We are seeking a Grants Officer for Engineering X, part of our International Partnerships team.

Who are we?

The Royal Academy of Engineering is harnessing the power of engineering to build a sustainable society and an inclusive economy that works for everyone. In collaboration with our Fellows and partners, we’re growing talent and developing skills for the future, driving innovation and building global partnerships, and influencing policy and engaging the public. Together we’re working to tackle the greatest challenges of our age.

With a diverse workforce and an inclusive and supportive culture, we look to attract candidates from wide and different backgrounds who have a passion for the role engineering plays in society. Our aim is to make the Academy the best place to work for the staff we have and those we seek to attract.

The role

As Grants Officer, you will work with talented engineers, innovators, and researchers globally who are working on sustainability, development, education, and safety challenges. You will be responsible for managing the online grant process, supporting our awardees, helping to communicate impact, and maintaining relationships with key stakeholders including international partners and awardees.

Who are we looking for?

You will be interested in international development, sustainability and building relationships with international stakeholders working to solve global challenges.

You will have experience of grant management, engaging with international stakeholders and managing financial spreadsheets, as well as strong time management, communications, and organisation skills and a commitment to diversity and inclusion.

We are looking for talented people who want to make a difference, to join our team – is this you?

Why work for the Royal Academy of Engineering?

We’re looking for people who are driven to make the world a better place. If you’re passionate about what you do and want to work collaboratively with talented colleagues to make change happen now and for future generations, we want you to get in touch.

This is the perfect time to join us. We have a dynamic, visionary CEO, a strong leadership team and an ambitious and exciting strategy. The value we bring as experts in our field and change agents is highly recognised and makes the Academy a motivating place to be. Our work today builds on a long, proud history with a focused and ambitious future which we’d love you to be part of.

Company Benefits

The Academy offers a fantastic package of additional benefits including:

• BUPA cash plan
• Private medical insurance
• Subsidised restaurant
• Regular social activities
• Independent Financial Advice
• Generous holiday allowance
• Non-contributory pension scheme
• Health and wellbeing programmes
• Wellbeing days and office wide Christmas leave
• Significant investment into your personal and professional development

Location

Our light, spacious offices are based in a fantastic location in central London with views over St James’s Park and close to the West End. We operate hybrid, flexible working practices with a baseline 2 days a week in the office.

For more information and to apply, please visit our careers portal.

Closing date: Midday on 5 December 2021.

Interviews will be held virtually on rolling basis, so we encourage early applications.

Events and Grants Officer

£27,000 - £30,000 + Benefits

The Society for Experimental Biology is seeking an enthusiastic Events and Grants Officer to provide the administration for and support in the delivery of all aspects of the Society’s events  and play a key role in liaising with grant funders and submit funding applications to Company of Biologists

The Society for Experimental Biology (SEB) is a charity and a learned society that aims to "promote the art and science of experimental biology in all its branches. This role plays a key part in achieving the Society’s aims through its organisation and sponsorship of experimental biology conferences, both independently and in collaboration with other life science societies. The individual should have a background in event/conference administration/support and have excellent organisational skills, attention to detail and an ability to multi-task.

Only shortlisted candidates will be contacted.

Closing date: 28 November 2021

“Please note that this role is temporarily home-based for and as such interviews will be virtual”.

For more information, please visit our website.

Please send a CV and covering letter by email via the link. 

The Society is committed to promoting a diverse and inclusive community - a place where we can all be ourselves and succeed on merit. We offer a range of family-friendly, inclusive employment policies to support staff from different backgrounds.

The Society also takes the security of your data seriously. It has internal policies and controls in place to ensure that your data is not lost, accidentally destroyed, misused, or disclosed, and is not accessed except by our employees in the proper performance of their duties.

Please note that due to limited resources it is not possible for the Society to acknowledge receipt of applications. If you do not hear from us within two weeks of the closing date, please assume that your application has been unsuccessful on this occasion.

