Database volunteer volunteer roles

The mentoring project at Esteem invites members of the community to share their skills and experience by mentoring a young person with similar interests. 

Mentoring is an important part of our organisation and runs alongside Work Experience opportunities, providing tailored volunteer opportunities to young people aged 14-26, social activities and wellbeing support.  Creating space for young adults to thrive within their lives and communities.

Role Purpose

This is an exciting opportunity to volunteer for a charity that is passionate about giving young people the chance to develop their skills and confidence, both for their own benefit and for that of society as a whole. 

You can make a difference by mentoring 14-26 year olds who are developing or discovering their potential.

The mentors’ role is to support young people reach their next step focusing on their vocational development and encouraging progression into or maintaining Education, Employment or Training. The profile of many of Esteem’s young adults is that they have low levels of confidence and may be quite anxious; some young people may be neurodiverse including have a history of mental health problems, they also may have faced homelessness and other life affecting issues including the effects of long term unemployment 

• You will be based at Esteem’s Shoreham office but may meet your mentee in a public place such as a coffee shop, if that is what you both prefer and meets safeguarding requirements.

• You will be skills matched with a young person who will have similar interests, experience or an interest in your professional field. You will support your mentee by identifying and highlighting their skills and establishing realistic and achievable goals by breaking them down into manageable steps. 

• You will enter notes onto our database system UpShot after each meeting with your mentee and will be asked to fill in an outcome form at the conclusion of your mentoring relationship. 

Principal tasks and responsibilities 

1. To meet with your mentee regularly (once a week or once a fortnight) at a convenient time for you both either at the Esteem’s office or in a public place like a cafe. 

2. To offer ongoing vocational support to your mentee and support them to access services (such as in-house Counselling or from external organisations) if they need help with any issues they are dealing with. 

3. To support your mentee through their vocational setting, either volunteering at Esteem or within their personal, work or educational setting.

4. To offer positive feedback and aim to build self-confidence with your mentee.

5. To keep up to date notes of your meetings.

6. Complete regular reviews with the mentee and create a clear action plan if appropriate.

7. Attend all relevant training to your role.

8. To report any safeguarding concerns to the Safeguarding Team.

9. To maintain the required level of confidentiality in all tasks and communications. 

10. Uphold the commitment of the organisation to equality and diversity and its set of values. 

Person Specification

Experience

For this round of recruitment we are looking primarily for those who work in the creative industry and those who may have started their own business and/or have an entrepreneurial background. That being said, we are more than happy to accept applications from those who feel they have other skills and experience that could benefit young adults.

Whilst some experience of mentoring or supporting young adults would be helpful this is something we will cover in the day’s training.

Skills, Abilities and Knowledge 

• Motivated by promoting the development and wellbeing of young people; providing opportunities for growth where possible 

• Ability to problem solve; feeling able to support young adults to overcome obstacles

• Ability to work on own initiative (with guidance from mentor manager) 

• A willingness to undertake a small amount of preparation for each session and to take accurate notes after each session

• Ability and willingness to use computer systems, including googlemail (training provided)

• Good interpersonal skills; ability to listen, empathise and relate to others

To apply please visit our website jobs page to find out more.

Applicants will be invited to attend a short pre-interview call.

We look forward to hearing from you.

The Position

We are looking for a Grants Officer who can coordinate our grants team and support diverse tasks that include research, ideation and writing of proposals. In this role you’ll be a key contributor to the continued existence of Second Tree, a small, grassroots NGO that is dependent on grants to survive.

To do this successfully, you will employ meticulous time-management and organization skills, as juggling multiple tasks with competing deadlines is common in this role. You’ll also be able to work efficiently independently, managing your own time and tasks; and in a team, overseeing project timelines and ensuring deadlines are met.

You’ll have demonstrable writing experience and the ability to communicate professionally in English. You will also have experience researching and/or writing grants, producing content that is compelling and that will help Second Tree secure new funding streams. Finally, you’ll have an adaptable and flexible attitude, knowing that problem-solving and meeting tight deadlines are inevitable aspects of this role.

