funded through Hertfordshire County Council to March 22 via HertsHelp) whereby all patients over the age of 65 receive a call following their discharge from Hospital at 24 hours, with a follow up call at 5 days as appropriate.

3. Waiting Well Pilot which supports a cohort of patients identified by the trust on a long waiting list with community support. 

Key Responsibilities 

• Improving data sharing improved in line with appropriate Information Governance regulations 

• Analysing data using statistical techniques and providing reports. 

• Highlight any concerns, trends or feedback. 

• Create a system for monitoring and collating outcomes information on a regular basis 

• Developing consistent and effective referral processes and sharing of lists 

• To ensure full awareness in the trust of the community and voluntary sector offer and enhance and develop systems to strengthen existing referral pathways, as well as to capture learnings from users experience of discharge. 

• Sustainable systems are put in place for the future to make this part of how the hospitals continue to work, post March 2022 

• Contribute to the development of targets

• Monitor progress toward targets and where necessary recommend corrective action to ensure that targets are achieved

Job Title: IT and AMS Assistant

Reports to: IT Manager 

Line reports: None

Contract terms: Permanent, 35 hours per week 

Are you a dedicated, approachable, and methodical person with a strong interest in IT, membership organisations and delivering a great service? We’re looking for someone to help with our membership system and IT more widely while we develop a range of new systems and services to improve what we do for our members and others with an interest in ophthalmology.

About The Royal College of Ophthalmologists

The Royal College of Ophthalmologists (RCOphth) is the only professional body for medically qualified eye doctors, who specialise in the prevention, treatment and management of eye disease, including surgery to optimise care for all patients. Ophthalmologists are at the forefront of eye health services because of their extensive training and experience in the area.

As an independent charity with over 4,000 members worldwide, we pride ourselves on providing impartial and clinically based evidence, putting patient care and safety at the heart of everything we do. Our strategy and areas of work are developed by our Trustees, Council and committees, who are supported by a staff of 35 employees. The College is currently trialling a hybrid working policy, a mix of working remotely and working in the College building in Euston, London. A review of this policy is due to take place in January 2022.

We are not a regulatory body, but we work collaboratively with government, health departments, charities and eye health organisations to develop recommendations and support improvements in the co-ordination and management of hospital eye care, both nationally and regionally.

Finance and Operations Department

The Finance and Operations Department provides vital services and support to the College to enable it to carry out work on behalf of its members. The department includes Finance, HR, Facilities, Membership and IT. As the IT and AMS Assistant you will be responsible for both planned work managing the data in the various systems and other requests when you may be called upon to resolve technical issues quickly so people can get on with their day.

Association Management System (AMS)

Membership processes and member information are managed using software called iMIS, which is also used to manage non-member contact information, enable event and exam registration and send email communications, amongst other things. As such is it central to our work. Previous experience using iMIS is desirable but not essential as training will be provided.

Main Areas of Work and Responsibility

On occasions it may be necessary to start in the office by 0830 or finish later, usually by 1930 (which would normally be remote), to support seminars or other events. You will work closely with the IT Manager, Facilities Manager and events colleagues to both help prepare for courses and seminars in advance and to deal with any IT/AV issues which occur on the day. Where part of an event is livestreamed to an external audience, you might monitor the feed or assist the presenters to ensure everything runs smoothly for those not in the room too.

You will support staff in using our various systems, whether it’s helping extract the data they need, double checking events have been configured properly or investigating any other issues. The IT and AMS Assistant is expected to work largely unsupervised, organising their own time in dealing with incoming requests and planned work, with encouragement to ask for guidance from the IT Manager, or take part in relevant, provided, (primarily online) training to develop their skills.

You will have responsibility for ensuring data updates from external bodies such as the NHS and GMC are regularly obtained and uploaded to iMIS, setup any other new organisations required, de-duplicate contact records and assist other colleagues such as the Membership Co-ordinator at busy times to help maintain the quality of the data we hold. You will also get involved with other projects which intersect with IT as they develop.

Other

• Participate in activities and processes aimed at developing the performance, skills and knowledge of all department members as aligned to the achievement of the strategic aims of the RCOphth.
• Any other duties as required that will be both reasonable and within your capabilities.
• Always ensure that you take care of your health and safety and that of others, by complying with health and safety obligations.

