Role Summary
Are you a master of organisation, a tech-savvy problem solver, and a meticulous editor all rolled into one? ProVeg UK is seeking a dynamic and proactive Business and Finance Coordinator to act as the operational engine of our team.
In this multifaceted role, you will be the ultimate "go-to" person, bridging the gap between daily administration, financial coordination, HR support, governance, and internal communications. You will ensure our UK operations run like a well-oiled machine—constantly researching and implementing proactive ways to improve our setups and optimising everyday workflows—allowing our team to focus on maximising our impact in transforming the UKs food system.
This isn't just a standard administrative role—you will also step up as our "Digital Champion," driving tech efficiency (including AI integration) across the team, while maintaining an eagle-eye view of UK compliance, data integrity, and financial health. If you thrive in a varied environment where no two days are the same and want to use your talents for a mission-driven cause, we want to hear from you.
Job Details
Reports to: Co-Director, ProVeg UK
Location: Remote (UK-based) with occasional travel for co-working and events
Hours: Part-time (28h/week) - 0.8 FTE
Salary: Pro-rated for a part-time role, based on a full-time equivalent of £32k (35 hours/week).
Contract: One year fixed term (possibility of extension afterwards)
Responsibilities
Finance & Board Administration
-
Financial Oversight: Manage invoice creation, process team expenses, have a good understanding of our overall budget, and pull monthly budget reports from Sage for budget holders.
-
Reporting: Prepare core financial reports for the board (budget vs. actuals, projections, cash flow charts) and support fundraising financial queries.
-
Board Support: Coordinate quarterly board meetings, manage agendas/slides, take action notes (utilising AI tools), and track the risk and action logs.
Operations, HR & Governance
-
HR Support: Manage employee onboarding/offboarding, set up equipment, update personnel databases, and prep monthly payroll, working together with our People & Culture team.
-
Compliance & Governance: Ensure Companies House records, CIC documentation, insurance policies, and GDPR compliance are strictly up to date, supplier contracts management.
-
Team Culture: Plan team-building events, manage co-working events, and coordinate team gifts and milestone cards.
Data Integrity & Digital Championship
-
Digital Champion: Act as the internal expert for HubSpot and Wrike, providing staff training and sharing tips on leveraging AI for productivity.
-
Data & Copy Editing: Maintain clean data entry in HubSpot (donations, donor tracking, reporting, supporting prospect research, following up on proposals), and serve as the team’s eagle-eyed proofreader for newsletters, reports, and proposals.
-
Centralised Knowledge Wiki: set up and maintain an internal knowledge Wiki (Confluence), maintain up-to date information, assure everyone on the team has access to information they need
Support to Co-directors and PV UK team:
-
Week-to-Week and Ad hoc support: preparing budget queries, business cases, liaising with the external provider for bookkeeping / accounting etc.
-
Further support: creating monthly and quarterly reports in HubSpot
Qualifications
-
Exceptional administrative skills to manage everything from HR onboarding and wellbeing scheduling to high-level Board preparation and Director support.
-
A strong eye for detail to proofread and edit internal and external communications, ensuring different pieces of content meet grammar, tone, and branding standards.
-
Ability to maintain meticulous data integrity in our CRM for programme and fundraising activities.
-
Prepared to embrace being a ‘Digital Champion’, helping team members to learn and embrace platforms we use such as Wrike / Hubspot / Gemini.
-
Organised and able to hold us to strict legislative timelines or important annual dates (e.g., filing of accounts / updating Companies House records).
-
Good financial competency and confidence in liaising with People and Culture / accountants.
-
An understanding of basic UK employment processes, Health & Safety, insurance handling, and corporate governance (e.g., Companies House).
When?
Application deadline: 21.8.2026
Start date: October 2026
Benefits of working with ProVeg
-
A strong organisational focus on personal development, with a designated training budget
-
Provision of a work laptop
-
Flexible, trust-based working arrangements and home-office arrangements
-
Career development support
-
Mental health & wellbeing support via access to the OpenUp platform and a free Headspace subscription
-
We are a workplace that encourages everyone to bring their whole selves to work. We are an inclusive workplace for our diverse employees around the world
-
Generous annual leave entitlement - 25 days increasing by one day a year to a maximum of 30 days (plus bank holidays)
-
Enhanced maternity, paternity, shared parental, and adoption pay
-
Employee Assistance Programme including counselling
-
Access to 24/7 virtual GP Service
-
Access to the Wisdom app with exclusive perks and discounts
-
Compassionate animal companion leave
-
And, last but not least, become part of a great team and work with us towards a world where everyone chooses delicious and healthy food that is good for all humans, animals, and our planet!
