Jobs

Cymdeithas Elusennol Ynys Môn is seeking an experienced Honorary Treasurer to provide professional financial advice and guidance to its Board of Trustees. This is a paid, advisory role (non-trustee) focused on financial oversight, risk management, and supporting informed, sustainable decision-making.

Working closely with the Board and CEO, the postholder will help ensure the charity’s finances are well-managed, transparent, and compliant with charity law and accounting standards, including SORP. The role involves approximately two days per month, with hybrid working arrangements.

This is role offers the opportunity to apply senior financial expertise to the stewardship of a charitable fund for the benefit of communities across Ynys Môn, now and for future generations.

Applicants should hold a recognised professional financial qualification or have equivalent senior-level financial experience.

In their search for a new Head of Financial Planning and Analysis on a permanent basis, The National Archives are partnering with Roberson Bell.

The Organisation

The National Archives is home to 1,000 years of our nation's histories, from Domesday to Downing Street tweets, our vast collection of archival treasures is as varied as it is inspiring. 

Our mission is to collect and preserve the public record, to connect citizens with their history through unrivalled collections and to partner with archives everywhere. In 2038 we will celebrate the bicentenary of the founding of the Public Record Office, and our 2038 vision is for The National Archives to be the living digital archive of the state. 

With a highly motivated and engaged staff of around 650 based in a beautiful setting in Kew, The National Archives is a surprising and inspirational mixture of talents, from their world-leading experts in history, digital, technology, and conservation to their impressive operational teams delivering public services and providing leadership for the archives sector.  To find out more visit:

The role

Operating within the Finance and Performance Directorate, as Head of Financial Planning and Analysis, you will lead the Finance Business Partner and Senior Management Accounts team. You will develop the financial planning and analysis capabilities of the team that will better support financial decision making across the organisation and effective risk management.  You will lead on The National Archives' financial planning through Spending Reviews and Fiscal Events; ensuring these are reflected and managed internally through budgets, efficiencies and multi-year business planning.

Other responsibilities include:

• Leading the Finance Business Partner and Senior Management Accounts team, providing clear direction, coaching, and support to ensure high-quality professional finance support and advice is provided to the organisation and development of team members.
• Deputising for the Finance Director as required and help lead the Finance and Performance team through periods of change.
• Leading The National Archives' financial planning at single-year and multi-year levels Spending Reviews and other fiscal events.
• Overseeing the annual business planning process to ensure an effective process that allocates budgets and defines key business priorities, and building financial modelling capabilities to support senior managers.
• Delivering timely and accurate management accounts and re-forecasts, presenting key insights and recommendations to the Executive Team, Board, and Committees.
• Acting as a Finance Business Partner, supporting Directorates and budget holders to ensure financial responsibilities are understood, business cases are robust, and governance processes are followed.
• Building strong relationships with internal and external stakeholders, including Directors, Heads of Department, and HM Treasury, ensuring finance is trusted and influences decision-making.
• Promoting and realising the benefits of our ERP system across Directorates and the wider finance function.

Full details of the job role available in the candidate pack

The successful candidate will

• Be qualified with CCAB, CIMA or equivalent with significant financial experience over an extended period of time, including experience in a relevant strategic financial role.
• Have significant experience of leading and motivating a team of finance professionals to deliver against their personal and team objectives and promote excellence.
• Will be an initiative-taking and an effective organiser, which will allow you to work fluidly in a demanding environment, remaining flexible at all times.
• Have the ability to influence and make impact at senior levels and across the organisation through excellent interpersonal and communication skills including building and maintaining networks and relationships.
• Have an excellent personal presentation and written communication skills, including the ability to put complex financial issues into plain language for non-specialist audiences and build this capability within the team.
• Adopt a collaborative approach to problem solving and the ability to consider a number of options and scenarios in order to achieve effective outcomes.
• Have strong analytical skills to identify and interpret trends and improve financial forecast data.
• Be able to lead, promote and embed the use and value

Our client is a charity that believes education is the most powerful tool to help a child fulfil their potential. Fundraising is instrumental in delivering that belief and the growth of fundraising income will be down to the new Director of Fundraising and their team to reach ambitious strategic objectives.

