Harris Hill is recruiting for a Part Time Head of Finance for this medical charity based in London.

* Days a week: 3.5 days a week with some flexible working
* Flexible working: 1 day a week will be expected in their Central London offices
* Salary: 42,000pa - 50,000pa FTE
* Holiday: 27 days per annum

Job Details

Responsible for the organisation's accounting function, to enable the senior management team and the Board of Trustees to make informed, strategic decisions, and ensure the organisation complies with statutory and corporate regulation and requirements.

The Head of Finance will help to facilitate the organisation's future growth. You will work closely with the treasurer, directors and managers to enable them to manage their programme finances, reporting to donors and to devise sound plans for growth and sustainability.

You will provide input from a financial and management perspective on strategic development being part of the senior management team.

The position

* Act as the lead of Finance Team and lead finance and administration staff and volunteers in their work, to ensure that services provided across the organisation meet the expectations of SMT and external stakeholders.
* Lead the production of accurate monthly management accounts and supporting schedules. This includes review of national and international programmes with relevant heads of departments.
* Prepare and present financial information to France
* International Network on a quarterly basis.
* Be an active participant in senior management team meetings, presenting financial results, and raising relevant finance matters that require attention.
* Regularly meet with the Treasurer in order to prepare and present financial information to the Board of Trustees on a regular basis.
* Ensure the systems for managing and analysing restricted and unrestricted income are adapted, maintained and comparisons/reviews to budgets are available on a timely basis, including the monitoring of admin (overhead) costs.
* Ensure that all field accounting for International programmes through UK donors is compliant with both internal and donor requirements. Conduct due diligence reviews of any partners implementing programmes.
* Act as a business partner for the operations teams. Assist them with budget and grant application builds, and track actuals to budget.

POSITON:Full Time Academy Administrator 

REPORTS TO:Director of Academy 

SALARY:£26,000 p.a.

PRINCIPAL DUTIES & AREAS OF RESPONSIBILITY

The Florence Nightingale Foundation (FNF) requires an Administrator to support the growing and varied activities of the FNF Academy. The post holder is required to work flexibly across the organisation. The portfolio of activity that they contribute to is likely to vary over time as will the balance of administrative duties. Remote and flexible working is negotiable.

MAIN RESPONSIBILITIES/DUTIES

·Provide administrative support for: 

• Scholarship and Commissioned Leadership Programmes
• Academy events using online booking systems
• Commissioned policy and knowledge mobilisation projects
• The Nightingale Frontline Leadership Support Service

·Work with robust processes and systems to ensure good governance and transparency

ADMINISTRATION

• Support advertisement, recruitment and selection processes
• Handle queries and complaints by telephone, email, and in person
• Work with the Director of the FNF Academy and Scholarship and Commissioned Programme Manager to plan and monitor the annual cycle and timing of deliverables
• Support the booking of venues and FNF Associates
• Maintain up to date records in our Central Records Management System (CRM - Salesforce)
• Prepare and upload information to the FNF website
• Ensure Academy pages on the website are up to date
• Track and contribute to interim and final reports

FINANCE

• Track receipt and payment of invoices related to Academy activity
• Administer scholars’ expenses ​

External Relations

·Provide timely communication to scholars, programme participants, members and alumni

·Provide timely communication to sponsors

·Ensure all data sharing activity is GDPR compliant

COMMUNICATION AND ENGAGEMENT 

• Publicise the FNF Academy opportunities through website and social media
• Support the administration of events including workshops and stakeholder meetings. These could be face to face or virtual.​

CORE VALUES 

The following are core values which relate specifically to this post:

·Integrity

·Flexibility

·Quality focus 

·A supportive style

CORE BEHAVIOURS AND SKILLS

Core behaviours and skills expected of the FNF Scholarship and Commissioned Leadership Programme Administrator are:

·Ability to work effectively as part of a team

·Ability to extract and analyse data

·Ability to prioritise tasks

·Ability to manage time, both own and others

·Ability to take personal responsibility

·Ability to give clear information both verbally and in written communications

·Identify opportunities and approaches to achieve goals and improve results

KNOWLEDGE, SKILLS AND EXPERIENCE REQUIRED

Key Knowledge

Essential 

·An understanding of health and social care sector and its management;

