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The Talent Set is pleased to be working with the Henry Smith Foundation to recruit a Grants, Database and Processes Coordinator on an 18-month fixed-term contract. This role sits within the Grant Operations Team and provides essential coordination, system support, and process improvement across the grant-making lifecycle.
When grant-making systems work well, funding reaches the organisations that need it, and those organisations can reach the people they help without delay. When they don't, the gaps are felt by real people waiting for real support.
Working closely with the Grants Database and Processes Manager, this role supports the accuracy, usability, and effectiveness of grant systems and processes, while also providing practical operational support to colleagues, applicants, and grant holders.
Key Responsibilities
- Support the maintenance and accuracy of the Foundation’s grants database and online systems
- Assist with the development, documentation, and improvement of grant?making processes and workflows
- Provide first-line support to staff, applicants, and grant holders using grant systems and forms
- Support the building and testing of online applications and reporting forms
- Contribute to system changes, testing, and roll-out activity
- Assist with training materials, user guidance, and operational reporting
- Provide flexible operational and administrative support across the grant-making process
Person Specification
- Experience working with databases or online systems, maintaining data accuracy and quality
- Strong organisational skills with the ability to manage multiple tasks and priorities
- Confidence supporting colleagues with systems, guidance, or training
- Excellent attention to detail and a methodical approach to work
- Clear communication skills and a collaborative working style
- A proactive, solution-focused mindset and willingness to learn
- Demonstrated commitment to diversity, equity, and inclusion
What’s on Offer
Salary: £36,000 per annum
Hours: Full time (35 hours per week)
Contract: 18 Month Fixed Term Contract
Location: London – Typically one day per week with variation (core days: Tues & Wed) in the King’s Cross office
How to Apply
To apply, please submit your CV demonstrating your suitability for this role by clicking the 'apply now' button (please do not apply via email). We aim to get back to all successful candidates within 48 working hours.
Commitment to Diversity
The Talent Set are committed to diverse and inclusive recruitment practices, ensuring equal opportunities for all applicants regardless of race, religion or belief, sex, sexual orientation, gender reassignment, marriage and civil partnership, pregnancy and maternity, disability, or age. We actively encourage applications from a wide range of backgrounds and are always happy to make reasonable adjustments to ensure a fair recruitment process.
Requesting reasonable adjustments
We are committed to creating an inclusive recruitment process. If you require any reasonable adjustments to support you during the application or interview stages, please let us know. You can share your needs at any point in the process. Adjustments can be tailored to suit both physical and mental health needs. Our team will work with you to ensure you have what you need to perform at your best.
Our approach to candidates using AI in applications
We recognise that technology, including AI tools, can be helpful when preparing job applications, and we welcome the use of tools that support you in presenting your experience clearly. However, it’s important that your application genuinely reflects your own skills, experience, and voice. We therefore recommend reviewing any AI-generated content carefully to ensure accuracy and authenticity.
If you are invited to interview, we’ll want to hear directly from you about your skills and experiences. Any significant differences between your application and how you present yourself in person may negatively impact your application.
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Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
We are currently looking for a Grants and Project Development Coordinator to work with the Grants and Project Development Manager and Somerset Wildlife Trust (SWT) teams to help nurture and grow our portfolio of Trust, Foundation and other Grant income to support core Trust activity and individual projects.
Grants and Project Development Coordinator
Salary: £27,000 - £30,500 per annum FTE, Banding Level 2 (£21,000 - £24,400 per annum actual for 30 hours per week)
Contract type: Permanent
Working hours: Part time, 30 hours per week
Location: Taunton, Somerset, Opportunity for Hybrid working
About Us
Somerset Wildlife Trust is a local independent charity and the only organisation uniquely focused on improving the natural environment of Somerset for the benefit of wildlife and people. We champion Somerset’s stunning, diverse, and important natural environment, making the case for nature to the public and politicians. We protect wildlife and lead the recovery of the environment by example, including on our nature reserves.
About You and the Role
This is a fantastic opportunity for someone to manage a portfolio of small trusts and foundations and to gain experience supporting major trust and grant applications, working alongside the Grants and Project Development Manager.
We are looking for a Grants and Project Coordinator to join our team. This role will be a key part of our fundraising team, managing a portfolio of trust and foundations with the capacity to give up to £25,000 and the opportunity to assist with major grant funding bids, which will enable us to drive forward our ambitious goals.
You will deliver high-quality written applications and reports in line with funder deadlines and keep in touch with donors and prospects via phone, virtually and in face-to-face meetings and visits. We are looking for someone who has:
- Ability to manage tasks from start to finish and prioritise work to meet set deadlines.
- Excellent interpersonal, written and verbal communication skills.
- Ability to engage with internal and external stakeholders.
- Ability to think creatively to generate income in line with our strategy.
Key responsibilities and tasks to meet the fundraising strategic targets:
Responsibility 1: Income generation
- Managing a portfolio of Trusts and Foundations to complete funding applications and, working with the Grants and Project Development Manager, to agree an annual programme of grant and trust applications to meet defined income targets.
- Assisting the Grants and Project Development Manager on major grant-funding applications and aligning smaller funds to secure match-funding for larger projects.
- Carrying out prospect research to identify new trust and grant funding opportunities.
Responsibility 2: Fund Relationship Management
- Stewarding an agreed portfolio of existing Trust and Foundation relationships, ensuring funder contributions are appropriately recognised and acknowledged and that grant criteria are met.
- Co-ordinating reports to funders, ensuring reports meet requirements and are sent on time.
- Developing new relationships with trust and foundation prospects identified to secure new income.
- Ensuring data on grant income and funders are updated and maintained to a high standard on the Trusts’ customer relationship management system (Blackbaud Raiser’s Edge NXT) and SWT SharePoint.
- Assisting with the administration of the Trust’s Programme Management Board (PMB) and project development documentation, helping develop cases of support and content for funding applications.
Responsibility 3: Supporting Wilder Fundraising Strategy
- Highlighting funding opportunities to SWT teams and contributing to funding applications led by other teams.
- Liaising with SWT Finance team to ensure grants are properly recorded, allocated and spending tracked.
- Providing additional support to the Fundraising & Marketing Team (F&M) and other SWT teams, as required and agreed with your line manager.
We offer some fantastic benefits including:
- 7% employer pension contribution
- Life assurance
- Flexible and agile working
- Wellbeing support – EAP, wellbeing champions
- Diversity networks through RSWT/TWT
- Paid volunteer days
- Continuous Professional Development opportunities
- 33 days of holiday (25 + bank holidays) + Christmas shutdown
- Staff social calendar and events
The opportunity to make a real and positive difference to nature, communities and the climate
Closing date: Tuesday 19th May 2026
N.B. Kindly submit your application at your earliest convenience. Shortlisting will begin upon receipt of applications, and the position may be closed ahead of schedule if we receive sufficient interest. We strongly encourage you to apply as soon as you can to avoid disappointment.
Interested?
If you would like to find out more, please click the apply button. You will be directed to our website to complete your application for this position.
No agencies please.