“We are interested in every qualified candidate who is eligible to work in the United Kingdom. However, we are not able to sponsor visas.”

Grants and Contracts Manager Maternity Cover – (12 months)

This is an exciting and busy time to be joining UK Youth having recently launched our ambitious Unlocking Youth Work strategy to 2025. We believe every young people should have access to the opportunities they need to thrive and be empowered to contribute at every stage of their lives.

This role offers an exciting 12 month opportunity to join a supportive and highly ambitious Partnerships and Philanthropy Team, which sits within the wider External Relations Department. It will enable you to build your knowledge and expertise across relationship management and securing new support from prospective funders with a focus on Trusts and Foundations, Statutory and Government Contracts.

You will be working closely alongside the other Grants and Contracts Manager, playing an integral role in ensuring UK Youth can triple its income in the next three years (from c. £12m in 2021/22) to meet the growing needs of young people and the youth sector. You will manage a portfolio of existing funders, building relationships with key stakeholders, managing the cycle of feedback and reporting as well as developing compelling propositions to take to prospective funders.

Who we are

UK Youth is a leading charity that exists to ensure all young people are equipped to thrive and empowered to contribute at every stage of their lives. We believe youth work is a critical, yet under-valued mechanism for delivering this support and so we work to ensure that the youth sector is strengthened, supported, and that provision is youth-led, evidence-informed and delivers high-quality outcomes.

UK Youth plays a unique role in addressing; the lack of investment in the youth sector, the lack of cross sector understanding in how youth work makes a difference and the limited opportunities to embed effective solutions. These factors lead to mass inequality of access to youth services for young people. To find more about us and how we make an impact, please visit UK Youth Website.

Why work at UK Youth?

We are a values-based, passionate and committed organisation offering a friendly working environment with lots of opportunities for professional development and socialising (even for those working remotely!) from lunch and learn sessions, staff quizzes to virtual coffee meet ups.

UK Youth prides itself on being an Equal Opportunity employer and we would particularly welcome applications for this role from those who identify under one of the protected characteristics under the Equality Act 2010.

We value the differences that a diverse workforce brings and are committed to inclusivity, and to employing and supporting a diverse workforce. Our selection procedures ensure that people are treated on the basis of their relevant merits, experience, skills and abilities and that no individual receives more or less favourable treatment.

We welcome applications from groups currently under-represented in our organisation including BIPOC, LGBTQ+ and persons with disabilities. We are also currently underrepresented by men, and so are seeking applications from different backgrounds, cultures, age, experience and identity to bring a wide range of experience, ideas, views and insights to UK Youth.

What we can offer you

We offer a competitive range of benefits, good work/life balance, excellent learning and development opportunities and vibrant organisational culture.

• Flexible/Agile Working

• 27 days annual leave plus bank holidays

• Pension scheme (currently UK Youth match employee contributions up to 5%)

• Membership of our life insurance scheme which would pay-out up to 4 times your salary

• Employee Assistance Programme to support employees both professionally and personally

• 20% discount off bookings at Avon Tyrrell our New Forest Outdoor Centre including, camping, lodges and outdoor activities.

• Cyclescheme and Techscheme

How to Apply

If you would like to be considered for this fantastic opportunity, please click here and complete an application via our completely anonymised recruitment system (provided by Applied)

• Closing date for applications will be Fri 10th December at 17:30pm.

• Interviews are due to take place Mon 13th Dec and Tues 14th Dec.

As this role involves working in a regulated environment with young people, any offer will be conditional to satisfactory background checks which include criminal record check and employment reference.

As part of the recruitment process UK Youth will be gathering and uses certain information about you. For further information regarding this please review our Data Protection Privacy Notice which explains what data of yours we process and how we use it.

Working within our Grants and Learning Team you’ll play a key role in enabling music opportunities to transform children and young people’s lives.

