Database administrator jobs

Are you an organised, people focused administrator who loves making things run smoothly? Do you enjoy supporting others, coordinating moving parts, and being at the heart of meaningful work? If so, this could be the next step for you. 

The Royal College of Radiologists (RCR) is looking for an enthusiastic Exams Engagement and Expansion Assistant to join our busy and welcoming Exams team. Exams are at the core of what we do, shaping the careers of clinical oncologists and radiologists across the world. This role puts you right at the centre of that mission. 

You’ll play a key part in supporting our expert examiners and helping us deliver high-quality, well-run examinations. As we expand our exams provision, you’ll also have the chance to get involved in new projects, improved processes, and exciting initiatives aimed at increasing global access to our qualifications. 

This is a fantastic opportunity for someone who enjoys variety, values relationship building, and wants to develop their skills in events, coordination, and stakeholder support. 

What You’ll Do 

• Be a friendly first point of contact for examiner applicants, supporting recruitment, inductions and training. 

• Coordinate key logistics — travel, accommodation, examiner dinners and meetings. 

• Support smooth-running committee meetings by scheduling, circulating papers and drafting action logs. 

• Handle candidate queries and assist with the delivery of Part B (2B) exams. 

• Maintain accurate examiner records and contribute to new examexpansion projects and initiatives. 

What You’ll Need 

• Strong organisational skills, great attention to detail and the ability to manage multiple tasks. 

• Confident and approachable communication skills, both written and verbal. 

• Good working knowledge of Microsoft Office (Outlook, Word, Excel, Teams). 

• A proactive, positive attitude and enthusiasm for learning new processes. 

• Experience in administration is essential; experience in exams, education or committee support is a bonus (but not required). 

If you think think this may be the opportunity for you, please see the candidate pack attached to this advert for more information on the role and instructions on how to apply.

Applications are being reviewed as they are received, so in order to avoid disappointment please submit your application as soon as possible.

This new role will take over responsibility for developing and managing all finance activities and reporting in this rapidly growing charity. You will have the opportunity to shape the role and the evolution of the charity as we grow, implementing financial processes and systems. As a key member of the Management Committee, you will work closely with the CEO, the Office Manager and the Honorary Treasurer.

Key tasks and responsibilities

• Ensure accurate and timely financial records of all income received and expenditure incurred
• Implement a new accounting system, as the charity’s growth takes it from excel bookkeeping to a new integrated finance and reporting system
• Liaise with the payroll bureau to ensure accurate and timely processing and payment of monthly salaries and related costs
•  Working with the FHL office in Bethlehem, maintain accurate records of grants paid
•  Monitor and maintain correct reporting of Restricted and Unrestricted income and expenditure
• Manage all UK banking activities and maintain oversight of the charity’s bank accounts in Bethlehem 
• Prepare, validate and submit regular Gift Aid claims to HMRC
• Prepare monthly management accounts for the Management Committee and Board of Trustees
• Working with the CEO and Treasurer, prepare annual budgets and periodic reforecasts as required
• Working closely with our external auditors, deliver an effective year end close and audit process and ensure submission of Annual Trustees’ Report and Financial Statements to the Charity Commission 
• Supervise the Office Finance Administrator
• Assist in the formulation and implementation of financial policies, procedures and controls
• Perform any other duties as reasonably required within this role to support the work of the charity

This job description is not exhaustive; it outlines the primary duties and is subject to change in consultation with the post holder. Projects and priorities may vary from time to time as required

We have an opportunity for a dedicated Case Officer to join our Lincolnshire and Nottinghamshire casework team to manage and provide direct support, advice, and guidance to RBL beneficiaries across Lincolnshire and Nottinghamshire on a wide range of issues including health, social care, employment, benefits, statutory support, and housing.

Our Casework Services team plays a vital role at RBL in supporting the Armed Forces community, helping beneficiaries to lead better, more fulfilling lives. Each year, we assist around 12,000 people both in the UK and abroad. By collaborating with various departments within RBL and across a wide network of external partners, we ensure that our beneficiaries receive the support they need, regardless of their circumstances.

Come and be part of the leading Armed Forces charity, making a difference to the lives of those who have served to keep us safe and protect our way of life.

Based in a friendly and established team, your role will be to ensure that beneficiaries receive appropriate welfare support and advice in an integrated and seamless way, providing a person-centred solution based on a thorough analysis of circumstances and needs.

