Executive support assistant to global director of programmes jobs
Senior Executive Assistant
We are looking for a driven self-starter with a varied skillset, who will be able to provide administrative and operational support, including project management, primarily to the Chief Financial Officer.
Position: Senior Executive Assistant
Location: Swindon/Hybrid (expectations for office days is 1 – 2 days per week)
Hours: Part-time, 22.5 hours per week, (ideally worked over 4 days)
Salary: £19,523 per annum (FTE £32,538 pa)
Contract: Permanent
Closing Date: 02 November 2025
Interview Date: The first round is online on 11 November 2025, and the second round is in person at the Swindon office on 18 November 2025
The Role
You’ll offer limited EA support to two further directors and contribute to the smooth running of senior leadership activities, including board and committee meetings. You’ll work closely with colleagues across the Executive Support team to ensure seamless collaboration and delivery.
About You
The Senior Executive Assistant is a varied role and would suit someone who loves to make things happen, is helpful and co-operative, and takes initiative; someone able to prioritise a range of tasks and commitments. The role demands exceptional organisational skills, discretion, and a proactive approach to managing complex schedules, communications, and governance processes. It also includes responsibility for coordinating board and committee meetings, supporting the sustainability working group, and managing key projects such as the Annual Report and Accounts.
You will have experience in using your administrative and operational skills, as well as being a skilled MS Office user.
We’re looking for someone who is excited about the work and eager to contribute to the mission.
If this sounds like you and you have the legal right to work and remain in the UK, we’d love to hear from you. In order to apply, please upload your CV and a cover letter which includes your motivation to work with us and addresses the questions below:
a) Your experience supporting Senior Leaders
b) Your experience on supporting board meeting and committees
In Return…
Commitment - As a Christian organisation, the charity believe you have gifts and abilities that are all your own. So they’re willing to explore how what you have might fit what’s needed.
The checklist – There’s no such thing as the perfect candidate. You don't have to tick every box on the job description before you apply!
It's personal - You have a life outside work, and the organisation want you to be able to live it well. So are happy to talk to you about flexible working hours and working from home.
Learn and grow - When you're trained in a new skill, or learn a different perspective, it benefits everyone. The organisation is committed to making it possible for everyone to flourish, with a huge variety of learning resources available.
Together and apart - The charity believe in home working where it’s appropriate, and during lockdown they made that work really well. But know how important it is to meet face to face, too and are committed to making the office an enriching environment, where people are glad to be.
Celebrating difference - Universal acceptance for everyone, everywhere is at the heart of the organisation and it promotes diversity of thought, culture and background. Diversity is valued and this is reflected in the workforce.
Level ground - We want you to bring your best to the application and selection process. If you need any adjustments to be made for that to happen, let us know and we'll be glad to help.
Benefits include: Flexible Working, Pension, Employee Assistance Programme, Family Time benefits including TOIL, 28 days (plus bank holidays) after 2 years’ service (plus holiday trading, office closed at Christmas, additional closure the day before Good Friday and as day after Easter Monday), gym membership, Health Cash Plan or Private Medical, Cycle Scheme, Life Assurance, Staff Seminars, All Staff Gatherings, Access to LinkedIn Learning platform, Tastecard, Childcare Vouchers, Loyalty Awards, Staff Events, Free tea and coffee
Working in over 200 countries and territories, the organisations parent charity, is on a global mission to bring the Bible to life for everyone and believes that when people engage with the Bible lives can be changed, for good.
The charity is proud to be an Equal Opportunity Employer and values diversity and aspires to reflect this in its workforce. Applications are welcome from people representing all sections of the community.
You may also have experience in areas such as PA, EA, Personal Assistant, Executive Assistant, Secretary, Clerical, Administrator, Senior Administrator, Administration Manager. #INDNFP
PLEASE NOTE: This role is being advertised by NFP People on behalf of the organisation.
Thank you!
Hours: Full time
Pay: Up to £41,000 GBP gross per annual (dependent on experience)
Right to work: Applications are accepted only from those with the right to work in the UK.
Duration: Permanent
Location: Manchester, UK (Hybrid working available)
Are you passionate about designing learning that prepares health and humanitarian teams to respond effectively when emergencies strike?
UK-Med is a frontline medical aid charity. Born of the NHS, we’ve been working for over 30 years
towards a world where everyone has the healthcare they need when crises or disasters hit.
The Learning Design Specialist at UK-Med is pivotal in enhancing the preparedness and competence of healthcare professionals for humanitarian emergency response initiatives.
The Learning Design Specialist focuses on efficiently designing and coordinating development of targeted training programs for both internal organizational audiences and external humanitarian, global health and academic partners. The goal is to ensure that our Core Staff and a Register of approximately 1400 healthcare professionals worldwide are thoroughly equipped to provide exceptional care, leading to positive outcomes for the patients and communities we serve.
