Do you want to help build a world where everyone feels part of a community? 

Do you have experience in administrative, customer-facing roles?

Are you an organised, detail-oriented person?

If you answered yes to all of the above, this could be the role for you!
 

We’re looking for a community administrator with strong communication and interpersonal skills, excellent attention to detail and experience in customer service or other customer- or client-facing roles. The community administrator works closely with the Delivery Manager and our service delivery teams to ensure our community centre is a well-used resource.  

This part-time post plays a vital role in providing administrative assistance regarding our venue bookings, record keeping, key holding and facilities use. It is an exciting opportunity to support us to deliver our strategy by maintaining strong positive relationships with the community we support and wider partners in the area. This post will act as point of contact for venue hire queries as well as coordinate the out-of-hours cleaning and keyholding.

Therefore, the successful candidate will have experience in administration and record-keeping. If you are organised, personable and able to multi-task, this is a fantastic opportunity for you.

What we do

Time & Talents is a lively, busy community centre in the heart of Rotherhithe, London SE16.  Set in a leafy heritage building, and ‘T&T2’, our second venue in Surrey Quays Shopping Centre, we offer something for everyone. With a history of 134 years of supporting people of all ages in Rotherhithe and Bermondsey, we bring people together for mutual support, fun and friendship, with a wide range of services and activities for older people and other adults, along with children and families’ programmes and a range of volunteering projects.  We are at an exciting stage of development. Our income has grown substantially in recent years and this growth has enabled us to develop our programmes and activities to reduce loneliness and social isolation in the local community by supporting more older adults, children and families.

The role

In this role, your responsibilities will include:

• Venue bookings administrator, communicating and managing hirings
• Records keeping, including basic finance tasks
• General point of contact regarding building use, monitoring and responding to queries
• Line managing the two cleaning / keyholding sessional workers
• Some out-of-hours opening/closing of the building (by arrangement)
• Marketing and outreach, including social media and our wordpress website

About you

You are passionate about the power of community to connect and support people, and you like to work in collaboration with others.  You are methodical with demonstrable experience in administration or a customer-facing role, particularly able to show administrative experience including managing records or database entries. You’re flexible, accountable, take responsibility, are highly organised and skilled in multitasking and balancing priorities. 

About us

We are an energetic, experienced, and passionate team of 17, with a strong sense of shared purpose and a lively sense of humour. You’ll have the chance to make a big contribution to a growing, ambitious and innovative organisation which has doubled its reach and impact in recent years.

This role is full time, with flexibility for regular evening and occasional weekend working.

Time & Talents is wholly committed to inclusion and diversity, and to building a culture and environment where everyone is appreciated for the unique person that they are. We actively encourage applications from a broad range of backgrounds and experiences.

If you would like an informal chat about the job, please email:  recruitment @ timeandtalents . org . uk  (without the spaces) with your phone number and a suitable time for us to call.

The closing date is 09.00 on Monday 15th November; interviews the weeks commencing 22nd and 29th November

TO APPLY: All applications to be submitted online via CharityJob. Send a CV and a cover letter of no more than two sides of A4, explaining why you want the job and how your experience relates to the job description and person specification.

IMPORTANT: We’ll use cover letters to assess applications alongside CVs. Please ensure you take the time to include a well-written cover letter as detailed above. We won’t assess applications without one.

COVID-19: the safety and wellbeing of our current and future employees remains a top priority, therefore while interviews are planned to be in-person, they will be conducted remotely by video if necessary.

The Abbey Community Association is a charity operating out of a large community centre and hub in the heart of south Westminster, bringing together local people and organisations to address local community needs.

We are recruiting for three part-time posts as part of our Women Off to Work (WOW) programme funded by The National Lottery Community Fund. Through this programme, we have developed a holistic training and "into-work" programme for women in south Westminster, and neighbouring areas, particularly those of Muslim and Arabic-speaking backgrounds. We will deliver life and vocational skills training, wellbeing and general employability support through work experience placements, internships, job brokerage and practical advice on employment and self-employment. We provide women with opportunities to gain formal and accredited training qualifications and provide support with tailored into work action plans.

The Programme Administrator will support the WOW team in the successful delivery of this important programme.

