Conferencing and reception assistant jobs
How's your job search on our site?
About the Constitution Society
The Constitution Society is an independent educational foundation founded in 2009.
We promote public understanding of the UK constitution and work to encourage informed debate between legislators, academics and the public about proposals for constitutional change. We advocate the maintenance of basic constitutional standards and a considered approach to constitutional change. Where such change is required, we argue for the careful preparation of legislation, with broad consultation and adequate time for scrutiny and debate.
The Constitution Society is a registered charity. We are entirely independent, with no connection to any political party. We rely for our funding on individual donations and grants from educational trusts and foundations.
The Role
We are seeking an organised, proactive and dependable Office Manager to help ensure the smooth running of the Constitution Society. Working closely with the executive team, you will play a central role in the day-to-day administration of the charity. This is a varied position combining office management, executive support, governance administration, financial administration, communications and event management. The successful candidate will be highly organised, comfortable working independently and able to manage a varied workload within a small, friendly organisation.
Key Responsibilities
Office and Operations
- Manage the day-to-day operation of the Society's Westminster office.
- Maintain office systems, filing and organisational records.
- Identify opportunities to improve office procedures and administrative systems.
Executive and Governance Support
- Provide executive support to the Directors, including diary management, meeting scheduling and travel arrangements.
- Assisting in managing Society correspondence and general enquiries.
- Organising trustee meetings, staff meetings and the Annual General Meeting, including preparing and circulating papers and minutes.
- Maintain governance records and organisational policies.
- Assist with Charity Commission and Companies House compliance and statutory filings.
- Monitor governance deadlines and ensure key organisational records remain up to date.
Finance Administration
- Process invoices, expenses and purchase orders.
- Maintain financial records and reconcile routine expenditure.
- Liaise with the Society's accountants and external auditors.
- Support the preparation of budgets and financial reports.
- Administer contractor payments.
- Monitor subscriptions, memberships and regular payments.
Communications and Digital Engagement
- Manage the Society's social media channels, including LinkedIn, YouTube and Bluesky.
- Schedule and publish content promoting the Society's research, publications, events and media appearances.
- Help grow the Society's online audience through engaging digital content.
- Monitor social media performance and prepare basic analytics reports.
- Assist with maintaining the Society's website and email mailing lists.
Events
- Assist with organising seminars, conferences, lectures and receptions.
- Coordinate invitations, registrations and event logistics.
- Book venues and liaise with suppliers.
- Support publication launches and other public events.
Person Specification
Essential
- At least two years' experience in an office management, executive assistant, operations or senior administrative role.
- Excellent organisational skills with exceptional attention to detail.
- Experience organising meetings, preparing agendas and taking accurate minutes.
- Experience of financial administration, including processing invoices and maintaining financial records.
- Experience managing or contributing to organisational social media accounts.
- Excellent written and verbal communication skills.
- Excellent IT skills, including Microsoft Office (particularly Outlook, Word and Excel) and familiarity with cloud-based collaboration tools.
- The ability to work independently, prioritise competing demands and manage multiple projects simultaneously.
- The ability to handle confidential information with discretion and professionalism.
Desirable
- Experience working in the charity, education, public policy or not-for-profit sectors.
- Experience supporting trustee boards or senior leadership teams.
- Experience organising public events or conferences.
- Experience using WordPress or another website content management system.
- Experience using email marketing platforms such as Mailchimp or YMLP.
- A degree or equivalent professional qualification, or comparable relevant experience.
What We Offer
The Constitution Society is a small organisation where every member of staff makes a significant contribution to our work. This is an opportunity to join a respected educational charity at the centre of debates about the UK constitution, working with leading academics, policymakers and public figures.
The Constitution Society is committed to equality of opportunity and welcomes applications from candidates of all backgrounds.
How to Apply
Please upload a combined cover letter (one page maximum), CV (two pages maximum). These should be uploaded in a single PDF or Word document. Use your full name as the file title: i.e. "John Smith".
Closing date: 31 July 2026.
Interviews will be held in Westminster week commencing 10 August 2026.
Registered Charity
6 - 10
The Constitution Society is an independent educational foundation which works to promote public understanding of the UK constitution.
