527 Team administrator jobs

Citizens UK 

Citizens UK is the UK’s biggest, most diverse and most effective people-powered alliance. We bring communities and local organisations together to work on issues that matter; from campaigning for zebra crossings on dangerous roads, to reforming the immigration system, to the Living Wage campaign. We have a track record of winning change through hundreds of local and national campaigns. We know everyday people have the ability to shape the world around them. We believe that through developing local leaders, we can drive nationwide change and create community-led solutions to big and small problems.

Living Wage Foundation 

The Living Wage movement began in 2001, after Citizens UK brought together communities in East London to discuss poverty and low pay. The campaign grew in momentum and soon required a mechanism to recognise employers who wanted to join the movement, which saw the establishment of the Living Wage Foundation in 2011.

Still part of Citizens UK today, the Living Wage Foundation (LWF) continues to work with community organisations to make sure the voices of both workers and businesses are part of the Living Wage movement. We now work with over 16,000 employers, benefitting over 490,000 people and winning over £4bn of better wages for people who need it most.

Citizens UK works with a broad base of institutions across the political spectrum. At the Living Wage Foundation, we take the same deliberately broad-based approach and accredit all organisations who pay the real Living Wage to their directly and indirectly employed staff and are committed to tackling in work poverty.  As a team we work across a range of industries and sectors to achieve this mission. We seek pragmatic coalitions in order to progress specific campaigns, and partnership around a particular issue such as Living Wage, does not imply an endorsement of broader purpose and policies. 

Purpose 

At Citizens UK (CUK), our organisers and project staff work within communities to develop leaders, strengthen organisations, campaign for change and organise across difference. There are various project roles and operational, communication, finance and HR roles that support the organisation and project staff and organisers to deliver on this mission and work. This work is rewarding and can be challenging; it requires a personal commitment to inclusion, a willingness to listen and disagree respectfully, and an interest in working in an organisation where our staff, member institutions and leaders will come from a diversity of backgrounds and often hold views that may be very different from our own. More information about how we operate within this context and build trusted relationships across difference can be found on our website and is covered in induction. Onboarding and navigating this relational culture, and type of work, is supported by line managers and further training. 

Main Responsibilities 

As the Data and Membership Officer for the Living Wage Foundation (LWF), you will play a pivotal role in supporting the smooth running of our internal processes and supporting our network of nearly 17,000 accredited Living Wage employers. Your responsibilities will span data management, customer service, finance administration, and team support. You will contribute to effective data management by supporting system updates, maintaining high-quality records on platforms such as Salesforce and ActOn, and generating reports for use by senior management.

Additionally, you will coordinate the administration and reconciliation of credit card payments and act as a liaison between the CUK Finance and LWF teams. In the area of customer service, you will manage our Employer support email inbox, respond to queries, and escalate complex issues as needed. You will also be responsible for updating internal systems, supporting merchandise and branding requests, and representing the Foundation in both written and verbal correspondence. Team support duties will include arranging logistics for team events, providing occasional administrative assistance to senior leadership, and ensuring internal handbooks and guidance remain current.  Throughout all areas of your work, you will collaborate closely with colleagues across the LWF Team to ensure we meet the needs and expectations of our employer network and other key stakeholders. 

Working as the Data and Membership Officer for the Living Wage Foundation, reporting to Senior Data and Insight Manager (LWF Operations and Insight team) your main responsibilities will include: 

Project Management 

• Support LWF team with good data management, reviewing employer pipeline numbers, reporting to Senior Management Team (SMT) when there are issues or delays. 

• Clean employer data, escalating complex issues to relevant colleagues. 

• Support the Senior Data and Insight Manager to maintain high-quality data across our systems, including Salesforce (CRM) and ActOn (marketing email platform). 

• Support the Operations and Insight Team with testing and implementation of new systems and processes. 

Learning and expertise 

• Keep internal handbooks and guidance up to date with ways of working practices, systems and policies, working with the LWF team to consider and implement improvements to make LWF an efficient and positive place of work. 

• Create and share basic reports from Salesforce for use by the team and SMT. 

Communications 

• Represent the Living Wage Foundation coherently in writing and verbally. 

• Work collaboratively with the team and across Citizens UK to ensure that we are meeting the customer service expectations of our employer network and stakeholders. 

Develop and manage external relationships 

• Manage our Accreditation Inbox, including responding to simple accreditation or form questions, and escalating more complex questions where necessary in a timely and helpful manner. 

• Update Moneypenny (LWF switchboard) on team changes, holidays etc. Receive and respond to general enquiries received through the switchboard. 

• Support on Employer Merchandise and branding requests where required, ensuring timely delivery and clear correspondence.

Develop and manage internal relationships 

• With Operations & Data Officer, support the LWF team to book items in and out of LWF merchandise library. 

• Arrange logistics for LWF all staff Away Day.

• Provide Senior Leadership Team (SLT) with occasional administrative support including booking travel, rooms, and making purchases when necessary. 

Income and resources 

• Coordinate the administration and reconciliation of credit card payments. 

• Liaise between CUK Finance team and LWF team, ensuring each team is updated on processes and working cross-team to ensure good communication. 