The Mental Health Foundation is the UK’s leading charity for everyone’s mental health.  We are home to Mental Health Awareness Week and, with prevention at the heart of what we do, we aim to find and address the sources of mental health problems so that people and communities can thrive.

Our focus is on three key areas:

1. Impact

We systematically consider how to scale ideas informed by evidence.  We build partnerships and alliances that increase the impact and reach of our work.

2. Influence

We harness evidence and the voice of lived experience to advocate for preventive approaches and create campaigns which tackle the root causes of poor mental health. 

3. Integrity

We continue to build a strong organisation that lives its values - that is open, kind, outward-looking and sustainable.

We have pioneered change for 70 years and we are not afraid to challenge the status quo. Come join us!

This exciting Project Administrator role will ensure wraparound support for the project team in delivering an impactful online and in-person group intervention for families experiencing parental mental illness. The role will support with purchases and coordination, facilitating communication between stakeholders and supporting the project team with administrative assistance.

What does the role involve?

• Maintaining accurate records on referrals and expenditure, including making purchases for project resources
• Providing technical and in-person support to enable smooth delivery of the multi-family intervention
• Liaising with the project team to coordinate refreshments/food for project beneficiaries, venues and other arrangements for delivery

What skills, knowledge and experience are we looking for?

• Demonstrable significant experience of providing office administrative support to multi-partner projects

• Demonstrable strong knowledge on IT tools and systems to provide robust project administrative support on a multi-stakeholder project

• Evidenced ability to work supportively and proactively within a team, using a solution-focused mindset to overcome challenges
• Proven ability to manage a varied workload, prioritising and planning ahead in line with project timelines and operations
• Fully committed to enabling vulnerable families’ access to high quality and preventative mental health support.

Why should you join the Mental Health Foundation?

• 25 days annual leave plus bank holidays, rising to 27 after 5 years’ service

• 3 closure days between Christmas and New Year
• Up to 3 wellbeing days per annum
• Employee Assistance Programme
• Generous non-contributory pension scheme, 8% at 3 months service, rising to 10% at 6 months service employer contribution
• Life Assurance Scheme at four times annual salary
• Flexible working
• Season Ticket Loan
• Cycle to work scheme

Please note that for safeguarding purposes, all our roles require a DBS check.  Also, we are unable to provide sponsorship for this post, you must be able to demonstrate your eligibility to work in the UK. 

How to apply

If you think your skills match and you’d like to be part of a dynamic and growing organisation, please complete and send your application form to us via our website (along with a completed Equal Opportunities Monitoring Form).  Please note that all sections of the application form should be completed as CVs will not be accepted. 

Applications will close at 5pm on 1st November 2021. 

Interviews will take place remotely via Microsoft Teams on 16th November 2021. 

You will be asked to provide a 5 minute presentation that outlines your approach to prioritisation and examples of your prior administrative experience.

Diversity is greatly valued at the Foundation.  Applications from all sections of the community are actively encouraged.  If you have a disability, require any additional support or have any questions regarding the role, please contact us via our website.

Due to Covid-19 and until further notice, we are operating digital recruitment (including interviews via video conferencing) and on-boarding processes.  We are blending office and homeworking until further notice

We look forward to hearing from you!

Do you love managing detail and ensuring everything works just right? Do you have experience providing high-quality admin support, or supporter, or customer care? Do you want to work for an organization that helps make the world better? We’re offering a rewarding opportunity for a highly effective administrator to play a key role within Survival’s Supporter Services department.

This is an interesting role where you will be in the front line talking to our valued supporters, handling day-to-day processes and procedures, working on our supporter database as well as handling reception and general inquiries. 

The role encompasses a wide variety of tasks, subject to change as the organization evolves and grows. The following list is not exhaustive but please note that this role undertakes a high level of repetitive administrative procedures and thus you are unlikely to be fulfilled if you do not enjoy administration.