The role will include:

• Researching and identifying new grant opportunities on a weekly basis;
• Summarizing relevant grant opportunities and suggest how to best respond and comply with them;
• Researching information and data necessary for grants and grant reporting;
• Managing the organization of proposals and other documents created by the grants team;
• Supporting the development of outlines, timelines, staffing and budgets for grants according to funding guidelines;
• Supporting grants team with proposal writing;
• Creating timelines and coordinating team to ensure deadlines are met;
• Maintaining necessary records, files, reports, databases, and resource materials for Grants team;
• Working with the wider Second Tree team to ensure that all project proposals align with organisational, and program strategies;
• Establishing and maintain connections with funding bodies;
• Performing other duties as assigned;

Skills Required:

• Ability to professionally communicate in English (verbally and in writing);
• Ability to compile and maintain a variety of documents needed for the research, monitoring, development and submission of a proposal;
• Ability to read, comprehend, interpret, summarise and follow proposal guidelines;
• Ability to conduct thorough, high-quality, independent research;
• Ability to work both independently and as part of a team;
• Ability to manage and prioritize projects effectively to meet team and proposal deadlines;
• Ability to work to tight deadlines with flexibility and problem-solving attitude;
• Ability to hold team members accountable to tight deadlines

Skills Desired:

• Working knowledge of project management techniques such as LFA;
• Ability to facilitate meetings and coordinate the work of teams;
• Knowledge of and experience with grant-giving bodies and other external funding sources (e.g. European Commission);

What We Offer:

• Accommodation in a shared house.
• Transportation to/from work.
• After completion of a three-month trial, if you commit long-term, small monthly expenses refund.

We believe that a good proposal must embody the spirit of the organization and the cause it is asking funding for. In order for this to happen, the successful candidate will be encouraged to join us on the ground and immerse themselves in our work. In addition to coordinating the grant team (not a full time position), your participation could take on many forms, from support in the education programs to the delivery of workshops and expeditions with the Youth Scouts – we look forward to hearing your ideas on how best to apply your skills in this context. By coming here, you would gain first-hand experience of the situation on the ground, working in a grassroots organization with a small but dedicated team. This immersion will give you a solid sense of our work, our mission and our approach – which would facilitate your ability to attract supporters.

We have two volunteer houses that can host up to nine people where long-term volunteers are accommodated. Some volunteers choose to rent their own accommodation. In certain periods of the year, demand is extremely high, and the volunteer houses might be full. If you have the means to pay for your own accommodation, please let us know. We would still be happy to host you if space is available. However, in a situation where the volunteer houses are full, this would allow us to offer a volunteering opportunity to someone that cannot afford to pay rent.

We encourage applicants to join us in person, but if this is not possible we will consider remote applications for this role.

NOTE: If you require a visa to stay in Greece for the minimum ten-week commitment, please know that as a Greek NGO, we are unable to sponsor your visa.

How to apply

Please send the following to Giovanni Fontana: volunteers @ secondtree .org 

1) Your CV

2) Your cover letter

3) Copy of your qualifications (If applicable)

In your mail, please:

4) Put “Fundraising Officer” as the subject line

5) Specify the dates you would be available to volunteer (starting date and length)

6) At the end of the email, copy-paste the link of the ad you are responding to

If the application includes all of these we will get back to you in a maximum of 48hs.

Summary of the role of Trustee

Trustees are individually, and as part of the Board, the ‘guardians of charitable purpose’, making sure that all Board and Board Committee decisions put the needs of the beneficiaries first; safeguard the charity’s assets – both physical assets, including property, and intangible ones, such as its reputation ensuring these assets are used well, and in ensuring that the charity is run sustainably.

But this specific role requires the Trustee to Chair the crucial Board’s Income Generation Committee (IGC).

Like other hospices, in the context of Government decisions about tax and minimum wages and in the generally challenging environment for most donors, we are not able to purely fund our work from current donations, meaning we have been drawing from our reserves.