Reporting to the area Casework Services Manager, key responsibilities will include:

· Manage casework support, providing direct support, advice and guidance to beneficiaries,

· Assess beneficiaries’ needs and draw on support from the regional specialist team and other providers as necessary, ensuring that support is made available in an integrated way that best meets the beneficiaries’ needs

· Support the Casework Services Manager and Head of Welfare in better understanding the needs of the beneficiaries in your area to inform the commissioning of specialist services

· Advise beneficiaries of support which may be available to them and assist them in accessing this support as necessary

· Work in close collaboration with other providers of welfare support services within the local area, developing an understanding of each other’s services to facilitate appropriate referrals and support

· Develop effective working relationships with other Legion services within the area in question (e.g Specialist Service teams, Recovery team, Branch Community Support supporters, care homes, Remembrance.).

The role is primarily homebased and will have regular travel around the Lincolnshire and Nottinghamshire area for meetings and visiting beneficiaries, therefore you will need to live in a location that allows reasonable travel around this area. There will also be occasional travel nationally to attend training or meetings.

A valid UK Driving Licence is an essential requirement for this role. The successful applicant will require an Enhanced DBS check to be undertaken as part of the pre employment checks process.

Employee benefits include –

· 28 day’s paid holiday (plus bank holidays) increasing with service, with optional annual leave purchase scheme of up to 5 working days

· Generous pension contributions, with Employer contributions ranging from 6% to 10%

· Range of flexible working options may be available, depending on your role

· Employee Assistance Programme providing confidential counselling, financial and legal advice

· Range of courses delivered by learning specialists to support your development goals and objectives

· Opportunities to volunteer

· Travel loans, Cycle to Work, and more!

For more detailed information about the role, please see our Vacancy Information Pack attached to our direct advert. Our shortlisting is performed on the evidence provided in your application against the Essential and Desirable criteria in the Person Specification.

RBL is committed to creating a diverse and inclusive organisation, reflecting the diversity of the armed forces community and of wider society. We welcome applications from people of all backgrounds and personal characteristics.

Interview Dates: week commencing 23rd March

We may close this vacancy early if we believe we have enough strong applications to be able to successfully fill the role(s). Interested candidates are encouraged to apply as soon as possible.

Join an amazing charity that makes a difference for more than 110,000 adults and children in the UK with a muscle-wasting condition. This is a role where you can really make a difference.

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We are committed to building a diverse and inclusive organisation that reflects the communities we serve. We actively encourage applications from individuals of all backgrounds, particularly those from underrepresented groups including people from ethnic minority backgrounds, LGBTQ+ individuals, and those with lived experience of conditions we represent. We believe that diversity strengthens our work and helps us better support our beneficiaries.

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As part of our safer recruitment and safeguarding responsibilities, this role requires a DBS check and professional/character references. We are committed to inclusion and will consider each application fairly.

 

About you:

The Special Events Manager is an exciting role at MDUK, that will sit within the Fundraising team. 

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You'll develop and deliver Muscular Dystrophy UK’s exciting Special Events portfolio.

You'll be working closely with the Associate Director of High Value Engagement

You'll have direct line management of the Special Events Officers to achieve agreed objectives and fundraising targets. 

You'll be working collaboratively within the High Value Engagement team to identify prospects from Special Events that can be stewarded to create long term high value relationships across the organisation.

 

About us:

Muscular Dystrophy UK is a charity that connects a community of more than 110,000 people living with one of over 60 muscle wasting conditions, and all the people around them. So everyone can get the healthcare, support and treatments needed to feel good, mentally and physically. ​

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This is an exciting time to join Muscular Dystrophy UK. We recently launched our new 10 year strategy to transform the lives of people living with muscle wasting conditions. Our vision is clear, a world without limits for people with muscle wasting conditions, and we won’t stop until we achieve it.

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Values and behaviours:

• A positive attitude and approach that reflect the charity’s values.
   
• Seek opportunities to contribute to the development of the charity.
   
• A commitment to and an understanding of disability issues, equality, diversity and inclusion.
   
• Always demonstrate role model behaviour.

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Benefits:

We appreciate the range of skills and experience our staff have to offer. In return for your enthusiasm and commitment we commit to actively developing and supporting you. We believe in supporting our people both professionally and personally. Alongside a competitive salary, we offer a comprehensive benefits package designed to promote wellbeing, work–life balance, and career development. Our offer range of benefits includes great pension contributions, life insurance, cycle scheme, health cash plan, employee assistance programme, instant retail and events discounts, and much more...
 

Location: We operate a hybrid model (home and office, London SE1). 

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Closing date: Thursday 19th March 2026

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NB Interviews likely to be held on the week commencing Monday 30th March

 

Please download the job description to see full role responsibilities

Purpose and responsibilities of the post

Reporting to the DARE UK Director, the Deputy Director is a senior strategic leader responsible for shaping and delivering the programme’s next phase of impact.

