Personal Assistant to the CEO & Managing Director (Maternity Cover)

Reports to: Line managed by CEO but also reports to MD

Location: Flexible, UK-based

Contract:  Fixed term – 9 months (with possible extension)

Salary: £32,542 - £33,518 per annum (dependent on skills and experience)

 + 5%  pension

Hours:  35 hours per week

The School for Social Entrepreneurs (SSE) is looking for a Personal Assistant to support the Chief Executive and Managing Director for a fixed term period of 9 months.

The purpose of this role is to provide the CE & MD with the relevant administrative and secretarial support to ensure effective management of the organisation. You will be booking meetings, responding to emails, coordinating diaries and supporting relationship management with funders, policy makers and partners. You will also be responsible for supporting the CE and MD with their internal responsibilities.

School for Social Entrepreneurs (SSE) is a charity that supports people using entrepreneurial approaches to tackle complex social problems. We run practical learning programmes and courses to support people from all backgrounds to realise their potential and bring about lasting social and environmental change.

This role will suit you if you are highly organised, enjoy working in a support role, are a friendly and clear communicator, and have a keen attention to detail.

Our commitment to inclusion

Diversity is a fact of life. Inclusion is a choice and a practice – for organisations and individuals. At the School for Social Entrepreneurs, our aim is to drive inclusion into every area and activity of what we do: from access to programmes, to grant investment, to board, staff and partnerships.

However you identify, we would like to hear from you. In our commitment to continue to diversify our teams, freelance staff and programmes, we are particularly keen to hear from those who identify as: being from black, Asian and minority ethnic (BAME) backgrounds; LGBTQ+; and those with disabilities.

If you require any reasonable adjustments during our recruitment processes, including assistance with reading this page or documents linked to below, please contact us details on the job pack.

For full details about the role, including the Job Description and Person Specification, please see details in the enclosed application pack.

Closing date: midday on Friday 4th December 2020

Our charity client in London. The role will be mainly remote for the foreseeable future.

Your role will be to deliver effective and efficient administration of user network and systems accounts and set-up, configuration of hardware & software, providing support to the charities finance systems.

You will be responsible for dealing with technical support calls/enquiries, determining appropriate solutions and implementing them, working to resolve as many calls as possible upon first point of contact within agreed procedures. You will have technical responsibility for work performed and decisions taken with access to secure systems and information.

You will be responsible for replacing faulty equipment from stores and liaising with 3rd party suppliers as necessary.

Essential Skills Required

• A+ Certification hardware and software support skills or equivalent.
• HND in IT Technology or Computer Science.
• ITIL procedures and LAN and WAN principles.
• Proven substantial computing experience in a technical environment of delivering effective support for current Microsoft Windows and Office products; network administration of user accounts using Active Directory and Exchange mail server; hardware and software installation and trouble-shooting; use of remote desktop support tools.
• Substantial experience of tracking work and meeting deadlines, including the use of helpdesk systems
• Knowledge Finance/accounting (Finance Systems)

Central London, like many cities across the world, is an exciting and stimulating place.  However, for some, it is a place to go when things have gone profoundly wrong and there is nowhere else. When people are on the edge, homeless, isolated and in despair there must be a place to turn. The Connection is there to be with people as they overcome that isolation, recover and move on to a meaningful, fulfilling life. 

However, this is not enough.  The experiences of people on the edge matter. Their story must be told to those in a position of power and influence, so that homelessness, exclusion and isolation are not acceptable features of life in the UK. 

The Connection at St. Martin’s empowers those who are on the edges of society to take control of their lives by:

⦁ providing practical support in an active environment designed to help people to recognise their own strengths, recover from crisis and move on;

⦁ collaborating with others who share our vision and mission not just in London, but other parts of the UK and the world;

⦁ sharing our learning with others, to deepen our own understanding and create a more socially just society for those on the margins.

The charity operates from two premises. The first is our main site in Westminster, which is a grade 1 listed building.  We share space here with our landlord, St Martin in the Fields Church and we are involved in a £12.5m capital replacement programme across the site.  Our second premises is a small supported housing project in Clapham and we have plans to develop this building.

The position of Facilities and IT Co-ordinator is a new and vital role in our Corporate Services Team.  Working under the Facilities and IT Manager, the post has been designed to support all aspects of the organisation’s facilities management.  The post holder must be able to combine technical skills (Project implementation, IT, H&S, contractor management) with the ability to build strong relationships with all building users.

