Financial transactions manager jobs in Birmingham

Background

Middlesex Tennis is a registered charity that takes responsibility for the administration and development of tennis throughout the county, from those just thinking of taking up the game to tournament players of all levels. The County Association affiliates with the LTA and upholds their rules and regulations. We work closely with the LTA to implement their vision of ‘Tennis Opened Up’ and support their mission to transform communities through tennis to make tennis welcoming, enjoyable and inspiring to everyone.

Middlesex Tennis has a small team of salaried individuals that work with the Middlesex Tennis trustees and other volunteers. We are looking for a diligent and motivated individual to assist the team and trustees by providing accurate and timely transactional finance services, producing reports, processing payments, maintaining financial records, and assisting with reconciliations. This role will be home based with occasional travel across the County for meetings and events, where required.

Why Join Us

• Work within a passionate and supportive team of staff and trustees dedicated to tennis development with the opportunity to get involved with our tennis events.
• Take advantage of our charitable status to help develop tennis in Middlesex. 
• Flexibility to role and working hours can be considered.
• We actively invite applications from all candidates who meet the criteria and can work in the UK.
• We commit that everyone will receive equal consideration irrespective of your ethnicity, religion, sex, gender reassignment, sexual orientation, age, any disability, marital or civil partnership status, and pregnancy or maternity status.

We particularly welcome applications from:

• People from ethnically diverse communities
• Deaf and disabled people
• Members of the LGBTQ+ community
• People with lived experience of the UK's many and varied communities

If you have experience and knowledge of finance administration and are passionate about tennis, we want to hear from you. 

Details

Job Title: Middlesex Tennis Finance Officer

Salary: £12,800 per annum (£32,000 full-time equivalent)

Contract: 12-month fixed term contract

Hours: Part-time - 2 days per week

Location: Remote home-based working with occasional travel across the county

Provisional Interview Dates: Tuesday 28th and Wednesday 29th July 2026

Role

The Finance Officer will support the Finance Lead and professional staff by providing accurate and timely transactional finance services, producing reports, processing payments, maintaining financial records, and assisting with reconciliations.

Specific Responsibilities 

Accounts Payable

• Set up and manage a finance/accounts inbox prioritising workloads effectively.
• Process and pay supplier invoices, grants, and other expenditure, ensuring correct authorisation from internal teams and accurate coding and entry into the accounting system (Xero).
• Process a high volume of invoices, including matching and reconciling discrepancies.
• Work with internal teams to ensure timely payment of invoices.
• Review, gain approval and process employee/trustee expenses.

Accounts Receivable

• Manage incoming payments and online payment platforms.
• Manage customer accounts to ensure timely collection of debts.
• Prepare and send invoices, track overdue accounts, and follow up on payments.
• Maintain accurate records of financial transactions.

Reconciliations, VAT and Compliance Support

• Prepare monthly bank reconciliations and support reconciliation of other balance sheet accounts.
• Prepare quarterly VAT returns and maintain supporting information.
• Ensure transactions are recorded correctly for VAT purposes.
• Ensure financial procedures are followed.
• Maintain and provide supporting documentation for an independent examination.

Reporting Support

• Prepare quarterly income and expenditure reports.
• Assist in preparing annual accounts and supporting schedules.
• Support budgeting and cash flow forecasting.
• Prepare reports for LTA as required.
• Prepare adhoc reports as required.

Payroll Administration

• Assist the Finance Lead in payroll administration when required.

General Accountabilities

• Maintain accurate records and audit trails.
• Liaise with banks as and when required.
• Assisting with system improvements and process enhancements.
• To undertake any other duties deemed relevant by the management team.

Person Specification

Essential

• Minimum 2 years of accounting, accounts payable/receivable experience.
• Excellent bookkeeping skills.
• Effective organisation, communication, diplomacy and presentation skills.
• Strong attention to detail.
• Ability to work in a team and motivate others.
• Excellent IT skills and knowledge of MS Office applications including Excel.
• Excellent customer service skills and experience.