The post-holder will provide intellectual and operational leadership across the programme, translating strategic ambition into executable plans while ensuring delivery at pace and scale. They will work across research communities, funders, infrastructure providers, technology partners and senior stakeholders across UKRI and government to embed community voice into the design of a UK-wide secure data research ecosystem.

This is a high-profile role requiring visible sector leadership, strong partnership-building capability and confidence operating at Board and executive level. The Deputy Director will deputise for the Director as required and play a central role in positioning DARE UK nationally and internationally.

Main Responsibilities

Strategic Leadership

· Co-develop and evolve the DARE UK strategy, roadmap and future phases in response to emerging opportunities, policy developments and sector needs.

· Shape the long-term vision for a federated UK sensitive data research ecosystem, including shared standards for governance, ethics, metadata and interoperability.

· Identify strategic partnerships and funding opportunities to secure programme sustainability beyond the current phase.

· Represent DARE UK at senior forums, influencing policy, research and infrastructure agendas.

Programme Delivery and Oversight

· Lead end-to-end delivery of the programme, ensuring alignment between strategic objectives, commissioned work and measurable outcomes.

· Oversee commissioning, governance and performance management of programme activities and working groups.

· Ensure robust financial oversight, risk management and reporting in collaboration with HDR UK and UKRI partners.

· Maintain effective systems, governance structures and delivery frameworks across partner organisations.

Stakeholder and Community Leadership

· Build and sustain trusted relationships across UKRI councils, academia, government departments, devolved administrations, technical suppliers and public contributors.

· Convene and align diverse stakeholders to co-design standards, services and technical-social specifications.

· Lead strategic engagement and communications activity to secure sector-wide buy-in and adoption.

People and Organisational Leadership

· Lead and develop a multidisciplinary team spanning programme management, communications, public involvement and engagement, and community engagement.

· Foster a high-performance, collaborative culture aligned with HDR UK values.

· Provide clarity, direction and stability in a complex and evolving landscape.

Knowledge, skills and experience

Essential

· Senior leadership experience in complex, multi-stakeholder environments spanning research, government, infrastructure and/or technology.

· Proven track record of delivering large-scale, strategically significant programmes in fast-paced and ambiguous contexts.

· Experience working with executive teams, Boards and senior stakeholders, demonstrating sound judgement and political awareness.

· Strong strategic thinking capability, with the ability to translate vision into structured delivery plans.

· Demonstrable experience influencing, negotiating and building consensus across diverse communities.

· Strong programme governance, risk management and financial oversight experience.

· Excellent written and verbal communication skills, with the ability to represent programmes at national level.

· Effective line management experience, leading multidisciplinary teams to deliver high-impact outcomes.

Purpose of the role:

Back Up courses are a vital part of what we do and have been transforming lives for almost 30 years. You will play a critical role in making this fantastic service work as well as supporting the wider team.

You will be the main support and liaison for participants, buddies and care team volunteers, ensuring that everyone feels supported and knows what to expect. You will ensure courses run smoothly and effectively through an effective, efficient administration service.
 

Key stakeholders:

People with spinal cord injury (SCI) and their families; professionals and organisations working with people affected by SCI; Back Up staff

Join the Iona Community as our Financial Administration Team Leader, a pivotal role overseeing the day-to-day operations of our finance department. You will ensure accuracy, compliance, and timely financial processes, supporting the wider organisation and reporting directly to the Head of Community Resources.

We are looking for someone self-motivated, flexible, and able to work independently and as part of a team, experienced in using Xero, with strong organisational skills, attention to detail, and effective time management.

Key Responsibilities include

• Lead the daily operations of the finance administration function
• Support weekly, monthly and year-end processing and reports
• Support for annual audit, respond to queries and collate documentation
• Assist with annual budgeting and provide budget spend reports to senior managers
• Oversee processing of sales ledger, purchase ledger, expenses and monthly journal inputs
• Assist in filing financial, regulatory and legal information with statutory bodies as and when required
• Supervisory responsibility for the Finance Administration Assistant.

Why Join Us?

• Generous holiday allowance — 37 days pro-rata, including public holidays.
• Membership for NEST pension scheme.
• Home working with regular meetings in Govan, Glasgow and occasional meetings on Iona.
• The opportunity to develop our systems
• Friendly colleagues.

Role Summary

We are seeking a proactive and highly organised Development Co-ordinator to support and strengthen our fundraising and membership function. This role is ideal for a self-starter who excels at administration, enjoys creating efficient processes, and is confident managing projects and working collaboratively across teams.

As Development Coordinator, you’ll be the lynchpin of a friendly, ambitious team at a brilliant arts charity, underpinning and powering our development activity so it can thrive and grow.