You’ll be helping us to make grants to grassroots organisations and young people themselves and manage relationships with them.

You’ll help us in our influencing role, catalysing change in sector practices around equality, diversity and inclusion and closing the gap between young people learning and earning in music.

Day-to-day the role will include supporting applicants and grantholders, making funding recommendations, analysing reports and providing feedback and support. As well as managing your assigned portfolio you’ll be liaising with a wide range of other stakeholders relevant to your areas of work.

To find out more and apply go to: Grants & Learning Officer for Youth Music | Youth Music

The Henry Smith Charity was established in 1628 and is one of the oldest and largest grant-making foundations in the UK distributing close to £40m of grants in 2020. They aim to bring about lasting change to people's lives, helping them to benefit from and contribute to society. They achieve this by funding organisations that work with people to reduce social and economic disadvantage, as well as providing grants to individuals as part of their Kindred Programme, which is part of the charity's primary objects as set out in Henry Smith's will.

The Kindred Team award grants of approximately £900,000 per year to some 250 descendants of Henry Smith who are in financial need. They also offer wider support including a Helpline run by a 3rd party. They are delighted to be recruiting for a Grants Officer to join their established Kindred Team. Working collaboratively with the Kindred Grants Programme Manager, you will be responsible for making grants to individuals in need who are eligible by virtue of being descendants of Henry Smith. Your role will include fielding telephone and e-mail enquiries, requesting the necessary information to assess need and analysing this information in order to make small grants and also appropriate recommendations to the Kindred Trustees for approval. You will also deal with enquiries from individuals who want to register as Kindred and will need to ensure that they are eligible and deal with registrations. You will play a key role in the efficient, empathic and timely delivery of this grant programme to individuals who are experiencing hardship, including those who need grants to progress their lives, perhaps to access training or help with mental health issues.

To be considered, you will have previous experience of dealing with enquiries from individuals experiencing hardship, combined with a good knowledge of the welfare benefits system. You must also be highly numerate. This is a crucial role for Henry Smith Charity, and as such you will possess excellent communication skills both oral and written, as well as the ability to handle sensitive and personal data. Due to the nature of this position, previous experience of engaging with people in difficult life situations is essential, as is a strong level of empathy and understanding.

Henry Smith Charity highly value the principles of diversity, equity and inclusion and these are central to their successes in grant making, helping individuals and communities to thrive. They are looking for talented people from a wider range of backgrounds, cultures and experience who share the same values as Henry Smith Charity and are passionate about making a difference through grant funding.  They welcome applications from people with a wide range of backgrounds and experience including people with disabilities, Black, Asian or Minority Ethnic backgrounds, people who identify as LGBTQI+ and individuals from different socio-economic and educational backgrounds.  

Please let us know if you need any additional support to take part in the selection process. If your application is successful, the organisation will make reasonable adjustments to the working environment to enable you to fulfil the role.

Henry Smith Charity offer a range of generous benefits including 24 days (rising to 26 days after two years completed) annual leave, company pension scheme, health insurance, paid volunteering days, access to a free Empathy helpline, travel ticket loan and cycle to work scheme.  

The office is London based, but like many employers, Henry Smith Charity is currently trialling hybrid working.   

To find out more about this role, please apply with a Word format version of your CV; cover letters are not required at this stage. A full job description will be provided to candidates shortlisted by Prospectus.

Job Title: Grants & Impact Manager
Job Base: 25 Kings Road, London SW3 with Hybrid working
Responsible to: Chief Finance Officer
Salary: £37,500 per annum
Contract: 12 months fixed term
Hours of work: Full time

Dedicated to treating and beating heart and lung disease

About us

Our Charity funds innovative treatment, equipment and research at Royal Brompton and Harefield hospitals, that fall outside of NHS funding.