Details of the full job description, which includes the detailed person specification can be found attached.

So, are you interested in this rewarding role that comes with some really great benefits? To apply, please submit a CV and cover letter highlighting that you meet the requirements of the role set out in the person specification attached. Only candidates that provide this, and who meet the essential criteria within the person specification, will be considered for an interview.

Closing date: 25th November 2020 – 5pm

Interview date: TBC

Location: London, scope for home-working

Salary banding: £22-24k depending on experience

Contract: Permanent

Overview

Street Child are looking for a Finance Assistant to support across all Street Child Group financials. You will be responsible for compiling, analysing and processing all Street Child Group financial transactions, providing vital support to our core finance team. We are looking for an individual with good book-keeping knowledge, a strong attention to detail and experience working in a similar role. Street Child is a growing organization and this junior role will provide an excellent opportunity for a positive ‘can-do’ candidate to gain experience within a fast moving international development charity.

Organisational Background

Street Child believes that every child deserves the chance to go to school and learn. Our projects focus on a combination of education, child protection and livelihood support to address the social, economic and structural issues that underpin today’s education crisis. We partner with local organisations and communities to deliver our locally rooted programmes, using evidence to drive learning and the refinement and scale up of programmes to create maximum impact for the most children at the lowest cost. We pride ourselves on being willing to go to the world’s toughest places where others won’t, including remote, hard-to-reach areas and fragile, disaster-affected states across sub-Saharan Africa and South Asia. Since 2008 we have helped over 338,000 children to go to school and learn and supported over 29,000 families to set up businesses so they can afford the cost of educating their children.

Key Responsibilities

Accounts Receivable (40%)

• Supporting with work on accounts receivable including accessing, downloading and saving in a systematic manner reports from donor portals.
• Analysing the data from the donor portals to summarise the information in Excel so that it is in the correct format to be uploaded to the Finance system.
• Maintaining details of cheques received.
• Issuing donor receipts.
• Raising donor invoices and requests for payments.
• Any other responsibilities relating to Accounts Receivable.

Accounts Payable (40%)

• Recording all approved supplier invoices and staff expenses in the accounting system ensuring that they are all appropriately coded to the correct cost centres and projects and invoices are uploaded into the finance system.
• Ensuring that all invoices for payment are appropriately approved by budget holder.
• Setting up payments on online banking platforms and sending out requests for payment approvals from payment authorisers.
• Reviewing staff expense claims to ensure that all supporting documentation is provided before payment.
• Managing monthly staff credit card reconciliations.
• Any other responsibilities relating to Accounts Payable.

Month end support (20%)

• Complete bank reconciliations each month for all group bank accounts.
• Ensuring supporting information for transactions is correctly stored in electronic format such as bank statements, remittance advices and credit statements.
• Assist in preparation of internal reports.
• Entering Gift Aid data onto Gift Aid returns and assisting with compilation of information for Gift Aid returns.
• General support and assistance to the team including administrative duties.

Person Specification

Education/Qualifications

Essential

• 5 GCSE at Grade C or above including English and Maths
• Post-GCSE qualification such as A-Level or T-Level or equivalent
• Good book-keeping knowledge

Desirable

• Part qualified AAT

Experience and Knowledge

Essential

• IT Literate with strong excel skills
• Experience of working in a similar role

Desirable

• Charity or third sector experience

Skills and Abilities

Essential

• Attention to detail
• Highly organised and self-motivated
• Flexible and able to manage multiple tasks at one time.
• Good written, verbal and presentation skills

Desirable

• Shows initiative in identifying problems and posing solutions
• Persistence and tenacity

Other

Essential

• Proactive communication style including keeping team-members informed and updated as necessary
• Not afraid to ask for help!
• Work cooperatively and collaboratively with other departments and other external contacts
• Good interpersonal skills

How to apply

Please click 'Apply' to view contact information and how to submit your CV and Application Form for consideration.  We will review applications as they are received and reserve the right to bring forward the closing date. Our interview process will involve a written assessment, followed by two interviews. Pre-employment checks will be required as part of our recruitment process in line with our Safeguarding Policy. Street Child welcomes applications from all suitably qualified persons regardless of their race, sex, disability, religion/belief, sexual orientation or age.