The organisation trains teachers to work in the schools that need the most, equipping school leaders with evidence-led training as well as plugging education leaders into supportive professional networks.

Offered on an initial 18 month contract, the Director of Fundraising will be responsible for the leadership of the Fundraising Department, its twelve strong team of fundraisers, and setting strategy to grow the supporter relationship portfolio across corporate partners, philanthropy, and trusts and foundations. The team specifically see growth in corporate partnerships and the Director of Fundraising will represent the organisation to inspiring stakeholders and build support for the charity.

To ideally start no later than May 2026, the selected candidate will have experience of leading fundraising departments at a strategic senior level and will be an expert in managing high-value fundraising cycles; from prospecting, developing proposals and securing funding at the six and seven figure level. You will be an inspiring leader comfortable with change and will enjoy hands-on fundraising yourself too.

The organisation have office locations across the UK, so this position can be based flexibly in the UK. There will be regular travel to London required for executive team meetings and donor meetings.

At Prospectus we invest in your journey as a candidate and are committed to supporting you with your application. We welcome all candidates to apply, regardless of age, sex/gender, disability, race, religion, sexual orientation, marital status or pregnancy/maternity. If you have any disability and require reasonable adjustment/s to any part of the process then please contact Rhiannon Mehta or Ryan Burdock at Prospectus.

If you feel you meet some of the criteria but not all, we really hope you'll enquire and learn more. Prospectus can advise and support on each part of the role and hopefully your application, so we look forward to hearing from you. For a confidential discussion about the position, please contact Rhiannon or Ryan at your earliest convenience.
 
In order to apply please submit your CV in the first instance. Should your experience be suitable, we will arrange for a meeting to brief you on the role. You'll then have all the information you need to formally apply. We are looking forward to connecting with you soon. 

Bring clarity, confidence and control to finance that powers social change.

Are you an experienced charity finance professional who enjoys turning numbers into clear, useful insight? Do you want your work to support an organisation empowering young women to thrive?

You Make It (YMI) is looking for an experienced Freelance Finance Manager to oversee our finance function and ensure strong financial management, reporting and controls across the organisation.

Working closely with our Founder CEO, Treasurer and team, you will play a vital role in maintaining YMI’s financial health, strengthening accountability and ensuring we remain funder-ready as we continue delivering life-changing programmes for young women.

This is an ongoing freelance role (approximately 15 hours per month), designed to sit alongside your other clients or commitments.

About You Make It

You Make It (YMI) is an award-winning East London charity, established in 2011. We empower unemployed / under-employed young working-class, racialised women to succeed in the social, cultural and economic life of London. 

We do this by brokering access to people, knowledge, networks and experiences that inspire confidence, focus and ambition. Our team, partners and supporters are united by a commitment to creating long-term, meaningful change.

Key Details

• Contract: Ongoing freelance (~15 hours per month)

• Day Rate: £250–£350 (inclusive of VAT and expenses), depending on experience and VAT status

• Location: Home-based with occasional London meetings

• Start Date: ASAP

• Reporting to: Founder CEO

• Financial Year End: 31 March

Why Work With Us?

Purpose-Driven Work: Your expertise directly supports life-changing opportunities for young women.

Trusted Autonomy: Work independently while being valued as a strategic partner.

Flexible Working: Primarily remote, with occasional London meetings.

Values-Led Culture: Integrity, equity, kindness and collaboration shape how we work.

How to Apply

Applications will be reviewed on a rolling basis. We hope to appoint by 16 March 2026, or sooner.

We’re Bank Workers Charity – the only UK charity dedicated to supporting the health and wellbeing of UK bank workers, past and present, and their families.

