Wakefield Hospice is seeking an experienced Executive Assistant to the CEO.

This is a busy and demanding role which requires a professional and flexible approach.

JOB ROLE:

To provide comprehensive and professional administrative support to the CEO and the Board of Trustees, using personal initiative and experience to progress key tasks, and to manage day to day office business confidently and with discretion. The postholder will be a front-facing ambassador for the hospice, and will be required to anticipate the needs of the team, understanding sensitivities and offering solutions within a given timeframe.

The CEO is looking for an exceptional candidate; a well- motivated and energetic individual, who will be proactive in supporting her role and that of the Board of Trustees. A varied and challenging post awaits the right person, who will respond calmly and confidently to the needs of the teams, prioritising and organising work to meet deadlines, and dealing professionally with internal and external contacts and stakeholders. A high level of initiative and sometimes sensitive judgement will be required, and a friendly and approachable manner will be an absolute asset. 

A full Job Description is attached.

THE IDEAL CANDIDATE WILL:

• Hold a recognised typing/word processing qualifications.
• Be IT literate with knowledge of Microsoft Office.
• Be educated to GCSE or equivalent English, at Grade C or above.
• Have at least 3 years’ experience in a similar role.
• Maintain confidentiality and discretion at all times.
• Be able to work as part of a team and on own initiative.
• Be well organised with excellent time keeping skills.

We may close the advertised post before the stated closing date once enough applications are received.  We recommend you apply as soon as possible.

A health charity based in Central London are looking for a Head of Chief Executive's Private Office. The successful candidate would need to ensure the Chief Executive and Deputy Chief Executive are equipped with the support, information, insights and processes to enable them to operate with maximum efficiency, effectiveness and impact in leading the organisation and to enable the Chief Executive to work effectively with the Trustees in ensuring the good governance of the charity.
Key responsibilities
To manage key business processes and projects to ensure the smooth running of the Board of Trustees, Trustee Committees, Chief Executive's Office and the Senior Management Team.
Line management of the Executive Assistant
Proactive management of busy and complex diaries of the Chief and Deputy Chief Executive, and ensuring key relationships are effectively facilitated
Working with colleagues from across the organisation to ensure the Chief and Deputy Executive have full briefing, speeches and advisory support on all meetings, visits and events. Participating fully in those briefings
Respond promptly to letters or enquiries by gathering information, coordination with staff or others, drafting responses, and discusses such requests, complaints or inquiries with the Chief Executive.
Research and follow-up on status of relevant projects or pending issues.
Work closely with the Heads of Corporate Informatics, Programmes and Risk, Health Influencing, Social Policy, Campaigns, Media, Comms and Integrated Governance, in addition to various managers particularly Public Affairs
Monitor the budget, including monitoring variances in the Chief Executive Department budget.
Comply with policies and procedures, including Health and Safety policies, for which all employees owe a duty of care both to themselves and others, in accordance with the Health and Safety at Work Act.

Person specification
Extensive experience supporting a high-profile Chief Executive, Director or Board Chair
Excellent communication, interpersonal and written skills with the ability to influence and negotiate when required, liaising effectively at all levels internal and externally.
Excellent administration skills, including minute-taking, presentation and preparation
A positive assertive and resilient approach to prioritising and juggling varying pressure and conflicting priorities.
Track record of providing in-depth and timely political, policy, donor and other briefings to a chief executive
Experience of project management
Experience of managing and preparing a budget
Experience of giving presentations.

Closing date: 9AM, Friday 4th December 2020

Executive Assistant – City Bridge Trust

£36,060 - £40,750 inclusive of inner London weighting

Ref: TC830

For 25 years, we have worked collaboratively and proactively to ensure we do everything we can to support communities in London not just to survive but thrive. We are proud of our commitment and track record in tackling inequality and reaching the most marginalised people in London. We adapt and learn to ensure we make the most effective grants, and act responsively to ensure our work improves lives across the city for years to come. This requires a talented team within CBT, and we are proud to have great people working with us. Join our dynamic team, and you too can help create a London that works for everyone.