·Educated to degree level (or equivalent) 

·Effective inter-personal skills, able to liaise with senior managers, members of the senior management team and stakeholders, offering guidance and interpretation on complex information

·Experience of working with or within Education or a Healthcare Organisation 

·A proven track record in successfully planning and organising yourself, others and projects

·Excellent organisational skills and abilities

·Experience in taking initiative and responsibility 

·Excellent communication skills

·Exceptional information technology skills 

·Experience of minuting and following up actions of meetings/committees

·Experience of working with multiple stakeholders 

·Competent IT skills including familiarity with Microsoft 365, Salesforce (or other CSM), Video Conferencing platforms, EXCEL and Eventbrite.

Desirable

·An understanding of leadership development and or the healthcare context impacting on nursing and midwifery.

Other 

Training and Personal Development – Continuous Professional Development

The post holder must take responsibility in agreement with his/her line manager for his/her own personal development by ensuring that Continuous Professional Development remains a priority.The jobholder will undertake all mandatory training required for the role.

Health and Safety/Risk Management

All staff are responsible for working with their colleagues to maintain and improve the quality of services provided.This includes complying at all times with the FNF Policies, including Health and Safety policies, in particular by following agreed safe working procedures, and reporting incidents using the FNF Incident Reporting system.

Equality and Diversity

The jobholder must comply with all policies and procedures designed to ensure equality of employment and that services are delivered in ways that meet the individual needs of scholarship nd programme applicants. No person whether they are staff or visitor should receive less favourable treatment because of their gender, ethnic origin, age, disability, sexual orientation, religion etc.

Respect for Confidentiality

The jobholder should respect patient confidentiality at all times and not divulge information unless sanctioned by the requirements of the role.

COMMUNICATION & WORKING RELATIONSHIPS

The post holder will report and be accountable to the Director of the FNF Academy and will work under the direction of Scholarship and Commissioned Leadership Programme Manager as required.

SPECIAL WORKING CONDITIONS

i) PHYSICAL EFFORT:

Frequent requirement for sitting in a restricted position while working at a desk on a computer and use of telephone.The post is based in London, however by the very nature of the job, it may be necessary for the post holder to travel to external meetings around the UK on a very occasional basis. This will involve lengthy train journeys and walking to and from venues.The post holder will have to carry meeting papers to external meetings and will be required to work on the train while travelling. The post holder will give power-point presentations to audiences of various sizes which will involve standing and talking in public.

ii)MENTAL EFFORT:

Frequent and prolonged periods of concentration and mental effort are required ~ 80% of working day. 

iii) EMOTIONAL EFFORT:

The post holder will have tight deadlines and the pressure of meeting these deadlines. The post holder may have to deal with challenges, criticism and complaints about the allocation places and level of funding and how the programmes are managed.

iv) WORKING CONDITIONS:

The role is a blend of home and office based and will require the post holder to be using a VDU more or less continuously. 

Location: Office (London) / hybrid working (at least two days in the office per week)

We are working in partnership with the Suzy Lamplugh Trust, the UK's pioneering personal safety charity and leading stalking authority, which was established in 1986, following the disappearance of 25-year-old Suzy Lamplugh. The Trust is widely regarded as a field expert in lone-working and personal safety training, stalking training, as well as consultancy. It has a long history in robust campaigning and ground-breaking research, as well as offering life changing support services to victims of Stalking. The National Stalking Helpline was set up by the Trust in 2010, it has helped over 45,000 victims since its inception, and is the only service of its kind globally. In recent years the Trust has also launched specialist advocacy services, stalking perpetrator management programmes and specialist trauma informed programmes for victims of stalking.

They are now seeking a new Head of Finance and Administration to lead the Trust’s accounting, financial management and financial reporting, ensuring the provision of timely financial information to enable the Board, Chief Executive and wider leadership team to fulfil their duties. The postholder will play a key role in managing financial risk, be a core member of the Trust’s leadership team, working closely with the Chief Executive to implement a robust financial strategy, and be responsible for key administration duties, including the maintenance of the Trust’s HR policies and procedures, GDPR compliance, managing relationships with key suppliers and maintaining communication with Trust’s landlord.