You will coordinate multiple fundraising activities, ensuring projects are well planned, timelines are met, and stakeholders are supported with clear information and robust systems.

Key Responsibilities

Fundraising Administration & Coordination

• Provide high-quality administrative and coordination support to fundraising activity across multiple income streams
• Coordinate meetings, actions, and follow-ups for fundraising projects
• Support the planning and delivery of fundraising events

Project Management

• Develop and maintain project plans, timelines, and task trackers
• Monitor progress against milestones, proactively identifying risks or delays
• Coordinate input from multiple teams to ensure projects stay on track and deadlines are met
• Ensure clear communication, documentation, and handovers throughout project lifecycles

Process Improvement & Systems

• Review and develop efficient administrative and project management processes
• Identify opportunities to streamline systems, reporting, and data management

Cross-Team Collaboration

• Work confidently with colleagues across teams (e.g. finance, communications, engagement) to deliver fundraising activity
• Act as a central point of coordination for shared fundraising activities
• Support collaborative planning and ensure alignment between teams

Reporting & Compliance

• Track income, budgets, and project progress in collaboration with finance colleagues
• Produce regular reports on fundraising performance and project status

Ensure compliance with internal policies, fundraising regulations, and data protection requirements

Core Skills

Essential

• Strong administrative and organisational skills, with experience coordinating projects or complex activities
• Proven ability to manage multiple tasks and projects simultaneously
• A proactive self-starter who takes ownership and follows through
• Experience developing or improving processes and systems
• Confidence working with multiple teams and stakeholders
• Excellent attention to detail and communication skills
• Strong IT skills, including databases, spreadsheets, and project tracking tools

· Adaptable and can embrace change.

Desirable

• Experience in a fundraising or not-for-profit environment
• Experience using a CRM or fundraising database

Familiarity with basic project management tools or methodologies

Based at our Head Office in Leatherhead, KT22 0BX

Status:       Permanent 

Salary:       Band 4, £26,945, per annum, dependent on experience, plus 5% Outer London Fringe Allowance

Hours:       Full-time, 37.5 hours per week, Monday - Friday, 09:00 - 16:30, hybrid, 2 days in office, 3 days at home. 

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About Us:

Combat Stress is the UK’s leading mental health charity for veterans. For over a century we’ve been helping former service personnel deal with issues like post-traumatic stress disorder (PTSD), anxiety and depression. Today we provide specialist treatment and support for veterans from every service and conflict, focusing on those with complex mental health issues related to their military service. We provide a range of community, outpatient and residential mental health services to veterans with complex mental health problems. We provide services in-person, and via phone and online.

About the role:

This is a fantastic opportunity to join a successful Trusts and Foundations team. You will contribute to the Team’s ambitious goals and ultimately help the charity to deliver their vital mental health services. As Trusts and Foundations Assistant you will provide administrative support to the team, manage your own portfolio of trusts and foundations and help to identify new funding opportunities.  

You must be able to demonstrate excellent communication skills, both written and verbal, have an exceptional eye for detail and the ability to manage a varied workload. Whilst some charity experience would be beneficial, this role would be perfect for someone looking to develop a career in the charity sector. An affinity with the work of Combat Stress would be helpful in securing this role.

This role is subject to a DBS check.

What we offer:

You will work within a reputable charity that is constantly evolving to meet the needs of our veterans, that has a fantastic cause and a committed follower base.

Benefits:

•          27 days annual leave, with an increase to 30 days annual leave upon 5 years of continuous service, plus bank holidays and an additional increase to 33 days annual leave upon 10 years continuous service, plus bank holidays. 

•       Competitive stakeholder pension scheme - contributions matched up to 11% of salary

•       Discount shopping vouchers

•       Access to the Employee Assistance Programme

•          Flexible working

•          Access to Blue Light Card scheme

•          Death in Service Scheme

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Closing date:       10 March 2026 

Interview date:       TBC 

Please note, we reserve the right to close this advert early, should we receive a sufficient amount of applicants

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Thank you for your interest in working for Combat Stress.

If your application is shortlisted, one of the team will contact you shortly after the closing date to let you know the next steps.

Please be aware that due to the high volume of applications we receive, we are unable to respond to all applicants. If you do not hear from the team within 3 weeks of the closing date, we will not be taking your application further on this occasion.

We will keep your details for up to 6 months after the vacancy has been successfully filed. Please feel free to contact us if you no longer wish us to hold your details.

Once again, thank you for your interest in working at Combat Stress.

New Start, The Wythenshawe Heart and Lung Transplant Fund, supports patients and their families before, during and after heart and lung transplantation. Working alongside the world-class Cardio Thoracic Transplant Team at Wythenshawe Hospital, we fund much needed research, specialist training, and equipment.

