It Support Assistant Jobs in Edinburgh
In2scienceUK’s aim is to promote social mobility and diversity in science, technology, engineering and maths. We do this by leveraging the skills and passion of researchers and STEM professionals to support young people from low socio-economic backgrounds to achieve their potential and progress careers in STEM.
We are in a pivotal moment of our development. With a new CEO joining in 2021, six new Trustees on our Board and a new five-year strategy launching in 2022, we are set to grow in size and profile. The team is dedicated, passionate and enthusiastic about empowering young people.
What we are looking for:
In2scienceUk are looking for an Operations Assistant with a background in finance and administration to support our Operations Manager due to our continued growth.
The Operations Assistant will support In2scienceUK by ensuring the smooth running of financial and operational procedures and assist in implementing new policies as the organisation continues to adapt and innovate to meet the demands of our team.
You will be someone who thrives on being highly organised with strong attention to detail. You will also have excellent interpersonal skills to liaise with staff across the organisation as well as external stakeholders and suppliers.
You will be confident in providing communication of new processes clearly and effectively to all staff and ensuring that adherence is maintained with the support of the Operations Manager.
As the Operations Assistant you must be comfortable working independently in a remote environment with experience of working to deadlines and organisational objectives.
We want to hear from people who can passionately represent the interests of the diverse young people that we serve. We are not asking for particular qualifications. We don’t care what school you went to or what your parents do for work. We care about your character, your skills and potential. If you can see yourself making an impact in our organisation, we want to hear from you.
Duties and responsibilities:
As Operations Assistant you will work closely with the Operations Manager to ensure the continued effective administration and operations of a fast paced charity. You will play a key part in the growth and development of the organisation assisting in the effective roll out of new procedures and processes by offering support and ensuring compliance.
Your specific duties will include:
Basic bookkeeping, e.g. monthly reconciliation, tracking receipts and expenses, recording invoices.
Creating invoices for funders and ensuring funds are paid in a timely manner.
Assisting in creating reports for cross departmental budgets, external audits and Trustee Board review
Support the payroll process
Updating Xero and submitting accurate information liaising with suppliers, funders and external bookkeepers.
Assist in coordinating the recruitment process in line with the organisation's commitment to diversity, equality and inclusion.
Assist in coordinating the onboarding process of new employees, e.g. carry out DBS checks, setup of work from home provisions and coordinating access to charity software such as Google Workspace and Breathe HR.
Maintaining staff records and ensuring that all training is up to date and recorded.
Supporting the Operations Manager in updating operational documentation, e.g. staff handbook and company policies.
Assisting the Operations Manager with implementing new processes and ways of working to streamline operations.
Provide day to day support for all departments through managing shared accounts and be point of contact for enquiries.
Track office equipment across the organisation and maintain an up to date asset register.
Obtain quotes from suppliers for equipment and services. Working with the Operations Manager to negotiate the best deals for the organisation.
Assist in scheduling and organising the logistics of team co-working days, virtual meetings and Trustee Board meetings.
Provide support to ensure that all organisational compliance documents are kept up to date, including creating and managing an organisational calendar for renewals and reviews.
Provide support for the organisations IT functions, including acting as a point of contact for hardware support and triaging issues to external IT support services.
As duties and responsibilities change, the job description will be reviewed and amended in consultation with the post holder. The postholder will carry out any other duties as are within the scope, spirit and purpose of the job as requested by the line manager.
Experience of working in a similar role, ideally in a remote working environment.
Experience of financial accounting incl. reconciliation, processing payments, invoices and expenses.
Experience of file and record management
Excellent organisational, time management skills and the ability to adapt and prioritise to changing work loads.
A team player with a desire to support across the organisation and the ability to work flexibly and efficiently.
Committed to safeguarding our young people.
Experience of implementing new systems and processes to improve administration and operations.
Experience with HR processes including recruitment and onboarding.
Awareness of best data protection practices and GDPR compliance.
Excellent IT skills- preferably with prior experience of using the following tools: Google Workspace, Xero, Breathe HR
Experience of working in a rapidly growing charity
Experience of building relationships with external suppliers and partners
Knowledge of legislation around employment, equality and diversity, data protection.
At In2scienceUK we practise what we preach by giving all staff opportunities to progress in their careers. You will have the opportunity to develop your own bespoke training and career development plan with guidance from your line manager to get you to the next level from day one.
Although we take our career development seriously we also value work life balance. You will have the opportunity to work flexibly from home, balancing your caring responsibilities, volunteer commitments, hobbies and anything else that makes you happy.
You will have 28 days of annual leave per annum, plus bank holidays.
