Maintenance Administrator Jobs in Birmingham

We are searching for a Communications and Project Assistant to join our team. You will be working with our Brand and Communications Team to craft on-brand communications across our social media platforms and website. In this role, you will support the implementation of our communications strategy and develop content on our website, all whilst following our visual identity and tone-of-voice guidelines. You will also be working with the wider NDC team to support the delivery of our online training and workshops.

Role Description

Communications

• Support implementation of social media strategy
• Schedule and post content on social media platforms (LinkedIn, Instagram, BlueSky, YouTube, X)
• Update website copy and other content (using SquareSpace)
• Support creation of visual assets for social media and website using Adobe Express (or other Adobe Creative Suite software if you have experience)
• Format documents in line with our brand guidelines
• Research trends and opportunities across social media platforms (content, sounds, filters, keywords)
• Support team members to produce reports and presentations

Project

• Monitor training and course bookings (using Acuity Scheduling)
• Support training and workshop administration
• Support online events (we host on Zoom and Microsoft Teams)
• Transcribe/edit auto-transcribed captions for video content

General

• Be a point of contact and support team members
• Support with other general administrative tasks to support Neurodiverse Connection to run efficiently in line with our organisational strategy and values

Recruitment Details

How to apply

The application process is in two stages:

Stage 1:

• Download and complete the application form.
• You will be asked to enter some of your contact details and details of previous work.
• You will then be asked to answer 3 questions.
• You will also be asked to complete an optional equality and diversity form.

Stage 2

• If you are shortlisted you will be invited to attend an online interview and complete an online task.
• You will be sent the interview questions 5 days ahead of the interview date.
• As part of the interview, you will be asked to complete two tasks that is relevant to the role on the day of your interview.

Application Time Line

• Deadline for applications : Tuesday 15th April, 9am
• Applicants notified if shortlisted : Tuesday 22nd April, no later than 5pm
• Dates of online interview : Monday 28th and Tuesday 29th April
• Interviewees notified if they have been appointed : Tuesday 6th May, no later than 5pm

About Neurodiverse Connection

Neurodiverse Connection is a Neurodivergent led Community Interest Company.

Our mission is to:

• Listen to and amplify neurodivergent views and voices.
• Give additional consideration to intersectionality and how we can support the amplification of views and voices that are often unseen and unheard.
• Support people from different neurologies to understand each other, facilitating solutions to the double empathy problem.
• Lead on changing understanding of sensory and social processing differences, particularly in relation to the built environment.
• Challenge the common misunderstandings and misconceptions of autism and support an improved understanding of neurodiversity within health and social care.
• Promote an improved understanding of neurodivergent culture and communication
• Support neurodivergent people to have equal opportunities in life
• Support neurodivergent people to have equal opportunities and outcomes in health
• Support neurodivergent employment, including in leadership positions and facilitating change for the neurodivergent community

Our commitment to you

It’s part of our mission to be a great place to work and to demonstrate how to work in neurodivergent affirming ways. We believe this is beneficial to everyone, regardless of neurology.

We aim to:

• Offer flexibility in delivery hours, within agreed parameters
• Work to make Neurodiverse Connection an organisation that you enjoy being part of, that supports you in your role, that recognises your contribution and that delivers great outcomes for the neurodivergent people we work to support
• Involve you in shaping and directing the organisation
• Listen when we don’t get it right, and welcome constructive feedback
• Involve team members in development opportunities and spending the social value we’ve accumulated together
• Seek ways for team members to develop in their role

We offer:

• 35-hour full time working week
• 4% work place pension contribution
• 26 days annual leave plus bank holidays pro rata
• Access to a wellbeing fund

Further Information

Before completing the application formplease carefully read the full role description and personal specification found in the application pack. If you need support or have any questions please:

• Review the application pack and see if your question has been answered.
• Review the FAQ on the recruitment webpage
• Attend a Q&A session and learn more about the role on  Tuesday 1st April at 5-6pm on Microsoft Teams (booking on the website). A recording will be available after the session.

We have a vacancy for a Regional Administrator, you will be joining a dedicated and friendly team of regional staff and volunteers. The ability to work autonomously as well as being a good team player is essential.