You will be working at the heart of the Corporation’s charitable funder, City Bridge Trust (CBT) and we will look to you:

• To provide a high level efficient and effective Executive Assistant (EA) service to the leadership team to support the delivery of CBT’s Funding strategy.
• To facilitate good working relationships with Members, Chief Officers and Senior Managers within departments across the organisation, and with external stakeholders and other contacts of CBT and the City of London Corporation (‘the Corporation’), at a senior level.
• To coordinate and manage the planning and logistical arrangements for the delivery of events, including seminars, learning events and annual dinners in relation to charitable and philanthropic activities that achieve and support the strategic aims and key priorities of CBT and/or the Corporation.
• To undertake detailed research and analysis in support of work being undertaken by the Senior Leadership team to assist with the meeting of objectives and ensure there is appropriate preparation for meetings and working groups.

The closing date for applications is 12 noon on Friday 11 December 2020.

To apply online, please click the apply button

The City of London Corporation is committed to Equal Opportunities and welcomes applications from all sections of the community.

Rushmoor Voluntary Services is evolving through a period of positive and progressive change. This year we have also been working with key partners to lead the local response to the Covid emergency. Next year, we will be celebrating our 50th anniversary.

We are currently seeking a forward thinking individual to join our team on the next step of our journey. You will be motivated, driven, energetic and enthusiastic about supporting the community of Rushmoor.

This new role of Operations Manager will have an overarching responsibility to manage our organisational regulatory compliance.

They will also focus on developing our client services activities; to oversee and implement a new model of working and to develop our client services so that we can better serve the vulnerable people in our community.

Please apply by sending your CV (including current salary) and a supporting statement. Your statement should explain why you’d like the role, what you will bring to the organisation and how your skills and experience reflect those specified.

Your statement should be no longer than three pages.

We will be assessing applications as we receive them and interviewing on a rolling basis. We may therefore close the recruitment at anytime so we encourage you to submit your application as soon as possible.

In this exciting new role at Temwa, you will be an integral part of our small but dynamic fundraising team. Your work will be focused on helping manage the day to day administration for the  team as well as delivering strong stewardship to our supporters. You will also take a lead role in managing our challenge event portfolio and will support our individual fundraisers and donors. You will report directly to and work along side the Fundraising Department Manager, as well as provide some support to the Corporate Fundriasing Manager.

Do you have what it takes to engage, inspire and enable thousands of students across the UK, to take action to welcome refugees to the UK?

About the role

We are looking for an individual who is passionate about creating a culture of welcome in the UK for refugees and who understands the levers to change. You believe in the power of young people as changemakers and will have a strong background in organising, ideally with young people, developing and supporting activism & leadership skills.

Reporting to the Chief Executive, and managing the student network team, you will be responsible for coordinating and implementing our movement building work, empowering students to achieve positive change and keeping the needs and voices of people seeking sanctuary at the heart of decision making and action.

About us

Student Action for Refugees is the national student movement building a society where refugees are welcomed and can thrive, as equal members of the community. People arriving in the UK face many challenges in both claiming their right to asylum and building new lives. Challenges that result from a hostile policy environment, negative public attitudes, unhelpful media narrative and a lack of access to services. Our network of STAR student societies and activists is creating a more understanding, just and welcoming society - today and in the future by; campaigning for policy change; providing practical support and connecting communities through volunteering; improving access to university; sharing information about asylum and the lived experience of refugees to shift narratives.

Interim Planning and Delivery Manager| professional regulator within the health sector | £46,000 | 6-7 months

Your new company
Regulator and registered charity within the health care sector are seeking a Planning and Delivery Manager on an interim basis. This role could lead to a fixed term contract position to cover the post longer term. The cover will be needed asap until end of June 2021.

The organisation maintains a register of health professionals in the profession they represent, who are eligible to practise within the UK. The organisation develops, promotes and reviews standards for the education, training, conduct and performance of these professionals as well as investigate serious concerns around fitness to practice, where these standards are not met.