Commitment to Safeguarding
In2scienceUK is committed to our responsibilities for safeguarding and promoting the welfare of children, young people and vulnerable adults as outlined in Working Together to Safeguard Children. We are committed to recruiting candidates who share this commitment to safeguarding, and therefore we apply robust recruitment and selection procedures to ensure that the people selected are right for the job, and that all candidates are appropriately screened prior to appointment.
The following pre-employment checks will be undertaken as applicable:
• DBS check and/or Overseas criminal records check where applicable
• Identity check
• Right to work in the UK
• Evidence of qualifications applicable to the role
• Confirmation of registration with applicable registered body where applicable
Many of our roles involve working with children and we will therefore take up references prior to your appointment. You should provide details of referees including your current and previous employers, covering the last 5 years. Your current or previous employer will be asked about disciplinary offences relating to children, if the role involved working with children, including any in which the penalty is time expired. We will also ask if you have been the subject of any child protection concerns and if so, the outcome of any enquiry or disciplinary procedure.
Please apply to the role through the Charity Jobs platform demonstrating how you meet the competencies outlined above including a CV and cover letter.
Applications close on 8th December 2023. Interviews will be held online on 14th December 2023
Location: Remote (Or London Hybrid)
Bowel Cancer UK is the UK's leading bowel cancer charity. We're determined to save lives and improve the quality of life of everyone affected by bowel cancer. We support and fund targeted research, provide expert information and support to patients and their families, educate the public and professionals about the disease and campaign for early diagnosis and access to best treatment and care.
We currently have around 70 staff based in England, Wales Scotland and Northern Ireland.
Thanks to the generosity of our community, we’re in a privileged position to be able to grow our staff team to deliver our ambitious new strategy, which will be launching in the spring. There are huge challenges facing bowel cancer patients across the UK, and our community needs us now more than ever. We’re building a strong and united team to bring us closer to a world where nobody dies of bowel cancer.
A key focus of our strategy is to reach and engage with as many people as possible, affected by and at risk of bowel cancer, by embedding our information and support services within NHS diagnostic, treatment, and care pathways. As Education Assistant you will play a key role in helping us achieve this, underpinning the day-to-day operations of the Education team by providing outstanding administrative support.
Please apply by sending your CV accompanied by a cover letter (no more than two A4 pages) which explains your interest in this role, addresses how you meet the person specification, and demonstrates how your experience and knowledge fulfil the criteria.
If you'd like an informal chat about this role please contact Beth Jones, Health Professional Education and Engagement Manager via the careers section located on our website.
Closing date: 9am, Monday 11 December 2023
Interviews: Week commencing 8 January 2024
The client requests no contact from agencies or media sales.
As we celebrate our 35-year anniversary, there has never been a better time to join our dynamic, friendly team working to further global health. As the HR and Operations Coordinator, you will work as part of the Finance and Operations team.
The HR & Operations Coordinator takes responsibility for all aspects of the administration for the charity, including supporting HR, Operations, and IT (with outsourced support) processes. This post plays a key role in ensuring the efficient management and upkeep of the charity’s office. It is a very exciting time of growth for the charity which will see an increase in staff resources.
- To be the first point of contact advising managers and staff including secondees on all general HR operational enquiries in adherence to THET’s policies and procedures, legislation and best practice.
- Supporting Senior Management on complex disciplinary, grievance, capability cases.
- Coordinating recruitment campaigns and supporting the team in implementing the 2024 recruitment plans.
- To support the learning and development function and needs arising from the appraisals process including the administration and co-ordination of internal training programmes.
- To ensure HR Records are up to date, accurate and compliant with legislation including administration of the online system to record absence (sickness, holiday TOIL).
- Provide departmental reports to the Senior Management Team when required.
- Provide the monthly payroll data and liaise with the external payroll service provider to provide the smooth running of the monthly payroll.
- To promote equality of opportunity in relation to the duties of the post.
- Supporting the programmes team with compliance in Country Offices.
- To support the HR & Operations Manager in the on-going development of THET’s IT systems.
- To support IT function and security of THET’s electronic records.
- To act as the main point of contact for the outsourced supplier.
Administration and Facilities
- To provide general administrative support to the HR & Operations Manager ensuring the smooth running of the organisation.
- To coordinate the recruitment and onboarding plans and delivery for new staff,
- To coordinate ongoing HR contract administration and changes.
- To facilitate the purchasing of staff IT and other work equipment in line with budget.
- To coordinate the monthly payroll communication and approvals
- To arrange and service internal and external office meetings.
- To be the first point of contact with shared working space (office) provider and ensure facilities are currently accessed and utilised.