We are a small but impactful charity, committed to making a real difference to patients and their loved ones at every stage of the transplant journey.

The Role

We are seeking a proactive, organised and compassionate Charity Co-ordinator to support the smooth day-to-day running of the Charity.

The successful candidate will be self-motivated, adaptable, and confident managing a varied workload in a busy charity environment.

Key Responsibilities

• Provide full administrative support to the charity
• Maintain confidential records and databases
• Support financial administration including invoices and reconciliations
• Coordinate meetings, prepare agendas and minutes
• Support fundraising activities, events and donor communications
• Ensure compliance with governance and data protection requirements
• Maintain an active Social Media presence
• Manage and support the Transplant Athletics Team

About You

We are looking for someone who:

• Has previous administrative experience (charity or healthcare experience desirable but not essential)
• Is highly organised with strong attention to detail
• Has good IT skills
• Can manage their workload independently and prioritise effectively
• Demonstrates empathy and professionalism
• Has strong written and verbal communication skills
• Is proactive, flexible and solutions-focused
• Shares our commitment to transplant patients and their families

Closing Date: Monday 23rd March 2026

Interview Date: Wednesday 25th March 2026

We welcome applications from all backgrounds and are committed to equality, diversity and inclusion.

Background

The Caerlow Trust (“the Trust”) is a family-led discretionary grant-making trust, governed by four trustees (the Board) that aims to alleviate poverty-related suffering in the United Kingdom.

The Trust’s operating principles are rooted in the basic belief that everyone deserves to have access to sufficient resources such that they are not concerned with day-to-day survival. It aims to achieve this by making grants targeting three main pillars of work: hunger, homelessness, and addiction.

Based in London, the Trust’s founders hope to make significant and meaningful change in the social landscape of London but also to grow to have a nationwide focus over time. The ambition is for the Trust to develop rapidly to become a versatile and flexible organisation that will have a very real impact and make a difference to the lives of the people supported through its grants. 

The Grants Manager will join our small but expanding team at an exciting time, having an important part to play in turning this ambition into reality.

Role overview and purpose

The Grants Manager will provide a range of services that will be key to the Trust’s grant management cycle including research,  assessment, database management and development, reporting and evaluation. They will be the key contact for a portfolio of grant applicants and recipients, to support them throughout their relationship with the Trust.

Key responsibilities

Grants Management:

· Managing a portfolio of grants throughout the entire grant cycle including assessment, award, support, monitoring and learning

· Act as the key contact for grant applicants and recipients, developing positive and supportive working relationships

· Organising and holding meetings with grantees, including taking notes and following up on actions

· Administrative tasks relating to grants, including correspondence, drafting and issuing agreements, tracking of applications, reports and payments

· Undertaking scoping work and research about organisations that may be appropriate for funding

· Reviewing grant applications, undertaking assessments and completing due diligence checks

· Drafting summaries and papers to support Trustees to make informed decisions  

· Reviewing grantee reports to evaluate progress and ensure compliance with any grant conditions

· Support budget management, financial reporting, cashflow monitoring and compliance with charity regulations in relation to grants

· Provide project management for new activities or grant programmes

· Working with colleagues and grantees to develop the Trust’s impact reporting capabilities

Database and system management

· Support the development and maintenance of our systems and grant management database, Beacon

· Ensure all data is accurate, kept up to date and retained in line with data protection regulations

· Provide support and guidance to grant applicants to access and use the grant application portal

· Provide support and guidance to Trustees and other external evaluators to use Beacon portal

Other responsibilities

· To represent the Trust at external events

· To support ongoing improvement in the context of grant-making and organisational development

· To role model desired behaviours in line with the Trust’s values

· Provide other ad hoc support to the Director as needed

Key internal relationships and reporting lines

· Receives line management and development from the Director

· Works closely with other colleagues and volunteers as part of an small effective team

This role doesn’t currently have any line management responsibilities but it is likely to in the future as the Trust grows.

Person specification

Knowledge and experience:

· Knowledge and understanding of the issues being supported by the Trust, developed through work or study in a relevant field or through lived experience

· Knowledge of charity finance, governance best practice, impact measurement and evaluation

· Experience of the grant management cycle

· High level of literacy and numeracy, including experience of handling and analysing qualitative and quantitative data

· High level of IT literacy with experience of working with MS365 applications and CRM databases

· Experience of liaising with a range of different stakeholders

Key skills and abilities:

· Outstanding communications skills with excellent written and spoken English

· Excellent interpersonal skills

· Attention to detail and commitment to quality

· Strong administrative, planning and organising skills

· Ability to work on your own and use initiative but knows when to seek advice and guidance

· Ability to identify improvements and propose solutions

· Collaborative and proactive approach to supporting others in a small team

Personal qualities:

· Commitment to the vision, mission and values of the Trust

· Dedication to the charity sector and the specific issues that are being addressed by the Trust

· Commitment to respect and value equality and diversity and inclusion

· Enthusiasm for continuing personal and professional development

· Good judgment and integrity

· Self-aware and empathetic

· Appreciative of the joy of grant making and sense of humour

· Adaptable and flexible, happy to work in an evolving and rapidly growing organisation

Other requirements

The Caerlow Trust is only able to consider applications from candidates who already have the right to live and work in the United Kingdom.