Each year, we help thousands of people facing financial difficulty, health challenges, caring responsibilities, domestic abuse and more through our 40 strong passionate staff team and by investing £5.4m. Through advice, specialist referrals and financial assistance, we offer practical, personalised support to those who need it most.

Demand for our services continues to be high – and the financial pressures on our organisation have grown. That’s why we’ve launched a new strategy focused on deepening our impact, building long-term resilience, and reaching those most in need. 

Director of Client Services
Bank Workers Charity
Hybrid with typically three days a week in the London Office (City)
£75,000 to £80,000 depending on experience

It’s an exciting time to join Bank Workers Charity as we evolve the way we work, grow new income streams and strengthen our influence across the banking sector.  We’ve embarked on a new three-year strategy which will see us develop an impact framework, proactively review areas of service provision and ensure insight is at the heart of our decision making.

As Director of Client Services you will oversee the Service and Grants and Wellbeing teams of 23 people and an annual budget of c£3.5M. You’ll be instrumental in reviewing our services, ensuring our support meets our clients’ needs. You’ll also play a key role in ensuring organisational effectiveness alongside other members of the senior team.

We’re looking for a visionary leader who will inspire their team and bring:

• A proven track record of leading high-quality client facing services such as wellbeing, information, advice and grants, at a senior level
• Demonstrable experience of change management, including implementing successful change
• Strong experience in client advocacy and engagement
• A collaborative, supportive and visionary leadership style
• Proven ability to influence and collaborate with internal and external stakeholders

Bank Workers Charity believes that diversity enriches our workplace and enhances our ability to innovate and excel. We encourage applications from candidates of all backgrounds, identities, and experiences to join us.

For further information, to access the appointment brief and to apply to this role, please visit the Prospectus website. 

If you have any queries or wish to have an informal discussion about the opportunity, please contact our retained advisors Anna Gardet and Erica Ritchie via email with a copy of your CV.

Recruitment Timetable
Deadline for applications:  Monday 6th April 2026
Interviews with Prospectus: 13-21st April 2026
Engagement meeting with BWC: 24th April 2026
Panel interviews with BWC: w/c 27th April 2026

This is an exceptional opportunity at one of the world's most prestigious universities at a time of extraordinary ambition and philanthropic momentum. 

Associate Director of Development – Principal Gifts
Employer: University of Oxford
Salary: £65,336 - £82,255 with scope to go beyond for a leading professional with outstanding experience and track record
Location: Oxford (Hybrid)

Here at the University of Oxford, we are recruiting three Associate Directors of Development – Principal Gifts to join our incredible team. These are new positions, part of an expansion of our friendly, collaborative and successful Principal Gifts team.

As Associate Director of Development – Principal Gifts, you will operate at the highest levels of the University to secure transformational gifts at the eight-figure-plus level, advancing Oxford’s mission and global impact.  Your work will help ensure that Oxford continues to attract the brightest minds, pursue world-leading research, and address the most urgent challenges facing humanity.

You will work closely with the Vice-Chancellor, Chief Development and Alumni Engagement Officer, Director of Development – Principal Gifts, and other senior leaders to align principal gift opportunities with institutional priorities and articulate a compelling case for support to some of the world’s most significant philanthropists.

Your impact will be enduring – enabling breakthrough discoveries, expanding opportunity for students, and strengthening Oxford’s position as a global leader in education and research.  The Associate Director of Development role offers the chance not only to secure transformational gifts, but also to shape the future of Oxford’s philanthropic culture and leave a legacy at an institution that has been changing the world for over nine centuries.

This is a chance to join a dedicated, professional and ambitious team at a time when Oxford’s fundraising is at unprecedented levels. With strong support from the Vice-Chancellor, a proven track record of principal gift success, and an unparalleled global reputation, you will have every opportunity to make your mark, both at Oxford and in your career.

You will be passionate about what we do here, not phased by complexity and ambiguity, and comfortable orchestrating a myriad of stakeholders.  We hope to hear from you!

The University of Oxford is partnering with Erin Hall-Westfall and Joanna Logan of Constellate Global Talent on this search.