- Assist the HR & Operations Manager in resource planning for additional capacity for THET projects
- To be the main contact for Health & Safety for the UK office, developing and implementing the health and safety policy and ensuring that staff comply with this.
- Together with the HR & Operations Manager, ensure that THET has appropriate insurance cover.
- To undertake any other duties that may reasonably be requested by the SMT commensurate with experience and THET requirements.
If this opportunity appeals to you, then please do apply by sending your CV and a cover letter through the application link by midnight on Tuesday, 5th December 2023. If you have any questions or you would like an informal chat about the role, please contact Justine Nola.
This post is UK based. Non-EC nationals will require current and valid permission to work in the UK
The client requests no contact from agencies or media sales.
Speakers for Schools believes that by inspiring young people to explore their ambitions (through our external speaker programme), facilitating access to high quality, 3-to-5-day experiences of the world of work, and supporting them to successfully seize employment opportunities, we can make a transformational difference to the lives of young people, their future happiness and prosperity. In doing so, we can help level the playing field into the world of work and support employers to diversify recruitment into the workplace.
This Coordinator role is key to the delivery of the Inspiration programme. Our online talks from our speakers and employer network help young people to realise their ambitions and discover the world of work. This is a new role within the Inspiration Team and will have significant influence on the overall impact and reach of the national programme.
- Inviting employers/speakers to take part in our Industry Spotlight online talks for our network of schools and young people as agreed with the Head of Inspiration
- Securing commitments and driving forward participation as needed for the charity.
- Liaising with Business Development and the wider programmes team to agree timeframes and speakers as part of the programme
- Working with the Broadcast Coordinator to confirm dates/times as part of the online schedule of talks
- Arranging test and briefing calls with our employer network
- Working with our Marcomms team to highlight talks on socials
- Highlighting to our centralised Education Team upcoming career talks
- Hosting the Industry Spotlight online talks and working with Delivery Partners who will be technical support
- Daily updates of records in Salesforce CRM, tracking engagement and ensuring proper data management
- Working independently and swiftly on high-volume outreach and mobilisation within a structured programme plan to meet targets, as agreed and set by the Head of Inspiration
- Working independently and swiftly on high-volume outreach and mobilisation within a structured programme plan to meet targets, as agreed and set by the Assistant Programme Manager.
- Proactively manages stakeholder relationships, preventing or resolving any conflict
- Flexibility and a willingness to collaborate and help with any tasks the team require support for.
- Represent and work to our values as, fostering a culture of positivity, support, respect, and inclusivity, while taking personal responsibility for their attitude, performance, and development
- Adherence to data compliance, standards, guidelines and best practices to ensure our data integrity and consistency
- Ensure safeguarding best practice is enshrined in all organisational activity.
- Experience of working in social mobility, education, or careers programmes.
- Experience of coordinating stakeholder engagement to support programme outputs.
- Experience of coordinating the delivery of social mobility, education, or careers programmes.
- Excellent organisational skills and ability to learn quickly to ensure smooth delivery process.
- Excellent interpersonal skills and communication skills, with the ability to build and maintain relationships with stakeholders
- Enjoy being part of a team, with a ‘can-do’ attitude and flexibility to help with any tasks the team or management require support for.
- Excel at organising own workload and enjoy driving work forward independently. Excellent organisational skills, including the ability to work to tight deadlines, manage multiple demands and deliver high quality work
- IT literate and willingness to embrace new IT systems and technologies
- Ability to think strategically and can change operational tactics while still meeting larger objectives.
- Experience of working with educational establishments and familiarity of how schools and colleges operate.
- Results-orientated with a strong focus on achieving targets despite constraints and obstacles
- A proactive attitude with the ability to demonstrate drive, self-motivation and high levels of productivity
- Have a high degree of confidentiality and professional etiquette, whilst upholding the Safeguarding & GDPR frameworks
- Experience of using CRM.
- Experience of working with employers to deliver talks/workshops
- Effective account management skills
Speakers for Schools Values
PASSION: We are committed to levelling the playing field for young people across the UK, creating social mobility and tackling disadvantages.
AGILITY: We challenge our ideas of what is possible in order to better meet the needs of those we support. We are human, make mistakes, learn, evolve and adapt.
INTEGRITY: We act with empathy and bring our authentic selves to work every day. We value and respect the talent, time and intentions of those we work with.
COLLABORATION: We are one team with one mission and only by working together can we deliver better outcomes for young people. We support each other unconditionally and feel motivation in shared success as well as individual progress.
DIVERSITY: We know it takes people with different ideas, strengths, identities, interests, and cultural backgrounds to make our organisation succeed. We encourage constructive debate and critical friendship.