• Administration of LWF Away Day budget. 

Contribute towards Citizens UK’s strategic objectives 

• Responsibility for delivering agreed areas of the Foundation’s work plan.

• Work collaboratively with the LWF team and across Citizens UK to ensure that we are meeting the expectations of our network and stakeholders.

• Display self-awareness of DEI issues and good practice, considering impact on direct reports and stakeholders.

• Understand how your role contributes to the purpose of the Foundation and the core mission of Citizens UK.

• Implement Citizens UK’s and the Foundation policies, procedures, and values in own work and that of the team. 

Personal Specification 

(D) Desirable, (E) Essential 

Qualifications 

• Professional certification in project management, administration, finance (D) 

Experience 

• Previous experience supporting data management and reporting, ideally using CRM systems such as Salesforce (E) 

• Prior experience in customer service or stakeholder engagement (E) 

• Experience working in a team-based office environment (E) 

• Experience in finance administration, including credit card administration and budget management (E) 

• Experience with cross-team liaison or project coordination (D) 

Key skills and knowledge 

• Strong organisational skills with the ability to manage multiple tasks and meet deadlines (E) 

• Excellent written and verbal communication skills, with the ability to respond professionally to internal and external queries (E) 

• Proficiency in Microsoft Office and familiarity with CRM and data management systems (E) 

• Attention to detail and accuracy in handling financial and data-related tasks (E) 

• Ability to produce and analyse basic reports (E) 

• Understanding of confidentiality and data protection principles (E) 

Personal qualities & values 

• A proactive self-starter, able to work independently and take initiative (E) 

• Collaborative and able to work effectively as part of a diverse team (E) 

• Flexible and adaptable, willing to support a range of operational needs (E) 

• Committed to the mission and values of the Living Wage Foundation and Citizens UK (E) 

• Willingness to learn new systems and processes, and to support continuous improvement (E) 

• Positive, professional attitude and commitment to high-quality service (E) 

Interview date: 21-22 October 2026

A 24-month fixed-term contract - with the aim of extending the role if future funding allows

 Hours: 37.5 Hours Per Week, Monday to Friday, 9 am - 5 pm

Salary: £26,228 per annum

Holiday: 20 days annual leave plus Bank Holidays per annum for full-time equivalent, rising to 25 days leave with service.

Work location: home-based with occasional travel across the Wirral Peninsula

Expenses: Mileage (at 55p per mile) and other travel-related expenses will be paid based on the distance travelled from our registered office in Birkenhead.

Training: support towards the cost of gaining professional qualifications could be considered as part of the overall package

About Dementia Together Wirral
We are a local, independent charity based on the Wirral, supporting people living with dementia, their carers, and former carers by providing community-based activities and day trips. We help people stay active, enjoy friendship and creativity, reduce isolation, and feel included, valued and respected.

We are now seeking an enthusiastic and well-organised Administrator to help strengthen our day-to-day administration, records and communications, enabling us to continue to provide an effective and responsive service.

About the role
This is an important role at the heart of a small charity. The post is primarily administrative, but with a significant communications element. You will help keep our records, communications and day-to-day systems running smoothly, support colleagues and volunteers, and ensure people receive clear, timely and helpful information.

You will also support communications activity, including social media updates, newsletters and promotional materials. You will not be expected to be a specialist in every system from day one; training and support will be provided where needed.

 Key responsibilities

As our Administrator, you will:

• Provide reliable day-to-day administrative support to the Charity Manager, staff, volunteers and trustees.
• Manage correspondence, including telephone calls, emails and written communications, ensuring enquiries are addressed or forwarded appropriately.
• Support bookings and administration for coach trips, narrowboat trips and other activities as required.
• Attend meetings when required and provide administrative support, such as preparing papers, taking notes, or following up on agreed actions.
• Maintain accurate membership, CRM and contact records, ensuring information is complete, up to date and securely handled.
• Record feedback from activities, comment sheets, and comment books, and share relevant information with colleagues where follow-up is required.
• Help keep the charity's social media, newsletters and promotional materials up to date by using agreed messages and brand guidelines.
• Support the development of stories, photographs, updates and case studies that explain the difference Dementia Together Wirral makes, ensuring appropriate consent is obtained.
• Work flexibly with colleagues to support members, volunteers and continuity of services during busy periods, annual leave or sickness.

Person specification

Essential

• Experience in an administrative, coordination, customer service, office support, or similar role, or strong transferable organisational skills.
• Good organisational skills, with the ability to manage priorities and complete tasks accurately and on time.
• Clear written and verbal communication skills, coupled with a friendly and professional approach.
• Good attention to detail and confidence in maintaining accurate records and information.
• Confidence with email, Microsoft Office or Microsoft 365, and willingness to learn other digital systems used by the charity.
• A practical, flexible and hands-on approach suited to working in a small charity.
• A commitment to confidentiality, safeguarding, inclusive practice, and respectful support for people living with dementia, carers, volunteers, and supporters.