The successful candidate must be able to demonstrate:

• At least five years’ experience in a financial management role (CCAB qualified, or part-qualified, depending on experience).
• Proven experience of budget setting, financial procedures, management accounting, and risk management.
• Sound working knowledge of UK GAAP, Charity SORP and FRS 102.
• Experience of using Sage Line50 or similar.
• Experience of crisis and change management.
• Experience of working with a trading arm or with a social enterprise is advantageous.

We are seeking a strategic and practical individual, who is results driven, calm under pressure, proactive and adaptable, with strong interpersonal skills. Collaboration and teamwork will be key in this role, as will the ability to present and explain complex financial and other management information to a varied audience. The post holder will also be expected to deputise for the Chief Executive as required.

For more information, please contact Katherine Anderson-Scott, Charisma Charity Recruitment, quoting reference JO2927.

Applications should be submitted through the Charisma website and include your CV and supporting statement.

We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender, religion, sexual orientation, age, veteran status, or other category protected by law.

Closing date: 10 November 2021, however applications are being reviewed on a rolling basis, so please apply without delay to avoid disappointment. 

Do you enjoy working in a friendly team, and providing high quality customer care? We are looking for a Group Scheme Membership Administrator for a 12 week temporary role to support our work to promote food science and technology for the benefit, safety and health of everyone.

As our Group Scheme Administrator, you will play a crucial role in supporting our group members by maintaining their records, processing information, financial transactions and information.  You will help run our financial activities – processing group member transactions, issuing customer invoices, arranging to pay suppliers, reconciling transactions, and liaising with our accountants and auditors.  You will probably be familiar with Sage, Xero or another accounting package.

You will be a database whizz and be able to produce meaningful reports from our data.  We are updating our systems, so experience of working to improve an existing database system would be welcome.  You will have experience of membership or subscription-based processes.

We are a small team, so we all muck in to keep things running smoothly. This role undertakes a high level of administrative procedures and you need to be someone who enjoys processing administrative tasks.

If you are interested in developing your membership and finance skills, join us to help put our ambitious plans to grow our membership into practice.

Send us your CV and a cover letter - please ensure you have read the person specification. We will look at applications as we receive them.  If we think you could be right for the role, we will ask you to come in to meet us.

No agencies, please.

Salary: £20-24K

Our office is based in Hammersmith, London W6, and regular attendance at the office is envisaged as COVID-19 restrictions ease.

We are the UK’s leading professional body for those involved in all aspects of food science and technology. We are an internationally respected independent membership body, supporting food professionals through knowledge sharing and professional recognition.

Our core aim is the advancement of food science and technology based on impartial science and knowledge sharing.

Our membership comprises individuals from a wide range of backgrounds, from students to experts, working across a wide range of disciplines within the sector.

We are a registered charity (no 1121681) and a company limited by guarantee (no 930776).

Our Financial Planning & Analysis team are looking for someone who is enthusiastic to become the new Assistant Finance Manager working with the Operations and Commercial teams.

The Financial Planning & Analysis function is responsible for strategic, commercial financial advice and financial performance management for the Trust including management accounting, financial bid support, budgeting, and forecasting activities. The team provide key analysis and insights for budget holders and senior leaders to inform decision making and drive effective, sustainable, and commercial planning.

This role has responsibility for commercial advice to management teams, input into business planning & budgeting, monitoring of financial, contractual, and operational performance, challenging senior teams as appropriate. Review of contract income accruals / deferrals, support for smaller local bids. Training budget holders to improve financial management & accuracy of monthly management accounts. The role will be responsible for the management of restricted funds locally. Knowledge of financial management within a charity is desirable.

You will initially be based from home and then based at one of our key centres with the opportunity to work flexibly. There will also be opportunities for you to work with Young People and witness the fantastic work of the Trust. 

The Diocesan Safeguarding Team supports parishes and senior clergy to safeguard children and adults who may be at risk of abuse and neglect, and those in abusive relationships, through: immediate response to current and past allegations of abuse and harm, in partnership with statutory agencies; safe recruitment, training and support to voluntary and paid workers with children and adults; and creation of safe environments, through implementation of policies and procedures following the national legal and procedural framework for safeguarding children and adults, and Church of England policy and practice guidance.