Benefits offered at Speakers for Schools:
- 25 days annual leave plus bank holidays
- Morning of your birthday off
- Pension scheme
- 3 voluntary days per year
- Wellbeing programme
- Enhanced maternity/paternity/adoption package
- Subsidised office furniture
- Perkbox discounts
- £500 a year training allowance
Diversity at our core
Speakers for schools is an equal opportunities employer. We are committed to encouraging equality and diversity among our workforce and eliminating discrimination.
Disability Confident Employer
Speakers for Schools are glad to be Disability Confident Employers. This means that if you have a disability and you meet the minimum criteria for the role you will be invited to interview.
Please note that in certain recruitment situations, such as a high number of applications and seasonal and high-peak times, Speakers for Schools may limit the overall number of interviews offered to both disabled people and non-disabled people.
We usually ask for a CV and covering letter to be submitted as part of the application process. However, we understand that this is not always accessible to everyone, so we welcome video and phone call applications as alternative ways to apply. For additional information or support, please contact us.
How to apply:
Please apply as soon as possible submitting your CV and a one-page covering letter which outlines your specific interest and ability to successfully fill this role, as well as your salary expectations and current notice period.
Appointees are subject to a successful DBS check, as contact with young people is likely.
You must have the right to work in the UK to apply.
The closing date for this role is Monday 11 December at 8am
The client requests no contact from agencies or media sales.
This organisation is scheduling interviews as the applications come in. Don’t miss your opportunity, apply now!
To provide high level, quality administrative support to The Harmony Project Schools Team to ensure the smooth delivery of the second field trial in support of the idea of a Nature Premium, funded by the Aurora Trust.
Project Set Up
- To coordinate applications and recruitment of schools to the field trial, maintaining the SharePoint and Daylite systems.
- To coordinate agreements and grant distribution to successful schools using DocuSign software.
- To work with Schools & Curriculum Resources Coordinator to ensure that the proposed projects incorporate progression towards integration of a Harmony approach to the curriculum
- To support all schools in accessing the initial training films on the Harmony approach and principles
- To coordinate introductory live webinar for all schools
Monitoring and Evaluation
- To monitor the weekly evaluation reports, and ensure schools complete them
- To gather data from participating schools i.e. numbers and demongraphics
- To analyse evaluation data into raw findings to feed into the project evaluation report
- To support the writing of the project evaluation report
- To coordinate team members’ zoom meetings with and visits to participating schools
- To arrange photography, permissions and indexing of photos gathered during the projects
- To assist the schools team administration by managing and maintaining project-related paper and electronic filing system incl. Daylite.
- To assist the schools team in the preparation of reports to The Harmony Project Board and associated organisations.
Communications and Social Media
- To liaise closely with all other staff members and maintain good communication.
- To be the admin and moderator on the project’s Facebook group
- To liaise with Marketing lead to promote the work on our social media platforms
- To produce draft content for our social media platform
- To run a weekly, internal project management meeting, and where appropriate issue agendas, minutes, actions and zoom link creation
- To support the schools team in maintaining excellent relationships with a range of individuals and organisations and dealing any correspondence and information requests both promptly and appropriately
- To maintain confidentiality at all times in relation to VIP contacts
- To attend the weekly Monday morning Schools on-line team meeting
- Welcome and invited to attend the weekly Thursday morning wider, in-person Resources team meeting in Walton-on-Thames.
- To coordinate celebration event or events at the end of the project. These may be on line or in real life.
- To manage any correspondence in relation to Schools project finance in liaison with the Head of Business Development and Operations.
- Any other tasks required to support the education team.
PLEASE SEE JOB SPEC ATTACHED FOR THE PERSON DESCRIPTION
The client requests no contact from agencies or media sales.
If you have experience of Business Development within a charity or people-facing role, this is a brilliant opportunity to develop your career with a fresh-thinking organisation. Royal Voluntary Service is an innovative charity who mobilise volunteers in every corner of Britain to support people in need, the NHS and Social Care systems. We inspire and enable people to give the gift of voluntary service to meet the needs of the day. Through the power of volunteering, we provide one-to-one, group and online services that improve health and wellbeing, resilience, confidence and connections.
We are now looking for a Business Development Lead to join the Business Development team on a full-time, permanent basis.
As a Business Development Lead, you will work under the direction of the Head of Business Development to:
- Increase the number, range and value of contracts and services secured, in line with our strategic objectives
- Build and maintain a range of relevant partnerships to support the winning of new business
- Maintain up-to-date market and academic research available to the team on the CRM or other systems
- Develop and conduct effective business pitches to key decision makers and ensure that they are kept relevant by regular reviews and updates
- Lead on the preparation and writing of tender responses
This is a full-time, permanent role, working 35 hours per week.