It is an exciting time to be joining Cruse, as we are in the process of improving our processes and services to strengthen the support that we offer to bereaved people and our volunteers. The post holder will coordinate and assist with the delivery of all aspects of service contracts in the South East of England, supporting the Service Delivery and Regional Manager and the wider team. The role is mainly home working with occasional meeting attendance and service delivery within the South East. Networking and engaging with local groups / communities will form an essential element to the role, as well as providing initial contact and support to residents in the South East area.

You will be the first point of contact within the service for bereaved people, third parties and external organisations. Additionally, you will support volunteers in the delivery of services and support the overall day-to-day running of the South East branches.

Your application must consist of a CV and covering letter, which outlines your suitability for the role with reference to the Job Description and Person Specification and should be no longer than two pages. 

The closing date for applications is 7 April 2025. Please be advised that if you do not hear from us by 18 April, unfortunately on this occasion you have not been shortlisted.

Cruse welcomes and encourages applications from all protected groups as defined by the Equality Act 2010. Appointment will be made on merit.

Criminal Record Checks

All staff are required to complete a Criminal Record check. Staff working directly with clients will be required to complete an enhanced check. We comply with the relevant codes of practice and they can be viewed online: 

· Applicants in England and Wales: DBS Code of Practice

· Applicants in Northern Ireland: AccessNI Code of Practice

Previous convictions will not prevent full consideration of your application to work with Cruse. Our Recruitment of Ex-offenders' Policy & Handling Criminal Record Check Data Policy are available on request by email.

We comply with all relevant data protection legislation and process your data fairly. 

Job Description

Title: Operations Support Coordinator

Reports to: Senior Operations Administrator

Based: Remotely - however must be willing and able to travel as and when required to meetings and events.

Job Purpose: To maintain a high level of operational support to all areas of the Charity Group

Key Responsibilities:

· Provide operational administrative support within the Charity Group (UK & USA); tasks to include but not limited to updating database with varying records, spreadsheet creation and maintenance, running reports, managing administration projects

· Taking payments over the phone as and when needed

· Administer data received from online forms, calls and emails (follow up as necessary and update Database)

· Grants: undertaking research to identify funding opportunities for the Charity Group, completing associated forms and working with the Senior Operations Administrator to submit applications.

· Adding holidays, absences and meetings to the company diary as required.

· Collate websites update requests and liaise with Communications Team to instigate the changes.

· Assist the Patient Services Team with patient enquiries, answering calls as and when required and taking messages when necessary. Screening and responding as appropriate to incoming emails or calls.

· Administer the charity resource review process for all the resources the Charities publish -set annual or periodic review dates for current titles and engage with HCP’s and other medical professionals on reviews and approvals of new titles and subjects. Work closely with the Patient Services Manager who would manage this project.

· Provide cover for administration and other tasks when staff are on holiday or absent

· Planning, coordinating, attending events/programmes such as World Heart Rhythm Week, Global AF Aware Week, Heart Rhythm Congress, Heart Rhythm Updates, and any other event/programmes or initiatives

Person specification:

- Educated to GCSE level

- Excellent verbal and written communication skills

- Competent in Office applications including Word, Excel, PowerPoint, Outlook Calendar

- Experience of drafting documentation for the approval of others

- Excellent organisational skills, with the proven ability to prioritise and manage own workload to meet deadlines

- Can undertake a wide variety of tasks and multi-task with ease

- Ability to work on own initiative

- Flexible approach to work and strong attention to detail and accuracy

- Can work independently, and as part of a team

- Demonstrates a methodical and thorough approach to work

- Friendly and polite with good interpersonal skills and the ability to deal with people at all levels

Financial & Administration Officer

Part-time home-based role with flexible working hours

The Douglas Bomford Trust is a small grant-making charity supporting those who work in and study the broad field of agricultural engineering. 

The administration of the Trust is undertaken by a Technical Secretary (TS) and a Financial Administration Officer (FAO), the Technical Secretary being responsible for dealing with applications and ongoing awards, and associated activities.