Responsibilities 

Supporter care & administration

• Be the first point of call for general supporters, donors and potential donors, and respond to enquiries to Survival’s [email protected] account
• Carry out reception duties including managing incoming and outgoing post and deliveries, answering phone calls and welcoming visitors
• Accurately and efficiently update supporter records as needed
• Accurately load and process Direct Debits and standing orders into Survival’s database
• Ensure our webpage and database are accurately capturing online donations
• Accurately enter offline donations into Survival’s database
• Send thank-you letters for donations
• Assist in processing Gift Aid claim submissions
• Adhere to HMRC auditing requirements, and GDPR policies and regulations, as explained by the department head
• Report donation and database issues and work with IT and our Salesforce team to find solutions
• Work closely with staff in Survival’s overseas offices by sharing ideas and support with regards to our administrative systems

Various

• Assist the Finance officer with finance activities when needed
• Provide support to the Fundraising and outreach coordinator for fundraising and outreach activities
• Assist the Supporter services director with facilities management and trading activities when needed
• General duties such as photocopying, scanning, filing, moving boxes, setting up meeting rooms etc.

Experience and skills 

Required

• Strong administrative skills, takes enjoyment from this type of work and has a positive attitude
• Must have excellent telephone manner, be patient, enthusiastic and personable
• Demonstrated ability to manage a heavy and ever-changing workload
• Excellent organizational skills and the ability to plan and prioritize effectively
• Excellent personal skills – trustworthy and a good relationship builder
• Must work well with numbers and have good spoken and written English
• Computer literate, including CRM management
• A desire to serve the cause of Indigenous peoples’ rights 
• Commitment to Survival International's vision, mission, and values
• You must have the right to live and work in the UK

Preferred

While we have a preference for candidates with the below skills and experience, we are willing to consider supporting an excellent candidate in developing their skills to reach these levels.

• Experience of providing excellent administrative and/or customer support in a supporter/customer-focused environment
• Prior experience of using Salesforce would be a huge benefit
• Experience in the charity / non-profit sector
• Knowledge of any of Survival’s other working languages (Spanish, French, Portuguese, Italian, German, Hindi, Oriya) would be an advantage

What can we offer you?

When you join Survival International, you’re getting more than just a career: you’re gaining a unique opportunity to join one of the most exciting campaigning organizations around. It is not just a job. You will be working with an international team of passionate people who really care about human rights and want to change the status quo. 

Being part of such a small (but growing!) team offers the opportunity for real variety in your day-to-day work and the development of your role.

We have generous annual leave (25 days plus bank holidays) and a cycle to work scheme.

Salary range: £26,000 per annum
Hours of work: This is a full-time position (Monday – Friday, 10am – 6pm) for 6 months with the possibility of a permanent contract
Location: London head office, with remote working*

Closing date for applications: The vacancy will remain open until the position is filled

To apply: Please complete the application form and send together with your CV and a covering letter

*At present our staff are mostly working remotely because of Covid precautions; we are assessing this on an ongoing basis.

Equal opportunities

Survival is committed to building a diverse and inclusive workplace and actively welcomes applications from candidates of all backgrounds. We will not discriminate on the basis of any aspect of your identity. 

Company Secretary and Administrative Officer

Our Company Secretary and Administrative Officer will ensure the smooth and proper legal functioning and administration of the Crystal Palace Park Trust, making sure that necessary reporting is carried out, in particular to ensure proper compliance with Companies House and Charitable Commission requirements. The post will also  manage the Trust’s essential databases and policy documents and keep records and minutes of Trust meetings.

The successful candidate will report to our Chief Executive Officer (CEO) and will make sure the Trust’s governance and administration are managed legally, smoothly and efficiently. The Trust is a new start up charity and the role will require a willingness to engage at all levels and the enthusiasm to drive the business forward in a flexible manner.

If you are a graduate with excellent writing and communications skills, are well organised, tech savvy, numerate and want to be part of an exciting new charity, focused on benefiting the local community and an historic park, this is a brilliant opportunity to utilise your expertise and knowledge, and we are interested in hearing from you.

The deadline for applications is 5:00pm on 15 November 2021.

The Fundraising Officer is responsible for fundraising activity with objectives and targets agreed in BIF’s Strategic Plan and annual work plan. This demanding and varied role requires a committed and responsible person with excellent communication and organisational skills. Drive and motivational qualities are essential, as is the ability to multi-task and prioritise work. The nature of work entails many out of office hours including evenings and weekends, for which time off in lieu may be taken.