Desirable

• CCAB-qualified or part-qualified, or AAT qualified/part-qualified (or equivalent).
• Experience in charity finance and charity accounting principles.
• Experience of using Xero accounting software.
• Knowledge and interest in tennis/padel.

Our partner is a humanitarian organisation working to support communities affected by conflict and violence. They are seeking an interim finance professional to provide hands-on support to the finance team during a busy period. The role will focus on day-to-day accounting, reconciliations, transaction processing and support with income, inter-company and cost recovery processes.

This would suit a part-qualified accountant, experienced Finance Officer or someone qualified by experience who is confident working across reconciliations, journals and transactional finance.

Key responsibilities

• Post transactions accurately to the organisation’s accounting system.
• Ensure bank reconciliations are completed and reconciling items are followed up, including helping to clear a short backlog.
• Reconcile income received against CRM records, ensuring data and details match across both systems.
• Support the reconciliation of inter-company transactions between UK and overseas entities, including helping to clear existing backlog items.
• Work with the Programme Finance Manager on salary and overhead recoveries.
• Prepare and post journals to the accounting system.
• Support the finance team with other accounting, reconciliation and month-end tasks as required.

Person specification

• Part-qualified or QBE professional with experience in an all-round Finance Officer or similar role.
• Strong reconciliation experience, including bank reconciliations and income reconciliations.
• Experience posting transactions and journals to an accounting system.
• Good attention to detail and confidence working with financial data across different systems.
• A practical, organised and hands-on approach, with the ability to work through backlogs and resolve discrepancies.
• Strong communication skills and the ability to work collaboratively with finance and programme colleagues.
• Experience in the charity, international NGO or grant-funded sector would be helpful, but is not essential.

Details

• They are seeking someone to start immediately, with the contract is expected to run for approximately 3 months.
• Ideally, the organisation is seeking full-time support. However, they would also consider someone available 4 days per week.
• The role can be delivered largely remotely from the UK. Attendance at the office for induction and occasional meetings would be helpful. Please note, this role requires RTW in the UK. 

We are seeking a highly organised and proactive Administration Co-ordinator to support the effective operation of our charity. This role will play a key part in developing and a task management system that helps streamline processes, we envisage this platform utilizing AI to help maximise efficiency across the organisation. 
 
Working closely with the CEO and Business Development Co-ordinator and the Executive Support Officer.  The successful candidate will be part of the team providing  high-quality administrative support across the organization. 
 
This is an excellent opportunity for someone who enjoys improving systems, solving problems and providing exceptional administrative support within a purpose-driven organisation. 

 Key Responsibilities 

• Lead the implementation and administration of a task management platform. 

• Work with colleagues to develop processes and procedures within the platform to improve efficiency. 

• Support the exploration and integration of AI to enhance productivity and service delivery. 

• Coordinate and undertake a wide range of administrative tasks to support teams across the organisation. 

• Ensure administrative processes are delivered accurately, efficiently and in a timely manner. 

• Monitor and manage shared inboxes, responding to enquiries where appropriate and forwarding communications to relevant colleagues. 

• Deliver professional, empathetic and customer-focused responses to members of the public and stakeholders. 

• Handle sensitive communication with discretion and professionalism. 

• Maintain accurate records across organisational databases and CRM systems, including Zoho/Bigin. 

• Working with the Data Management and Insight Officer to carry out data cleansing etc. 

• Support compliance with data protection requirements and organisational policies. 

• Proofread external communications, checking grammar, spelling, formatting and functionality of hyperlinks prior to publication or distribution. 

• Process purchase orders and support the administration of invoices in line with organisational procedures. 

• Maintain accurate records relating to financial transactions as required. 
• Assisting with supplier set up.

· Undertake any other duties commensurate with the level of the role. 

This is a new role therefore the job description will change over time as the role develops.

Person Specification - Essential

• Significant experience in an administrative or business support role. 