Supporting the Diocesan Safeguarding Adviser by leading the administration of the department’s work, including the implementation of policies and procedures, the maintenance of casework documentation, content management for the safeguarding webpages and providing administrative support to the Diocesan Safeguarding Team and Diocesan Safeguarding Advisory Panel. Advising parishes on safer recruitment practice. Support the Safeguarding Training and Database Administrator and have oversight of the effective administration of safeguarding training.

We are looking for an individual with substantial experience in administrative skills, proven organisational ability, and experience in handling highly confidential and sensitive information. The ideal candidate will have confidence and expertise in using databases, with the excellent working of Microsoft Office including Word Mail Merge, Excel, Outlook, Publisher and general use of the internet. The candidate will also have strong written and oral communication, numeracy skills and work well in a team, and have the flexibility to ensure tasks are completed to deadlines. With the nature of the role, resilience to cope with the impact of safeguarding matters is essential and empathy with the Church of England, its missions and aims.

We are looking for a Membership Administrator to support our work to promote food science and technology for the benefit, safety and health of everyone.

As our Membership Administrator, you will play a crucial role supporting our members by maintaining member records, processing information, sending communications and information.  Our members will find you a delight to work with.  You will be a database whizz and be able to produce meaningful reports from our data.  We are updating our systems, so experience of working to improve an existing database system would be welcome.  You will have experience of membership or subscription-based processes.

You will also help run our financial activities – processing member transactions, issuing customer invoices, arranging to pay suppliers, reconciling transactions, and liaising with our accountants and auditors.  You will probably be familiar with Xero or another accounting package and Stripe payment platform.

We are a small team, so we all muck in to keep things running smoothly.

If you are interested in developing your membership and finance skills, join us to help put our ambitious plans to grow our membership into practise. 

Send us your CV and a cover letter - please ensure you have read the person specification. We will look at applications as we receive them.  If we think you could be right for the role, we will ask you to come in to meet us.

No agencies please.

Salary: £24-26K

Our office is based in Hammersmith, London W6, and regular attendance at the office is envisaged as COVID-19 restrictions ease.

We are the UK’s leading professional body for those involved in all aspects of food science and technology. We are an internationally respected independent membership body, supporting food professionals through knowledge sharing and professional recognition.

Our core aim is the advancement of food science and technology based on impartial science and knowledge sharing.

Our membership comprises individuals from a wide range of backgrounds, from students to experts, working across a wide range of disciplines within the sector.

We are a registered charity (no 1121681) and a company limited by guarantee (no 930776).

We are recruiting to a new Head of Finance & Resources role to support the leadership and growth of our charity.

The Head of Finance & Resources is responsible for the management of Age UK Merton’s finances and core operational functions. This role is accountable for the finance department; overseeing day to day finance operations; managing financial monitoring and control including preparation of the annual budget, management accounts and forecasts; and preparing for the annual Independent Examination.

This role will also work collaboratively with the Finance Committee, and the Board to deliver sound financial advice and support to contribute towards strategic decision making. In addition, the role will oversee core operational functions, including facility management, supplier contracts and administration.

The postholder works closely with the Chief Executive and Head of Services as a member of the Senior Leadership Team.

The postholder attends and manages the business of the AUK Merton Finance Committee and briefs the members on strategic financial planning, financial performance, treasury management and risk management.

Key responsibilities

Finance

• Line management of the Bookkeeper, providing supervision, quality control and support
• Support and oversee the Accounts Receivable function for At Home services, which provides support for older people in their homes at an hourly rate
• Oversees the Charity’s outsourced payroll provider
• Ensure that an accurate and timely organisational annual budget is prepared for approval by the CEO & Trustees in February each year
• Prepare quarterly management accounts, variance analysis and forecasts for presentation to the Board
• Develop and maintain an accurate cash flow position/forecast and funding pipeline
• Support the CEO and Head of Services with grant funding and contract bids by preparing full cost recovery budgets and providing other financial information
• Support the CEO to analyse financial performance, address threats and capitalise on opportunities across all income streams
• Prepare fund reporting information to support the CEO and Head of Services with monitoring reports for funders
• Ensure that the organisation is fully prepared for its annual independent examination including preparation of year end file, payroll reconciliation and liaising with the Independent Examiner
• Supporting CEO to prepare the Annual Report
• Ensure the Independent Examiner recommendations are considered and implemented
• Ensure statutory reporting is completed for Companies House and Charity Commission
• Ensure appropriate risk management policies and processes are embedded throughout the charity and maintained within the Risk Register
• Work with the CEO and Service Managers to review and support the implementation of required new financial processes
• Ensure that the financial policies and procedures are fit for purpose and up to date.
• Work with service managers to ensure understanding, implementation and compliance with all financial procedures