Key Working Relationships

• Staff Colleagues
• Suppliers/ Sub-contractors
• College Members and Officers
• Non-Members (typically for help with booking exams or events)

Scope and Accountability

Financial: Not applicable 

Other resources: 

• Responsible for maintaining user and data permissions
• Responsible for ensuring we store accurate data

People management: Not applicable 

Legal, regulatory and compliance responsibility:

• Compliance with the organisation’s data protection and privacy policies
• Compliance with organisation’s employment policies along with employment legislation
• Compliance with health and safety procedures, including prompt reporting of any defects, risks or potential hazards
• Compliance with organisational brand guidelines

Person Specification

You must have knowledge of a variety of common IT hardware and software, including the ability to connect a desktop or laptop system to external displays and other peripherals. Ideally you will have experience of providing IT support in-person and remotely.

You will have experience of using the main Microsoft applications including Word, Excel, Outlook and PowerPoint and be able to search for help on any areas you’re not familiar with.

You will need to be approachable, able to communicate effectively with non-technical people so they’re willing to ask you for help, however simple or technical the problem. As part of this, you may need to produce written notes and other guidance to track what has happened and help with similar issues in the future.

You should have the ability to work methodically and accurately, to prioritise your workload between conflicting demands and know how and when to ask for help should you need it.

You must understand the importance of data protection and keeping information securely.

You should be committed to your own continuing professional development.

It may help if you’re not too squeamish as you may occasionally find yourself watching videos of eye surgery.

Interviews for this role will be held in person at our office. You will be asked to carry out:
• a short practical IT task which will be observed and you may be helped if necessary
• a short, untimed, computer-based test (tasks may include answering an email and some data manipulation in Excel)
• a panel interview with the IT Manger and up to two other staff member(s).

The Fundraising Assistant will play an integral role within fundraising with responsibility for effectively supporting the entire team , and managing fundraising administration, thanking, donation tracking and coding, promotion, and support with various fundraising activities such as events and campaigns.

You will also build productive relationships with individual supporters and organisations through the delivery of exceptional supporter care, by providing motivating and timely stewardship to supporters.

The new post holder responsibilities will include: 

1. Provide administrative support across the entire Fundraising team
2. Support the Events and Community Team
3. Support the Major Gifts and Corporate Partnerships Officers

Location

This role will be a hybrid between our London Bridge office and remote working (a probable 60/40 split)

More information and how to apply

Please download the attached job pack for more information including a full job description, person specification and application details. 

CVs will not be accepted as part of the application process for this role. Any CVs recieved will be disregarded.

Please note that this post is subject to DBS and reference checks. 

Do you want to work for an organisation whose aim is to enrich lives and strengthen communities?  If so, Enable is recruiting Full-Time and Part-Time Sports Assistants to support our Leisure Team.

Location: Wandsworth
Contract Type: Permanent, Full Time (40 Hours) and Part Time (20 Hours)
Salary: £10,935-£21,870
Closing date:  2 January  2022

We are looking for enthusiastic and driven people to join our team and provide opportunities for the community to live a happy, healthier lifestyle.

An excellent opportunity for a proactive person keen to get involved in a wide range of activities across outdoor and indoor sports as well as fitness. With experience of working in a sports facility or another customer care environment, you will be responsible for the day-to-day running of the centre. This will involve reception duties, recording attendance figures and monitoring use of equipment through to preparing equipment for activities and events and ensuring health & safety. You will liaise with individuals, schools and sports clubs to promote our facilities to the local community and increase participation. You must be a clear communicator who prides themselves on providing excellent customer service. You’ll be organised with strong administrative, numerical skills and have experience of dealing with enquiries face-to-face, via telephone and email.

Enable are committed to ensuring the well being and safety of all the pupils and staff, and as such any successful application will be subject to an enhanced check by the Disclosure and Barring Service (DBS)

We are unable to provide sponsorship for this post.  In order to apply for this post, you must demonstrate your eligibility to work in the UK.

Diversity is valued at Enable Leisure and Culture and is important in the work that we do. Applications from all sections of the community are welcome and will be considered on merit. 

Benefits

• 25 Days Annual Leave
• Flexible Working
• Pension Scheme
• Life Insurance
• Eyecare Vouchers
• Free Gym membership
• Season Ticket Loan
• Cycle to Work scheme
• Employee Assistance Programme
• Weekly fruit basket
• Staff Treats
• Weekly Wellbeing Hour
• And more!

We are searching for three kind, friendly and patient people to join our brand new Outreach Service. Our pilot Outreach Service will deliver flexible support to older people, adults with disabilities, and adults with dementia in their homes. The aim is to develop individual resilience, increase mental and physical wellbeing, and provide respite support for carers. Support  will mainly focus on the provision of practical and engaging activities in client homes and support to develop and maintain independence. Outreach could be provided in a combination of home-based, AUKW office and community settings. Clients will be referred directly into the Service by Wandsworth Council’s frontline social care teams.

Please read the attached job description and person specification carefully before applying. You can download an application pack from our website. We will be interviewing as and when suitable candidates apply. CVs will not be considered.