Closing date: midnight on Monday, 6 April 2026.

Interested?

Please familiarise yourself with the attached Candidate Pack.
To apply, please submit a CV and covering letter.

Diversity and Inclusivity

The University of Oxford is committed to equal opportunity, and to being a place where everyone belongs and is supported to succeed. We recognise how the diversity of our community enriches our ability to deliver on our academic mission.

We welcome applications from individuals from all backgrounds, including those under-represented within higher education. No applicant or members of staff shall be unlawfully discriminated against on the basis of age, disability, gender reassignment, marriage or civil partnership, pregnancy or maternity, race, religion or belief, sex, or sexual orientation.

No agencies please

Harris Hill is recruiting for a Financial Controller for this Maritime Charity, based in London (Hybrid)

You will manage a finance team of 3, being responsible for the accurate delivery of all statutory, fiscal, financial and management reporting.

• Reporting to: Finance Director
• Length of Contract: 12 Month Fixed Term Contract
• Location: London
• Salary: £70.000pa - £80.000pa
• Hybrid Working: A minimum of 2 days a week is required in the offices in Central London
• Management: Team of 3

Essential Skills

• Must be a Qualified Accountant - (ACA) is an advantage), with at least 15 years’ post qualification experience.
• Knowledge of accounting software packages. (NetSuite Accounting Software is an advantage)
• Advanced computer literacy and IT skills, incl. MS Excel, Word and PowerPoint.
• Excellent accounting, financial, analytical, reporting, numerical and communication skills are essential.
• Charity experience with (reserves accounting) is an advantage
• Property accounting is an advantage
• Board level reporting, including appropriate commentary
• Prior experience of staff management and running a team.

The purpose of the job is to take responsibility for:

• • The timely and accurate delivery of all statutory, fiscal, financial and management reporting, up to and including Board level presentation.
  • The design, approval, implementation and maintenance of all necessary financial policies, processes and procedures to support the risk management framework.
  • The approval, implementation, maintenance and continuing development of a ‘fit for purpose’ accounting software system.
  • Liaison with 3rd party providers / advisors and internal staff to ensure full compliance with the timely delivery of agreed financial requirements.
  • The maintenance and accuracy of core financial and non-financial data.
  • Understand the use of, calculate and monitor all reserves, paying specific attention to ‘free’ reserves; ensure that appropriate reserves policies are documented, approved, implemented and followed.
  • Monitor all income & expenditure against Budgets and Forecasts, providing appropriate analyses on a timely basis and appropriate and commensurate action to mitigate adverse variances.
  • Monitor, manage and report on non-‘free’ reserves income & expenditure (specifically including Restricted Funds).
  • Ensure all balance sheet accounts are regularly and accurately reconciled, with appropriate signoffs in place.
  • Prepare and obtain approval for long term forecasts (I&E, balance sheets, reserves and cash flows).
  • Manage the year-end audit, act as principal point of contact for Auditors and other 3rd parties on planning (including investment valuations), timetable management, preparation of accounts, data collation and responding to audit queries.

The Beit Trust works for the benefit of the people of Zambia, Zimbabwe and Malawi. It funds sustainable projects in health, education, social welfare and the natural environment, building infrastructure and catalysing human self-improvement. The Trust does not fundraise and relies solely on the endowment of its founder, Alfred Beit.

The Secretary works closely with the Chairman and Board of Trustees in developing the Trust’s strategic plan, and will ensure it operates to the highest standards of governance, transparency and impact, while developing strong relationships with partners, beneficiaries and regulators.

Experience in at least one of the beneficial countries and/or Africa more widely is important.

Your new company
This organisation is a large, mission-driven group that manages a substantial portfolio of homes and delivers services designed to help people live well. It operates across multiple regions through a multi-entity structure, supporting a wide range of business areas and development activity. Guided by strong social purpose, it takes a forward-thinking approach to compliance, financial governance, and long-term community impact.

