Grants and compliance assistant jobs in Nottingham
How's your job search on our site?
Hours: Full Time (35 hours per week)
Key Relationships: Chief Executive Officer, Chief Operating Officer, internal leadership, wider NHS Charities Together staff, Trustees, External Stakeholders
Location: Remote Working, with national travel requirements for meetings, events and collaboration.
Overall Purpose
The Business Support Administrator will play a key role in supporting the smooth running of the organisation including CEO’s Office and the charity’s governance functions. This role will provide high-quality administrative support across a range of activities, ensuring that the organisation’s leadership and governance processes operate efficiently and effectively.
The Business Support Administrator will be part of a small business support team who will work flexibly and collaboratively to meet the needs of the organisation.
Overall Objectives
Provide highly organised, detail-oriented support to functions and colleagues. This involves working with individuals, trustees, and external stakeholders, and helping to uphold the professionalism and credibility of the organisation.
- Deliver excellent administrative support.
- Support governance processes, to ensure the preparation of papers and accurate record-keeping.
- Assist in the coordination of meetings, events, and stakeholder engagement.
- Support communication and the flow of information across teams, trustees, and external partners.
- Liaise with external stakeholders, including members on administrative and grant related matters
Key Responsibilities
The main duties and responsibilities of the role holder are as outlined below:
Administrative Support
- Provide day-to-day administrative support across the organisation, including managing correspondence, filing systems, and scheduling.
- Support travel and meeting arrangements for senior leadership, trustees, and external stakeholders where required.
- Process expenses, invoices, POs and other routine financial administration.
- Assist with drafting documents, correspondence, and reports.
- Maintain accurate databases, registers, and records.
Cross-Directorate Administrative Support
- Provide flexible administrative support to other teams and departments across the organisation
- Assist with organisation-wide projects, initiatives, and events.
- Support internal communications by helping to collate, prepare, and distribute information across teams.
- Contribute to maintaining a collaborative and efficient office environment by responding to requests for assistance from colleagues.
- Update and maintain accurate records on the organisation’s database and CRM systems, ensuring member and stakeholder information is current, logging key interactions, meetings and decisions
- Work with colleagues across teams to ensure consistent and effective use of the CRM system
Governance Support
- Ensure papers are prepared in line with requirements for Board and Committee meetings
- Assist in preparing and circulating papers for Board and Committee meetings.
- Support the collation of briefing packs, reports, and other governance documentation.
- Ensure governance records and documentation are stored securely and are easily accessible.
Programme Support
- Provide logistical support for programme-related events, workshops, and stakeholder sessions.
- Provide administrative support to programmes teams, including scheduling meetings, coordinating diaries, and booking travel or venues.
- Support the tracking of grant applications, grant decisions and grant awards, liaising with the projects team to ensure the effective flow of information.
- Monitor enquiry inboxes within programme team, including around incoming grants queries and ensure efficient tracking to resolution
- Assist with the preparation and circulation of programme documentation, reports, and presentations, including for grant review panels
- Support the monitoring of programme timelines, deliverables, and action points by maintaining trackers and follow-up lists.
- Liaise with members and grant holders on administrative or finance issues
- Assist in the collection, preparation and logging grant or project reports
- Liaise with finance to record project finances accurately
Meeting and Event Coordination
- Support the scheduling, logistics, and administration of Board, Committee, Grants Panels, Leadership Team meetings and team away days
- Assist with minute-taking and tracking action points where required.
- Help organise venues, catering, and accommodation for meetings and events.
- Provide support for wider organisational events and staff meetings as appropriate.
- Arrange travel and accommodation bookings for trustees, senior staff, and external guests where required, ensuring value for money and compliance with organisational policies.
Communication and Stakeholder Liaison
- Act as a professional first point of contact for routine enquiries to the leadership.
- Support effective communication between teams, trustees, senior leadership, staff, and external partners.
- Coordinate and share information across teams in a timely and accurate manner.
Other duties
- Visibly live NHS Charities Togethers values, including our commitment to diversity and inclusion.
- Carrying out the duties of post in accordance with NHS Charities Togethers policies and procedures on Health and Safety and take responsibility for ensuring personal health and safety.
- Working flexibly, prioritising workload, and working effectively as part of a team. Demonstrating an ability to work calmly and effectively when under pressure of tight deadlines, to deliver work on time and to a high standard.
- Adhere to relevant legislation, best practice, policies, and processes including, but not limited to charity law, the fundraising regulator, GDPR and professional codes and standards.
- This is not meant to be an exhaustive list of duties. The need for flexibility is required, and the post holder is expected to carry out any other related duties that are within the employee’s skills and abilities whenever reasonably instructed.
How to Apply
CV and a covering letter outlining how you meet the job description and person specification, are to be uploaded via our external recruitment Platform Hireful. The supporting statement should be no more than 2 sides of A4.
The closing date for applications is 28th August 2026
1st interview: Friday, 4th September 2026
2nd interview: Thursday, 10th September 2026
In line with GDPR, we ask that you do NOT send us any information that can identify children or any of your Sensitive Personal Data (racial or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, data concerning health or sex life and sexual orientation, genetic and / or biometric data) in your CV and application documentation. Following this notice, any inclusion of your Sensitive Personal Data in your CV/application documentation will be understood by us as your express consent to process this information going forward. Please also remember to not mention anyone’s information or details (e.g. referees) who have not previously agreed to their inclusion.
Thank you!
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
Community Fundraising Assistant – East
Are you ready to take on a new challenge with a leading charity making a real difference in brain tumour research?
Brain Tumour Research is an exciting, innovative, and ambitious charity. We are passionate about finding a cure for brain tumours through the establishment of dedicated Brain Tumour Research Centres of Excellence around the UK.
After a successful 2025, we’re building on our momentum and looking ahead with ambition. As our work continues to expand, so does our impact. We are now looking for passionate people to join us on the next stage of our journey!
It is a fantastic time to be joining us and we are keen to share this with likeminded and talented individuals. We currently have an opening for a Community Fundraising Assistant - East, to join our Income Generation and Development team.
- Do you want to make a difference in one of the most innovative and exciting medical research fundraising charities in the UK?
- Are you able to provide friendly and professional support to fundraisers and supporters?
- Do you have experience in supporting events or community activities?
- Do you live in our East Region (which includes Bedfordshire, Buckinghamshire, Northamptonshire, Hertfordshire, Cambridgeshire, Norfolk, Suffolk, London, Kent, Surrey, Sussex, Essex)?
Have you answered Yes to these questions?
Does this sound like the opportunity to really take the next step in your career?
Excited to learn more about this position? Then please take a read through our recruitment pack below.
If you have the skills and ambition that we are looking for we are excited to receive your application. We are really looking forward to welcoming a new member to our team!
We are asking for a CV as the first step but applicants may be asked to provide a targeted covering letter as part of the selection process. Interviews will be conducted during the application window as appropriate, and will consist of a first interview via MS Teams, progressing, if successful to a face to face second interview, held at our offices in Milton Keynes.
We reserve the right to close the application window early and advise candidates to apply in good time to avoid disappointment.
Closing Date: 30th August 2026
We are looking for people who share our passion for finding a cure for brain tumours and who have the skills and experience to make a difference. We welcome applications from candidates of all backgrounds, cultures, genders, sexual orientations, abilities, and ages. We believe that diversity enriches our organisation and helps us achieve our mission. We are committed to providing an inclusive and supportive environment where everyone can be themselves and contribute to our vision.
Registered Charity
51 - 100
To find a cure for all types of brain tumours To increase the UK investment in brain tumour research
The client requests no contact from agencies or media sales.