Al Basar International Foundation (BIF) is a registered UK NGO which was established in 1990 and has a strong track record of establishing and strengthening eye health services in countries around the world. Much of our work has focused on the eradication and prevention of eye related diseases. BIF is very well qualified to address the problem of unnecessary vision loss among children and adults in Africa and Asia, having already established 28 eye health centres globally. Having its own comprehensive ‘blindness control program’, BIF annually carries out 40 mobile cataract out-reach programs (BIF Caravan: Ophthalmic Medical Team for free eye cure) in Africa & Asia with the facilities of complete schedules of post-operative check-up and follow-ups. 

TPP are delighted to be working with a charity that support a community of people living with a serious illness. They are driving research into more and better treatments for everyone.

This charity have an exciting opportunity for a Customer Services leader to deliver excellent UK-wide customer services and central administration function.

This role offers flexibility to work up to 3 days a week remotely.

As the Customer services and Central Administration Lead you will provide leadership and direction for the supporter services, banking and thanking, administration, reception and facilities management functions across the charity.

You will be responsible for operational delivery of this fast-paced and crucial function providing an excellent service for both internal and external customers. You will build and develop a strong team committed and inspired to meet the customers' needs and continually improve to ensure that their needs are efficiently and effectively met in the future. Whilst this role requires strong people management skills, you will also be required to be hands-on to help carry out and support the work of the team.

As the Customer Services and Central Administration Lead you will support delivery of the strategy to deliver strategic goals. You will continuously improve and deliver an effective and efficient Customer services and Central Administration function for the whole organisation.

You will develop, produce and report on team KPI and SLA information. You will act as the central point for all feedback and complaints received. You will be responsible for people management.

This role may involved travelling to meetings across the UK. You could be away from home overnight.

If this excellent opportunity is of interest please get in touch for a more detailed job description. To apply for this role you will need to submit a CV and cover letter. The deadline for applications is the 1st November.

We want you to have every opportunity to demonstrate your skills, ability and potential; please contact us if you require any assistance or adjustment so that we can help with making the application process work for you.

We are seeking to recruit an enthusiastic Digital Fundraiser with a passion for all things digital to join our growing team at Al Basar International Foundation (BIF), helping us develop our digital marketing platforms, building relationships with internal and external stakeholders, with a good understanding of digital technologies and how to maximise digital opportunities to raise income from different audiences.

You will devise and implement BIF’s digital marketing strategy, as an integral part of BIF’s fundraising, branding and campaigning projects. To ensure successful planning and execution of digital marketing across paid and organic search, display, video and paid social media.

You will liaise with our marketing and communications officer to reviewing and produce fundraising content for our website, digital fundraising campaigns and contribute to the management of social media accounts on all things related to fundraising. (Facebook, Twitter, Instagram, Youtube etc).

Al Basar International Foundation (BIF) is a registered UK NGO which was established in 1990 and has a strong track record of establishing and strengthening eye health services in countries around the world. Much of our work has focused on the eradication and prevention of eye related diseases. BIF is very well qualified to address the problem of unnecessary vision loss among children and adults in Africa and Asia, having already established 30 eye health centres globally.

Having its own comprehensive ‘blindness control program’, BIF annually carries out 40 mobile cataract out-reach programs (BIF Caravan: Ophthalmic Medical Team for free eye cure) in Africa & Asia with the facilities of complete schedules of post-operative check-up and follow-ups.

Full-time - 40 hrs per week  - £28,386 pa

Are you…

• Experienced in delivering quality EET and meaningful activity programmes?
• Organised and enjoy project management?
• Dedicated to working with vulnerable people?
• Looking for a varied and people focused role?
• Passionate about doing a job that makes a difference?

The Role:
This is a fantastic opportunity within the Project, delivering meaningful activity and EET opportunities for women, giving lots of scope for creativity and development. Within this role you will be required to provide exemplary support to the women we serve, supporting them in their journey to recovery.  This role plays an integral part in developing life and employability skills and providing opportunities for involvement and ultimately job procurement. You will gain varied experience developing a revitalised service, one which serves and works with our women.