Your new role
As the Senior Tax Manager, you will take the lead on all day-to-day tax matters across a variety of tax areas, primarily VAT (partial exemption) and SDLT. You will review VAT returns, support operational teams, provide detailed tax advice on new projects, manage relationships with HMRC, and ensure compliance with all relevant legislation. You'll also collaborate closely with colleagues in corporation tax, employment tax, payroll, and finance, while contributing to high quality reporting and internal guidance. The role is full-time, permanent, and based in a central London location.

What you'll need to succeed

• You will ideally have a CTA, CCAB, CIMA or equivalent professional qualification in tax or accounting.
• Significant tax experience, specifically VAT (partial exemption) and systems work.
• Experience in the property, real estate or housing sectors would be beneficial.
• Excellent communication skills, with a proven ability to prepare and deliver high-quality written and verbal reports to senior stakeholders.

What you'll get in return

• Salary c.£90,000
• Hybrid working: 2 days per week from London office
• Generous pension contributions and annual leave

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV detailing how you are a good match for this role.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Head of Finance
Arts & Culture Charity
London / Hybrid

An exciting opportunity has arisen for a Head of Finance to join a dynamic arts and cultural charity with a turnover of approximately £3 million. The organisation plays an important role in supporting artistic practice and cultural dialogue through its programmes, partnerships and public engagement.

This is a key leadership role within a small and collaborative organisation, offering the opportunity to shape and strengthen the financial foundations of a growing charity. The Head of Finance will take responsibility for the full finance function, ensuring strong financial stewardship while also supporting the strategic direction of the organisation.

The role requires someone who is both strategic and hands-on – comfortable operating at board level while also managing the day-to-day financial operations of the charity.

Key responsibilities include:

• Leading the organisation’s finance function and overseeing all financial operations
• Producing accurate and timely management accounts, budgets and forecasts
• Supporting the leadership team and board with financial insight to inform strategic decision making
• Ensuring strong financial controls, governance and compliance across the organisation
• Overseeing budgeting for programmes, projects and operational activity
• Managing cash flow and supporting longer-term financial planning
• Preparing statutory accounts and liaising with auditors
• Developing and improving financial processes, systems and reporting

The organisation is seeking a proactive and solutions-focused finance leader who enjoys working in an entrepreneurial environment and helping organisations build strong financial foundations.

The successful candidate will likely demonstrate:

• A recognised accounting qualification or equivalent experience
• Experience leading finance within a charity, not-for-profit or cultural organisation
• The ability to operate strategically while remaining comfortable being hands-on
• Strong financial stewardship and a commitment to good governance
• A proactive mindset with a problem-solving approach
• The confidence to work closely with senior leadership and trustees
• An interest in the arts and cultural sector

This is an opportunity to play an important role in a values-driven organisation at an exciting stage of its development, helping to ensure strong financial management while supporting the delivery of an ambitious cultural programme.

Please contact Rosemary Pini from Allen Lane for more information

The Faith and Public Life Department is responsible for the national-level engagement of the Church of England with public policy, ethics and political life, relations with other churches and faith communities and theological support for the Church's concerns. The team is formally responsible to the Archbishops' Council (i.e. to the national Church as an institution) and also gives direct support to the ministries of the Archbishops of Canterbury and York, and to those of the 26 bishops who sit in the House of Lords.

It is a broad remit, which reflects the breadth of the Church's mission and relationships across the whole country; and the way the Department operates needs to reflect the breadth of the Church also. The Department manages a number of projects which enhance the Church of England's ability to drive social change - current projects include: a Social Impact Investment programme, the support of disabled people in the church; and helping support dioceses and parishes to develop land for housing. The sub-teams who lead on the above work are supported by a dedicated administration and support team.

As the Director, your role will be to ensure that the team's work serves the Church's mission, and to give strategic leadership to a diverse team of highly skilled and experienced staff, liaising closely with the Church's governance structures (e.g. the Archbishops' Council and relevant committees, the Archbishops and other bishops) and other departments of the National Church Institutions. The Department has come together from different backgrounds over the last four years, you will continue the work of building the team carrying on the work of the late Dr Richard Sudworth, who sadly died in December 2025.