The Learning Design Specialist will contribute to innovating and refining UK-Med's training content, ensuring it meets the specific needs of a diverse, global workforce. They will be responsible for the creative and learning design specific aspects of expanding and quality assuring the learning portfolio, incorporating digital, in-person, and simulation-based training tailored to strategic priorities. In order to successfully deliver on responsibilities, the Learning Design Specialist will contribute to nurturing professional relationships to enhance our bespoke learning offerings, ensuring they meet the dynamic needs of our partners and maintain industry-leading standards.
The Learning Design Specialist will provide high-quality advice and support on designing effective learning solutions for external partners and conduct engaging and effective training sessions, both online and face-to-face, catering to the varied learning preferences and needs of the participants.
You will have a positive and flexible problem-solving approach and be willing, able, and ready to deploy to support all UK-Med programmes and projects.
We offer a competitive salary and benefits along with a friendly working environment and the opportunity to make a real difference.
How to apply
We strongly recommend that you read the Candidate Information Pack - Learning Design Specialist before applying for this role.
To apply, please submit a current CV and a supporting letter (no more than 2 pages) that includes a detailed explanation of your suitability for this post with specific reference to the essential criteria in the person specification.
Applications must be submitted through ouronline jobs portal no later than Monday 3rd November 2025.
This is a rolling recruitment, and we may appoint a candidate before the closing date. We will keep all applicants regularly updated on the status of the campaign.
Please note: You must have the right to work in the UK at the time of application. UK-Med is unfortunately unable to support visa sponsorship for this role.
UK-Med is committed to safeguarding of our personnel and beneficiaries and has a zero-tolerance approach to sexual exploitation and abuse. We conduct thorough vetting before any appointment is confirmed.
UK-Med is committed to the principles of diversity, equality, and inclusion. We strive to provide an inclusive and supportive environment where employees feel respected and supported to be able to fulfil their potential.
The client requests no contact from agencies or media sales.
Thank you!
About us
The Barbican is an arts, learning, and conference centre in the heart of the City of London.
We’re passionate about showcasing the most exciting art from around the world, pushing traditional artistic boundaries and helping us understand our lives in new and unexpected ways. Each year we present thousands of different performances, events and exhibitions that entertain and inspire millions of people, create connections, provoke debate, and reflect the world we live in.
We’re rooted firmly in our neighbourhood, collaborating with local communities to create joyful celebrations of the stories and places they care about, while putting the City of London on the map as a destination for everybody. Central to our purpose is supporting emerging talent, shaping opportunities that will accelerate the next generation of creatives.
As a purpose-driven organisation, our values inform our work as well as our everyday decisions. We want to ensure that creativity, inclusion, community, and enterprise are an essential part of the Barbican. By underpinning everything we do with our organisational values, by being inclusive, connected, sustainable, and daring, and by approaching our work in a joyful way, we hope that being part of the Barbican community will become a positive, life-enhancing experience for everyone.
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We’re looking for someone with a passion for fundraising and the systems and processes that make it thrive.
As the Barbican enters an exciting new era under new leadership, there couldn’t be a better time to join us. We’re focused on the future: opening up access to the arts, transforming our building through the Barbican Renewal programme, and reimagining what an arts centre can be through our Artistic Vision for 2025–2030.
The Development Officer, Operations will play a key role in supporting this transformation. Working at the heart of our Development team, you’ll help ensure the systems, processes and data that underpin our fundraising are efficient and robust, enabling the Barbican to deliver its ambitious artistic, learning and community programmes.
This is an excellent opportunity for someone looking to build on their fundraising experience and contribute to the work of an exciting multi-arts venue at a pivotal moment. The successful candidate will be a strong analytical thinker who can work with multiple systems and manage projects simultaneously. You’ll be supported to gain experience across the full spectrum of fundraising activity while helping to shape the systems and processes that underpin the department’s success.
The Development Officer, Operations supports our fundraising goals in these key areas:
- Supporter CRM database (Spektrix)
- Gift administration
- Audience giving fundraising
- Reporting and insight
- Data governance and compliance
This operational support underpins the success of the Development department and plays a crucial role in the growth and effectiveness of an ambitious fundraising team.
Working closely with the Development Manager (Operations), you’ll help ensure the department’s fundraising systems, processes and data are managed effectively. You’ll also contribute to the delivery of Audience and Appeal fundraising strategies, supporting initiatives that engage our audiences and inspire giving.
This role offers the opportunity to join a growing team within a dynamic cultural institution, with scope to create, shape and implement new processes that help the team achieve financial growth in support of the Barbican’s ambitious and exciting future.