Facility, Systems & Resources

• To ensure that satisfactory personnel records are kept in relation to sickness, leave, working hours (including flexible work-times and time off in lieu) and staff performance.
• Liaison with our contracted HR advisors.

• To manage supplier relationships and service contracts for utilities, IT, communications, office supplies, printing/copying etc. reviewing expenditure against budget and seeking new suppliers as required
• To manage the Office Administrator, ensuring that day to date operational and administrative functions are conducted efficiently to enable high quality service delivery
• In conjunction with the CEO and Head of Services, develop and update Age UK Merton’s operational policies and procedures in line with review dates and updates to relevant legislation
• To act as Data Protection Officer for Age UK Merton and support the charity to remain compliant with Data Protection legislation
• Through the Office Administrator manage induction and agreements for new room hire customers

Equal Opportunities

Age UK Merton is committed to promoting equal opportunities in employment. We strongly value diversity, promote equality, and challenge discrimination. We encourage and welcome applications from people of diverse backgrounds and people with lived experience of disability.

Balance Support CIO, a charity based in Surbiton and working primarily with people with learning difficulties, is seeking a Finance Director to replace the current incumbent who is retiring. 

The role is for 25-30 hours per week and could be done partially from home, although attendance at the office  would also be required up to two days per week. 

 It is anticipated that the person appointed will hold a recognised accountancy qualification, be familiar with the Charities SORP and have  experience of the Not-for-Profit sector.  

The successful candidate will also have experience of or the ability to implement digital and automated accounting and financial management systems, and be an effective decision-maker with excellent interpersonal skills and attention to detail.

Fixed term contract for 10 months 

The job of a Save the Children's UK Finance Analyst is varied and fulfilling.

• Do you have hands on experience work experience in an accounting role?
• Do you have experience in award financial administration and reconciliation of donor financial reports?
• Are you motivated by our vision of creating a world where every child doesn't just survive, but thrives, and can go on to change the world?

If the answers to these questions are yes, we would love to hear from you!

About Us

Save the Children UK believes every child deserves a future. In the UK and around the world, we work every day to give children a healthy start in life, the opportunity to learn and protection from harm. When crisis strikes, and children are most vulnerable, we are always among the first to respond and the last to leave. We ensure children's unique needs are met and their voices are heard. We deliver lasting results for millions of children, including those hardest to reach.

Job Purpose

Reporting directly to the Awards Administration and Controls Manager, the Finance Analyst – Award Controls will be responsible for ensuring robust award management financial controls and processes.

The Finance Analyst – Award Controls will part of the centralised Awards Finance Hub (AFIHUB) within Finance which has been created to centralise defined awards finance control and support functions, allow better controls and efficient processes and more flexibility.

Key duties will include providing hands on support and robust controls to the award management teams and working closely with them on donor financial report validations, award closeouts, donor audit supports.

The Finance Analyst – Award Controls will also be involved in implementation of the new upgraded financial system, in its user acceptance testing (if required) and the training the relevant award management teams as relevant.

This is a 10 month maternity cover contract role.

As a rights-based organisation, we are committed to anti-racism and actively opposed systemic oppression of any form. The role holder will also support our commitment to celebrate diversity, challenge inequality, and build an inclusive environment for every one of our employees so we can better represent the children we protect.