You will not be expected to be an expert in every aspect of the Department's work but will bring depth and wisdom to back up the expertise of your staff team. A good grounding in public and/or political theology and understanding of civil society would be a helpful background to supporting the most fast-moving areas of the team's work. You will have scope to take the lead in aspects of the work within FPL's remit, especially where you bring specific experience and expertise.

You will be a full member of the Archbishops' Council's Senior Management Group (SMG) and the Archbishop of Canterbury's Senior Advisory Group. You will report to the Secretary General and will line manage the lead staff of the various FPL sub teams.

You will play a part in reflecting upon and shaping wider policy across the Church, introducing learning and perspectives from the FPL team and ensuring that the FPL team has an appropriate understanding of the wider Church context of its work.

The FPL team is based in Lambeth Palace, but team members may be required to work at times at Church House, Westminster and other locations. The Director could be based at Lambeth Palace, or at Bishopthorpe Palace near York. You will be required to attend meetings in various parts of the country, such as the General Synod (in London and York), the House and College of Bishops and the Archbishops' Council which meet at a variety of locations, and to be visible in dioceses from time to time. The Director will need to work mostly alongside the team and those it supports, though a degree of home working and remote working is possible. The emphasis is on flexibility and working collaboratively with others.

St Hugh’s is one of the constituent colleges of the University of Oxford, and the second-largest college in the University by student numbers, with a long-standing commitment to academic excellence, inclusion, and widening access. The College supports a diverse and active academic environment across a wide range of disciplines, bringing together students, academic staff and professional services colleagues in support of its core academic mission. Situated on a beautiful site near the new Schwarzman Centre for the Humanities, the College is made up of 70 academics, 130 professional services staff and 900 students. The College offers a unique and vibrant environment in which to work. 

As the College looks ahead to celebrating its 150th anniversary in 2036, we are seeking an exceptional Development Director to play an important role in the College’s future. This is a pivotal role, responsible for setting the strategic direction of the College’s fundraising activity, and for building deep, last relationships with alumni, supporters and friends of the College. Working in close collaboration with Fellows and colleagues across St Hugh’s, they will shape and deliver an ambitious new fundraising campaign to be launched ahead of the College’s 150th anniversary.  

The role combines strategic leadership with hands-on fundraising.  The Development Director will cultivate and secure principal gifts and steward key donors. They will lead the Development Office, developing and motivating a small, highly capable team of five. Reporting to the Principal, the postholder will be put forward to the College’s Governing Body for election as a Fellow by Resolution, reflecting the importance of close relationships between the Development Director and the Fellowship as a whole.

We are looking for an outstanding collegial individual, with a successful track-record of setting and delivering ambitious fundraising targets and personally securing principal gifts. Experience of leading or contributing to a major capital campaign would be an advantage. The successful candidate will be a confident communicator and diplomat, with natural influencing skills, who will be able to engage effectively with all College members, including Fellows and alumni. They will bring an inclusive and collaborative leadership style, respect the traditions of the College, and combine this with a forward-thinking approach.  This is an exciting opportunity to play a pivotal role in securing philanthropic support that will sustain the College’s academic mission for future generations.

The closing date for this role is midday on 24th March 2026.

Program Director (Youth Employment)

Prospectus is supporting an independent foundation seeking a Program Director (Youth Employment) who can complement the existing team by virtue of their experience in labor market economics, workforce development, value chain transformation, and/or the prioritization of public-sector investment in critical economic sectors.

Program Directors work with their government counterparts to design and support implementation of transformative programs, and many government counterparts are prioritizing youth employment. Program Directors are accountable to the CEO and are responsible for ensuring quality execution of programs; strengthening routine monitoring systems; leading evidence-based decision-making; and driving highly leveraged outcomes.