Are you interested in working as part of a multi-agency database, helping provide people who are homeless with the appropriate support to rebuild their lives?

About the role

CHAIN (Combined Homelessness and Information Network) is a multi-agency database recording information about rough sleepers and the wider street population in London, which is commissioned by the Greater London Authority (GLA) and managed by St Mungo’s. The system is used by services including street outreach teams, assessment hubs, and accommodation projects and enables them to share information about people sleeping rough and their needs, ensuring that they receive the most appropriate support. CHAIN represents the UK’s most detailed and comprehensive source of information about rough sleeping, and our work provides a significant evidence base for the development of rough sleeping strategy and policy, both in London and at national level.

We are currently seeking a Database Support Officer to join the team. While working in this role, you will play a major part in the day-to-day running of CHAIN. Working collaboratively within a small team, you will:

• Undertake a wide range of tasks, such as providing a helpdesk service and training new users
• Liaise regularly with service managers and staff, supporting and encouraging their engagement with CHAIN
• Ensure that information recorded on CHAIN is of the highest possible accuracy and quality
• Participate in the ongoing development of the system
• Produce accurate, reliable and high quality reports and statistics for stakeholders

What we’re looking for

We’re looking for someone with excellent customer service skills, who is enthusiastic about delivering engaging and accessible training and support, and who is confident liaising with stakeholders at all levels. You will be able to demonstrate experience of administering and maintaining databases, and an understanding of the importance of high quality systems and accurate data to the provision of services for vulnerable people. You will have a high level of IT skills, including a good understanding of Excel.

What we offer

• Excellent Development and Growth Opportunities

St Mungo’s employees are encouraged to consider opportunities to develop new skills or progress including; secondments, internal transfers, application to new roles in the organisation or just to get involved in various projects happening within the organisation.

As a result last year 35% of our vacancies were filled by promotions. In 2019 we achieved We Invest in People Gold level accreditation and are one of just 3% of housing associations to achieve this standard; 82% of staff who took part in the IIP survey say St Mungo’s is a great place to work.

• A Diverse and Inclusive Work Place

At St Mungo’s, equality, diversity and inclusion are central to the organisation's values and how we work. We are proud of our commitment to diversity and inclusion and have 7 great Diversity Networks to support clients and staff from different backgrounds so they are able to be their best selves. Our Networks include: BAME, Carer’s and Parent’s, Lived Experience, LGBTQIA+, Disability Awareness, Irish and Women’s Action.

• Flexible Working and Other Benefits

We are committed to maintaining your work/life balance. We offer 25 days annual leave, and operate a very popular Flexi Time scheme, which allows you to supplement your annual leave entitlement. After 5 years, staff annual leave entitlement increases to 28 days.

St Mungo’s contribute 4% of your gross annual salary, and you are able to enrol in the Defined Contribution scheme following a successful probationary period in which the employer contribution is 6%.

What we do

At St Mungo’s our vision is that everyone has a place to call home and can fulfil their hopes and ambitions. As a homelessness charity and housing association, our clients are at the heart of what we do, and in 2019 we supported nearly 30,000 people who were either homeless or at risk of becoming homeless. Our staff are crucial to making this happen.

How to apply

To find out more and apply please go to the St Mungo’s Careers page on our website and click the Apply Now Button.

To view the job description and guidance on completing your application form, please click on the document available tab at the top of the advert page on our website.

Closing date: 10am on 2 December 2020

Interview and assessments on: 14 and 15 December, to take place via video call

Please be advised that all appointments will be made on St Mungo’s current standard Terms and Conditions (T&Cs); this also applies to any internal candidates.

ParentChild+ Assistant Coordinator

35 hours per week

£29,117 per annum (including London Weighting)

Westminster and Kensington & Chelsea

Fixed Term until end May 2023

This is an exciting opportunity to be involved in an early years home learning programme operating in Central London.

We are currently seeking an Assistant Coordinator to work with the ParentChild+ Area Coordinator to deliver ParentChild+ (formerly the Parent-Child Home Programme). You will manage and coordinate a team of Home Visitors and volunteers to deliver the early years home learning programme.