This role works with all departments of the Marylebone Project, and will develop exciting new relationships with external partners, and creating work and training related opportunities for women. The post sits within our Centre Team.
You will have the opportunity to develop our Meaningful Activity and EET programme a which will really make a difference to women’s lives and have the privilege to see them through their journey into independence.
 
The successful candidate will:

• Have experience of teaching, careers advice and/or meaningful activity programme delivery.
• Be passionate and inspirational in their work.
• Possess excellent communication, negotiation and networking skills.
• Be confident in delivering training and support sessions.
• Be willing and able to work flexibly to meet the needs of the women.

 Hours: 40 hours per week, across Monday to Sunday. A shift-based rota which includes early, late and weekend shifts.

Pension: The employee will be assessed under auto-enrolment pension legislation and if eligible, minimum contributions will be made.

Annual Leave: 28 days rising by one day a year to a maximum of 33 days after each full year’s service; this includes 8 days for bank holidays.
 
Contract: Full Time, Open-ended

DBS: An enhanced DBS check required and compliance with Church Army’s safeguarding policies. Safeguarding training will be required. 

Occupational Requirement: *Positions are exempt under the Equality Act 2010, Schedule 9, Part 1.
Physical requirement: The job regularly involves walking throughout the Project, which is based over 2 sites 100m apart, over a number of floors with stair access. There is also a requirement to travel across London for meetings and service user support. Physical mobility and ability to carry smaller items are required as essential.

Please note that we do not accept CVs.

To apply: 
Please find attached the Job Description and fill out the Application Form.
 

Closing date for applications:  Monday 8th November 2021 at 8:00am.

 
Interviews:  Friday 19th November 2021.

*Positions are exempt under Section 7 (2) (b) of the Sex Discrimination Act 1975 and are subject to an enhanced DBS check.
 
Registered Charity No. 226226                 

Business & Human Rights Resource Centre is seeking a dynamic professional who can be an integral part of the Operations Team and ensure the smooth running of the organization, from facilities and office management to partnership with HR and Finance, from PA support to the Executive Director to the enhancement of the organization’s administrative efficiency.

Based in: London

Salary: £28,000 per year + 5% pension contribution

Closing date for applications: 24 October 2021 – 17.00GMT

Interviews (if selected): 28-29 October 2021

THE ORGANIZATION

The Business & Human Rights Resource Centre is an international human rights organization working to ensure respect for human rights are at the core of companies’ business models; empower communities and workers, to secure their rights; and advance accountability for corporate human rights abuse. Our Global Team, based in more than 20 countries around the world, work with a rich network of activists, unions, human rights groups, and investors. Our website and publications are available in nine languages. We work across all sectors and issues related to business and human rights, with strategic focus on the rights of workers in global supply chains, the rights of communities seeking responsible natural resource use and a just transition to zero carbon, and the rights of people to accountable digital technologies. The Office Coordinator will be an integral part of the Global Team.

The Resource Centre has helped define the growing field of business & human rights. It has put companies in all regions on notice that their human rights conduct is being watched. It has drawn attention to corporate abuses in all countries and provided increased recognition to those companies taking positive steps to promote human rights. The Centre is widely respected for being fair, objective, and constructive in its approach to make change happen.

THE POSITION

Office Administration

• Act as first point of contact within the London office. Deal with telephone and email queries; greet visitors; take in incoming post and other deliveries
• Maintain supplier contract records and ensure office calendar is kept up-to-date
• Manage filing systems and maintain supplies of stationery, business cards, equipment and office sundries
• Act as first point of contact for IT queries from staff and liaise with external suppliers
• Manage IT hardware orders and inventory
• Process and code invoices relating to operations
• Help organise events, disseminate invitations, keep track of RSVPs, print name tags; etc.

Operational support

• Assist with induction of new staff
• Assist with regular updates of certain parts of the website, with particular responsibility for company sections and business & human rights-related events
• Maintain the Resource Centre’s organogram
• Build global contact lists for dissemination of press releases, announcements, invitations to events, etc; research new contacts and ensure existing lists are kept up-to-date; assist with upgrading the organization’s entire Salesforce contact management system
• Build the company intranet system through SharePoint and help drive efficiency into the organization
• Undertake additional tasks, in consultation with the Executive Director, that are necessary for the effective operation of the organization

Personal Assistant elements to Executive Director

• Assist with booking travel and accommodation, diary management, scheduling of meetings, etc. mainly for Executive Director, and also for other Global Team members and board members as necessary
• Provide essential personal assistance support to the Executive Director regarding emails & appointments

Work flexibility

Due to the small size of the Resource Centre, all people assisting with its work must be willing to shift priorities and tasks quickly, and be willing to have their work reviewed by colleagues.