Program Directors each work on a variety of matters related to human capital development and contribute to programs in different African geographies. You can expect a dynamic environment and a culture of collaboration, innovation, and drive for highly leveraged outcomes.

Candidate Profile

• Extensive experience with complex and large-scale program ideation and implementation, ideally related to youth employment, labor market interventions, value chain transformation, and public-sector investment.
• Good understanding of how governmental departments work, ideally with direct experience working within government.
• Significant interactions at high policy levels within governments, with proven experience in managing complex and politically sensitive relationships with different stakeholders.
• Demonstration of methodical program oversight and management.
• Experienced in the use of programmatic tools such as dashboard creation, program monitoring and strategic planning.
• Demonstrated familiarity with and/or experience working in sub-Saharan Africa.

Terms

• £100,000 – £140,000 + benefits.
• The position is full-time. Staff members working in the London office attend the office five days a week. However, if you have a disability and need a different arrangement as a reasonable adjustment, please let us know. We are committed to supporting an inclusive and accessible workplace and will consider any requests in line with the organisation’s obligations.
• The position will require travel to sub-Saharan Africa
• Equal opportunities employer

How to Apply
To apply for the role, please upload your CV together with a supporting statement (no more than 500 words) onto the Prospectus website.

At Prospectus we believe passionately that a truly inclusive workplace leads to increased social impact. We are committed to supporting our clients build more inclusive teams. To understand how we are performing, we ask that you kindly complete the brief equal opportunities questionnaire when you submit your application via our website.

Recruitment Timetable (Subject to Change)

• Deadline for applications: 5th April
• Interviews with Prospectus: 13th – 14th April
• First stage panel interviews: w/c 4th May

As a People Ops Associate, you will be responsible for executing key people operations processes that ensure GovAI staff have an excellent experience and can focus on their work.

In your role, you'll help develop and deploy different aspects of our people operations function, managing workflows and supporting staff throughout their time at GovAI. You'll be responsible for onboarding, benefits administration, compliance tracking, and shepherding staff through various HR processes.

Applications for this position are now open. Applications are being reviewed on a rolling basis, and we encourage candidates to apply as soon as they are able to.

About the Team

GovAI was founded to help humanity navigate the transition to a world with advanced AI. One crucial input to achieving this mission is ensuring that our staff and visiting researchers have an excellent experience and can focus on their most important work.

Since publishing our first research agenda in 2018, we have helped define and shape the field of AI governance. Our researchers have published in top venues, including Science and Nature, and work closely with decision-makers across government, industry, and civil society. Our alumni have gone on to influential roles in government (US, UK, EU), leading AI companies (e.g. DeepMind, OpenAI, Anthropic), top think tanks (e.g. CSET, RAND), and leading universities (e.g. Oxford, Cambridge).

Our team and affiliate community possess expertise across risk management, threat modelling, frontier AI regulation, technical governance, agent governance, AI economics, international cooperation, US-China relations, and AI forecasting.

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Why You Might Be Interested In This Role

• You'll be key to ensuring GovAI staff can focus on high-impact work.
  • Every outstanding researcher or staff member who joins GovAI will experience onboarding processes you help run. Every person who navigates a smooth benefits enrollment or performance review will have been supported by systems you maintain. Your operational excellence and attention to detail directly translates to better outcomes for humanity's AI future.
• You'll solve difficult puzzles and work to navigate challenging tradeoffs.
  • How do we make sure researchers get the help they need quickly without being slowed down by logistical hurdles? How do we maintain compliance across US and UK employment law while keeping processes simple? These aren't just logistics problems—they're strategic challenges that require creativity and attention to detail. You'll directly work to help us solve them.
• You'll see your systems work in real-time.
  • In this role you'll get to directly watch new staff move through People Operations processes you've improved, see your work reduce bureaucratic friction for researchers, and get direct feedback from staff on what's working or needing improvement.

• You'll build the foundation for GovAI's most important work.
  • Our researchers and fellows have gone on to careers at Anthropic, DeepMind, OpenAI, the White House, and top universities. The systems you build will support the next generation of AI governance leaders, ensuring they can focus on their research and impact.