Main Accountabilities

The Finance Analyst- Award Controls key duties will be to:

• Ensure the integrity of award data in the financial system by carrying out control checks and work closely with the stakeholders to resolve gaps identified
• Provide timely support and maintain close controls on financial aspects of the awards from their setup through their closeouts
• Perform tasks in line with internal processes:

- Validating donor financial reports

- Maintaining the award income schedules by checking and processing claims / refunds / income transfers and following up on outstanding items including debtors

- Ensuring the award indirect cost charges are processed correctly

- Ensuring the award direct cost recharges are processed correctly and timely and documented in the financial system

- Analysing award accounts and reconciling the balances in the financial system

- Performing award financial closeouts including documentation and timely follow up on outstanding actions

- Dealing with award financial audits required by donors

• To be a Subject Matter Expert (SME) in some of the following broad areas to ensure their effectiveness and application by the team and the relevant users:

- Award specific controls

- Award income and debt monitoring and reporting

- Donor financial audits

- Systems we use

- Team tools and reporting

• Deliver capacity building training sessions

Person Profile

Experience

• Hands on experience work experience in an accounting role
• Experience in award financial administration and reconciliation of donor financial reports
• Experience in using and interpreting data from various accounting and funding systems to complete and reconcile award financial data

Abilities

• Ability to work quickly and accurately, paying attention to details to ensure that high volumes of transactions are correctly processed, especially under pressure

Aptitude

• A demonstrable commitment to the principles of diversity and inclusion and their practical application and integration in the work environment
• A commitment to Save the Children UK's aims and core values of accountability, ambition, collaboration, creativity, and integrity

Save the Children UK is committed to diversity and equality of opportunity in all aspects of our work both external and internal. We strive to be an inclusive employer and particularly encourage applications from under-represented groups such as returning parents or carers who are re-entering work after a career break, people who are LGBT+, from Black, Asian and Minority Ethnic backgrounds, with a disability, impairment, learning difference or long-term condition, with caring responsibilities, from different nations and regions, and from less advantaged socioeconomic backgrounds.

Remote Working:

The majority of SCUK employees are currently working remotely within the UK in line with UK Government guidance. Commencing July 2021 we will transition to flexible and hybrid ways of working (i.e. a mixture of remote/home and office-based working) as social distancing restrictions ease.

We are happy to discuss flexible working options at interview.

Job Overview

Interim Head of Commercial Finance for an expanding NHS Trust in London

6 month minimum assignment

Flexible working

Responsibilities

An expanding NHS Trust in London is seeking an interim Head of Commercial Finance ASAP.

You would be the Trust wide senior Finance lead for the Private Care Division and the strategic finance lead for the R&D Division, responsible for leading and managing the financial performance of the Private Care Division.

The role will encompass maximising revenue, controlling expenditure and whilst providing financial and commercial advice to the Head of Private Care, the Private Care senior management team and Trust Board in order to achieve the unit’s financial plan and strategic aims.

Please see below for a brief snapshot of the role’s primary duties and responsibilities:

Strategic Planning for Private Care and R&D Divisions

 The post holder will have overall responsibility Trust wide for both Private Care and R&D Divisions including financial leadership and financial strategic direction for the Divisions.

 Provide clear financial leadership and commercial support including developing the current year and future year annual plans and cash flow forecasts for both Divisions.

 To utilise a wide range of often complex financial and commercial information to advise the Heads of Private Care and R&D as too the direction and formulation of business strategic plans.

 To support the Heads of both Private Care and R&D in identifying and reacting accordingly to any competitor or market activity to minimise the adverse impact on the unit and take potential advantage to deliver enhanced commercial performance.

 Contribution to strategic projects where appropriate  

Operational Private Care

 To produce periodic reports on income and activity including forecasts and to analyse the information and to make recommendations to achieve and exceed the financial plan.

 Identifying the main drivers to contribution within the unit to drive change.

 To ensure processes and mechanisms are in place and improved on a continual basis to ensure all PP activity is recorded and invoiced in a timely and accurate manner.

 To support the Head of Private Patients and other members of the PPU management team in the management of expenditure budgets, advising on variances and challenging expenditure.

 To update the Trusts finance team on any cash flow forecast variances and any deviations from the financial plan in a timely manner.

 To support the unit in producing business cases for operational and capital expenditure

 To ensure that the units trading accounts are produced and maintained on a regular basis including liaising with the Trusts senior managers to ensure accurate accounts.

 To ensure that the unit delivers the maximum amount of revenue for the unit by gaining market intelligence on pricing strategies and building relationships with insurers and embassies to deliver the best possible prices. To ensure the unit provides competitive quotes to self-fund patients and develop profitable procedure packages.

 To generate, monitor and respond to KPI’s for the finance and administration functions.

