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Page 8 of 27
London, Greater London
£28,368 - £33,506 per year
Contract, Full-time
Job description

We are looking for a proactive, highly organised, personable individual to provide support to the CEO, Executive Director, Board of Trustees and to ensure the smooth running of the office and basic HR functions.

Executive and Governance Support

Provide diary management and support to the CEO and Executive Director, ensuring meetings and travel arrangements run smoothly, and positive relationships with partners and stakeholders are maintained

  • Work with Trustees to agree all (board, committee and leadership) meeting dates and arrange venues as appropriate

  • Coordinate papers required for board and committee meetings, arrange into an attractive format and distribute in good time for those meetings

  • Coordinate all actions for board and committee meetings and ensure that previous actions are circulated with reminders with the next meeting’s materials

  • Organise ad-hoc events as required for the executive (this could involve attendees from outside the organisation) 

  • Support members of the management team to arrange other meetings (such as Senior Partners meetings), for example arranging venues and facilities as required

Office management

  • Create and maintain protocols and checklists to demonstrate compliance with the Health and Safety Executive (HSE) statutes, escalating any issues to senior management

  • Prepare and present annual health and safety summary to the Challenge Partners Board of Trustees

  • Implement actions to ensure compliance with HSE legislation

  • Identify and organise training for all members of staff to ensure compliance as above

  • Monitor office supplies and re-order as appropriate

  • Maintain the physical aspects of our office space, enlisting colleagues as required to assist with important tasks

  • Establish requirements for our new office space and ensure a pleasant and productive office environment is in place and maintained when we move


  • Perform all administrative tasks related to new staff induction (including checking that line managers have completed all steps as identified by the management team)

  • Ensure all new starters have a contract issued, signed by both parties and an electronic version stored on the system

  • Issue reminders to all staff when performance reviews are due and maintain logs of any exceptions

  • Organise and facilitate confidential feedback from staff to the Chief Executive regarding performance management processes 

  • Issue and analyse staff surveys for presentation to the management team

  • Update HR-related policies when requested by the Head of Finance & Operations or the Chief Executive

  • Maintain annual leave / sickness registers and communicate directly with all staff and line managers where it appears that their annual leave allocation may not be utilised

  • Act as the administrator and principal contact for Challenge Partners’ healthcare scheme

  • Produce (and monitor a summary of) productivity vouchers for staff

Person specification

Specific Skills and Attitudes:

Challenge Partners is a growing organisation and seeks an ambitious and driven individual able to develop with the role, and take on increasing responsibility. Specific skills and attitudes we are looking for in an applicant are as follows:

  • Ability to prioritise effectively to meet competing demands, through excellent organisation, time management and relationship management skills

  • Ability to manage the diaries, meeting and travel arrangements of senior staff

  • Outstanding attention to detail, and pride in your work

  • Excellent written and oral communication skills, with the ability to deal with people courteously, building rapport with those at varying levels of seniority

  • High computer literacy and adaptability, with experience of using Microsoft Office packages, particularly Excel, and the Google suite

  • A willingness to learn and give and receive feedback

  • An ability to take the initiative and identify solutions or improvements, rather than being satisfied with the status quo

  • Previous experience in a similar position would be advantageous

Personal Characteristics:

Our team is very important to us, and we are looking for someone who shares our key values:

  • Teamwork (we listen to, share with and learn from each other)

  • Challenge Partners family (we support each other to do our best and have fun doing it)

  • Pursuit of excellence (we strive for excellence in all that we do and take great pride in our work)

  • Trust and transparency (we are open, honest and humble)

  • Creative freedom (we encourage people to speak-up and take ownership)

Benefits of working for Challenge Partners

  • 25 days of paid holiday per year, plus 8 additional days of bank holiday (pro rata)

  • An employer contributed pension - we match up to 5% of your own contribution

  • Private healthcare

  • Flexible working hours

  • Central London office location 

  • A supportive and friendly team

  • A chance to make a real difference to educational outcomes

  • The opportunity to progress and develop skills in a dynamic and fast-growing team

Salary: £28,368 - £33,506 dependent on experience

How to apply and our recruitment process

Challenge Partners is an equal opportunities employer and welcome applications from all suitably qualified persons regardless of their race, sex, disability, religion/belief, sexual orientation or age.

Applications are welcomed from individuals who would like to work part-time, job-share, flexibly or on secondment. 

If you would like to be a part of our team, then please apply by midnight on Sunday 15th March 2020

  • A CV of no more than two pages which includes your current salary and notice period

  • A statement of no more than two pages demonstrating how you meet the requirements of the role and the person specification

  • A covering letter/email outlining whether you wish to apply full-time, part-time, job-share, flexible working or on secondment. You should also notify us if you have any issues with the proposed timeline

If you are short-listed you will first be invited to an informal phone conversation to allow you to ask preliminary questions and to understand the role fully.

Interviews will be held in the week commencing 23rd March 2020

More about Challenge Partners
Challenge Partners

Who we are: Challenge Partners is a practitioner-led education charity that enables collaboration and challenge ... Read more

Refreshed on: 27 February 2020
Closing date: 15 March 2020
Tags: Admin

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