Many of our projects are not just ‘nice to haves’ but are essential to the lives and wellbeing of patients and their loved ones. From the small but impactful, like camp beds for parents to stay beside their child at night, to bigger appeals such as our Transplant Appeal, funding pioneering technology to give more patients the chance of receiving a life-saving transplant.

Our core values are defined by our culture, inclusively bringing together a diverse group of employees working collectively to achieve our vision.

Purpose of the role

To strengthen the impact our funding achieves by setting up a formal grant management process which focuses on impact, whilst assisting the fundraising and finance teams and strengthening partnership working.

Who we are looking for

This role will lead on development of an interim grants management process, so would suit an individual with extensive grants management experience and an understanding of financial and grant management systems. Excellent people management skills will support and nurture new and existing relationships with stakeholders, working collaboratively to achieve strategic objectives.  An understanding of grant governance is crucial to supporting our grantees. You will be assessing relevant funding proposals, ensuring required guidelines are met to develop a healthy compliance culture with all donor requirements. An ability to process and interpret complex information and a sound understanding for the grants management cycle is key for this role.

Closing date:  3rd December 2021
Interviews: 1st stage interview 16.12.21 2nd stage interview 21.12.21

TO APPLY AND FOR MORE INFORMATION:

If you would like to find out more about this position and to apply, please click the button to be directed to our website.

Royal Brompton and Harefield Hospitals Charity are committed to enabling a positive work-life balance for our employees along with supporting a culture of team working.  We are therefore currently trialing hybrid working arrangements.  These arrangements include flexibility around the number of days we ask you to be in the office (40%) and some flexibility to the hours of work. 

No agencies please.

Head of Charity Grants (Maternity Cover)

• Full time, Twelve Month Fixed Term Contract
• £56,350 - £61,322 per annum (depending on experience) plus pension, medical and dental insurance
• 25 days holiday (plus 3 additional days to be taken between Christmas and New Year)
• 4pm finish on Fridays
• Hybrid work pattern – minimum of 3 days from the office, maximum of 2 days at home.
• Central London location (Covent Garden)

REPORTS TO

Operations Director

OVERVIEW

The Masonic Charitable Foundation is seeking a Head of Charity Grants (maternity cover) to take responsibility for their Charity Grant’s programmes at this exciting stage of the department’s growth and development. The post holder will lead on strategic direction of the department and support the Grants Manager with overseeing the Team to deliver the varied grant programmes.

This is an excellent opportunity to join an efficient team who are currently embedding a new application process to enable them to become a more responsive funder within the sector. The post holder will have the opportunity to help shape, deliver and monitor this new application process at a very pivotal point in development. Furthermore, the post holder will be a member of the Senior Leadership Team (SLT) working closely with this group and other leaders within the organisation, Grants Committee, Trustees, members and other stakeholders to implement a new strategy from 2022.

The role is varied and will involve seeking out strategic opportunities to help the MCF to reach the most disadvantaged in society and ensuring the delivery of Charity Grants activities are in line with the MCF KPI’s and values. The day to day accountability includes the development and management of a grants team, budget analysis and reporting, relationship management and operations, including the appropriate tracking of grant applications, award decisions, grant payments and grant outcome reporting. The post holder will recommend changes to grant scheme eligibility and criteria as required and will use best practice and evidence-based learning to guide good governance and process in quality assuring the grants function. There will also be some travel nationally to monitor and assess charities as well as to promote MCF and the Charity Grants programmes to donors and other stakeholders.

The current MCF Charitable Grant programmes include: Children and Young Person support, Older Person support, Medical Research, Hospices and occasional disaster relief grants. The successful candidate will have knowledge and experience of two or more of these areas.

To be successful in this role it is essential to have significant experience within the third sector and have a background in grant-making. The candidate is required to have extensive people management experience, along with the ability to build and maintain positive relationships with a diverse range of stakeholders, including experience of working with Boards and Committees. They will be required to have strong report writing skills, excellent verbal and written communication, including presentation skills, and the ability to complete analytical assessment and research on grants. There is also a requirement to have an understanding of Charity finances and accounts.