This has to change if we are to survive and satisfy the ever -increasing demands for palliative care.

Main duties and responsibilities:

• Chair the Income Generation Committee, which has the following key priorities:

• Review and constructively challenge the annual fundraising (FR) plans and budget

• Maintain an overview of current fundraising initiatives and their return on investments, working in partnership with the FR team

• Evaluate the risks to achieving projected income streams and advise the FR team and Board accordingly

• In conjunction with the FR team, creatively develop new and potentially high return initiatives that are intended to deliver significant additional income, in excess of current FR budgets

• As part of the Board of Trustees:

• set and maintain vision, mission and values

• ensure plans are in place to deliver income/cost levels that can at least fund current expenditure

• Develop strategy, set overall policy, define strategic objectives and evaluating performance against agreed targets

• Assure continuous compliance with the legal and regulatory standards governing the operation ofthe charity, the charity governing document and any other relevant legislation, updating the articles of association as required.

• Assure proper financial control and ensure the application of resources is exclusively in pursuance of the charitable objects i.e. the charity must not spend money on activities that are not included in its objects, no matter how worthwhile or charitable those activities are

• Assure the effective and efficient administration of the charity including funding, insurance and premises

• Assure that The Hospice of St Francis pursues its objects as defined in its governing document (e.g. the promotion of any charitable purpose for the benefit of the community in the district of providing palliative care at the Hospice, at patients home, in our Spring Centre and in the community, and in particular the advancement of education, the protection of health and the relief of distress and sickness)

• Assure employment procedures and policy and proceduresfor volunteering are compliant with legislation and regulation, subject to regular review and support the fulfilment of strategic objectives

• Assure risk assessments for all aspects of the business are carried out including accurate and timely reporting using the format of risk registers

• To contribute to, assure and maintain effective performance of the Board and Committees, including systems and processes for external assessment of these arrangements

• Support the CEO and Executive Team to fulfil their delegated responsibilities and hold them to account for delivery of strategic objectives

• To attend Board meetings quarterly, up to two Board awaydays annually and serve as a member of up to two Committees.

• Able to be registered as a Directors of the Charity at Companies House, sharing ultimate responsibility for governing the charity and directing how it is managed and run.

• Act as an ambassador supporting the work of the Hospice in generating income and in its relationship with the communities served.

Position Overview
This is a superb opportunity for a development professional to be part of a team of national and international staff supporting the development, reporting and evaluation of SEED’s rural livelihoods programmes. 

Our Rural Livelihoods programme concentrates on livelihood development and support in local, national, and international markets, including fishery management, beekeeping, traditional reed weaving and embroidery. We use community-led, participatory approaches, working with local communities to identify and implement projects that meet their needs and priorities. 

This is an exciting position for someone who has two to four years’ experience working alongside national and international staff, supporting the development, funding, management, reporting and evaluation of our programmes.  You will be responsible for generating funds across the programmes to maximise impact. This post will partner our national implementation teams, managing donor compliance, ensuring proposals and reports are to a high standard and budgets are appropriately managed.

It is essential that the post holder has grant writing experience and is able to work in English to a high standard. Candidates who do not meet these criteria will not be considered.

Title: Programme Officer
Location: Fort Dauphin, Anosy Region, Madagascar
Timeframe: 2 years, extendable
Contract Type: Local salary, £1,200 contribution to flights and £650 towards insurance 

Duties and responsibilities:
Provision of advice and support in the development and management of projects including: preparation and editing of funding proposals; preparation and editing of reports for external stakeholders; monitoring and evaluation of current projects; developing and updating guidelines and templates for external-facing materials; liaison with the London project development team and local staff; and support and mentoring of interns and Junior Officers.