• Experience of using task management platforms. 

• Experience of managing multiple priorities and meeting deadlines. 

• Experience of maintaining accurate records and databases. 

• Excellent organisational and time-management skills. 

• High level of accuracy and attention to detail. 

• Strong written and verbal communication skills. 

• Excellent customer service and relationship-building skills. 

• Confident user of Microsoft Office applications and digital systems. 

• Ability to learn new software and systems quickly. 

• Proactive, adaptable and self-motivated. 

• Able to work effectively in a remote environment. 

• Professional and dependable approach to work. 

• Able to handle sensitive and confidential information appropriately. 

• Empathetic and able to communicate effectively with people who may be experiencing challenging circumstances, including those affected by abuse. 

 Person Specification - Desirable 

• Experience of implementing or developing administrative systems or processes. 

• Experience of proofreading and quality-checking external communications. 

• Experience of using CRM systems, particularly Zoho or Bigin. 

• Experience of working within the charity, voluntary or not-for-profit sector. 

• Knowledge of AI-enabled productivity or workflow tools. 

• Understanding of safeguarding, equality, diversity and inclusion principles. 

Purpose of the post

The Associate Director of Finance is a senior leadership role, responsible for ensuring the charity’s financial health through sound management of its day-to-day financial operations, strong internal controls, and regulatory compliance. This post exists to provide leadership to the team, oversee treasury management, payment processing, payroll, and audit functions, and continuously improve financial processes and systems to support the charity’s long-term sustainability and mission.

With overall responsibility for the Finance and Funding Team, reporting to the Chief Operating Officer, the role ensures that the organisation’s financial framework is robust, supporting effective decision-making and delivering transparent, accurate financial reporting. The post-holder will also play a key role in revitalising the internal audit framework, ensuring the charity maintains high standards of accountability, and is prepared for future growth.

Main responsibilities

Financial Operations and Treasury Management:

• Oversee the day-to-day accounting operations, ensuring effective controls and timely processing of transactions.

• Manage the charity’s treasury function, including cash flow forecasting and management of HDR UK’s bank accounts.

• Oversee maintenance of the accounting system, ensuring it supports effective financial reporting and compliance.

• Review and approve weekly payment runs and monthly payroll.

• As the organisation’s Finance lead, provide advice and guidance to the Senior Leadership Team regarding HDR UK’s financial position, controls and processes, and strategic direction.

Financial Reporting and Compliance:

• Lead the preparation of the charity’s annual accounts, ensuring they meet statutory reporting requirements and deadlines.

• Manage relationships with external auditors and coordinate the audit process.

• Ensure compliance with reporting requirements to regulators and other authorities (including HMRC, Charity Commission, The Pension Regulator, ONS)

Quarterly Forecasting and Budgeting:

• Work closely with the Financial Planning & Analysis Manager on quarterly forecasting and the annual budgeting process.

• Ensure alignment between financial operations and the charity’s broader strategic goals.

• Support the production of monthly management accounts.

• Work with the Associate Director of People to carry out the annual salary review, making recommendations founded on economic analysis and impacts on budget to SLT and the Remuneration Committee.

Process Improvement and Systems Management:

• Drive continuous improvement of internal financial processes, ensuring they are fit for purpose and scalable.

• Oversee and refresh HDR UK’s internal audit framework, ensuring the charity maintains strong internal controls.

• Implement and monitor key financial controls to safeguard the charity's assets, including management of the fixed asset register and ownership of HDR UK’s insurance policies.

Team Leadership:

• Directly manage the Finance Manager, Financial Planning & Analysis Manager, Senior Finance Business Partner and Finance Business Partner, providing mentorship and development opportunities.

• Lead and develop HDR UK’s Finance & Funding team, fostering a high-performance culture focused on continuous improvement, collaboration, and professional growth.

Governance and risk management:

• Support the development and implementation of financial policies, risk management strategies, and internal controls to maintain robust financial governance.