HOW TO APPLY

Please submit a CV and covering letter explaining why you are interested in the role and how you meet the person specification. Please note that we may be unable to consider your application without a covering letter.

Programmes Administrator

We have a fantastic opportunity for a skilled administrator to further their career in the charity/not-for-profit sector working at the interface between great charities and great businesses.

You will support the Programmes and Impact Team to achieve impact and social value objectives, giving inspirational charities across the UK the funding and professional support they need to provide life changing accommodation and services to those in need.

It’s a really exciting time to be involved with an ambitious and growing organisation that’s committed to bringing the property sector together to create real social change.

Position: Programmes & Impact Assistant

Location: Central London / home working

Hours: 37.5 hours per week

Salary: £21,000 - £25,000 pa

Contract: Permanent

Benefits: 25 days per year (not including bank holidays) pension, free annual flu jabs and annual sight tests, cycle to work scheme, ½ day a month entitlement to volunteer for a charity of your choice in work time, interest-free annual travel card loans, an employee assistance programme, staff discount scheme, health insurance, support for external mentoring, free fruit every week and scope for flexible working.

Closing Date: Friday 10 December 2021, at midday

The Role

You will be working as part of the team that are responsible for awarding and managing all the grants the charity makes to youth homelessness charities around the UK, but also for helping any social mission charity or non-profit access free (pro bono) professional support and services from supporter companies.

Your role will involve:

• Keeping in contact with grant and pro bono providers and recipients
• Providing assistance with the collection of initial data and processing of grant applications
• Maintaining the pro bono and grant making databases and mailing lists
• Carrying out research and diligence processes for new corporate supporters
• Preparing and sending standardised communications to charity partners and corporate supporters
• Arranging partner meetings, preparing meeting papers/presentations and taking minutes
• Arranging and participating in meetings with charities to scope their requests for funding and free professional support
• Organising project visits for supporters and grants committee members
• Collating information for monthly pro bono opportunities newsletter

About You

You’ll be a full and indispensable part of a lovely and welcoming team and will have loads of opportunities to develop your knowledge, skills and expertise amongst colleagues who will provide support and encouragement to you, every step of the way.

You will have:

• Experience of managing a varied workload and effectively prioritising work
• Ability to work effectively and collaborate with a wide range of people
• Ability to take proactive responsibility for identifying the jobs that need doing and getting them done
• Ability to provide excellent customer service
• Excellent numeracy and literacy skills with great attention to detail, proof reading and minute-taking skills
• Willingness to learn and seize opportunity
• Excellent communication skills

In return…

The charity has an ambitious mission to end youth homelessness, so it’s an exciting time to join this dynamic and growing organisation. Along with an excellent benefits package, there are career development and flexible working opportunities.

About the Organisation

As the property industry’s charity working to end youth homelessness in the UK, the organisation brings remarkable businesses and individuals from across the property industry together to support charities providing accommodation for young people who are or have been homeless, or who are at risk of homelessness in the future. Through a unique network of corporate partners, it invests funding and expertise where to achieve lasting impact.

You may also have experience in areas such as Grant Administrator, Programmes Administrator, Grants and Programme Administrator, Grants Administrator, Programme Admin, Grant Admin, Grant Applications, Grant, Grants, Programme, Programmes, Admin, Administrator, Administration, Coordinator, Grant Coordinator, Admin Assistant, Administration Assistant, Admin Support, Administration Support, Admin Officer, Programmes and Impact Assistant, Programmes and Impact Administrator, Programmes and Impact Assistant.

Theatres Trust is looking for an Administrator who can provide excellent communication and organisational skills across a number of teams: advisory, fundraising and operations. This is an exciting opportunity for an enthusiastic individual to join an established arts charity at an interesting time. 