The current Financial Administration Officer wishes to stand down at the AGM to be held in November 2025, having worked with the Trust since 2007. It is hoped that the successful candidate will attend the April Trust General Management Meeting (scheduled for 9th April 2025), then liaise with the current FAO to gradually assume responsibilities over the summer months ready for November AGM. Experience in or familiarity with the agricultural or education sector would be useful for this role.

The primary duties of the role are:

· the maintenance of the Trust records, both financial and general,

· paying of grants etc

· working with the TS to plan and hold trustee meetings, including taking minutes

· updating the Trust website

· maintaining records for Charities Commission and Companies House

The role is undertaken on a self-employed basis, with hours worked charged quarterly; the proposed hourly rate being £30/hour. The hours are variable but generally average at 140-150 hours pa. Trustees’ meetings are held twice yearly usually in April and November, with the workload being heavier in preparation for and after these two meetings. (Latterly, one of these meetings is held virtually and one at an institution in receipt of a grant for a PhD student etc.) Other ad hoc meetings with investment managers, trustees may be attended (often virtually).

Liaison with TS is by phone/Zoom etc.

The registered office of the Trust is currently at Cranfield, within the offices of the Institution of Agricultural Engineers; archives are stored at this location. However, the role does not require regular access to these, and a potential candidate is not required to be local to this site.

How to apply

Please submit CV (including contact details for 2 references) and covering letter by Monday 31st March 2025.

AAUK is the national charity supporting the lifesaving work of the UK’s air ambulance charities, enabling them to save even more lives every day.  We champion, support, and represent the vital work of air ambulance charities enabling them to save even more lives and improve patient outcomes everyday across the UK.

The postholder will work remotely as part of a national virtual team which meets in person on a quarterly basis (laptop, mobile phone and other relevant equipment will be provided).

The postholder’s key duty is to support the Finance Manager in delivering a high quality professional financial management service to the Charity’s Board and Management Team.

Interviews are expected to take place during the second half of April

he role of the Operations Officer (Licensing and Compliance) is to support the coordination, development and delivery of licensing and compliance processes and procedures across the Award Association.

The Operations Officer (Licensing and Compliance) will assist the Senior Licensing and Compliance Manager and other members of the Operations Team to ensure that, through the consistent and proactive use of standards, policies and quality assurance processes, backed up by effective licensing, the intellectual property and good reputation of the Duke of Edinburgh’s International Award is effectively protected.

The role will work closely with Operations Directors and Operations Managers to assist predominantly with compliance management for all Award Operators, including National Award Operators (NAOs), Operating Partners (OPs) and Independent Award Centres (IACs).

Key Responsibilities

• Assist Operations Managers and the Senior Licensing and Compliance Manager with NAO, IAC and OP licence reviews/compliance checks including but not limited to providing administration support, drafting content where required and reviewing reports.
• Assist the Senior Licensing and Compliance Manager with issuing of and drafting correspondence in relation to all licence documentation (terminations, licence extensions, agreements, and certificates etc).
• Assist the Senior Licensing and Compliance Manager and Operations Managers with the ongoing compliance management process for NAOs and OPs.
• Review policies and operational procedures submitted by Operators to ensure they are compliant with the International Award Foundation (IAF) standards and provide feedback/guidance where necessary.
• Assist the Licensing and Compliance Manager to disseminate information regarding licensing and quality assurance processes to Foundation colleagues, and to the wider Association when appropriate.
• Fulfil the role of lead reviewer on licence reviews for all Operators as required.
• Assist, where necessary, the development and maintenance of key Award Foundation and Association policies, including periodic reviews and updates where necessary.
• Assist with ad hoc projects as required.

Using their knowledge of land and buildings and their use and maintenance, in addition to knowledge of governance in the Methodist church context, the postholder will ensure a coherent and holistic approach to property across the District.