ParentChild+ has been delivered in America for over 50 years, working one-to-one with families who face significant life challenges. The ParentChild+ model is based on twice-weekly home visits, for at least 46 weeks, by home visitors.  It addresses a range of outcomes for parents whose children are at risk of starting school below the expected level, by offering free books and toys and modelling how to create a rich home learning environment.

You will work closely with the relevant local providers to recruit families; you will then oversee the implementation and delivery of the intervention to families. You will manage and support a team of Home Visitors/volunteers to deliver the home learning service to vulnerable and low income families.

The successful candidate will have experience of managing a project. Experience and knowledge of early years education is required as is experience of supporting families and managing staff. You should have experience of building good relationships, have outstanding organisational skills, excellent written and verbal communication. Commitment to equality of opportunity is essential.

The successful candidate is required to have degree in Early Years Education or Level 3 Early Years qualification or equivalent.

As we are working with vulnerable families we can work face to face and at centres whilst being covid safe please note that due to Covid-19 some of the tasks on this role may be carried out remotely from the employee's home via MS Teams and in line with government guidance. 

Please ensure you address every criteria on the person specification on your supporting statement, preferably in order.

Please visit our website at to obtain the job description, full person specification, application form and guidance. Please note that we only accept application forms. CVs will not be accepted

Closing Date: Monday, 7th December 2020 (by 12 midday)

Interview Date:  Wednesday, 16th December 2020 (via MS team)

We are a young organisation with a ground-breaking track record already, and are now seeking to expand our staff team with a new legal support role. You will help our Legal Director, our Executive Director Jolyon Maugham QC and other members of the team with research, paralegal and administrative tasks, making sure our cases run smoothly and professionally.

Good Law Project’s mission is to achieve change through the law. We defend, define and change the law to protect the environment, uphold democracy and ensure no one is left behind. The successful canbdidate will share our values. and commitment to these causes.

You'll need to have legal experience whether academic or professional; excellent research, writing and verbal communications skills; a demonstrable ability to grasp quickly new concepts and areas of the law with an openness to learning new approaches, topics and skills; good IT skills including mainstream applications.  It would help if you also have knowledge of or experience in public law and other fields relevant to GLP’s work; and knowledge of or experience in using a case management system.

This is a really exciting time to join Girlguiding. With nearly half a million members we are the largest charity dedicated to girls and young women in the UK, and one of the largest and leading youth charities. We are on a mission to amplify the voices of girls and young women, so they can champion change in their own lives and the wider world; to build strong partnerships that can increase our reach and impact; and to increase the support we offer our 100,000 amazing adult volunteers who deliver incredible experiences to young people across the UK every week. We have recently agreed our 2020+ strategy and begun a process of significant change: transforming the organisation so it can meet the challenges of the future by putting young people and volunteers at the heart of our organisation.

Girlguiding are entering an exciting time of transformation with data at the core of how we achieve this. We are now seeking a talented Database Administrator to ensure we harvest our data to support key transformation projects.

Working as part of Girlguiding's IT Team the primary focus of the role will be on, but not limited to, Azure SQL Databases and Dynamics 365 CRM management and development. This role will also work on other strategic transformative projects around Girlguiding.

To succeed in this role, you will need to be proficient in SQL Scripting, database deployment and management, particularly around front-end web applications. Experience in monitoring and optimising SQL Query performance is also an important aspect of this role.

You will also have experience of replicating and backing up Azure SQL Databases and managing Azure Data Warehouses.

Girlguiding values the differences that a diverse workforce brings and is committed to inclusivity, and to employing and supporting a diverse workforce. Girlguiding is proud to be part of the Stonewall Diversity Champions programme, a member of the Business Disability Forum, and a member of Time to Change. While Girlguiding’s young members may be women only, our staff team is mixed gender. We welcome applicants from all backgrounds.

We are committed to supporting our staff to achieve a good work-life balance and offer flexible working options wherever we reasonably can. Girlguiding is a COVID secure employer, providing support for all employees during the current pandemic. All staff are required to carry out our online health and safety training and complete a DSE risk assessment to ensure we can provide the support you require.

It is important that you submit all of the above documents with your CV, including the declaration form, supporting statement and diversity questionnaire. We will consider only those applications that include these completed documents.

We ask that you submit your CV and supporting information as soon as possible as we reserve the right to close vacancies at any time, when we have received sufficient applications. 

Interviews will be held remotely during the pandemic.