This position will be line managed by the General Manager, but will have close working relationships with the Development Director, Planning Adviser and Theatres Adviser.  Key areas of responsibility will include:

• Administrative support for operations.
• Administrative support for fundraising.
• Administrative support for advisers: Planning Adviser, Architecture Adviser and Theatres Adviser.
• Event administration and production support for the Theatres Trust’s events.

Job Purpose

The role offers the opportunity to work across the whole organisation, but you will work primarily with the General Manager to provide general administration support across all areas of the organisation. In addition you will work with the Development Director to monitor and administer the Trust’s memberships and fundraising research, and with the Advisers, to provide admin support for planning consultations, policy responses and the grants programme.

You will have excellent communication and organisation skills, have an outgoing, resilient and conscientious approach to your work and possess proficient IT skills.

Deadline for applications: 12noon, Wednesday 8 December 2021

Interviews will take place on Wednesday 15 December 2021 

An exciting and rare opportunity to join this historical, but forward thinking, charity supporting sick and disabled by giving equipment to improve their health and independence.  The Charity Administrator will oversee the grant process from initial enquiries to presenting cases  to the trustees and making payments.  Applicants should have good IT skills, a good telephone manner, be able to work independently and undertake various administrative duties.  Experience of charity work helpful but not essential as full training will be given. 

The London Community Foundation is seeking a new administrator to join our Development and Communications team to assist our fundraising and communications work.  We’re looking for someone who is organised with excellent administration skills, strong written and verbal communication, a keen eye for detail, a proactive attitude and the ability to provide a great customer service to our donors.

We value diversity and inclusion and the benefits this brings. We aim to appoint the most suitable candidate at all times and welcome applications from people from all different backgrounds. We strongly encourage applications from Black, Asian and minority ethnic (BAME) candidates, as these groups are currently under-represented within the Development and Communications team.

The Henry Smith Charity is one of the largest grant making foundations in the UK distributing close to £40m of grants in 2020. We aim to bring about lasting change to people's lives, helping them to benefit from and contribute to society. We achieve this by funding organisations that work with people to reduce social and economic disadvantage. 

We are delighted to be recruiting for a part time (3 days a week) Grants Database and Processes Coordinator to join their Grants Operations team. The post holder will work closely with the Senior Grants Coordinator and the Grant Operations Team. You will work closely with the Grants Database and Processes Manager to ensure the efficient and effective operation of our grants database. You will also be heavily involved in project work and the development and delivery of training for system users, as we develop the use of our grants management technology.

The successful candidate will be an analytical and creative problem solver with a keen eye for detail who enjoys the challenges of making best use of technological solutions for colleagues. You will have previous experience working within a similar role. You will be a strong communicator with the ability to adapt approach for a range of different stakeholders.   

Henry Smith Charity highly value the principles of diversity, equity and inclusion and is central to their successes in grant making, helping individuals and communities to thrive. They are looking for talented people from a wider range of backgrounds, cultures and experience who share the same values as Henry Smith Charity and are passionate about making a difference through grant funding.  They welcome applications from people with a wide range of backgrounds and experience including people with disabilities, Black, Asian or Minority Ethnic backgrounds, people who identify as LGBTQI+ and individuals from different socio-economic and educational backgrounds.  

Please let us know if you need any additional support to take part in the selection process. If your application is successful, the organisation will make reasonable adjustments to the working environment to enable you to fulfil the role.

Henry Smith Charity offer a range of generous benefits including 24 days (rising to 26 days after two years completed) annual leave, company pension scheme, health insurance, paid volunteering days, access to a free Empathy helpline, travel ticket loan and cycle to work scheme. The office is London based, but like many employers, Henry Smith Charity is currently trialing hybrid working.   

To find out more about this role, please apply with a Word format version of your CV; cover letters are not required at this stage. A full job description will be provided to candidates shortlisted by Prospectus.