The client requests no contact from agencies or media sales.
Thank you!
Location: National Support Centre, London SE1
Contract: Full time, permanent
Salary: £32,000 - £35,000 gross per annum, depending on experience.
Closing Date: 29 July 2026
Marine Society have an exciting new role! Help us to manage our rapidly expanding marine apprenticeships and adult skills programmes to meet growing industry demand. We’re looking for someone who has coordinated apprenticeship programmes and is passionate about developing a high-quality experience for apprentices.
You’ll be expected in using learner management systems, reporting and process improvements to strengthen compliance, improve apprentice support and increase progression and retention.
The Marine Society & Sea Cadets (MSSC) is the leading maritime charity for youth development and lifelong learning. We are a vibrant and growing charity inspiring young people to achieve their potential through challenge and nautical adventure and also enabling seafarers and maritime professionals to realise their potential through learning and career development. Working with our employees, cadets, and volunteers, we have built a strong vision and five-year Future Ready strategy to meet the growing demand for what we provide, both for young people, seafarers and maritime professionals – and the thousands who aspire to be the sea cadets and marine professionals of the future. It is also about equipping them to achieve their potential and thrive in a rapidly changing world, while growing our charity to benefit even more people – including those from under-represented or marginalised groups.
We are currently looking for an Apprenticeship Programmes Officer to join our team.
About the role
This new role is to support the growth of Marine Society apprenticeship and adult skills provision. The postholder will work with the Apprenticeship Operations Manager to deliver high quality apprenticeship programmes through providing coordination, monitoring, compliance and support for all learners.
Responsibilities
- Support the Apprenticeship Operations Manager to coordinate delivery of all apprenticeship and adult skills programmes ensuring learners achieve maximum progression and achievement.
- Monitor apprentices’ progress, off the job training and attendance and provided individual support to overcome issues and barriers to learning.
- Implement the new learner management system to provide accurate data and improve visibility of apprenticeship performance. Assist the Lead Maritime Trainer with developing the Google Classroom online portfolio and electronic training record books.
- Assist the Lead Maritime Trainer to prepare for and record online teaching sessions and apprentice progress reviews.
- Plan a programme of personal development and enrichment opportunities for apprentices. Work with external agencies such as the Association of Apprentices to access benefits for apprentices.
- Undertake any other reasonable duties and responsibilities reasonably requested by management as may be required.
Requirements
- Minimum 2 years’ experience working in a college or training provider within a curriculum or learner support role
- Experience using VLE/LMS systems within apprenticeship training programmes
- Experience of planning work-based learning programmes within a team
- Good knowledge of levy-funded apprenticeship programmes and associated funding rules
For further information, please download the . If you are interested in this role, please apply now!
Benefits
- 25 days annual leave per annum increasing with length of service
- Hybrid working for many roles
- Life assurance (4x salary)
- Private medical insurance
- Generous pension (employer contribution up to 10%)
- Cycle to work scheme
- Wellbeing portal and EAP with 121 counselling
- Employee development: We are investing in our employees' development and have an annual calendar of learning and development opportunities, designed to support employees to develop into their roles and stretch them to achieve their full potential.
Additional Information
MSSC positively encourages applications from suitably qualified and eligible candidates from all backgrounds. Equity, diversity, and inclusion really matters to us, so we can best serve our beneficiaries from every community. We work to ensure a fair and consistent recruitment process and aim to be a charity where diversity of experience, identity and skills are valued and welcomed. MSSC is an equal opportunities employer.
We recognise our responsibilities to safeguard and protect the young people and vulnerable adults with whom we work. We do all we can to promote their health, safety and wellbeing, and we expect our staff to share this commitment and work in line with safeguarding policy, the MSSC’s values and ethos of inclusivity. We adhere to safer recruitment practices and therefore employment is subject to detailed pre-employment checks for successful candidates, including references and criminal disclosure checks and the completion of a disclosure questionnaire.
All successful applicants are required to attend safeguarding training and undergo pre-employment checks including a criminal record check.
Registered Charity
101 - 500
We help launch young people for life through adventure.
The client requests no contact from agencies or media sales.