Further Information
Please apply with your CV and a cover letter explaining why you are motivated to join ProVeg and describe how you can bring in your experience to this role. Even if you do not meet all the requirements, we still encourage you to apply. Our tasks are diverse, and we are flexible in how we distribute them. We are happy to support your growth and development.
We also encourage all applicants to apply without a photo or disclosing their date or place of birth.
If you are living with a disability, health condition and/or neurodiversity, please feel free to let us know how we can adjust and support your application process. For example, we can offer alternative tools, different interview formats, or additional time for tasks.
Important: Please make sure to use your own words and ideas in the cover letter. The goal is for us to know you better in order to assess if this role and your motivation are a good fit. Letters written with AI, or written in a language other than English, will be disregarded.
Application Procedure:
The recruitment process may include:
-
First screening of applications
-
Interview with People & Culture (30mins)
-
Job related trial task (~ 2 hrs.)
-
Second interview with the team (60mins)
Registered Charity
101 - 500
To accelerate the transition to a sustainable global food system by making plant-rich foods and alternative proteins more accessible and appealing.
The client requests no contact from agencies or media sales.
Thank you!
Job Title: Administrator & Bookkeeper
Location: Home-based with travel and occasional overnight stays
Hours: 35 Hours per week (Typically Mon-Fri, 9am-5pm)
About Us:
Established in 1985, the Association of Dogs and Cats Homes (ADCH) is the leading representative charity for dog and cat rescue and rehoming organisations across the UK, Ireland, Isle of Man, and the Channel Islands. ADCH promotes the safeguarding of welfare standards for dogs and cats needing new homes and supports those working and volunteering in the sector
At the heart of ADCH is a strong collaborative ethos. With over 160 member organisations, all of which are registered charities, we unite organisations of all sizes – large and small; embracing over 50,000 staff and volunteers, all dedicated to working together for Dogs and Cats. A key part of this ethos is the peer network ADCH nurtures, where members connect, exchange ideas, share knowledge and resources, and offer mutual support. Through this network, organisations are able to address common challenges, collaborate on solutions, and strengthen their collective impact on animal welfare.
Who We Are Looking For:
We are looking for an organised and proactive Administrator & Bookkeeper to join our small, collaborative team. This is a varied role at the heart of the organisation, providing pragmatic administrative support across membership services, communications, finance, governance and events.
You'll be confident managing multiple priorities, maintaining accurate records and using a range of digital systems. From supporting our members and maintaining our CRM to producing communications, updating website content and assisting with day-to-day bookkeeping, you'll play an important role in helping ADCH deliver an efficient and professional service.
As part of a small team, you'll need to be adaptable, self-motivated and happy to take ownership of your work while supporting colleagues across a wide range of activities. You'll be equally comfortable working independently from home and collaborating with the team, with travel across the UK and occasional overnight stays required.
Person Specification
- Essential
- Experience providing administrative support within a busy team.
- Strong IT skills, including Microsoft Office, Microsoft Teams, Canva and database systems.
- Experience of bookkeeping and using accounting software (e.g. QuickBooks, Xero, Sage or similar).
- Experience of creating social media content for an organisation.
- Experience of updating website content using systems such as WordPress or Similar.
- Excellent organisational skills and attention to detail, with the ability to prioritise workload, work independently and use initiative.
- Excellent communication, customer service and interpersonal skills.
Desirable
It would also be great (but not essential) if you had:
- Experience of working in the charity sector and/or a membership organisation.
- Experience supporting or coordinating events
- Experience of supporting committees or governance meetings.
- Experience of working remotely.
How to apply
If you're an organised administrator with excellent attention to detail, strong IT skills and a positive, flexible approach, we'd love to hear from you. This is a 12-month fixed-term position, with the potential for extension subject to funding.
Closing Date: Sunday, 16th August 2026
Interviews: Monday, 24th August 2026 Online
As a small charity with limited resources, we regret that we are unable to respond to every application or provide individual feedback to unsuccessful candidates. If you do not hear from us within five working days of the closing date, please assume that your application has not been successful on this occasion.
Please note that we reserve the right to close this vacancy early if we receive a high volume of applications.
Further details about the role, including key responsibilities and criteria, can be found in the job description. Please ensure you review this carefully before beginning your application.
The client requests no contact from agencies or media sales.