· Provide advice to churches and circuits on property-related matters

· Work with colleagues, including ministers and lay members of the circuits and churches within the District, to maximise utilisation of property and land across the District for mission and income generation, in line with Connexional property strategy

- Support with selling properties

- Collaborate with colleagues on seeking alternative opportunities for mission or income generation

- Provide guidance on potential grant opportunities

· Provide support with the instruction of professional advisors and contractors and liaise with surveyors as necessary

· Provide advice and support to ensure projects are delivered effectively and in compliance with relevant standards and legislation

· Support the management of the consents process

- Advise the consent giving body of the District regarding property projects and the feasibility of District grants

- Provide support on the use of the online consents system

- Oversee the submission of annual returns

· Provide oversight of quinquennial inspections

- Ensure inspections are undertaken in a timely manner

- Ensure action points are followed up

- Collate copies of returns

· To assist in the development and continual review of the District Development Plan for property

· Ensure work is in line with the requirements of relevant bodies and legislation

- The Methodist Standing Orders and Connexional Team (including as a member of the Connexional Property Group)

- Maintain the District relationship with TMCP and action any correspondence as required

Report at District Policy Committee/Synod as required

At Birmingham Hospice, our teams are committed to improving the quality of life for people living with life-limiting conditions and supporting their families and loved ones during one of the most challenging periods they’ll ever face.

Within the ICT team, we aim to ensure that our organisation and our colleagues can work capably and efficiently. Our perfect colleague should have a wealth of knowledge spanning various technologies and ability to use these skills to track, troubleshoot and deliver five-star solutions, while meeting SLAs.

You'll be on the move—traveling across the city to shops, hospices, and homes to deliver hands-on, face-to-face IT support and therefore, this role requires flexibility, including occasional flexibility in working hours required to support some of our colleagues and work locations.

From managing field service tickets end-to-end, to optimising network and server maintenance, you'll ensure seamless tech operations. You'll collaborate with fellow professionals to refine troubleshooting processes, document key activities, and keep our systems running smoothly, and provide accurate insights and solutions to drive continuous improvement, growth and efficiencies in our service.

If you’re keen on the varied nature of the role, and if developing over time through our development resources and peer learning aligns with your own personal growth mindset, we’d love you to apply.

The following qualities/experience are essential:

· Advanced in-depth Windows 11 & Office 365 knowledge

· An independent, self-starter who consistently demonstrates a strong and productive work ethic, the utmost professionalism, and excellent communication skills.

· Demonstrable face to face and remote customer relationship skills and experience.

· Strong customer and delivery focus, with a desire to meet and exceed customer expectations.

· A highly collaborative and supportive approach and committed to teamwork at the highest level, to help others succeed, striving for achievements at personal, team and organisation levels.

· Capable of learning and adopting new skills and knowledge, and ability to pick up on technical and business challenges quickly.

· Desire to learn IT Infrastructure Domain knowledge/ expand current knowledge and expertise.

· Full, valid UK Driving Licence

To view the full job description for this role and to apply for this vacancy please visit our vacancies portal on our website.i

Following the return of our co-founder Becca Dean MBE as CEO, we're excited to be recruiting for several new roles as we move into the next chapter of our journey. Having recently celebrated our 12th birthday, we're more determined than ever to reach even more girls and young women, and we’re building a brilliant team to help us do just that. If you're passionate about empowering the next generation, we’d love to hear from you.

THE ROLE

This is an exciting time to join The Girls’ Network as we seek to expand our work inspiring and empowering girls from the least advantaged communities. As an experienced HR professional, you will be key in ensuring that we recruit and retain great people whilst attaining best practice in our HR policies and procedures.

The People and Culture Manager will provide professional HR strength to The Girls’ Network and be responsible for training and development plans for our team. You will lead on recruitment, retention and policies and oversee and enhance the full employee lifecycle. As a small charity the role will necessarily include some basic administration activities as well as taking a strategic view.

Key roles and responsibilities

Recruitment

You will oversee the recruitment and selection process for all new hires.

• Ensure consistent and appropriate Job Descriptions for all roles (working with the hiring managers)
• Draft job advert and advertise roles in the relevant places, with a regular review of which sites are working
• Review and respond to CVs and all recruitment related enquiries, producing a short list of suitable candidates with the hiring manager
• Coordinate interviews including assisting with interview panel selection and interview questions
• Provide or organise interview training and support where necessary, with a particular focus on ensuring diverse recruitment and being aware of unconscious bias during the interview
• Feedback to candidates as required
• Feedback to candidates as required
• Complete the onboarding process including:
  • induction programme for all new starters;
  • availability of appropriate equipment;
  • compliance with Health and Safety regulations applicable to home working

Staff Policies

• Update online staff handbook periodically to ensure up to date compliance and taking appropriate HR legal advice
• Review policies, recommending changes as needed to ensure that they reflect our mission to be a great place to work.
• Draft new policies and advise on improvements to existing policies
• Support colleagues with understanding and implementing the policies where necessary
• Review HR policy list periodically for completeness, introducing new policies as required from time to time or removing those no longer required.