 To establish processes and mechanisms to ensure Consultants are paid in an accurate and timely manner through direct line management of billing staff using the provider ledger function in the units invoicing system.

 To deputise for the Head of Private Patients in their absence.

 To ensure that Standing Financial Instructions are followed at all times.

 To maintain financial policies in accordance with Department of Health, professional and other guidelines.

 To implement and maintain procedures and working guidance notes to preserve consistency in the financial advice and information provided on income.

Dealing with a rage of complex financial enquires on a day to day basis, you would directly manage one member of staff but be accountable for three teams of staff, which include ten employees of varying grades.

Qualifications/experience required

ACA, ACCA qualified

Experience of working within large and complex private health organisations

Some NHS Trust experience would be a bonus, but is not essential

What’s on offer?

Band 8c rates, inside of scope

Part time Administrator to the Philadelphia Association

The Philadelphia Association (PA) is looking for a part-time Administrator to join a
current job-share post. We are a small friendly north London charity based in Hampstead.
You must be a proficient and skilled Administrator with excellent experience and
knowledge of all MS Office applications and Xero finance system (desirable –
Xero training available). You should be able to work independently on your
own initiative with confidence and responsibility, whilst also collaborating closely and
flexibly with your job-share partner. You will provide an efficient and seamless
service to the charity’s members, students, council and trustees and ensure the
smooth running of the building and room bookings. Excellent communication skills
are required and the ability to multi-task, working on a wide range of projects and
tasks.
Your normal working hours will be 20 hours per week over 2.5 days, with at least 15 hours on-site at our office located at Marty’s Yard, Hampstead High St.
The PA was founded in 1965 by RD Laing and colleagues in order to challenge
established ways of thinking about and responding to distress. For more than fifty
years we have offered an open-minded alternative approach to psychotherapy that is
unique in Britain. For further information about the PA, please visit our website 

Do you want to use your administration and business skills to work in a fulfilling role where you can help us support vulnerable communities across the globe to access the healthcare they need through the delivery of medical aid?  We are looking for someone organised and numerate who enjoys supporting others and is comfortable with multi-tasking across a broad range of tasks.  You will need to be motivated by your Christian faith and want to be part of helping us run an efficient and effective charity.

International Health Partners (IHP) supports people in hard-to-reach, vulnerable and disaster-hit communities to get the medicines they need, by coordinating the safe and responsible donation of long-dated medical products. We work with our strong network of global healthcare, logistics and NGO partners, to source and send treatments to where they are needed most, to help prevent the needless suffering caused by a lack of access to healthcare.  Our work is needed now more than ever. The global outbreak of COVID-19 has further highlighted the urgent need for improving access to medicines and for strengthening health systems.

The Business Operations Administrator is a new role, due to expanding activity, and will provide a range of support across finance, HR, governance, business performance, and office management.   Typical tasks might include updating financial records and data, maintaining HR records and resources, coordinating staff events, ensuring office systems and equipment are working well, and facilitating team meetings. The Business Operations Administrator will help with business reports and indicators, as well as supporting organisation wide projects. You will be joining our 19 strong staff team and be largely based in our London office.

We are looking for someone who really enjoys administration, is self-motivated, efficient, has an excellent eye for detail, and wants to learn and contribute to a great team. We can offer you a rewarding and varied role. In the last two years, IHP has sent over ten million treatments to vulnerable communities around the world including places such as Yemen, South Sudan and Haiti.

Please view the full job description and person specification for more details about the role including how to apply. We welcome applicants who can offer part-time (21 hours min) or full time hours.

IHP is an Equal Opportunities Employer. Staff regularly spend time together praying for IHP’s work and there is an occupational requirement for the post holder to have a personal commitment to the Christian faith.  Please make it clear in the application how you meet this requirement.

We offer excellent benefits including a company pension scheme and a generous holiday entitlement.

Our Team & Job Summary
You will join a small and dynamic team comprising our Chief Executive (CE), Learning Programme Manager (LPM) and Events Sales Manager (ESM). Each position has a distinct area of responsibility within the organisation, and we are looking for an experienced and engaging Office Administrator to support us with the day-to-day operations of the charity and social enterprise.