Role Description

This position plays a pivotal part in GovAI's future success — if staff are distracted by bureaucracy or have a poor experience with our internal processes, our impact as an organization suffers. Your role is to help ensure that people operations runs smoothly and efficiently.

You'll execute people operations processes from onboarding through ongoing employee support, making sure that staff have an excellent experience and that all compliance requirements are met. You'll report to the People Ops Manager, and work closely with other members on the team.

Responsibilities will include:

• Executing onboarding and offboarding processes:
  • You'll directly manage onboarding for new staff, visiting researchers, and contractors, ensuring they have everything they need and know how to navigate GovAI effectively.
  • You'll handle offboarding processes, ensuring smooth transitions when staff depart.
• Managing ongoing people operations workflows:
  • You'll handle benefits administration, reimbursements, and other routine people ops tasks efficiently.
  • You'll track and ensure compliance with US and UK employment law requirements, including training requirements, policy updates, and statutory obligations.
  • You'll maintain employee records and ensure data accuracy in our systems.
• Supporting staff and communicating with employees:
  • You'll be a primary point of contact for staff questions about benefits, policies, and HR processes.
  • You'll communicate clearly and promptly with staff throughout various processes.
• Improving our people operations systems:
  • You'll work with the People Ops Manager on improving processes at GovAI, including by creating and improving templates, documentation, and resources for staff.
  • You'll identify pain points in current processes and propose solutions.

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In your first six months, we expect that you might:

• Directly manage the onboarding process for as many as 10 new staff members and 40 seasonal fellows.
• Take ownership of key ongoing workflows like benefits administration and compliance tracking.
• Create or improve documentation and resources that make staff experience better, such as contributing to an employee handbook or onboarding guides.
• Identify and implement process improvements in your areas of responsibility.
• Learn and get up to speed with our internal systems such as: Rippling, Justworks, Slack and Asana, and start making suggestions about how to make the most out of them.

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Selection Criteria

We're selecting candidates who are:

• Have experience in a high-demand operational role, such as people operations, project management, or related positions.
• Strong attention to detail
• Driven by a desire to produce consistently excellent work and an obsession with process improvement.
• Highly organized and good project management skills — our people operations function has many moving pieces, and you'll need to manage these different workflows efficiently.
• Strong at interpersonal communication and providing excellent and kind service to staff.
• Detail-oriented and able to handle compliance requirements carefully.
• Excited by the opportunity to use their careers to positively influence the lasting impact of artificial intelligence, in line with our organization's mission.

Some profiles that might be an especially good fit for this role include:

• Experience in an ops or HR role at an AI governance organization, research organization, or tech company.
• Experience in a process-intensive role with strong attention to detail, such as operations coordination or HR administration.
• Someone early in their career looking to build expertise in people operations at a high-impact organization, and happy to follow set-processes.

Salary and Location

This position is full-time. Our offices are located in London, UK, and we strongly prefer team members to be based here, but are open to individuals who would need to work remotely in exceptional cases. We are able to sponsor UK visas.

The People Ops Associate will be compensated in line with our salary principles. As such, the salary for this role will depend on the successful applicant's experience, but we expect the range to be between £66,000 (~$88,000) and £80,000 (~$108,000) if based in London. In rare cases where salary considerations would prevent a candidate from accepting an offer, there may also be some flexibility in compensation.

We also offer competitive benefits, including a 10% pension/401k contribution and private medical cover.

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How to Apply and What to Expect

Application Process

The selection process has four stages:

1. Written application

2. A paid remote work test

3. A short series of interviews and reference checks

4. Potentially, a one-day in-person work trial

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Addressing complex AI governance challenges requires many different skillsets and perspectives. We welcome applicants from a wide range of backgrounds. If our mission excites you, we encourage you to apply, even if your experience doesn't align perfectly with every qualification listed. Your unique combination of experience and motivation might be exactly what we're looking for.