Equity, Diversity & Inclusion (EDI)

• Maintain an up-to-date knowledge of anti-discriminatory legislation and best practice, keeping Senior Leadership Team informed
• Ensure a continued focus in this area in respect of staff recruitment and retention
• Enhance good relations and practices towards different minority groups by researching, applying and promoting diversity initiatives and sharing best practice across The Girls’ Network
• Work with all staff to ensure that EDI is considered in all aspects of our work

Performance management and development

• Oversee and manage a performance appraisal system that promotes The Girls’ Network’s values, drives high performance and encourages good quality staff retention
• Ensure staff performance is in place and documented consistently for all staff
• Help colleagues identify and undertake training needs, helping to build a culture of continuous improvement
• Ensure a continued focus on well-being and support

Well-being

• Take the lead on employee Well-being, providing direction and support, as well as coordinating the team's activities
• Ensure compliance with working time directives, raising any workload issues appropriately with line managers
• Introduce appropriate initiatives periodically such as a focus on Mental Health awareness

General HR management

You are responsible for overseeing all general administration around the HR function including, but not limited to:

• Ensuring the HR database and software are up to date with employee records
• Processing staff changes appropriately
• Keeping Payroll aware of changes affecting employee pay on a timely basis
• Tracking and maintenance of staff leave records
• Managing absences (eg, sick leave, maternity leave) in accordance with TGN policy and legal requirements
• Handling employee relations including grievances, reporting to Senior Management and supporting decision making
• Managing provision of staff benefits, including recommendations to Senior Management for improvements
• Maintaining pay structure and leading salary banding review when required

Other duties

As a small charity with limited resources, all staff are expected to be flexible with their work and as such you may be required to undertake other duties and tasks as assigned from time to time.

WHAT YOU WILL BRING TO THE ROLE

Essential

• Proven, demonstrable experience in a similar role
• Experience of leading the recruitment process, in particular attracting diverse candidates
• Good working knowledge of UK HR laws and regulations, taking appropriate advice as required
• Skilled in supporting employees with performance management, in particular within a small charity where staff are based from home
• Knowledge of HR systems and databases
• Excellent written skills, including the production of policy and guidance documents
• Comfortable working with high degree of autonomy, often with limited budgets and to deadline
• Competence managing interpersonal relationships at all levels
• Passion for The Girls’ Network’s mission and an interest in issues related to mentoring and equality
• You are flexible in your approach to working with a small organisation and understand the time and resource limitations.

Desirable

• Experience of implementing a values-based approach to recruitment and performance management
• You have safeguarding knowledge and experience
• Understanding of or experience of working from home
• Experience of working in a small charity

For more information about our organisation and details on how to apply, please visit our website and download the candidate pack.

Good luck with your application.

BirdLife International is recruiting a Database and Operations Manager dedicated to supporting conservation efforts through efficient data management and operational excellence. This vital role will manage the systems and operations that support the income generation required to deliver the organisation’s 10-year strategy.

Location: Remote with occasional visits to the Cambridge office

About BirdLife International

In nature, nothing exists alone.

Fallen leaves feed the soil, the forest filters water and birds scatter seeds, spreading new life.

Every living thing — including us — depends on each other. But people are breaking these delicate systems.

Species and habitats are under attack.

Our planet is in crisis.

We can’t fix it alone. We need a response as interconnected as nature itself. That’s why we unite.

Together, we’ve built a movement that turns local knowledge into global impact. By uniting national conservation organisations from around the world, we act as one to answer nature’s greatest moment of need.

As our name suggests, birds are our compass. The health of birds reveals the health of our world — they show us where nature needs us most urgently.

From pole to pole, over forests, wetlands, mountains and seas, and across the migration paths of the world, birds know no borders. And neither do we.