About Voice 21

Voice 21 is the national oracy education charity. We exist to empower every child to use their voice for success in school and life. Our work transforms learning and life chances through talk by increasing access to a high-quality oracy education for those that need it most. 

Over the past five years, Voice 21 has grown from operating in a single school in London to a national organisation, with a network of over 600 schools across the country. We are now embarking on our new five year strategy which aims to deepen our impact on outcomes for this generation of children and young people and those to come by significantly increasing the number of Voice 21 Oracy Schools in areas of high need and mobilising a movement of teachers and schools. To help us achieve this, we are recruiting for a number of new roles designed to enable the organisation to reach and support more schools,  improve our ways of working and deliver our ambitions. 

Role purpose

We are looking for someone who loves to organise and organise others, has a keen eye for detail and can build strong relationships with people at all levels. This person will have a key role in supporting Voice 21’s continued growth and effectiveness primarily through providing administrative support to the Senior Leadership Team (SLT), to make our meetings more impactful, and ensure that decisions made are followed up on and implemented.

The Executive Assistant will also have a vital responsibility in providing administrative and logistical support to the whole team, to ensure that they have the correct equipment to enable them to work smoothly from wherever they are based; that our London Office has the right setup and supplies; and that our team meetings and socials are well planned and communicated.

Finally, The Executive Assistant will work closely with the Director of Operations to manage all the things behind the scenes which make Voice 21 work. A typical project might be working with various internal and external stakeholders to coordinate the change of Voice 21’s postal address to our new office location.

Key responsibilities

Support to SLT and CEO

• Organise and attend all SLT meetings (these will be in our office in London); take minutes and capture actions

• Coordinate the production of the SLT agenda and any other supporting documents as required

• Between SLT meetings, work with action holders to ensure that actions are completed as agreed 

• Own the production and updating of Voice 21’s annual calendar, as well as responsibility for ensuring everyone has key dates in their diaries 

• Support to CEO and Director of Operations in collating agenda items and documentation for Board and Board subcommittee meetings

• Diary management for the CEO 

• Ad hoc administrative and logistical support to the CEO and other members of SLT as required

Office management and team administration

• Act as the first point of contact for all things office-related, and ensure the office is fit for purpose, clean and tidy, with the right equipment and levels of stock to meet our needs as an organisation

• Regularly engage with the building and facilities management to ensure issues are dealt with promptly

• Coordinate the planning for whole team meetings and V21 social events, working with the SLT and other members of staff, including booking venues, accommodation and organising food

• Ensure all staff have the equipment they need to be able to work effectively

• Support the People, Data & Admin Officer in managing the administrative aspects of the employee lifecycle, from recruitment to outprocessing

Project and process management

• Act as an ad hoc project manager for organisation wide projects, such as moving our address details to our new office location

• Any other tasks as required by the Director of Operations

Role Progression 

Within 1 month, you’ll have:

• Begun attending SLT meetings, taking minutes and capturing actions

• Identified key internal and external stakeholders and started to build good relationships with them

• Taken over responsibility for office management and established yourself as the POC with the team

• Taken over responsibility for administrative aspects of the employee lifecycle and established yourself as the POC with the team

Within 3 months, you’ll have: 

• Taken on responsibility for driving SLT agenda planning and action tracking, and have made a significant impact on SLT’s effectiveness and efficiency

• Taken on ad hoc diary management responsibilities for Beccy, our CEO

• Taken on responsibility for supporting SLT with planning face to face whole team meetings, as well as any administrative or logistical support required

• Established basic requirements and guidance for our office and ordered equipment and supplies necessary to make it a pleasant place to work from

Within 6 months, you’ll have: 

• Led at least one cross-organisational project, such as changing our registered address

• Fully immersed yourself in how Voice 21 works and taken a lead in proactively suggesting ideas to enable us to scale our impact, and taken the lead on implementing agreed projects and actions

• Lead on the annual planning process, and produced an annual calendar and meeting planner for September 2022 - August 2023, as well as circulating and updating calendar invites as required

From 6 months onwards, we expect for you to be:

• Seen as the glue that knits the organisation together by the whole team, and the first point of contact for any question where people don’t know who to turn to

• Acting as a partner to our SLT to drive the implementation of our strategic objectives, and to ensure that actions agreed are tracked and followed up on, and that any potential blockers are identified and highlighted 

This job is for you if you...

• Have strong organisational and time management skills, able to stay on top of multiple, varied projects and relationships, and get a kick out of being organised and organising others

• Are tenacious at chasing down information and are skilled at following up with people to ensure actions agreed are being completed and that potential snagging points are addressed and communicated

• Are ambitious to see what a fast growth charity looks like and understand the dilemmas that the leadership are grappling with on a daily basis

• Are a natural relationship builder, able to work with and gain the confidence of people at all levels to help us collaborate across boundaries.