CREDENTIALS

Qualifications

• A minimum of 2-years’ experience running administration of an office
• Previous experience in a PA role, including governance support and diary management
• Experience in successfully carrying out labour-intensive, routine but important tasks
• Demonstrable IT proficiency, especially with Microsoft Office – particularly with SharePoint, OneDrive, Excel, Word and PowerPoint
• Excellent organizational skills, proven ability to prioritise tasks, manage a busy workload and work to deadlines
• Willingness to develop and maintain extensive contact lists
• Willingness to learn how to develop and manage an efficient and effective contact management system for the organization
• Ability to deal with a wide range of contacts with professionalism, tact and diplomacy
• Strong attention to detail, accuracy and consistency; commitment to the integrity and quality of outputs
• Excellent written and verbal communications skills
• Evidence of team working and build strong working relationships
• Experience with Salesforce a plus

Personal Qualities

• Fluent English: reading/writing/speaking
• Experience of organising & prioritising own work
• Experience of managing many diverse tasks at the same time, including under pressure
• Ability to work in a busy, fast-moving environment
• Ability to use own initiative, and to work independently within agreed framework
• Ability to deal with people from a variety of cultures & backgrounds in a sensitive & understanding manner, using a diplomatic approach or being firm when required
• Interest in & commitment to promoting human rights
• Discretion and confidentiality in handling sensitive issues
• Ability & willingness to work during weekends on occasion, for example if an important conference is held on a weekend, or if attending a trustee meeting in London held on a Saturday - Note: a proportionate amount of time off to compensate for this overtime work can be taken afterwards
• Right to work in the United Kingdom

The Finance and Resources Manager will be responsible for the management of Paul’s Cancer Support Centre’s finances and core operational functions. This role is accountable for the finance function; overseeing day to day finance operations; managing financial monitoring and control including preparation of the annual budget, management accounts and forecasts; and preparing for the annual Independent Examination.

This role will also work collaboratively with the Finance, Fundraising and Risk Committee (FFRC), and the Board to deliver sound financial advice and support to contribute towards strategic decision making. In addition, the role will oversee core operational functions, including facility management, supplier contracts and administration.

The postholder will report to the Chief Executive and work closely with Paul’s Fundraising Manager and with our Service Manager as a member of the Senior Leadership Team.

The postholder will attend and manage the business of the Finance, Fundraising and Risk Committee  (FFRC) and brief the members on strategic financial planning, financial performance, and treasury management.

Our new Centre Manager will have an interest or background in mental health and psychoanalysis. You will bring skills and experience to the The South London Centre for Psychoanalysis to make sure it is a welcoming, well-managed facility that operates for the benefit of local and psychoanalytic communities.

You can effectively communicate with a wide range of people in a courteous and helpful manner, enjoy contributing creatively to the mission of small organisations and are experienced in managing multiple work streams simultaneously.

About us

The South London Centre for Psychoanalysis (“the Centre”) is a not-for-profit organisation, Community Interest Company (CIC), in its third year of trading and was established by local psychoanalysts concerned to address the provision of intensive psychological services for those most in need.

The Centre meets the needs of local psychoanalysts, psychotherapists and the local community by providing psychotherapy treatment rooms and space for training and events related to developing psychotherapy services.

More than this, it is a hub where psychoanalysts can meet, work together and exchange ideas on developing the practice as a whole.

• Affordable treatment:  Trainees (‘candidates’) from the Institute of Psychoanalysis (IoPA) offer low fee psychoanalysis for the local community.
• Community space: We run weekly playgroups for parents and toddlers of refugees and asylum seekers.  A monthly Psychoanalytical Film Club is running and we plan to launch more public programmes.
• Education centre: We host lectures, seminars, steering groups and specialist training for psychotherapists, psychoanalysts, NHS staff and the general public

Main purpose of the role

Working closely with the Board, the new Centre Manager will lead strategic and operational delivery and use their expertise to implement and increase a range of accessible services and educational activities.