Desirable

• Experience of working or volunteering with a charity, community organisation or small team.
• Experience of using a CRM, database, or membership system, or digital tools such as Canva, Mailchimp, or SharePoint.
• Experience of supporting social media, newsletters or other communications activities.
• An understanding of dementia, unpaid caring, or community-based support services, or a willingness to learn.

Why join us?

 This is an opportunity to make a real and visible difference to a small but growing charity with strong local roots. Through your administrative and communications support, you will help us reach more people, raise awareness of our services, and showcase the difference we make to people affected by dementia.

You will be joining at an important stage in our development, with the opportunity to help shape how we communicate with our community, strengthen our brand and develop our digital presence. You will have the freedom to bring ideas, creativity and initiative to how we promote our work and engage with members, supporters, volunteers and the wider community.

Closing date: 20th September 2026
Interview dates: Week commencing 28th September

We welcome applications from people of all backgrounds, communities and experiences. We are committed to creating an inclusive environment and would be happy to discuss any reasonable adjustments needed during the recruitment process.

Fleet Administrator

Part-time - 21 hours per week

£26,000 (pro-rated to £15,600) + excellent benefits

Leatherhead, Surrey

About the role:

The Fleet Administrator will form a vital part of the Finance and Operations Team supporting the Operations Manager in the management of the Rainbow Trust fleet.  Rainbow Trust operates a fleet of approximately seventy vehicles situated across our nine regional teams. It is vitally important that our Family Support Workers have a reliable vehicle for attending family visits and transporting families to hospital. In addition, the Fleet Administrator will be required to assist the Operations Manager with ad-hoc tasks/projects according to the workload.

Full training will be provided and previous experience of managing a fleet is not required, although is desirable. A good level of maths, excellent communication, planning and Microsoft Excel skills are required to be successful in this role.

This is an excellent opportunity to maintain a breadth of fleet administrator experience with increased responsibility.

What we’re looking for:

• Highly motivated and disciplined approach to work – good customer service with the ability to liaise with different stakeholders, manage workload effectively and respond well to change.
• A helpful and supportive team member – who can work collaboratively with others.
• A high level of attention to detail and accuracy – producing precise, high quality, consistent work to meet deadlines.
• Confident use of MS Office and extensive experience of Excel – you have strong attention to detail, are comfortable working with data, and produce high quality accurate work.
• Applications will be particularly welcome from those who have experience of fleet administration – acting as the main point of contact for vehicle issues and liaising with leasing and insurance companies.  Full training will be provided where required. 

What we offer:

We are proud to be a Best Companies Two-Star rated organisation, an outstanding place to work! As a Top 10 Charity, we have a range of fantastic benefits that we offer our employees, including:

• Pension scheme where we contribute 5% of your salary and you contribute at least 3%.
• A life assurance scheme for all employees which provides a death in service benefit of three times’ basic pay.
• Flexible working hours to balance home and working life.
• 25 days of annual leave plus public holidays – rising to 26 days after 1 year, 27 days after 5 years and 30 days after 11 years, with an additional 5 days to use in your 10th or 20th year of service (pro rata for part time).
• The option to buy/sell annual leave, as well as additional leave for your birthday, wedding/civil ceremony and an extra half day off for Christmas shopping.
• Time off in Lieu.
• Employee Assistance Programme with access to remote GP, counselling, physiotherapy, resources to support your mental health and financial wellbeing, as well as a 24/7 helpline via Help@Hand.
• Family friendly policies, focused on employee wellbeing, and an active cross-organisational wellbeing group running a number of initiatives throughout the year.
• Access to the Blue Light Card Scheme, and other rewards and discounts.
• Bike to work, season ticket loan and payroll giving schemes.
• A recommend a friend recruitment bonus scheme.
• Robust training and development programmes to support your learning and growth

If you’d like to find out more about these benefits and working with us, please visit our why work with us page on our website.

More information about us and our recruitment process can be found in our Candidate Pack on our website.

About us:

Rainbow Trust Children’s Charity enables families who have a child with a life-threatening or terminal illness to make the most of their time together, providing expert practical and emotional support where they need, it for as long as it is needed. For families living with childhood illness, time is everything. Right now, there are too many families coping alone with no support, no time to think, no time to make memories and no time for each other. We believe that no family should go through this alone, so we are here to change that.

How to apply:

To apply please visit our website via the link and apply online.

Your covering letter should highlight why your application should be considered above others and clearly state how your experience matches the essential criteria outlined in the Person Specification.

Please disclose in your covering letter if you have used AI for any part of your job application.

Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early.

Interviews will take place at our Head Office in Leatherhead. We will only contact those applicants who have been successful. If you require any adjustments during the interview process, please let us know.

An enhanced DBS disclosure will be required for this post.

Rainbow Trust is committed to safeguarding and promoting the welfare of children and young people and expects all employees to share this commitment.

Rainbow Trust is an equal opportunities employer, and we welcome applications from all backgrounds.

Carer Support Team Lead

35 hours per week (5 days)

Actual salary £27,878

Office base: Harlow, Essex

Could you lead a team to achieve positive outcomes for family carers in West Essex?