If you’re inspired to help shape the future of the Barbican by strengthening the systems and insights that power our fundraising, we’d love to hear from you.
The Barbican offers an excellent range of staff benefits.
To apply click on the 'Apply Online' button below.
Deadline for applications is 9:00 am, Friday 31st October 2025. Please note that we are unable to accept late applications.
We regret that we are unable to provide feedback on your application.
The City of London Corporation want to ensure that everyone has the opportunity to thrive in the work that we do. The City of London Corporation is currently undergoing a programme ensure that our pay and reward practices are competitive and equitable across the whole organisation – and is committed to regularly benchmarking and reviewing pay against external sectors.
As part of our commitment to increasing the diversity of staff within the Barbican we are particularly keen to encourage applications from people from groups that are currently underrepresented, including people from the Global Majority* and D/deaf and disabled people. We want to better reflect and understand the communities we exist to serve. We are members of the Disability Confident Scheme and guarantee to interview all disabled candidates who would like to be considered under this scheme and who meet the minimum essential criteria for the role. Please contact us if you require reasonable adjustments as part of the application process.
*Global Majority is a collective term that refers to people who are Black, Asian, Brown, dual-heritage, indigenous to the global south, and or, have been racialised as 'ethnic minorities'.
Thank you!
Using Anonymous Recruitment
This organisation is using Anonymous Recruitment to reduce bias in the first stages of the hiring process. Submit your application as normal and our system will anonymise it for you. Your personal information will be hidden until the recruiter contacts you.
At Viva, we want children everywhere to have life in all its fullness. Viva inspires, supports and connects networks of churches and community-based organisations to work together to make a bigger, better and longer-lasting impact in the lives of children.
We do this by providing coaching, supporting programme implementation, helping them access funding, creating tools to measure impact, and facilitating a global community of learning.
As Viva's Finance & Operations Manager, you will ensure the smooth running of the organisation’s finance and operational systems. You’ll be in a hands-on role, responsible for day-to-day bookkeeping, financial administration, and supporting core operational processes for the UK charity and overseas entities. Working alongside the COO and Finance Director, you will help ensure Viva remains financially sound, compliant and efficient. Through all this, you will play a vital role in making it possible for Viva to achieve its goal of enabling more children to live life in all its fullness.
Your responsibilities will include:
- Finance: undertaking and managing the efficient day-to-day operation of Viva’s finance function
- Operations: ensuring the effective operation of our logistics, IT infrastructure and data
This role will suit you if:
- you have a demonstrated track record of financial management experience
- you are experienced in managing operational systems, in particular IT and data protection
- you have an accountancy qualification e.g. minimum AAT Level 3
- you are a great problem solver with high levels of accuracy and attention to detail
- you are looking to join a welcoming, creative, supportive and international team
Location: this role can be remote, hybrid or office-based in Viva’s Oxford office with occasional travel to the office or other locations in the UK
Hours: 37.5 hours a week, Monday to Friday
Salary: £40,000 per annum
Reporting to: Chief Operating Officer
How to apply: Take a look at the full job description and person spec in the Job Information Pack and then click the CharityJob Apply button below. You’ll be asked to submit a CV and cover letter and answer a few short screening questions about your relevant skills. Please note that you will need the right to live and work in the UK to apply for this role.
Key dates: the closing date will be midnight on Sunday 26th October 2025. Interviews will be held online on Thursday 6th November 2025.
Registered Charity
21 - 50
Life in all its fullness! That's what we want for children everywhere.
The client requests no contact from agencies or media sales.
Thank you!
Job Title: Business Manager (Parental Leave Cover)
Location: London
Remuneration: £68,000 - £78,000 depending on experience
Contract: Fixed Term 12 months
Start Date: 1st December 2025
Hours: Full-Time or Part-Time Pro Rata (5 or 4 days per week)
The Role
The Business Manager is a senior, cross-cutting role, working in close partnership with FILE’s Senior Leadership Team (SLT) to enable and enhance strategic alignment, organisational effectiveness, and cross-functional collaboration. This role balances strategic insight with operational excellence, ensuring the SLT works as effectively as possible while driving delivery on organisational priorities.
This is a highly facilitative, cross functional role requiring exceptional judgement, communication, and organisational skills. It operates with a birds-eye, systems level view of the organisation, acting as the connective tissue that keeps the SLT aligned. The role balances a forward-looking strategic perspective with hands on operational execution. The postholder will work across teams to identify challenges and opportunities, manage critical projects, facilitate decision-making, and champion a culture of transparency, collaboration, and accountability.
Key Responsibilities
1. Strategic Partner to Senior Leadership Team: Work with the SLT as a thought partner to drive clarity, alignment, and execution on organisational priorities, including planning cycles, workflow management, and organisational performance reviews.