This is a part time, 24 hours a week, role initially: 1 - 2 days based at the Centre in Denmark Hill and 8 hours worked as-required, across the week, to keep operations flowing. The capacity to be flexible will be an advantage. You will be required to work some evenings and weekends on occasion. Current fundraising targets for the coming year incorporate plans to extend the Centre Manager to a full time role.

This is an exciting time to join a CIC committed to the delivery of a new culturally and socially driven mission; the Centre of the future will be shaped by the people working for the South London Centre for Psychoanalysis now.

Please read the Centre Manager document here or follow the link to the 10 Windsor Walk website to read more about the role and application process.

Examinations Coordinator
Aldgate, London
Full-time, 35 hours per week

We have a fantastic administrative opportunity for an enthusiastic individual to join a Royal Medical College in the Exams Department. The role is responsible for the day-to-day organisation of the College exams, alongside two other coordinators.

If you enjoy working in a small team, have great communication skills with an eye for detail and accuracy, and are committed to excellent customer service, this is an ideal role for you. 

Responsibilities:

• Organising venues and facilities for exams
• Liaising with examiners and candidates
• Processing candidate applications and fees
• Preparing question papers and exam materials
• Attending and invigilating exams
• Preparing reports on exam results

Pathology is at the heart of modern healthcare. Pathologists work to prevent, diagnose, treat and monitor diseases and are involved in the diagnosis of disorders affecting every organ of the body, from before birth to after death. The majority of tests requested by doctors will be performed and interpreted by a clinical scientist or medically qualified pathologist. 

The Royal College of Pathologists is a professional membership organisation with over 11,000 members who are doctors and scientists working in hospitals, universities and laboratories in the UK and overseas. We work with pathologists at every stage of their career – from setting curricula, organising training and running exams, to approving job descriptions, publishing best-practice guidance and providing continuing professional development. 

We offer attractive staff benefits including 25 days annual leave rising with length of service, an employee discount scheme, season ticket loans, as well as a defined benefit company pension scheme.  The College values diversity, welcoming applications from everyone.

Please submit your CV and a completed Supporting Information Form with your application, in order to be considered for the role. Further information can be found on our website when you click to apply.

Please note that applications will be considered on an ongoing basis, and candidates may be contacted before the closing date.

The closing date for applications is 9am, 3 November 2021. 

Please note that all staff are currently working remotely and the interviews will be carried out online through video calls.

Job Title: Finance and Operations Assistant

Reports to: Finance and Operations Manager

Language Requirements:    Fluent in English

Location: Hybrid working- Remote & Central London

Salary: £23,000-£26,000 + Study support

Hours: 37.5 hours per week

Contract: Permanent

The Charity

Founded in 2015, Breaking Barriers is a charity with a mission to help refugees in London gain the knowledge, confidence and experience to secure stable and fulfilling employment in their new home. We offer effective and flexible employment support in direct partnership with businesses that help refugees secure work, progress into better jobs, and successfully integrate into UK society. We have a unique approach, working with corporate partners to help refugees develop careers that match their skills, experience and aspirations. 

Since Breaking Barriers’ inception in 2015, we have supported over 1,100 people from a refugee background and have ambitious plans to expand this as part of our strategic plan. We concentrate on getting things done in a flexible environment where everyone is encouraged to take ownership and contribute. We are a team of 36 employees supported by several hundred volunteers, who are all driven and committed to helping London’s refugee community. We are looking for a similarly driven and ambitious individual keen to join an enterprising organisation where they can benefit from the opportunity to innovate and shape the direction of the charity. Colleagues who thrive are passionate, driven and have the confidence to work autonomously while remaining team players and sharing credit with all involved. 

 We are looking for someone who lives and breathes our values: 

• Mission-led: our clients come before everything else. 
• Welcoming: we want all people to feel happy, comfortable and secure with us. 
• Collaborative: we are supportive and considerate, curiously exploring other viewpoints to find solutions. 
• Enterprising: we are discerningly bold, entrepreneurial and have the courage to give things a go. 