We have an exciting management opportunity for a Carer Support Team Lead to join our team, supporting unpaid adult carers. This is a rewarding and varied role leading a team providing information, coaching and peer support for local carers, helping them navigate support systems, and to maintain their own health and wellbeing. You will mainly work in the community as well as from our offices or home.

You will have experience working with Carers, vulnerable or disadvantaged individuals, or working within health, social care, community or voluntary services. You will ideally have experience managing people to deliver high-quality services. Most importantly, you will be passionate about making a difference to the lives of local unpaid adult carers.

Action for Family Carers is a thriving Essex charity which for over 35 years has been providing support for Adult Carers and Young Carers – people with unpaid caring responsibilities for others. We are a Carers Trust Network Partner and hold the Excellence for Carers quality mark. We provide support including information, coaching, counselling, peer support, respite care, and Young Carer clubs across Essex, working within schools, GP practices and a variety of community settings.

 

Your responsibilities will include:

           Managing and leading an area team to achieve positive outcomes for carers

           Demonstrating the impact of the service through monitoring and evaluation

           Developing strong relationships with key local stakeholders

You will need to be:

   Proactive and solution focused

   Passionate about improving outcomes for local carer

   Strong team player with a collaborative approach to working

   An excellent communicator with empathy and active listening skills.

   Confident in the use of IT including Microsoft 365 and CRMs (databases).

   A driver with access to a vehicle and a willingness to travel across Essex.

We offer:

Full induction and relevant training

 Contributory pension scheme

 24-hour Confidential Staff Helpline

An opportunity to help vulnerable families in the local community

A chance to be part of a supportive and friendly team

 Closing date for completed applications: 5pm on 22 September 2026

 For an informal conversation about the role please contact Leesa McKay on 0300 770 80 90.

 Action for Family Carers is an equal opportunities employer and positively encourages applications from all sections of the community.

Registered Charity No: 1127164

The HR Administrator will join our friendly and collaborative team and play a vital role in delivering a responsive, high-quality HR service accross the entire lifecycle.

This role supports every stage of the employee journey from recruitment and onboarding through to employee well-being and offboarding. The postholder will ensure that HR processes are delivered efficiently, accurately and compliantly, while helping to create a positive employee experience that reflects the values of Progressive Judaism. 

Working closely with managers and colleagues accross the organisation, the HR Administrator will contribute to building an inclusive, supportive and well-organised workplace where people feel welcomed, valued and empowered to thrive. h

Operations & Administration Manager Vacancy

Application Deadline: Friday 25th September 2026

Job Title: Operations & Administration Manager

Salary: £35,000 + (Dependent on Experience)

WLIC Ealing Masjid is seeking to appoint a highly organised, motivated and enthusiastic Operations & Administration Manager who will be responsible for the efficient day-to-day administration, operational coordination, services delivery, facilities oversight, guest reception and event support of the Centre.

This is an excellent opportunity to join an exceptional WLIC staff and management team, see attachedjob desciption. 

Only the applicants shortlisted will be notified. Any offer of employment will be subject to references, an enhanced DBS, qualifications, medical and other statutory checks being satisfactory.

Senior Administrator & PA Support (Temporary)
£19.23 per hour
4+ month temporary assignment
South East London
Predominantly office-based with flexibility to work remotely approximately 1 day per week
Basic DBS check required

Are you an experienced administrator or PA looking for a role where you can make a meaningful contribution within a values-led organisation?

We are working with a well-established charitable organisation that is seeking a highly organised and professional Senior Administrator to provide support to a busy senior leadership office. This is a varied and rewarding opportunity for someone who enjoys coordinating multiple priorities, building strong relationships with stakeholders and ensuring the smooth running of a fast-paced office environment.

Working as part of a small and collaborative team, you'll play a key role in supporting senior leaders, managing communications and helping deliver a first-class administrative service. This position will suit someone who thrives on organisation, enjoys working with people and takes pride in providing reliable support behind the scenes.

This is a busy, hands-on role where no two days are the same. Responsibilities will include:

• Managing complex diaries and coordinating meetings
• Monitoring inboxes and responding to enquiries appropriately
• Organising travel arrangements and hospitality requirements
• Planning and coordinating meetings, events and stakeholder visits
• Preparing correspondence, presentations, reports and meeting papers
• Taking meeting minutes and tracking follow-up actions
• Managing expenses and general administrative processes
• Acting as a professional first point of contact for visitors and stakeholders
• Maintaining accurate records, filing systems and confidential information
• Liaising with internal teams and external partners to gather information and coordinate activities
• Supporting wider operational and administrative projects as required

About You We're keen to hear from candidates who have gained experience within the charity, not-for-profit, education, membership, healthcare, faith-based or public sectors.

You'll bring:

• Previous experience in a senior administration, PA, team support or office management role
• Excellent organisational skills and the ability to manage competing priorities
• Strong diary and inbox management experience
• Exceptional attention to detail and a proactive approach
• Confidence communicating with stakeholders at all levels
• Strong written and verbal communication skills
• Advanced Microsoft Office skills, including Outlook, Word, PowerPoint and Excel
• Experience coordinating meetings, events and administrative processes
• The ability to handle sensitive and confidential information with discretion
• A reliable, professional and committed approach to work

An understanding of the Catholic Church or experience working within a faith-based organisation would be beneficial but is by no means essential. More important is a genuine respect for the organisation's values and a willingness to work within this environment.
Why Apply?