What you’ll need
To be considered as a Business Development Lead, you will need:
- Demonstratable relationship and/or stakeholder management experience
- Sales conversations and sales conversion experience
- Financial modelling experience
- Experience of leading on business development opportunities across a charity
- A strong understanding of the Health & Social Care sector with the ability to identify business opportunities
- The ability to conduct PESTLE Analysis, research, and identification of opportunities for development
- Proven experience in preparing and writing successful tender responses
- To be educated to degree level or have experience gained within the voluntary sector or similar industry
What you get in return
We’re proud to be in the top 25 not-for-profit organisations to work for in the UK, based on ratings from Indeed. As a valued employee at Royal Voluntary Service, you will benefit from:
- Salary of £41,970 per annum, plus car allowance
- 26 days’ holiday plus paid statutory Bank Holidays
- Ten weeks’ company sick pay following successful completion of probation
- A great pension scheme
- 2 x Salary Death in Service Benefit, subject to qualification
- Enhanced Family Leave schemes
- An employee benefits package that gives access to an exclusive rewards website to get discounts and cashback online
- A 24-hour doctor line, financial support with dental/optical and other therapies
- A free and confidential employee assistance programme with up to six face-to-face counselling sessions included
- Extensive online and on the job training to ensure you will succeed in your role
- Opportunities to discuss flexible working
- Opportunities to develop new skills and progress your career
- The chance to make a positive, lasting impact that changes lives, communities and society
Royal Voluntary Service is committed to building inclusive and diverse teams across the charity. To find out more about our commitment to EDI, visit our website.
How to apply
Please select the apply button shown to be taken through to the application process. You will need to answer some screening questions as well as uploading your CV. You will be contacted by a member of the team once your application has been reviewed.
Here at Royal Voluntary Service, we're committed to equality, diversity and inclusion. We want to be a charity that's representative of the communities we serve, which is why we strive for diversity of age, gender identity, sexual orientation, physical or mental ability, ethnicity and perspective.
Join Royal Voluntary Service and together we can change lives, change communities and change society.
Dates to bear in mind
The closing date for this role is 21st December 2023. However, we reserve the right to close this vacancy early should sufficient applications be received.
Other organisations may call this role BDM, Business Development Manager, Sustainable Solutions Sales Manager, Regional Sales Manager, Regional Client Manager, Area Sales Manager, Territory Sales Manager, Regional Business Manager, or Development Manager.
The client requests no contact from agencies or media sales.
Community and Events Fundrasising Officer
We are looking for an enthusiastic individual with a can-do attitude to help us deliver our exciting Community and Events Fundraising programme. No previous fundraising experience is required, just an organised individual with a knack for building relationships, a passion for exceptional ‘customer service’ and a drive for uniting communities and raising money for charitable causes.
You’ll work within the charity’s passionate Fundraising and Engagement Team to raise funds to support children and families affected by the childhood cancer neuroblastoma and our vision, for a future where no child dies of neuroblastoma or suffers due to the treatment they receive.
This extremely rewarding role would suit anyone looking to take their first step in their fundraising, marketing or charity career. Don’t think your experience directly aligns? Don’t worry; we’re interested in transferable skills and attitude, so consider and show us how these apply to this role.
Summary of role responsibilities
- To help deliver the charity’s Community and Events Fundraising Programme, including special events, community fundraising, challenge events, individual giving, and fundraising appeals.
- To ensure excellent supporter and donor care and build long-term valued relationships to optimise income generation.
This is a fixed-term role offered on a one-year contract. We are looking for the successful candidate to ideally start in January 2024, but there is flexibility with this.
For more detailed information about the role, charity and team, take a look at the Recruitment Pack.
We aim to follow the schedule outlined below:
Applications opens: 22 November 2023
Applications closes: 10 December 2023, 11:59pm
Shortlisting: 11 December 2023
Interviews: 15 December 2023 (in person in London)
If there are any adjustments that would help you engage with the recruitment process, please let us know.
We actively encourage applications from those with lived experience of neuroblastoma and/or other childhood cancers. As an equal opportunity employer, we also welcome applications from all suitably qualified candidates, regardless of age, disability, gender, gender reassignment, marriage/civil partnership, pregnancy, maternity, race, religion or belief, sex or sexual orientation.
As a safeguarding charity whose work and practice are underpinned by safeguarding principles to protect children and young people and enhance their welfare, we always work in accordance with legislation, statutory guidance, and best safeguarding practices. All our roles require a basic criminal record check.
The client requests no contact from agencies or media sales.