The Office Administrator role is varied, with multiple areas of responsibility across the organisation. You’ll need to be a confident and independent worker with the drive to see all tasks through to completion. At BLS you’ll have the opportunity to put your stamp on the role with the freedom to propose projects and initiatives as you see fit.

Person Specification
You must have:

• At least 2 years of experience in a similar, administrative role.
• Excellent communication skills and a positive, can-do attitude.
• Excellent organisational skills and the ability to manage conflicting workloads and priorities.
• Passion for the charity’s purpose.
• Highly IT literate. Competent in MS Word, PowerPoint, Excel, Outlook & Office 365.
• The ability to engage positively with others, build relationships and manage the expectations of multiple stakeholders.
• Sound, independent judgement and a willingness to speak your mind and share new ideas.

You might have:

• Experience in the non-profit and charity sector.
• Experience of other software including CRM, MailChimp, Canva, Photoshop etc.
• Experience in financial admin and using Sage Accounting software.
• Ability to identify system weaknesses and develop systems to improve efficiency.
• An interest in social media or digital marketing. Experience of social media management is even better.
• Experience of planning and coordinating meetings and events.

Role & Responsibilities
Administrative Support

• Act as the central point of contact for all telephone and email enquiries.
• Assist the Chief Executive with the coordination and facilitation of monthly Board Meetings. Send out meeting invites, create meeting agendas, share pre and post-meeting documents with attendees and take meeting minutes.
• Coordinate team meetings and share action points.
• Maintain a secure and accurate filing system for all documentation.
• Assist with the digitisation of paper records.
• Maintain accurate staff records and update as required. Ensure all necessary employment documentation is present and up to date. 
• Maintain training records for employees and boat contractors. Organise training refreshers when required.
• Assist with recruitment and new starter admin for BLS and the Board of Trustees.
• Assist with any other general administrative support as required by CE, LPM and ESM.

Financial Admin

• Create and send client invoices and ensure timely payment of invoices.
• Generate debtor analysis and work with LPM & ESM to maintain accurate debtor records and chase outstanding payments.
• Prepare and submit quarterly VAT return to HMRC.
• Cross-check monthly credit card expenditure against bank transactions and reconcile organisational bank accounts on a weekly and monthly basis.
• Manage all expense claims.
• Manage petty cash requests, record all outgoings and collate receipts.
• Set up weekly payment runs via online banking and process ad-hoc payments as directed by the Chief Executive.
• Manage the monthly payroll and pension payments to staff, HMRC and pension provider.
• Maintain accurate filing system for supplier invoices and credit card payments.
• Collate information for production of annual audited accounts.

Education/ Commercial Bookings

• Assist with commercial and learning programme enquiries for via email and phone.
• Assist in maintaining a record of all education and commercial hire of the barge.
• Manage the collection of pre-trip information for education & commercial trips. For example, client contact details, BAME monitoring forms, client set-up requirements, etc.
• Manage the collection and digitalisation of post-trip feedback.
• Assist with the creation of booking sheets/ event orders for all hires. Share completed booking sheets with the relevant crew members, teachers and skippers.

Office Management & Boat Operations

• Manage and schedule regular cleaning of the office and boat.
• Order office supplies as required.
• Liaise with suppliers of office equipment and boat maintenance. Assist with the scheduling of service and maintenance visits according to the annual calendar.
• Coordinate with IT support for fast resolution when issues are reported.
• Collect and drop-off paperwork to/from the boat on a weekly basis.
• Record boat defects and maintenance requirements as reported by Skippers and liaise with ESM to action these issues.
• Ensure all regulatory and governance inspections, reports, annual returns, etc. are scheduled and undertaken or submitted in the required timescales.

Social Media & Communications

• Assist with the development of content for the Electric Barge & Floating Classroom social media accounts (Twitter, Instagram, Facebook).
• Assist with scheduling social media posts when required.
• Assist with content creation for Electric Barge mailing list subscribers via MailChimp.
• Support in the maintenance and upkeep of websites (Squarespace).

Property

• Support the CE with the maintenance and upkeep of the BLS property on Harrow Road.
• Ensure compliance with Health & Safety requirements. 
• Issue invoices and collect service charge from top floor flat leaseholder.
• Maintain service contract for central heating and schedule biannual inspections of fire safety equipment.