• Opportunity to join a highly respected charitable organisation
• Varied and engaging role with exposure to senior stakeholders
• Supportive and collaborative working environment
• Immediate start available
• Initial 4-month assignment with the potential for extension
• Predominantly office-based role with some hybrid flexibility
• Chance to make a meaningful contribution within the not-for-profit sector

Additional Information

• Interviews scheduled for the week commencing 14 September
• Successful applicants should be available to start as soon as possible thereafter
• Appointment subject to a satisfactory Basic DBS check

We want you to have every opportunity to demonstrate your skills, ability and potential; please contact us if you require any assistance or adjustment so that we can help with making the application process work for you.

About Julie's Bicycle

Julie's Bicycle (JB) unites culture, creativity and climate action to drive change. For almost two decades, we have worked at the forefront of the creative climate movement, supporting artists, cultural organisations and creative leaders to take meaningful action on the climate, nature and justice crises.

Through research, policy, partnerships and practical support, we help the cultural sector turn creativity into a powerful force for a just and regenerative future.

About the Role

We're looking for an experienced, proactive and collaborative Operations Manager to play a central role in the smooth running of Julie's Bicycle.

Working closely with the Operations & People Lead, you'll oversee core organisational operations including administration, office management, systems and technology, recruitment support, compliance and internal processes. You'll help ensure our team has the systems, tools and support needed to work effectively in a hybrid environment.

This is a varied role that combines operational leadership with hands-on delivery. You'll be the go-to person for many internal processes and will work across teams to improve systems, maintain compliance and support organisational effectiveness.

Key Responsibilities

Operations & Administration

• Act as the first point of contact for general enquiries and operational support.
• Manage organisational administration systems and processes.
• Coordinate travel, meetings and logistics for staff and organisational activities.
• Support budgeting and logistics for team events, meetings and activities.
• Help implement and maintain Julie's Bicycle's environmental policies and operational practices.

Office Management

• Oversee the day-to-day running of our hybrid office environment.
• Manage relationships with Somerset House facilities and external suppliers.
• Support health and safety compliance and office wellbeing initiatives.
• Help create an engaging and collaborative workplace culture.

Systems & Technology

• Coordinate IT systems, digital platforms and external providers.
• Maintain organisational systems, databases and cloud-based infrastructure.
• Support GDPR compliance and data management processes.
• Identify opportunities to improve systems and ways of working.

Recruitment & HR Support

• Support recruitment, onboarding and offboarding processes.
• Assist with HR administration and employee records.
• Issue contracts and documentation for staff, freelancers and placements.
• Provide day-to-day support for people-related processes and queries.

About You

We're looking for someone with experience in operations, administration, office management or organisational support who enjoys problem solving, improving systems and helping teams work effectively.

You'll be highly organised, digitally confident, proactive and comfortable managing multiple priorities. Experience within the charity, cultural, arts or environmental sectors would be beneficial but is not essential.

If you read this advert and feel you almost match what we're looking for, we'd still love to hear from you. You may have built relevant skills through freelance work, lived experience, activism, organising or routes outside formal education.

Why Join Us?

At Julie's Bicycle, you'll join a passionate and supportive team working at the intersection of culture and climate action. We offer a flexible and collaborative working environment where you can make a tangible contribution to one of the most important challenges of our time.

Equality, Diversity & Inclusion

We are committed to building a diverse and inclusive team and strongly encourage applications from people from underrepresented backgrounds. If you are excited about the role but don't meet every requirement, we would still love to hear from you.

We know job descriptions can feel daunting and that people who are from the global majority, from working class backgrounds, those without formal qualifications and some LGBTQ+ candidates are statistically less likely to apply even when they are well suited to a role.

Closing date: Thursday 17 September 2026

We strongly encourage early applications as we may close the recruitment early if we have reached a sufficient number of viable applications.

Executive Assistant & Board Administrator

£24.72 per hour + holiday pay
London | Hybrid – 3 days office / 2 days home
Immediate start | 3 months temporary, with potential to become permanent
Full-time

We are delighted to be working with a highly successful and growing charitable organisation to recruit an experienced Executive Assistant & Board Administrator.

This is an excellent opportunity for an accomplished EA who enjoys working at senior level and has strong experience supporting Boards, Trustees or Committees. Initially offered on a three-month temporary basis, there is real potential for the role to become permanent.

Working closely with the CEO and Deputy CEO, you’ll provide high-level executive support while taking responsibility for the smooth running of Board and Committee meetings. You’ll be joining a busy, professional and collaborative team and will regularly liaise with Board members, senior stakeholders and external contacts.