Role overview

The overall purpose of this role is to create a safe, welcoming and confidential office environment for Breaking Barriers staff, volunteers and clients. With an eye for detail, this team member will be entrusted with vital administrative and operational tasks and to provide day to day support for the charity’s core functions, including Finance, HR and IT. Juggling routine workstreams with ad hoc tasks, this role will involve coordinating petty cash, onboarding new staff, confidential data management, and helping to troubleshoot issues that arise in day-to-day work.

The postholder should be excited about the work Breaking Barriers does and willing to support their colleagues in helping the charity to achieve its mission. They will demonstrate flexibility, a can-do attitude, sound judgement, reliability, and discretion. This role is a great opportunity for someone with a hands-on mindset and an interest in pursuing a career in finance who is always looking to get stuck in and execute operational tasks in an efficient and effective way.

The Finance & Operations Assistant will help power everything that we do – this is a great opportunity to learn first-hand how a start-up charity operates and play a key role in our future success. 

Key Responsibilities
We are a fast-growing charity that prides itself on its flexibility and responsiveness so your responsibilities may change, develop and grow according to the needs and development of our programmes.

1. Finance duties 

• Obtaining, filing, and processing supplier invoices and credit notes.
• Reconciling bank statements.
• Managing expense systems. 
• Supporting with the preparation of various reports. 
• Supporting with month end and year end processes.
• Supporting with the annual audit.
• Dealing with a range of queries and identifying and resolving issues.
• Carrying out daily petty cash duties to ensure the smooth running of operations when face-to-face delivery resumes
• Helping to improve controls and process around finance and operations to ensure the smooth running of the organisation.
• Supporting the finance function with other finance processes.
• Supporting on large contract management to maintain good working relationships

2. HR Support

• Streamlining the onboarding process for new starters, including setting up equipment, logins, and paperwork, introducing them to BB’s processes and systems and teams. 
• Coordinating the leaver’s process including asset returns and ensuring the secure transfer of data. 
• Carrying out and reviewing wellbeing checks on staff. 

3. Office and facilities management

• Take overall responsibility and ownership for the Breaking Barriers office, ensuring it is a welcoming, secure, and safe environment for staff, volunteers, and clients. 
• Managing the room booking system and monitoring the remaining credits. 
• Assist staff with remote working and facilitate hybrid working patterns
• Maintain inventory of office assets and accounts to ensure charity property is being used responsibly and in line with GDPR.
• Liaise with building management and third-party providers to resolve general facilities issues.
• Support the Health and Safety lead in identifying and implementing improvements to office safety and security. 
• Ensure cleaning and hotdesking systems are working effectively to create a positive and clean working environment.
• Provide ad hoc support to staff on practical and technical issues. 

4. IT support

• Procurement & Setup of new equipment, including laptops, phones, tablets and electronic accessories. 
• Reallocating and monitoring existing equipment as necessary.

5. General operational support

• Responding to general enquiries or redirecting complex enquiries to different teams. 
• Contributing to the wider team by participating in projects, working groups and other initiatives.

Person Specification

Essential

• An interest in pursuing a career in accountancy.
• Excellent verbal and written communication skills.
• Excellent interpersonal skills and the ability to interact confidently and with diplomacy both internally and externally.
• Meticulous and detailed in completing forms and paperwork.
• Highly organised and able to prioritise conflicting deadlines. 
• Ability to manage and schedule time and prioritise tasks in a busy environment. 
• Able to follow set processes, and to identify and implement improvements.
• Excellent computer skills including proficiency in Microsoft Office Suite.
• Advanced IT skills.
• Able to find creative solutions and has a continuous improvement mindset. Looks for new and better ways to do things.
• Ability to work with confidential and sensitive information.
• A demonstrable interest and commitment to working with marginalised populations, particularly refugees.

Desirable

• Experience of data protection and health and safety protocols.
• Lived experience - we welcome applicants from a refugee background. 

We are an equal opportunities employer and welcome applications from all suitably qualified persons regardless of their race, sex, disability, religion/belief, sexual orientation or age.

Please submit a CV and Covering Letter. Applications without a covering letter will not be considered.

Applications close on 1st November. 

We will be reviewing applications and conducting interviews on a rolling basis.