Your new role
As part of the senior management team of the Professional Regulation directorate, reporting into the Director, as Planning and Delivery Manager you will lead and oversee the annual business planning process, lead on the production of performance reporting, as well as ensure there is an effective risk management framework in place that provides assurance to the Council, Chief Executive, Director of Professional Regulation and the executive team.

Managing the executive support function you will be accountable for ensuring a high standard of governance throughout the directorate and compliance with best practice. You will lead the oversight of progress against the organisation's public commitments including the directorate KPIs and actions plans in response to audits and assessments. You will have responsibility to plan and oversee the communication and engagement to over 500 professional regulation staff across multiple sites in different countries, working closely with the Assistant Director and Head of corporate communications function to align directorate plans with corporate strategies and messaging.

What you'll need to succeed
You will have proven experience in the development of risk and performance reporting frameworks/approaches as well as leading their implementation. In addition, your will have demonstrable competence in developing and delivering business planning across a multi-functional department. You will have strong verbal and written communication skills, which will include a proven ability to influence colleagues at all levels of an organisation, as well as proven experience in producing written reports and papers on a wide range of subjects aimed at executive level.

What you'll get in return
This is an interim position paying circa £46,900 per annum and 30 days + 8 bank holidays equivalent day rate. This works out to be circa £200pd PAYE / £230ph umbrella - this post is in scope of IR35 so Psc Limited cannot be considered. The role is temporary initially in order to get someone started quickly within the role for around 3 months, with the potential to move to a fixed term contract later on up until end of June 2021. The organisation supports flexible and agile working wherever they can. Due to the Covid19 lockdown measures, this role is currently home based until Spring 2021, but the usual office location is London.

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV - the recruitment process on this role will move quickly and likely close ahead of displayed closing date.

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COMMUNITY AND FAMILIES ADMINISTRATOR & PROJECT SUPPORT

OASIS HUB WATERLOO

PART-TIME, 16 HOURS PER WEEK (0.4 FTE) INC THU MORNINGS.

FIXED TERM CONTRACT TO NOVEMBER 2021

SALARY:  £9,027 per annum (£22,568 FOR 1FTE)

Oasis’s vision is to create community hubs; creating safe and inspiring local neighbourhoods that provide integrated and diverse services to benefit the whole person and the whole community, which includes delivering first-class and innovative education.

We have an exciting opportunity for a Community and Families Administrator & Project Support to work as part of our Oasis Hub Waterloo team, to administrate and support the delivery of Community & Families work in and through Oasis Hub Waterloo, into the local community.

The Small Project is a baby clothes library. It provides good quality, second-hand items to local families encouraging a sharing economy across families locally, as well as supporting those in need.  Face to face delivery and administration of referral processes and other aspects of our project work also. This role is multi-faceted, with administration and project support elements. Project support consists of both project delivery and administrative coordination of the Small Project, including the management of our referrals process. In addition to administrative skills, this will require good communication, interpersonal skills, clear instructions. - Face to face delivery will be necessary on Thursday mornings, but other working hours can be flexible and designed in agreement with line manager.

Key responsibilities will be:

• Work alongside the Community & Family Manager to provide administrative support, using simple referral, finance and reporting system
• To assist with the key events, holiday programmes and other family support activity
• To be the lead member of an organising committee
• To train volunteers in key delivery roles
• To do research, answer enquires and update social media, including website.

The successful post holder must have:

• A GCSE in English or relevant professional qualification or demonstrate by experience.
• Experience of working with data and information management and implementing administrative systems. Good knowledge of Microsoft including excel and word.
• Excellent organisational skills and interpersonal skills - caring and respectful (in order to support families in difficult circumstances)
• Experience with client facing delivery and working with volunteers

This is an exciting opportunity to be part of a growing national organisation, making a difference to communities on a local level, while individually improving the life chances of young people.  As part of the package, Oasis offers:

• A pension scheme, currently offering 7% employer contribution
• A generous holiday allowance, starting at 25 days per year (plus 8 Bank Holidays)

We actively encourage applications from people of all ethnic backgrounds and minority and underrepresented groups.