Key responsibilities will include:

• Providing comprehensive EA support to the CEO and Deputy CEO, including complex diary management, meetings and travel
• Coordinating the full Board and Committee meeting cycle, from scheduling and logistics through to follow-up
• Preparing, formatting and circulating Board and Committee papers
• Attending meetings and producing accurate, high-quality minutes
• Maintaining action logs and ensuring agreed actions are followed up
• Supporting the onboarding and induction of new Board members
• Liaising confidently with Trustees, senior executives and other high-level external stakeholders
• Managing shared inboxes and acting as a professional point of contact for the organisation
• Supporting governance, compliance and audit-related administration
• Assisting with research, reporting and ad hoc projects for the senior leadership team
• Handling sensitive and confidential information with discretion

About you

We’re looking for someone with substantial experience as an Executive Assistant, Senior PA, Board Administrator or similar, ideally with at least five years’ experience supporting senior or C-suite executives.

Crucially, you’ll need proven experience attending Board or Committee meetings and producing formal minutes. You’ll be highly organised, comfortable juggling competing priorities and confident communicating with senior stakeholders.

You’ll also need:

• Excellent written and verbal communication skills
• Meticulous attention to detail
• Strong diary and meeting coordination experience
• Excellent Microsoft Office skills
• The ability to work independently and use sound judgement
• A professional, discreet and adaptable approach
• Confidence working in a busy, fast-moving environment

This is an urgent requirement with an immediate start, so candidates will need to be available at short notice.

The role is based in Central London, with three days per week in the office and two days working from home.

£24.72 per hour + holiday pay | Full-time | 3 months initially | Potential temp-to-perm

If you’re an experienced EA with strong Board and minute-taking experience and are available immediately, we’d love to hear from you.

Digital Learning Administrator
£22,733 pa (£32,477 FTE) plus excellent benefits
London WC1 and home-based
24.5 hours per week, part-time
Permanent
 

The Royal College of Paediatrics and Child Health (RCPCH) is seeking an organised, proactive and customer-focused Digital Learning Administrator to provide high-quality administrative and operational support across our digital learning and professional development activities.

Working within the Education and Professional Development (EPD) team, you will play a key role in supporting RCPCH Learning, helping to ensure our digital learning platforms, webinars, online events and educational services run smoothly and provide an excellent experience for members, learners, faculty and stakeholders.

This is an excellent opportunity for an experienced administrator who is confident working with digital systems and enjoys providing high-quality support to a wide range of users. You will work across learning management systems, ePortfolio systems, webinar platforms and website content management systems, while also supporting learner engagement, reporting, communications and service improvement.

Key responsibilities include:
• Administering and maintaining digital learning platforms and systems, including learning management, ePortfolio, webinar and website systems
• Ensuring learner records, educational content and system data are accurate, current and securely maintained
• Providing first-line support to members, learners, faculty and stakeholders, responding promptly and professionally to enquiries
• Supporting the administration of the patient feedback process, including user accounts, event setup, learner records and assessment feedback submissions
• Coordinating webinars, virtual learning events and online courses, including registrations, delegate communications, faculty support and attendance monitoring
• Facilitating online learning events using the College’s virtual delivery and event management platforms
• Producing reports on learner usage, engagement, attendance and completion, and supporting data cleansing and record management
• Maintaining confidentiality and ensuring learner and organisational data is handled in accordance with GDPR and College policies
• Supporting the development, testing and continuous improvement of digital learning services and systems
• Processing purchase orders, invoices, expenses and other financial administration in line with College procedures
• Supporting procurement activity, including obtaining supplier quotes where required

Essential skills and experience include:
• Excellent administration skills
• Excellent written and verbal communication skills
• Outstanding attention to detail and consistently high standards of accuracy
• Strong problem-solving skills and the ability to understand and resolve complex issues
• Strong experience and knowledge of Microsoft applications, including Word, Excel, Outlook and PowerPoint, together with database applications
• Experience working in a team administration role
• Ability to handle confidential and sensitive information appropriately

Desirable:
• Experience working within an education, training or professional development environment
• Experience using online delegate management systems and learning management systems
• Experience administering ePortfolios, learning management systems, video editing tools or WordPress
• Experience working in the education and/or health sector

The RCPCH has more than 25,000 members and fellows worldwide and plays a leading role in supporting paediatricians through high-quality education, training and professional development. Our digital learning services are an important part of how we provide accessible, flexible and engaging learning opportunities to our members and wider professional community.

Our values – Include, Influence, Innovate and Inspire – are central to everything we do. We are committed to Equality, Diversity and Inclusion and welcome applications from candidates from all backgrounds. We particularly encourage applications from Black, Asian and minority ethnic candidates and disabled candidates who are under-represented at this level of the organisation.

We offer a flexible and modern hybrid working environment, with this role working 40% from the London office and 60% remotely. The role is offered at 0.7 FTE (24.5 hours per week).

The RCPCH is committed to safeguarding the children, young people and adults it has contact with. All staff are expected to share this commitment. Employment is subject to satisfactory references and appropriate screening checks.

We reserve the right to close this vacancy early if sufficient applications are received. If you are interested, please submit your application as soon as possible.

Closing date: 27 September 2026

Mission Aviation Fellowship (MAF) is seeking an organised and creative MAF in the Community (MiC) Resourcing Coordinator to support our vital resourcing and community fundraising work across the UK.