Good Law Project’s mission is to achieve change through the law. We defend, define and change the law to protect the environment, uphold democracy and ensure no one is left behind. We are a young organisation with a ground-breaking track record, and are now seeking to expand our staff team with this new role.

You will support the Executive Director, Jolyon Maugham QC,   across the full range of his activities - legal and policy research, writing, and administration, liaison with key stakeholders including Parliamentary staff, media, funders and others. You will undertake general administrative duties, including e-filing, personal diary management, arranging calls and meetings, basic record keeping and note taking. You will also do general desk research and (to a lesser extent) specific legal research to support the ongoing casework of GLP, and proof-reading and some drafting under supervision.

You will be proactive and  highly motivated and will be educated to degree level or above. You will have legal experience whether academic or professional; excellent research, writing and verbal communications skills; a demonstrable ability to grasp quickly new concepts and areas of the law with an openness to learning new approaches, topics and skills. You will also have good IT skills including mainstream applications . It would be helpful if you also have knowledge or experience in public law and other fields relevant to GLP’s work; and knowledge or experience in using a case management system. See the full job description for more details.

Fixed Term Contract until 31st March 2021
 

Closing Date:  Midnight 29/11/2020
Interview Date: W/C  7/12/2020

Do you want to end homelessness and make a positive difference to people’s lives? Are you highly motivated and looking for a challenge? Then join us as an Assistant Support Worker.

Thames Reach are committed to helping homeless and vulnerable people to live in decent homes, build supportive relationships and lead fulfilling lives. Our vision is to end street homelessness and our aim is to achieve the highest standards and effectiveness in delivery of our services.

Our Tenancy Sustainment Team are supporting service users to sustain their accommodation and achieve their aspirations.

Thames Reach are recruiting to fill a variety of posts within our floating support service for former rough sleepers, and we are looking for applications from people new to the homelessness sector and experienced case workers or managers.

These vacancies would suit:

• People interested in moving into frontline positions working with former rough sleepers
• Workers with experience of client work, and an understanding of supporting clients to sustain their accommodation and engage positively with their local community
• Workers with experience of supporting and motivating service users to engage with primary care services and employment, training and education
• People who are able to establish and maintain positive and effective working relationship with key stakeholders e.g. referral agencies and registered social landlords
• Those with administration experience who would like to work to support a key front line homelessness service.

You will play a key role in the development of our services and your work will contribute to influencing the future of service provision across the UK.

Successful candidates will need to be able to demonstrate that they are highly motivated, committed and organised and show that they have the excellent communication and creative problem solving skills needed to create options for people where these may be hard to find.

There will be an expectation to work autonomously as well as within a team, to be confident in creating and working through action plans, have strong time management skills and to be strongly outcome focused.

Work will involve office work and work in the community.

You’ll have:

• The ability to provide a flexible and responsive service to former rough sleepers and / or service users with insecure tenancies
• Excellent communication and creative problem solving skills.
• Enthusiasm and commitment
• The ability to follow instructions and manage risk.
• The Ability to use IT systems to communicate and record your work.

As well as a great working environment we can also offer:

• Support and training to develop your skills.

• Learning & Development opportunities including (Tuition Aid & Management Training)
• 5% non-contributory pension
• Flexible working
• 29 days annual leave

Thames Reach is committed to achieving a diverse workforce that reflects the communities we serve. We value, respect, and celebrate diversity. We welcome and encourage applicants from all sections of the community regardless of their history of homelessness, sex, race, disability, age, sexual orientation, or religious belief.

The memcom recruitment team is looking for a CRM Systems Administrator to work in a prestigious professional association in Central London. You will be responsible for the overall administration, support, customisation and configuration of MS Dynamics and you will be the go-to person for users.

Some of your responsibilities will include:

• Ensuring high data quality and maintaining a clean, accurate database
• Working with the organisation as a system champion; training people to ensure CRM is understood by new and existing users; providing support and training for people in data entry and basic management; answering their questions and working with them through to resolution
• Helping the system grow and evolve, assessing options for optimising and configuring the system
• Taking responsibility for changes to: dashboards, views, business processes, work-flows and dialogs, templates, reports, fields and forms
• Creating new user guides to support new processes and releases
• Ensuring data security and protection is maintained at all times in line with GDPR and the Association’s policies

You must have extensive experience in administering, managing and maintaining CRM systems, (specifically Microsoft Dynamics) and an understanding of user experience, mapping and designing user journeys.