Connecting countries, continents and cultures, we pull together to conserve and restore species and habitats.

We use our shared evidence to influence people, businesses and governments to change how society views and values nature.

And we unite as a chorus. Together, we give one voice to nature, creating change greater than the sum of our parts so birds and all life can thrive.

We are the only global partnership united to conserve all nature on our planet. We’ve achieved so much together over the last century, but right now, our world has never needed us more.

In nature, nothing exists alone.

Together, we are BirdLife International.

Together, we will conserve birds and all life everywhere.

About the role

Reporting to the Deputy Chief Development Officer, the Database and Operations Manager will have operational responsibility for the administration of the CRM (Raiser’s Edge) globally.

You will also lead on compliance and gift processing.

The Database and Operations Manager will:

• Be responsible for the upkeep, maintenance and efficiency of Raiser’s Edge for the organisation
• Ensure optimal data collection, reporting and donor engagement, so actionable insights can be delivered to drive the success of fundraising
• Champion best practice and encourage consistency of data input
• Be the Development team’s lead expert on Gift Aid and data processing compliance
• Be the global gift processing lead, including working with third-party fundraising platform providers.

Who we are looking for

We seek a database expert with the aptitude and willingness to learn to develop in this broad role.

The ideal candidate will have:

• Significant experience maintaining and administering a CRM system and working with large and complex sets of data
• Experience working with fundraising teams (across high-value, individual giving and digital)
• Excellent knowledge of data strategy and data analytics
• Experience managing, developing and implementing new systems and business processes
• Excellent problem-solving and communication skills
• Positive and open-minded attitude embracing continuous improvement

Please click 'Apply via website’ to be redirected to the Peridot Partners website, where you can find full details of the job description and register your interest to apply.

Head Of Finance

Location: London with remote working in place
Salary: 65,000 - £74,000
Hours: 37.5
Job Type: Full time
Contract Type: Permanent

Who they are

Our client is the industry network with a mission to radically transform the built environment in the face of the climate, nature crises. They champion bold government action and convene the ambitious sections of industry to drive progress at pace and scale.  

This is an opportunity to play a role at the forefront of tackling the climate and nature crises and to protect communities. Nature is in collapse and our buildings and communities will not withstand the climate impacts they face without urgent action. The places they live, work and play in must, and can, be part of the solution, not the problem.  

They are multi-disciplinary team of 40 passionate, skilled people from across the UK with a London office hub. As a green charity, they prize their welcoming and inclusive work culture with wellbeing and professional development at its heart.  

The role

They are seeking an experienced and talented Head of Finance, with strong financial acumen, and the ability to translate complex themes into clear narratives, to contribute significantly to the strategic direction of the organisation.

This role is ideal for a mid – to – senior career professional looking for a Leadership role, and is keen to play a pivotal role in an increasingly vital and influential organisation.  The successful candidate will manage their finances; developing and maintaining financial models to support strategic decision-making, and providing high-quality financial data and analysis to senior management, all the while developing their own broad insight and knowledge of their mission and goals through working with a passionate and knowledgeable team of colleagues, and with businesses across the entire built environment value chain. 

They are an equal-opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, religion, sex, sexual orientation, age, disability, or any protected characteristic. They are committed to creating a diverse and inclusive workplace where everyone feels welcome and valued. Their commitment to inclusivity means they support flexible work arrangements, ensuring work-life balance for all. They prioritise accessibility and will gladly accommodate any needs upon request, as they believe in providing a barrier-free recruitment process.

They recognise that people of colour, those from different socio-economic backgrounds, and those from minoritised groups are currently underrepresented at all levels within the industry. They're on the lookout for talented individuals with a wide range of skills and experiences and are eager to welcome candidates from underrepresented groups.

Key responsibilities

Financial Management

• Co-ordinate and drive the Budget process, in tandem with the Annual Operating Planning process.
• Monthly re-forecasting and reporting, including explanation of variances in language which is useful to non-finance specialists
• Provide narratives explaining financial performance
• Identification of alternative courses of action
• Analysis and planning to support decision making 
• Preparing financial papers for the Risk and Audit committee and the Board of Trustees
• Provide input to Funding applications, commercial decisions and opportunities.