*Due to the urgency to fill this role, applications will be reviewed on a rolling basis and this vacancy may close before the specified deadline.*

The Role:

This is an exciting opportunity for a passionate and dynamic professional to join a small, creative and influential NGO, as we deliver our activities championing the equality and human rights of LGBT+ persons and other disadvantaged groups  across the Commonwealth using an intersectional lens. To support this work, we now seek a proactive Finance and Programmes Administrator as we expand our international activities championing the equality and human rights of LGBT+ people.

The Finance and Programmes Administrator will support the Finance and Compliance Manager, the Programmes Team and the TCEN Secretariat Manager with efficient and effective administration and logistics relating to the organisation’s financial operations and programmes, and to the TCEN Secretariat.

Key Responsibilities:

Financial administration

• Raise, receive, process, code and upload invoices to/from suppliers and subgrantees using Kaleidoscope Trust’s finance management software (Xero)
• Support efficient and accurate bookkeeping and records management of Kaleidoscope Trust’s financial accounts
• Process donations (online and otherwise) and Gift Aid claims

Compliance

• Contribute to the Finance and Compliance Manager’s improvement and proper implementation of finance processes, administration and procurement relating to operations and programmes, ensuring compliance with contractual and legal obligations
• Investigate and implement methods for cost-effective and rapid international money transfer
• Process due diligence assessments for potential new suppliers, sub-grantees and donors, etc., in accordance with KT’s policies and procedures
• Prepare documentation to facilitate programme operations, including contracts, requests for expressions of interest, procurement notices, bid documents and tender evaluation reports, among others

Programme management

• Support Programme Team in reconciling programmatic expenditure, at regular intervals and as needed for reporting, including reviewing and making journals in the finance system
• Support the Programmes Team with preparing and updating programmatic budgets and forecasts as required
• Support the Finance and Compliance Manager and Programme Managers with creating financial reports (including forecasts, usage reports and expenditure reconciliations) to enable tracking and monitoring of spend and to identify trends and risks in programme implementation

Administration

• Support the Programmes Team with other logistics as needed, such as making travel arrangements, and carry out other administrative tasks as necessary to ensure the successful implementation of programmes and operations
• Organise TCEN Management Committee meetings and other meetings as required, and take accurate, concise minutes
• Process new applications for TCEN membership and maintain the TCEN membership list, with the oversight of the TCEN Secretariat Manager and in communication with the Public Affairs and Stakeholder Engagement Officer
• Disseminate approved TCEN-related communications, including to the membership via MailChimp, email and WhatsApp
• Support the TCEN Secretariat Manager with all other aspects of TCEN administration as required, such as knowledge and data management

Skills and Competencies:

We are looking for a candidate who can demonstrate:

Experience with:

• Providing precise bookkeeping and maintaining accurate records
• Activity-based budget management, budget reconciliation and reporting
• Grants-based financial management and reporting
• Contributing to regular financial planning and budgeting processes
• Working with institutional funders

Knowledge and understanding of:

• Proper financial management and compliance principles, processes and procedures
• Using Microsoft Excel and/or Google Sheets to create reports
• Using Zoom to arrange calls, and MailChimp for designing mail-outs
• Financial management systems, ideally Xero
• Risk management and mitigation, with regard to organisational compliance and financial matters especially

Personal qualities/skills:

• Commitment to Kaleidoscope Trust’s mission to advance the human rights of LGBT+ people
• An understanding of how a human rights organisation operates in an international context, or a willingness to learn
• A collaborative, adaptable and detail-oriented approach to facilitating the inputs of people contributing to a multi-stakeholder process, including in cross-cultural environments
• Excellent English-language written and oral communication skills and experience of presenting complex issues to audiences with differing levels of knowledge of and confidence with finance and compliance matters
• Good time management and problem-solving skills
• Confident working as part of a team and with managing the on-time delivery of tasks from various colleagues
• Willingness to “pitch in” and support colleagues outside the parameters of the job description where necessary