Core Duties

• Support Junior Programme Officers and interns in compiling funding proposals based on past evaluation, team discussion and international best practice in an engaging and professional manner

• Support Junior Programme Officers and interns in writing project reports that clearly demonstrate the successes and challenges of the projects, learning from the project and providing clear budgetary information

• Provide first-stage editing of all proposals and reports across the department to a high standard and providing detailed, constructive feedback to interns and Junior Officers

• Support in the management of donor compliance across several projects, working with the Head of Programmes and the implementation team to ensure that project milestones are being met 

• Work alongside the Head of Programmes and Head of Department in problem-solving and providing additional support in line with emerging issues from project implementation

• Manage pieces of long-term project work that require a higher level of expertise and experience across the department

• Support in the recruitment of new staff and provide support, management, review and professional development to your team of Project Development Interns, Officers and specialists

• Foster essential cross-cultural collaboration, providing support to both the national and international teams to bridge gaps in understanding and priorities for project development and implementation

• Provide pastoral care, guidance and act as a role model, both professionally and personally, for a team of early career professionals living in country

• Work alongside the Head of Department, Head of Programmes and Head of Finance in developing and managing the budgets relating to projects

• Develop and update resources to support project development processes, including proposal and budget templates and style guidelines

• Assist departmental MEL specialists in developing MEL tools and analysing data, including the writing of MEL reports when needed 

• Support the development of project development procedures, guidelines, and trainings and provide project-specific information to inform policy development across the organisation 

• Work with the Programme Officers and interns to ensure that statistics, research, funding trackers, photo database and handovers relating to the projects are accurate

• Oversee the project-specific website and social media content 

• Work with the national team and external partners in increasing their skills and capacity, providing mentoring or training where appropriate

• Take an active role in project management meetings, leading discussions and standing in for the Head of Programmes where appropriate

• Ensure all of SEED’s policies and procedures are evident throughout the work of the department, including those for safeguarding, whistleblowing and anti corruption, and undertake continual training to ensure these are promoted at all times

• Form part of the team representing projects or SEED when required

• Liaise closely with the UK team in London always ensuring clear communication

• Complete any other tasks required by the Head of Programmes or Director of Operations and Heads of Departments commensurate with this role.

Person specification

• Degree-level qualification or equivalent experience in conservation or rural livelihoods 

• At least two years’ experience with market-based programming, rural livelihoods, or similar programmes

• Minimum of 2 years’ professional experience of securing funding, project management, donor compliance and donor reporting

• Familiarity with the use of project management tools including Logical Frameworks, Theory of Change models, Budgets, Activity Plans and Monitoring & Evaluation frameworks

• Fluency in written and spoken English with excellent written communication skills, to the level of editing English documents for publication to a very high standard

• Excellent proposal and report writing and editing skills, with previous experience compiling project proposals and reports and the ability to tailor written information to various audiences

• Demonstrate an understanding of and commitment to SEED’s ethos and approach, and be a good ambassador for the organisation at all times

• Have passion, curiosity and motivation for the job and the ability to enthuse others

• Experience of living and working in a developing country with the ability and desire to work with teams from different economic and cultural backgrounds and across multiple language barriers

• Demonstrate proven ability to recognise and appropriately deal with challenging situations and problem solve

• Demonstrate an awareness of and comfort with increased social and professional responsibility, working at all times with cultural sensitivity and respect

• Demonstrate the ability, social skills and confidence to give clear guidance and support to other members of the team in respect of the philosophy and procedures of SEED in order to protect both their safety and the reputation of the NGO

• Be able to work to and advocate for all of SEED’s policies and procedures, safeguarding those that SEED works with and reporting any concerns appropriately

• Be punctual and be able to work to tight deadlines in an organised manner and to a high standard

• Be able to work both independently and as part of a team

• Excellent listening and verbal communication skills and a flexible and patient attitude 

• Ability and desire to develop and support a team of volunteers and staff and to support the Project Development internship programme

• Proficiency in Microsoft Office, particularly Word, Excel and PowerPoint.

About the Organisation

SEED Madagascar is a British Charity working in partnership with communities in the southeast of Madagascar. We integrate high quality community health, rural livelihoods; education infrastructure and conservation programmes to support long term, sustainable change and add to international best practice through research and publication across all our programmatic areas. We are now looking for entry level interns and officers to work alongside national staff and expand our team.