Completed applications should be returned by 9am Friday 4th December 2020.

Interviews will take place in Waterloo 11th to 18th December 2020 (possibly online)

Oasis is committed to making a difference to the lives of the communities it works in, and as such you must show a willingness to demonstrate commitment to the values and behaviours which flow from the Oasis ethos.  We are committed to safeguarding and promoting the welfare of children and young people. We expect all staff to share this commitment and to undergo appropriate checks, including enhanced DBS checks. 

Oasis supports Equal Opportunities.  Registered Charity No. 1026487

Position: Trillion Trees Partnerships and Contracts Assistant (hosted at WCS)

Reports to: Executive Director Trillion Trees (London)

Location: Flexible (preference UK as UK right-to-work required)

Country Program/Sector: United Kingdom

Position Type and Salary:  Three days a week / pro rata from circa £25k depending on experience

Internal liaison:TT Programme Officer, TT Management Team

Expected travel: Regular visits to Cambridge, London, Woking [post-covid]

Program Description and Overview:

Trillion Trees - the joint venture for forests formed by BirdLife International, WCS and WWF – is moving into its next phase, with an Executive Director recently appointed, a new organisational strategy launched, and increased partnership and funding opportunities. Accordingly, the core functions of the Trillion Trees (TT) partnership require increased administrative and logistical support.

Job Summary:

• Increase efficiency of support to TT Executive Director, Management Team and Programme Officer primarily, but at times other key individuals across partner organisations to deliver objectives and key performance indicators
• Manage effectively donor and website enquiries, responding appropriately and ensuring timely engagement with internal and external stakeholders
• Working with, and with the support of the TT Programme Officer
  • to maintain and manage the database of TT documents and materials
  • to plan and deliver Trillion Trees events, including virtual, in-person, internal and external workshops and meetings, and external events
  • To deliver accurate collective reporting in a timely manner to TT Steering Committee, donors, and partners
• To monitor and support reporting on budgets and expenditures relating to cross-cutting TT programme activities
• To expand coordination and communications support as TT moves into a growth phase

Major Responsibilities:

• Act as the focal point for TT core functions, serving as first point of contact for the TT joint venture internally and externally, especially general queries, to ensure referral to the appropriate person within TT
• Coordinate logistics of meetings and conferences (virtual and in-person meeting bookings, preparation of agenda and other documentation); assist with logistics at the event, and record minutes
• Manage the Executive Director’s calendar and coordinate calendars of Management Team
• Provide administrative support in the preparation of internal and external reports, and other communication materials
• Maintain TT partnership files and electronic filing systems
• Coordinate publication production for TT (liaising with internal and external entities)
• Organise day-to-day financial payments and coding of expenses
• Organise travel arrangements and itineraries such as flight bookings, visas, and accommodation
• Manage incoming enquiries, emails, calls and arrange postal services as required
• Coordinate the administration of induction for new TT staff
• Provide general office duties, such as ordering supplies and equipment
• Any other reasonable duties as requested by TT Management Team

Donation/Project Coordination

• Working with the BirdLife team [where TT accounts are housed], assist in grant management to ensure compliance to BirdLife and donors’ administrative and financial procedures
• Assist in coordination of outgoing grants, including but not limited to drafting agreements, facilitating Legal and Finance reviews, coordinating agreement execution, overseeing compliance, and project reporting deadlines
• Distribution of funds raising grants, as appropriate, to partners/projects
• Request and organize monthly expenditure data, and input to project finance spreadsheet(s)
• Raise invoices and process payment requests
• Working with BirdLife, ensure donations logged correctly, complete monthly financial coding and reconciliation, gift aid claims distributed, and donor relationships are managed
• Support the monitoring of web-based giving, whether via TT platforms or in partnership with TT partners’ teams
• Working with the BirdLife financial team, create and manage an electronic post log and donation reporting system
• Support monthly reports with updates on donations from individual givers, and send thank you letters
• With support from TT core, work to ensure timely delivery of content to donors, whether individual, corporate or institutional

Minimum Requirements:

• Demonstrable organizational skills, in particular coordination of internal communications, preferably significant experience working in a Team Administrator / Exec Assistant or equivalent role
• Experience of/knowledge of the requirements and implications of working across diverse departments, globally, and in juggling fluctuating priorities is highly desirable
• Experience of knowledge management/client management systems a plus, including usual office software
• Experience developing and reviewing contracts (legal training preferred)
• Experience coordinating or facilitating multi-stakeholder sign-off, particularly on agreements or partnerships
• Excellent spoken and written English; ability to craft compelling narratives around complex topics
• Proactive attitude, ability to work independently and manage competing priorities; strong interpersonal skills
• Budgeting and/or accounting knowledge and understanding of forest protection and/or restoration would be an advantage
• Experience working successfully in teams; experience with teams across organisations and/or with international teams is highly desirable
• Candidate must have permission to work in the United Kingdom and willingness to travel to partner offices in Cambridge, Woking, London and Oxford

Application Process:

Interested candidates, who meet the above qualifications should apply by including an application letter and CV together with salary requirements and the names and contact information of three references by 23:59 13 December 2020. 

WCS Background (host for Trillion Trees):
Trillion Trees core functions are hosted at The Wildlife Conservation Society (“WCS”). WCS is a not-for-profit corporation founded by statute in 1895 as the New York Zoological Society. WCS saves wildlife and wild places worldwide through research, science, conservation action, education, and inspiring people to value nature. That mission is achieved through our global conservation programs (WCS currently oversees a portfolio of more than 500 conservation projects in 65 countries in Asia, Africa, Latin America, and North America, and the oceans between them) and through the management of the world’s largest system of urban wildlife parks–the Bronx Zoo; the New York Aquarium; and the Central Park, Queens, and Prospect Park Zoos (the City Zoos)

WCS is an equal opportunity employer and the organization complies with all employment and labor laws and regulations that prohibit discrimination in hiring and ensures that candidates from all backgrounds are fairly and consistently considered during the recruitment process. We are dedicated to hiring and supporting a diverse workforce. We are committed to cultivating an inclusive work environment and look for future team members who share that same value

The organization provides equal employment opportunities for all qualified candidates. The organization does not discriminate for employment based on age, color, disability, gender identify, national origin, race, religion, sexual orientation, veteran status, or any other characteristic protected by laws and regulations

Please note that only shortlisted candidates will be contacted for interview.

JOB TITLE: Development assistant

SALARY: £22,177 – £26,091 (depending on experience)

HOURS: 37.5 hours a week

At Moorfields Eye Charity, we believe that we can help bring new treatments to patients and people with eye diseases faster than ever before. By raising funds for the crucial research, education and patient care at Moorfields Eye Hospital NHS Foundation Trust and its academic partner, the University College London (UCL) we are able to help ensure that they remain at the forefront of ophthalmic care and research.

Moorfields Eye Charity is in the early stages of a campaign, in partnership with UCL, to raise £100m to support the creation of a state-of-the-art integrated treatment, research and education centre in central London for Moorfields Eye Hospital and the UCL Institute of Ophthalmology.

We are seeking a Development assistant to work closely with the Director of development and fundraising teams to support delivery of the charity’s ambitious fundraising programme.  This will include general administrative support for the Director of development alongside wider support and discrete project management responsibilities to the benefit of the charity’s major gift and legacy fundraising programmes.

With an interest in fundraising and knowledge of the voluntary sector you will have excellent organisational skills and be confident in your ability to work across a range of internal and external audiences.  You will have excellent relationship building skills with a strong commitment to supporting delivery of the highest level of donor engagement and care.

With the chance to be involved in an exciting and ambitious campaign this is a fantastic opportunity to be part of a friendly and supportive team, with a strong focus on collaboration and working towards a shared goal. This position would suit a positive, proactive and ambitious individual looking for a role where they can make a difference.

To apply for this role, please send your CV and a cover letter of no more than two A4 pages to Rachel Jones, Director of development by 5pm on Wednesday 16 December.  No online applications will be accepted.

Interviews will be held on Monday 21 December.