This is a rewarding opportunity for a dedicated administrator to use their skills to equip our staff, volunteers and church representatives, helping them inspire new donors and supporters to get behind our life-changing work.

Location: Folkestone or Glasgow (with hybrid working)

Contract: 12 month, fixed-term maternity contract

As an MAF in the Community (MiC) Resourcing Coordinator, you will support the day-to-day delivery of MiC UK’s resourcing and community fundraising activities.

Working under the direction of the MiC Resourcing Lead, you will help develop and maintain engaging resources for churches, volunteers and other stakeholders, ensuring they have the materials and information they need to promote MAF and attract new donors and supporters.

You will also support the development of community fundraising plans, campaigns and supporter engagement, providing groups and individuals with resources and advice to help maximise fundraising income and attract new supporters.

Additionally, you will:

- Gather content for quarterly MiC Church newsletters
- Update volunteer, website, e-news and social media content
- Help develop new church and audience engagement resources
- Assist with the planning and delivery of MiC UK events
- Manage queries and meeting and speaking engagement paperwork

About You

To be considered as an MAF in the Community (MiC) Resourcing Coordinator, you will need:

- Experience in an administrative role
- Experience of working in an office environment
- Proficiency in Microsoft applications
- The ability to communicate positively, assertively and sensitively within a cross-functional team environment
- An efficient and organised approach
- The ability to manage multiple deadlines and priorities
- Excellent attention to detail
- The ability to work on your own initiative
- Creativity and innovation
- At a minimum, A-levels or equivalent experience

About Us

Mission Aviation Fellowship (MAF) is a Christian organisation that uses light aircraft to deliver practical help, physical healing and spiritual hope to some of the world’s most remote and inaccessible communities.

For 80 years, MAF has been working in partnership with hundreds of other organisations to enable access to medical care, education, livelihood training and long-term support in over 24 low-income countries.

They believe that every community, however remote, should have access to the essentials of life – that’s why MAF’s flights are a lifeline, not a luxury.

The Benefits

- Salary of £28,701.28 per annum
- Annual leave entitlement of 22 days per year plus 8 paid public holidays per year
- Non-contributory pension scheme (10% of salary); employees may make voluntary additional contributions
- Death in service payment
- Flexible working policy
- Access to our Employee Assistance Programme

This is a rewarding opportunity for an organised administrator with experience to join our purpose-driven Christian organisation.

You’ll enjoy a varied role spanning resourcing, community fundraising, events and communications, giving you the chance to broaden your experience, put your creativity to great use and develop a diverse range of skills.

Perhaps most rewarding of all, your work will help equip the people who champion MAF across the UK, supporting them to reach new audiences and inspire more people to get behind our life-changing work around the world.

 

Full-time (35 hours per week), 3-year fixed-term contract with possibility of extension | Hybrid working from our London office or remote working in England | c.£27,500 per annum + 8% pension contribution.

Benefits include: 25 days annual leave, rising after two years' service, plus bank holidays and additional leave between Christmas and New Year.

About You:

The Architectural Heritage Fund (AHF) is looking for a highly organised and detail-focused Grants Administrator to provide responsive administrative support to our Grants teams. Reporting to the England Development Manager and working closely with the Head of Grants and England Grants team as well as supporting our Grants teams for Wales, Scotland and Northern Ireland, you will help ensure our grants administration, application checks, records, spreadsheets, meetings and reporting processes run smoothly and efficiently.

This is an excellent opportunity for someone with strong administrative, numerical and communication skills who wants to contribute to grant-making work that supports communities and helps bring historic buildings back into sustainable use.

What you will be doing:
 

• Supporting the England Grants team with grant application assessment by checking documentation and keeping colleagues updated.
• Maintaining the Grants Budget Management Spreadsheet and liaising with Grants, Development, Programme and Finance colleagues to ensure records are accurate.
• Running monthly live grants reports and sharing information with relevant managers.
• Supporting monthly and quarterly grants meetings, including preparing agendas, formatting papers, taking minutes and updating meeting schedules.
• Maintaining the list of grants awarded on the AHF website and supporting bi-annual submissions to 360 Giving.
• Assisting with quarterly reporting and claims to funders.
• Providing administrative support for Consultant Project Advisor work, including consultant liaison, invoice processing and accurate record keeping.
• Coordinating Consultant Project Advisor fee payments with the Finance Team following sign-off.
• Providing wider administrative support to help the Grants programme operate effectively.

Your Experience

• Ideally a Level 3 qualification in Administration, Business or Finance, or relevant A Levels.
• 2-3 years’ experience of administration to include financial administration, ideally grants with a social investor or charity lender or funder.
• Responsive to customers by providing live tracking of applications and projects.
• Ability to work methodically and effectively as a member of a predominantly remote working team.
• Ability to work effectively with changing priorities and deadlines.
• Excellent organisational, written, and oral communication skills.
• Excellent numerical and general IT skills, accuracy, and attention to detail.
• Experience of using Database system(s).
• Experience of monitoring and managing a budget; familiarity with Excel.