The Grants Manager will be based in our London office 2-3 days per week, and be required to travel across the UK as part of their role.

Working for the Trust

The Trust is committed to organisational and staff development. We offer various opportunities for staff to learn and develop, with management who are devoted to coaching and development. We encourage staff to attend events such as conferences, expert and donor meetings, to keep abreast of the developments in our areas of focus. The Trust is committed to being a good practice employer. We offer flexible working arrangements and a wide range of staff benefits.

We have created an exciting new position in our UK team for an ambitious and confident relationship fundraiser to contribute to ambitious fundraising targets and enable Human Practice Foundation’s (HPF) impactful education programmes.  Working closely with the UK Country Manager, the position will build on existing relationships with individuals who make significant personal donations, aiming to grow their contributions, as well as making approaches to new prospects, through compelling, donor-centred approaches and excellent stewardship. 

We are seeking a motivated, creative and confident individual, who thrives on getting out and about and meeting with supporters and can work proactively within a small team.You will have experience of securing gifts from high net-worth individuals making gifts privately or through family trusts, donor advised funds and corporations.

We welcome applicants from within and outside the charity sector. 

About the Human Practice Foundation

Founded in 2014 in Denmark, the Human Practice Foundation works in some of the most marginalised regions in Nepal and Kenya, where poverty and lack of opportunity keep children from reaching their potential. Our goal is simple but powerful: to empower children through education, so they can shape a better future for themselves and their communities. We take a long-term, holistic approach to this goal. Through our Child Empowerment Model, we build and upgrade school infrastructure, train teachers, support parents in creating sustainable incomes, and help students bridge the gap between education and employment. Every project is co-designed with local communities and aligned with public authorities, ensuring it meets real needs and builds lasting ownership.

Our supporters and the communities HPF works with deserve complete transparency about donations and how funds are spent. Thanks to the support of a group of Founding Partners who cover all administrative costs, 100% of project donations go directly to our programmes.

Conditions and Benefits:  

• Salary: £24,000 - £27,000 (£40,000 - £45,000 FTE) 

• Part time (3 days/week).
• 27 days holiday (pro rata) + bank holidays

• Remote working/home-based, accessible for travel to London for meetings. Occasional travel to Copenhagen.

• Flexibility to work outside of normal ‘office’ hours for events and meetings.
• Reports to UK Country Manager. 

• Works closely with other colleagues across HPF and with committed and well-connected HPF Boards. 

KEY RESPONSIBILITIES 

Donor Identification, solicitation and management 

• Work with the UK Country Manager to grow the donor portfolio in the UK by identifying prospects, building relationships and secure gifts from high net-worth individuals and other philanthropic donors. 

• Identify and deliver unique stewardship and cultivation opportunities for donors.

• Manage a portfolio of major donors through various personalised approaches, including face-to-face meetings, phone calls, events and written and verbal communications. 

• Ensure excellent and timely response to enquiries and stewardship and acknowledgement of gifts. 

Events coordination 

• Work with the UK Country Manager to help shape and deliver events and other engagement opportunities to generate income, cultivate and steward donors. 

• Take responsibility for tailored and timely event follow-up to maximise relationships and using learnings and data from past events to develop donor engagement, referrals and gifts. 

Research, communications and administration  

• Research potential new donors and funding streams.

• Support the production of proposals, pitches, reports and general supporter communications. 

• Use Salesforce to manage the accurate recording of interactions and progression related to all donor relationships 

• Provide executive assistance to the UK Country Manager and senior stakeholders in relation to scheduling supporter meetings, drafting communications and provision of information to underpin successful supporter engagement. 

• Maintain strong knowledge and understanding of HPF’s programmes. 

• Carry out administrative activities and other duties, as required, to maximise fundraising. 

Skills, Qualifications and Experience 

• Experience developing relationships with and securing funding from high-net-worth individuals and other philanthropic donors. 

• Entrepreneurial approach to relationship management and creating new fundraising initiatives. 

• Experience in coordination and delivery of bespoke, high-quality events for influential audiences. 