• Have previous start-up/ scale-up experience and are comfortable working at pace and under uncertainty

• Are excited by being given a great degree of autonomy, ownership and flexibility about how you work, but are prepared to be flexible to meet the changing needs of the charity

• You are passionate about Voice 21’s mission and helping us meet our ambitions.

Administrative Assistant (Purple Book)

Circa £25,500  pa pro rata dependent upon experience, plus excellent benefits

London WC1 and home-based

28 hours per week, part-time

Fixed-term contract until May 2023

As Administrative Assistant, you will be responsible for providing administrative support for the update of a major RCPCH child protection resource and assisting with the planning and co-ordination of activities, ensuring that processes run smoothly and according to project timelines.

Reporting to the Evidence Synthesis Manager, you will help with scheduling and coordinating online/face-to-face meetings and activities, whilst assisting with the review and preparation of material in support of programme activities, including handouts, schedules, templates, surveys and video/audio editing.

In addition, you will provide routine administrative support for project boards and project meetings, taking accurate and comprehensive minutes and notes as required and be responsible for compiling relevant papers.

Educated to a good standard, you should have substantial administrative and communication skills along with the ability to support the creation of written reports following agreed guidance and templates.

Knowledge of website maintenance and social media experience and a proven understanding of providing administrative support to committees would be desirable.

This post is a part-time fixed-term contract relating to the update of a major RCPCH child protection resource and offers the opportunity to gain first-hand experience of working in the field of clinical research within a medical royal college

The Research and Quality Improvement division gathers data and produces evidence-based guidance materials for paediatricians, as well as for commissioners, service planners and legal professionals. Through these and other activities, the Division influences the quality of medical practice and improvements in the health care of children and young people.

The Royal College of Paediatrics and Child Health sets and maintains standards for the education and training of all doctors working in paediatrics and child health in the UK. We advocate on child health issues at home and internationally. Additionally, through a variety of activities, the College influences the quality of medical practice for children in hospital and in the community.

The RCPCH has more than 20,000 members and fellows and employs around 170 staff, most of whom work in our London office in Holborn. We have smaller offices in Northern Ireland, Scotland and Wales.

The RCPCH wants to represent all the communities we serve. Appointment will be made solely on merit. However, the College is particularly keen to receive applications from Black, Asian and minority ethnic candidates, and/or candidates with a disability who are currently under-represented at this level of the organisation.

Due to COVID-19 all staff are currently working in the office for a minimum of 40% of the week and the remainder from home.

For further information and to apply, please go to: 

Closing date: 10th January 2022

Interviews: w/c 17th January 2022 

Location:  Islington

Salary:  £28,500 - £30,000 Per anum

Hours: 37.5 per week

Contract: Permanent

Vacancy Reference: S029

Closing date: 20th December 2021 at noon.

Interview date:  29th December 2021

Solace is an innovative, exciting, grassroots charity working across London. Our purpose is to bring to an end the harm done through domestic and sexual violence to all survivors, particularly women and children. Our work is holistic and empowering, working alongside survivors to achieve independent lives free from abuse.

About the Service

You will be working closely with the Executive Team and Board of Trustees, the Executive Team comprises of the CEO, COO, Director of Business Development, Director of Services.

About the Role

Busy but rewarding environment, you will be attending several meetings with or Senior Management Team where you will be responsible for taking accurate minutes and distributing accordingly.  The role entails someone who has previous experience at working at Board level and can co-ordinate several diaries.  Dealing with some sensitive information where it will require confidentiality.

This role will require some late evenings and occasional weekends, it will require someone to agile work and be able to juggle priorities.

About You

You will need to be organised, have excellent IT skills, and be a clear communicator both verbal and written.  Be a team player and be prepared to be instrumental in supporting the Executive team and Board in moving our Charity forward, alongside our Staff, Service Users and Partners. 

You will be handling sensitive information which will require you to be GDPR compliant.

Solace Women’s Aid values diversity, promotes equality and challenges discrimination. We encourage and welcome applications from people of all backgrounds. We particularly welcome applicants from black minority and ethnic communities.

This service is run by women for women and is therefore restricted to female applicants under the Equality Act 2010, Schedule 9, and Part 1. Section 7(2) e of the Sex Discrimination Act 1975 apply. The post is exempt from the Rehabilitation of Offenders Act.

As part of safer recruitment we require all successful candidates will be required to complete a satisfactory DBS (Disclosure Barring Service) disclosure.

No agencies.