About the AHF

AHF is a leading heritage charity founded in 1976 to help charities and social enterprises across the UK find solutions for vulnerable historic buildings. We do this by offering advice, grants, and loans. You can find more details of the AHF and the impact of our work on our website.

We are a charity committed to being inclusive and giving everyone an equal chance to succeed – you can read more about our EDI commitments on our website.Applications are welcome from all regardless of age, sex, gender identity, disability, marriage or civil partnership, pregnancy and maternity, religion or belief, race, sexual orientation, transgender status or socio-economic background.

How to apply

Please submit your updated CV and cover letter (of up to 1.5 sides of A4, via the link provided.

Your application must reach us no later than 23:59pm on Friday 18th September 2026. Applications without covering letters will not be considered, and those with covering letters created using AI will be discounted. Please write your own tailored covering letter.

If shortlisted for interview, we will be in touch with you by 18th September. However, we are a small charity and, due to the volume of applications we anticipate, we regret that we will be unable to provide feedback if you are not shortlisted.

Interviews will take place during the week commencing 28th September 2026. These can be either online or in person at the AHF London office. Please indicate your preference in your application.

REF-230 537

Harris Hill is delighted to be partnering with a leading UK charity that works to increase the flow of philanthropic funding to charities, not-for-profits and social enterprises around the world. We are seeking an experienced Executive Assistant & Board Administrator to join its growing and entrepreneurial team.

This is a varied opportunity for an experienced Executive Assistant who enjoys working in a fast-paced environment with senior stakeholders and has strong Board governance experience. Reporting to the Deputy CEO, you will provide comprehensive support to the CEO and Deputy CEO, while also playing a key role in the effective administration of the organisation’s Board and Committees. You will manage senior diaries, meetings and travel, prepare papers and presentations, handle confidential information and act as a key point of contact for internal and external stakeholders.

You will also coordinate the full Board and Committee meeting cycle, including scheduling, meeting logistics and Board packs, attending meetings, producing accurate minutes and tracking actions through to completion. Alongside this, you will support Foundation Boards, shared inboxes, governance and compliance activity, and a range of executive projects.

We are looking for someone with significant experience in an Executive Assistant or similar role, ideally supporting C-suite executives. You will have proven experience preparing Board meeting minutes, excellent organisational and communication skills, meticulous attention to detail and the ability to manage competing priorities effectively. Discretion, emotional intelligence, resilience, sound judgement and the ability to work independently are essential.

This is an excellent opportunity to join a purpose-driven organisation with a strong reputation in the philanthropy sector and play a central role supporting its executive and governance functions.

To apply, please submit your up-to-date CV by 11 September 2026 at 11:59 AM. Shortlisted candidates will be asked to submit a tailored cover letter after reviewing the full job description.

Please note that only applicants with an unrestricted right to work in the UK will be considered for this position.

Please note, only successful applicants will be contacted with further information.

As a leading charity recruitment specialist and a certified B Corp™, Harris Hill is committed to high and ever-improving standards of equitable and inclusive recruitment. We actively welcome applications from all sections of the community regardless of age, disability, gender, race, religion, sexuality and other protected characteristics.

The Baobab Centre is a non-residential therapeutic community supporting unaccompanied minors who have experienced human rights abuses and are seeking asylum, refugee status and settlement in the United Kingdom.

The role of a Therapeutic Community Caseworker at the Baobab Centre is to support unaccompanied asylum seeking and refugee adolescents and young adults to access care, basic rights and entitlements and to support their social development and rehabilitation.This role involves working closely with the clinical key worker of each young person and with our wider multidisciplinary team. As a Caseworker you will aim to empower individuals to build stable, independent lives in the UK, including by supporting them to communicate their views, needs and experiences in decision-making processes, and supporting them to make challenges when necessary. Caseworkers assist young people to make effective choices about what happens in their lives and encourage them to speak up and build agency.

Baobab aims to be a non-residential therapeutic community with a holistic and integrated perspective.As a Caseworker, you will play a key role within our multidisciplinary team. We aim to be a thinking organisation and place a high value on shared thinking time and shared responsibilities. Our team work together with each other and with agencies and key individuals in young people’s lives, both within and outside of Baobab. A key aspect of the role is communicating with members of the clinical and admin staff team within the Baobab Centre and with other workers in the network around each young person including social workers, teachers, foster carers, lawyers, hospital consultants, housing and benefits workers. etc. You will strive to develop relationships across networks and advocate access to rights and entitlements for our community members. 

It is critical that as a Caseworker: 

• you have an insight to the backgrounds and experiences of both the internal and external factors impacting on the lives of unaccompanied young people attending our centre and an understanding of the broader context in our society as it impacts on young asylum seekers (including invisibility, marginalisation, discrimination and the fact of waiting in uncertainty for a long time.

• You have an insight in how trauma and the many human rights violations and persecution that most members of our community have experienced impact on all aspects of a young person’s internal and external world. 

• You have an insight in how current immigration rules and social care system procedures act as barriers to rehabilitation, including by restricting access to education, adequate benefits, housing and healthcare provision.