• Excellent interpersonal and verbal communication skills, and a proactive networker, able to act as a spokesperson and ambassador for HPF. 

• Experience of writing inspiring, emotive, and technically fundraising communications and materials tailored to a major donor audience. 

• Exceptional organisational and time management skills to prioritise and manage own workload. 

• Results driven self-starter, able to operate independently and under pressure, whilst also able to engage meaningfully in a virtual team. 

• The ability to work collaboratively with colleagues at all levels, across multiple teams and geographies. 

• Strong IT skills, including an understanding of CRM systems. 

• Strong affinity with HPF mission, values and approach.  

Desirable: 

• Experience working in an international organisation. 

• Experience working with a fundraising board or high value committee. 

• Experience of working closely with and reporting to Boards of Trustees. 

• Experience using Salesforce, or another fundraising database. 

JOB DESCRIBTION

Job title: Executive Assistant to the CEO

Contract: Part time, 3 days. Flexibility regarding working pattern: hours could be worked across 3 or 4 days in the week. Permanent contract.

Salary: £17, 398 pro rata (£29,000 full time equivalent)

Manager: Gestalt Centre CEO

Location: Hybrid working. In-person at London Kings Cross and remotely.

ABOUT US: THE GESTALT CENTRE

We are the Gestalt Centre, an established therapy not-for-profit organisation, supporting the mental and psychological well-being of individuals, groups, and organisations. We are a dynamic charity that runs, accommodates, and supports a number of counselling, psychotherapy, personal and professional development courses, and a range of therapeutic practices that enhance mental and psychological wellbeing.

As Gestalt Centre, our relationship with people who work for the centre starts from a place of trust. We see our structure as an organisational shape that we use to organise ourselves. What matters for us is how we all work together. We prioritise collaboration and ‘horizontal’ consultative decision making with individual and collective responsibility and accountability.

OUR VISION is a world were meaningful and fulfilling relationships lead to wellbeing  and positive change in people’s lives.

OUR PURPOSE is to promote the mental and psychological well-being of individuals, groups and organisations through Gestalt education, training and practice.

Gestalt is a life-changing approach to life, counselling, and psychotherapy. It enables people to develop meaningful relationships, navigate change and lead fulfilling lives by creatively utilising their own resources, skills and strengths.

OUR VALUES IN PRACTICE 

Diversity, equality, inclusion and anti-discrimination: We value equity and inclusion and welcome diversity and difference in backgrounds, identities, cultures, and voices. We also commit to anti-discriminatory action and encourage personal and collective awareness, reflection, and learning. It is integral to who we are and how we work and study together.

Kindness and respect for each other and the space we cohabit. Our relationship with people who work, learn and access therapy at the centre starts from a place of respect and kindness. This way we create a space where we can show up, work, and learn authentically and meaningfully. Feel seen, heard, and included.

Collaboration and mutuality: We work and study together, collaboratively and with respect and appreciation for each other. Every person matters and so does the collective.

Community, awareness, and personal responsibility: We are a community of staff, students, practitioners, and clients; working, studying, and accessing therapy at the centre. Individually and collectively, we are responsible for our presence and behaviour. Also responsible for our community and the space we inhabit.

ABOUT THE JOB

Job Purpose 

We are looking for an exemplary people-oriented administrator to provide administrative support to the Gestalt Centre CEO and the workstreams she manages. An important role in the organisation, working with senior leadership and across teams, in a welcoming and supportive environment with opportunities to learn and grow on the job.

Areas of work and responsibility

• Administrative Support to the Gestalt Centre CEO
• Coordinate and support projects and workstreams the CEO leads on: Operations, Communications and Marketing, Short Courses and Post Graduate Qualifications, HR, Finance, Policies, Fundraising and Health & Safety.
• Liaise with the CEO and the leadership team to update the organisational plan and workstream plans, also keep track of relevant priority actions and progress.
• Provide administrative support for governance processes such as the Annual Financial Audit, Trustee Board meetings, the Charity Commission and Companies House submissions.
• Provide administrative support to the organising and running fundraising activities and events.
• Administrative support and coordination for the annual planning of Short Courses and Post Graduate Qualifications programmes. 
• Organise, provide administrative support, and attend as appropriate, weekly operational meetings, monthly Executive meetings, and other project meetings, led by the CEO. Prepare meetings set up, information and any required papers in advance. Organise dates, taking and sending out minutes and coordinate follow-up actions ensuring progress and completion.
• Liaise with the CEO to prepare, format, edit and update reports and policies for internal and external audiences to a high standard.
• Provide a professional first point of contact for the CEO and as required liaise with her and the leadership team in order to respond to emails or phone calls and organise follow up meetings.
• Office team support such as reception/admin cover or support with events, as and when occasionally required.
• Carry out responsibilities with due regard to the Gestalt Centre values, policies and procedures.