2. Operational Leadership and Execution (SLT): Lead operational cadences (SLT meetings, offsites, quarterly reviews, and strategic planning sessions) and manage cross-functional initiatives and projects. In 2026 this will include supporting the development of FILE’s 2027-2030 organisational strategy.
3. Confidential & Complex Decision Support: Handle highly confidential issues such as legal, financial, or organisational change initiatives with discretion and maturity. Provide quality recommendations to support complex and confidential decision making.
4. Support Team Leadership & People Management: Manage, empower and develop the Executive Assistant team, ensuring strong support for the SLT and fostering a collaborative, high performing leadership culture.
5. Cross-Functional Coordination and Collaboration: Enable effective communication and coordination across teams, ensuring alignment and follow through on organisational priorities.
About you
We know that long lists of criteria can be discouraging and that some candidates will not apply for a role unless they feel they feel they meet all of the criteria. If you feel you meet at least some of the essential criteria, we still encourage you to apply.
We also recognise that skills and experience can be gained in unexpected places, so we welcome applications from candidates who feel they have relevant skills for the role, gained from a wide range of professional, lived and learned experiences.
· Confidential and Sensitive Information Handling - Deals with legal, financial and organisational issues at a sensitive level, requiring discretion and maturity. Autonomy is high, but final accountability rests with SLT/Executive Director.
· Project & Program Management - Manages cross-functional projects end to end coordinating stakeholders and reporting to SLT.
· Change & Risk management - Handles change initiatives and risks, providing recommendations. Requires high judgement, though execution shared with others.
· Team Leadership & People Management - Directly leads and manages a team of Executive Assistants.
· Strategic Thinking and Judgement - Acts as thought partner to SLT, anticipating issues and preparing options. Must balance strategic insight with operational detail.
· Collaboration & Stakeholder Management - Builds strong relationships with SLT and wider teams, ensuring alignment and transparency.
· Adaptability & Resilience - Works across strategy, operations and leadership, often shifting between priorities according to organisational need. Must thrive under pressure and complexity.
· Justice, Equity, Diversity & Inclusion - Helping embed JEDI principles into policies and practices and acting as a role model for inclusive behaviours.
About FILE
The Foundation for International Law for the Environment (FILE) is a not-for-profit philanthropic organisation working to accelerate legal action on climate change.
Through grant-making and in-house legal expertise, we empower our partners to deliver strategic, innovative legal interventions and we support lawyers in their own countries to bring their own cases.
Legal action can unlock the systemic changes in finance, policy and social systems needed to protect all of us from climate change. The power of the law is both direct (changing policy and practice) and indirect (signalling the wider shifts taking place across these systems).
FILE is a ‘regrantor’ - this means we do not bring legal action in our own name. We receive grants from our philanthropic donors and make onwards grants to partners who align with FILE’s charitable aims and purposes. We do not seek to make any profit from our activities either in a relevant financial year or in the longer term.
Location
We are advertising this role for candidates based (and with the right to work) in the UK.
Working for FILE
FILE is a collaborative community of individuals who share a passion for climate, nature, and justice. We bring together knowledge and experience to support our mission.
Our people are empowered to lead their work both individually and as part of a wider team in order to make impactful change. As a relatively young organisation with the ambitious mission to change global systems, our roles are ideally suited to those who are strategic, innovative and collaborative, and open to growing in line with the Foundation.
FILE is committed to challenging systemic injustice. Our ability to do so is strengthened by the diversity of our partners and staff. Our mission, work and impact is global, with staff and partners from across the world and a range of lived experiences. We are actively working to create a culture where colleagues feel welcomed, heard and supported to succeed and thrive.
How FILE supports its staff
FILE is committed to creating a workplace that supports our staff to do their best work and develop professionally. FILE offers a generous annual leave policy and additional time-off work to support wellbeing. Amongst other benefits, FILE offers private healthcare, enhanced maternity, paternity and shared parental leave, enhanced sick leave, flexibility working remotely and also abroad and a matching contribution to a pension scheme.
Applications
Please apply on our website and upload your CV. This role is open for applications immediately and we accept applications on a rolling basis. If you are interested, we encourage you to submit your application as early as possible. The role will be closing on the 28th of October.
Representation and Culture
FILE recognises the under-representation of historically marginalized communities and individuals in climate, nature and philanthropy spaces. We are committed to developing an organization that represents the world we are looking to protect and building a culture that supports such.
In doing so, FILE is committed to building policies and practices that ensure no current or prospective employee is discriminated based on disability, sex, sexual orientation, pregnancy and maternity, race or ethnicity, religion or belief, gender identity, or marriage and civil partnership.
The client requests no contact from agencies or media sales.