Terms and Conditions:

• This role is full-time for a fixed term until 31 March 2022 (with possibility of extension, dependant on funding)
• The salary is £30,000 p.a. plus pension contributions
• The post-holder is entitled to standard annual leave plus bank holidays
• The post-holder will be managed by Kaleidoscope Trust’s Finance and Compliance Manager
• The post-holder will be based out of Kaleidoscope Trust’s offices in Hoxton, London 
• Full-time London-based staff will be expected to work from the office a minimum two days per week. Staff who are part-time, and/or based outside of London may be permitted (with the agreement of their Line Manager) to work from home predominantly, with the occasional requirement to travel to the office for appraisals and key meetings or events
• Standard core hours of work are 9:00am - 5:30pm with possible requirement to work very occasionally at evenings and weekends (which will accrue Time Off In Lieu)
• The post-holder must possess the right to live and work in the United Kingdom for the period of the contract
• Start date: As soon as possible

How to apply:

Kaleidoscope Trust is committed to equality and diversity and we particularly encourage applications from women, all sections of the LGBT+ community and Black and minority ethnic communities.

Please submit your CV and a one-page covering letter including:

(i) your interest in joining Kaleidoscope Trust,

(ii) your relevant experience as per the skills and competencies outlined above, and

(iii) your notice period

For any enquiries, please email recruitment[at]kaleidoscopetrust[dot]com, titling your communication: “Vacancy: Finance and Programmes Administrator”.

Due to the urgency to fill this role, applications will be reviewed on a rolling basis and this vacancy may close before the specified deadline.

Closing date: 15th December 2021 at 09:00 GMT (or sooner if sufficient suitable applications received)

Interviews: w/c 13th December (or sooner if sufficient suitable applications received)

Walkabout Foundation's mission is to restore dignity, freedom, and independence by providing wheelchairs and rehabilitation in the developing world and funding research to find a cure to paralysis. To date, we have impacted the lives of an estimated 50,600 people by providing over 19,250 wheelchairs in 25 countries and granted almost 1.6 million USD towards groundbreaking research into Spinal Cord Injuries. We operate two rehabilitation centers, one in Kenya and one in India, and we operate a Wheelchair Assembly Centre in Kenya.

We are now looking for a full-time Administrative and Events Associate based in London. The job will include a variety of tasks that will cross over all functions of the foundation and may include travelling throughout the year to the countries where we operate.

This is an exciting but demanding job. Teamwork is essential, and you will be expected to work to the highest standards at all times, with a duty of care towards our beneficiaries, responding promptly to any request, and showing attention to detail and clear communication to the team and senior management.

Duties & Responsibilities
This position holds responsibility for day-to-day operational administration, including office management, data capturing, social media coordination, diary and travel management, and other administrative tasks. Working closely with the Head of Operations and Finance who has responsibility for the management accounts, you will also process day-to-day financial transactions. Below is a list of some of the responsibilities the role holds:

• Overseeing all office management related matters, including maintaining appropriate levels of stock and office supplies
• Assisting all functions with data capturing (Salesforce)
• Assisting the team with travel arrangements and diary management
• Supporting the Head of Operations and Finance in their role as Company Secretary, ensuring all legal responsibilities are met with regard to charity and company legislation
• Day-to-day financial data entry and processing agreed on accounts payable and receivable, maintaining records for petty cash transactions
• Assisting the CEO and Head of Operations and Finance with the preparation and delivery of Board meetings, including preparation of the necessary documentation, liaising with Board members, & minute taking
• Monitoring the business calendar, ensuring staff team are acting upon deadlines
• Preparing agenda for weekly staff meetings, taking minutes, and monitoring actions
• Monitor and manage all IT system logins and account set up and ensure maintenance when required
• Assisting Marketing Manager with all social media related content and collateral
• Working with CEO and Director of Development on all events and events management