• Management of the delegated authority framework to increase efficiency in the approvals process while maintaining accountability.

• Attend and actively contribute to meetings of Senior Leadership Team, Board and relevant sub-committees such as Audit & Risk.

Stakeholder management:

• Build and maintain strong relationships with operational and finance teams within HDR UK’s wider community and network of university partners, ensuring transparent and effective communication and collaboration.

Experience

Required:

• Proven experience in a senior finance leadership role within the UK charity sector with a robust understanding of the Charities Statement of Recommended Practice.

• Proven track record of managing and leading financial operations, including treasury management, audit oversight, and financial reporting.

• Experience in developing and improving internal financial controls.

• Previous experience managing and developing high-performing finance teams.

• Experience working with multiple stakeholders, including senior leadership, external auditors, and operational teams.

Desirable:

• Demonstrated experience in reviewing and approving payroll, payment runs, and managing complex financial transactions.

• Experience in developing and improving internal audit frameworks.

• Experience working on quarterly forecasting, annual budgeting processes, and the production of management accounts.

Interviews: 5th of August in our Birmingham Centre

Join The King’s Trust as a Payroll & Benefits Executive and play a vital role in ensuring our people are paid accurately and on time—supporting colleagues who are transforming young lives across the UK.

This is a role for someone who can step straight into a busy payroll function, take ownership, and deliver from day one.

What you’ll bring

• Strong, hands-on experience processing payroll end-to-end in a fast-paced environment (this is essential)
• Confident managing multiple payroll cycles independently, from data input through to reconciliation and submission
• Solid knowledge of UK payroll legislation, including HMRC submissions and statutory payments
• Experience supporting pensions and benefits administration
• Advanced Excel skills, with the ability to manage and reconcile large data sets  
• A proactive, detail-focused approach, with the confidence to identify and resolve issues quickly

Who will thrive

• Someone who takes ownership of payroll end-to-end and delivers with accuracy and accountability
• Comfortable working in a fast-paced, deadline-driven environment
• Analytical and detail-driven, with a passion for getting things right first time
• A confident communicator who can support and advise colleagues clearly

Make a real impact with your expertise, supporting the people who support young people.

What happens next?  

Please submit a CV, and Cover Letter that includes your experience, transferrable skills and motivation to work for The King's Trust! The Team will be in touch about the next steps shortly after the closing date. 

Why do we need Payroll & Benefits Executives? 

Last year, we helped more than 40,000 Young People, with three in four young people on our programmes moving into a positive outcome in work, education or training. The young people we help face a range of challenges, such as unemployment, mental health issues or some who have been in trouble with the law. We believe all young people should have the chance to succeed, and that young people are the key to a positive and prosperous future for all of us. We want to continue having a positive impact on young people’s lives and we couldn’t do this without the important work of Payroll & Benefits Executives! 

Perks for working at The Trust! 

• Great holiday package! 30 days annual leave entitlement, plus bank holidays. Office closure on the days between Christmas and New Year 
• Flexible working! Where operationally possible, our roles require a combination of office days and working from home (please speak to the hiring manager about this particular role)
• You can volunteer for and/or attend events – The King's Trust Awards, Pride, active events etc. 
• In-house learning platform! Develop your skills for your career and your role 
• Benefits platform! Everything from health and financial well-being support to discounts on your favourite restaurants, shops and cinemas. 
• Personal development opportunities through our Networks – KT CAN (Cultural Awareness Network), KT GEN (Gender Equality Network), KT DAWN (Disability & Wellbeing Network), and PULSE (LGBTQIA+ Network). 
• Fantastic Family leave! Receive 13 weeks of full pay and 13 weeks of half pay for maternity and adoption leave. Receive 8 weeks of full pay for paternity leave. 
• Interest-free season ticket loans 
• The Trust will contribute 5% of your salary to the Trust Pension Scheme 
• Generous life assurance cover (4 x annual salary)