Please note that this is not an exhaustive list of responsibilities.

PERSON SPECIFICATION

Key Competencies and Qualities

• Educated to degree level or equivalent with good English and Maths.
• Experience working with and assisting senior leadership professionals.
• Excellent organisation and planning skills and experience, including balancing competing demands and prioritising effectively, forward planning and working to tight deadlines.
• Excellent coordination skills and good experience of coordinating projects, workstreams or activities.
• Excellent communication skills, including conveying information clearly and adjusting approach, manner, and language to suit varying situations.
• Excellent interpersonal skills (‘people person’) such as developing good working relationships with colleagues, working collaboratively and initiating relevant discussions to progress with work tasks.
• Experience and able to work well with senior professionals and in a positive professional matter.
• Able to work in a confident, calm, diplomatic and confidential way in a senior role and a therapy setting. Reliable and mature with a sense of personal responsibility for the role and the work involved.
• Flexibility and proactive problem-solving, always working with kindness and respect.
• Excellent attention to detail and confident with numbers.
• Good working knowledge and experience of databases and online administration systems, including information and files management.
• Able to plan and organise own work effectively and able to work well in a dynamic busy setting.
• Able to work collaboratively and independently on own initiative.
• Experience working effectively and appropriately with confidentiality and data protection in mind and in line with organisational policies and practice.
• Good working knowledge of MS Office applications such as MS Word, Excel and PowerPoint, email, and the internet.
• Commitment to Equal Opportunities and Equality, Diversity and Inclusion.
• Preferably experience working within an educational, training or therapy setting (desirable).

The Royal School of Needlework is the International Centre of Excellence for the Art of Hand Embroidery. Based at the historic Hampton Court Palace, we have been dedicated to preserving and innovating in the art of hand embroidery since 1872. Our thriving education programme offers courses for all levels, from beginners to degree level, and we teach onsite and online in locations across the UK, and internationally in America, Japan, and Australia. Our renowned Embroidery Studio creates bespoke embroidery for fashion, art, and royalty and offers expert conservation and restoration services for valuable and historical embroidered pieces.

The RSN is unique. No other single organisation covers the breadth of education and practice to promote the art and technique of hand embroidery or has our connections, collection, archive and heritage. Embroidery is an international language. Cultures and communities have used embroidery-based techniques to tell stories and record events for hundreds of years while the individual benefits of mindfulness and mental wellbeing are now increasingly being recognised today.

Overview of Role:
To provide operational and administrative support across the RSN’s educational programmes, including the Certificate and Diploma, Tutor Training Course, Short Courses, International Summer School and On Demand Courses.

Main Duties 

The main duties include, but are not limited to: 

General Administration 

• Manage the Education Email Inboxes, responding to queries and complaints as appropriate. 
• Monitor and order stock levels, ensuring supplies are available as needed. 
• Handle the packing and mailing of kits and materials, both nationally and internationally. 
• Support classroom setup for various courses, including Short Courses, Bespoke Classes, and events. 
• Assist in preparing beverages for students and visitors, maintaining cleanliness in the area. 
• Escort visitors and guests from reception, including tour groups, while representing the RSN brand confidently and enthusiastically. 
• Attend offsite events as required. 

Course-Related Administration 

• Support the Certificate and Diploma Programme Managers in the administration of the course. 
• Provide logistical support for educational tours and other departmental activities. 

Other Duties 

• Maintain a professional and efficient workflow within the Education team. 
• Provide comprehensive administrative assistance to the Director of Education and the Education Management Team, including scheduling, correspondence, and maintaining organised records to facilitate programme delivery.
• Undertake any additional activities required by your line manager within the scope of this role. 

You will not be expected to perform all the above duties, but we will expect you to be able to cover for colleagues where appropriate.

Person Specification 

Desirable 

• Interest in hand embroidery 
• Good customer service experience or potential (email/phone) 
• Proficiency in Microsoft Office packages
• Ability to work on own initiative and as part of a team 
• Logical thinking and attention to detail 
• Ability to multitask and work in a busy environment 
• Energetic and enthusiastic 
• Experience with CRM databases
• Experience in office administration 
• Familiarity with postal systems and packaging of goods 
• Experience with event planning and operations 

Working Conditions 

• The role requires frequent movement between RSN’s operational areas, including collecting items or escorting individuals from reception. 
• Some lifting and use of trolleys may be required, and occasional work outside regular office hours may be necessary. 
• Flexibility is essential, particularly when lifts are unavailable or in high demand. 

 This job description is subject to periodic review and may be updated to meet the evolving needs of the RSN.