If you are a CRM Systems Administrator with meticulous attention to detail, and excellent prioritisation, interpersonal and problem-solving skills this is possibly the right role for you. Do not hesitate to apply!

A charity based in Central London are looking for Individual Giving and Supporter Care Assistant. The successful candidate would need to process supporter donations, answer supporter queries on email, in writing and over the phone, assist the Individual Giving Executive with their work, process invoices and maintain filing systems for supporter correspondence & records. Please note this role is a 2 years FTC.

Key responsibilities

To process cash, credit/debit card, CAF, standing orders and direct debits donations received, via post, telephone or internet, liaising with Finance Dept as appropriate.
To manage the Daily Receipts process - receipt all donations or pass on to the appropriate team as required.
To manage the Gift Aid checking, scanning and storage process.
To respond to all donor related and general enquiries received via telephone,post and email.
To maintain accurate and up to date donor records on the database by responding to donor requests such as change of address, mailing preferences or gone away returns.
To be responsible for filing and record keeping of manual forms and correspondence.
To accurately recording all Legacy and In Memoriam income keeping all correspondence with solicitors and executors in order.
To assist the Individual Giving Executive with their campaign process, including proofing artwork, checking data and working with external agencies as required.
To manage the accuracy and bi-annual updating of the thank you letters for the Charity.
To perform any other duties deemed appropriate by line manager.

Person specification

Experience of working in an office environment.
Good IT skills, including MS Word, Excel, Outlook and Powerpoint.
Good written communication skills, with a fluent writing style and good knowledge and practical use of the English language.
Excellent verbal communication and phone manner and confident in communicating with a wide range of people at all levels.
A keen eye for detail and to ensure high standards whilst working under pressure.
Excellent time management and organisation skills with the ability to manage multiple tasks simultaneously and to work to deadlines.
Able to act with tact, diplomacy and confidentiality and deal with sensitive issues.
Ability and experience of using databases or similar systems.
An approach to mirror our values supportive, professional, collaborative,
creative and confident.

Closing Date: 23rd October 2020

Age UK Bromley & Greenwich is looking to appoint a Care Navigator to join a dynamic team committed to supporting the provision of high quality health care to people within the London Borough of Bromley.

The  integrated Care Networks (ICN) have  been co-developed with key stakeholders for providing more integrated care services, initially for people with complexed needs or long term conditions who are at high risk of future admission to hospital, helping them stay healthier at home.

The Care Navigator, works alongside multidisciplinary team professionals and is pivotal in capturing the patient’s non-medical support needs and then navigating them to the right support, at the right place and time.. The Care Navigator also signposts and/or refers to third sector services of benefit and provides information and encouragement to support patients be empowered to make informed decisions about their health and wellbeing.

We are seeking applications from individuals with experience of delivering services in the third sector, health or social care for with people with complex needs. You will need to demonstrate a compassion and empathy for people in a professional manner, have excellent communication, organisational and IT skills and experience of building relationships across the sectors.

In return, the successful candidates will be provided with comprehensive training to fulfil the role.

If you would like to be part of this exciting innovative service, we would welcome your application.

Interviews: Thursday 19th November

Please note we do not accept CV submissions.  No agencies, thank you.

Age UK Bromley & Greenwich is the trading name for Age Concern Bromley, registered Charity No. 1060861

Sydenham Garden, a unique wellbeing centre supporting people to improve their mental health in South East London, seeks two talented and passionate individuals as Project Assistants for two of our core programmes. The Art & Craft Project Assistant and Garden Project Assistant will work with their respective Project Leads to design, plan and deliver engaging and inclusive arts and nature based sessions for co-workers in our Adult Mental Health service.  They will be responsible for the successful monitoring of their sessions and the collection of outcome data relevant to the projects.  There will be a mixture of online and face to face delivery as appropriate to each project and the restrictions in place due to Covid-19.

We are seeking to recruit individuals who can grow into these new roles, bringing plenty of ideas and passion for the benefits of creative activity and connection to nature for health and wellbeing. 

Thanks to Lottery funding we are able to offer an initial 6-month contract for each role.  There may be scope to extend them, further funding dependent.