 

 

Financial Control

• Maintaining control of and make improvements to financial systems.
• Maintain internal controls
• Responsibility for the integrity of their balance sheet.
• Updating and enforcing of their authorisation matrix.
• Ensure accuracy of transactions within Quickbooks and the mirroring of Salesforce records.
• Responsible for (via overseeing the Finance Manager) Accounts Receivable, Accounts Payable, VAT, expenses.  
• Oversee the payroll process, company pensions, tax and NI 
• Identification and reporting of risks, maintenance of the risk register, potential mitigation and insurance. 
• Drive continual improvement of processes

 

 

Cashflow forecasting

• Working with the team to understand timetable of activities, challenging cost assumptions and reclaiming  budget where appropriate; identifying changes in and drivers of performance including reduction in surplus/increases in deficit, evaluating and suggesting alternative courses of action.

 

 

Financial Reporting

• Oversee the annual audit
• Documentation of processes and policies
• Statutory reporting and keeping company policies up to date in accordance with SORP and UK GAAP, for both the charity and dormant trading entity

 

 

Governance

• Liaise with auditors in delivery of audited accounts
• Maintaining all records at Companies House, The Charities Commission, HMRC and other official bodies (familiarity with The Charities Statement of Recommended Practice)

 

 

Legal support

• Reviewing and supporting on contracts / agreements

 

 

Treasury 

• Manage and maintain their investment strategy, and securely deposit funds with appropriate organisations, to achieve an acceptable return with minimal risk. 
• Maintain key controls of third-party banking software (including investments and credit cards)
• Provide and update a cashflow forecast
• Ensure adequate cashflows between working capital and investments

 

 

Leadership and Personnel

• Consistent and collaborative communication and engagement to help drive the finance team’s, and the wider organisation’s, success. The Head of Finance has one direct report, the Finance Manager, and the Finance Officer reports to the Finance Manager
• Engage in, and occasionally lead aspects of regular organisational wide meetings, related to the culture and operations and/or projects and workstreams. Communicate and explain financial matters to the wider team when called upon. 
• Take a proactive approach to your own learning and professional development

 

 

Other

• Leading their carbon reporting and reduction as part of the Race to Zero 
• Maintain the organisations’ key professional administrative relationships including Auditors, Banks, Insurers, HR advisors , Legal services, pension providers, IT providers etc. 

 

 

People requirements: 

Key qualities, competencies, experience, and qualifications

• Mission: A passion for tackling the climate, nature and cost of living crises, and a commitment to their mission. 
• Integrity: An inclusive approach that conveys and embeds honesty and transparency as standard
• Attitude: A positive, proactive, problem-solving approach with demonstrable agility to perform duties that may be outside core accountabilities 
• Teamwork and Leadership: Demonstratable ability to effectively lead a small finance team, with leadership skills that motivate others and create a positive working environment
• Communication: Strong verbal and written communication and presentation skills, with ability to share complex ideas, thoughts and concepts in a consistently clear manner. Good analytical and influencing skills.
• Project management: Efficient planning, organisational, and time management skills 
• Administration: Strong administrative and computer literacy skills (standard software packages, mainly Microsoft Office), Advanced Excel skills

 

 

Strategic thinking:

• Good experience in strategy setting and horizon scanning, with aptitude in decision-making and problem-solving.
• Impact oriented with a focus on delivering outcomes and impact; agile in how to achieve them
• Critical thinking: supported by good research skills

 

 

Knowledge:

• CIMA / ACCA /ACA qualification or equivalent
• Extensive knowledge of financial procedures, budgeting, forecasting and reporting
• Ability to interpret data, identify trends, and make recommendations
• Financial best practices across charity and built environment organisations, including dual financial reporting (for example by project as well as by discipline / department)
• Preparing management accounts, and financial information in various formats to aid decision making
• Requirements of Company’s House and the Charity Commission, and familiarity with The Charities Statement of Recommended Practice
• Office / premises management, including building management liaison and IT / tech management
• Reporting on environmental footprint
• Stakeholder engagement: Proven experience of people management and collaboration

 

 

REF-220493

Everyone deserves a decent place to live – join Habitat for Humanity Great Britain as our new Empty Spaces to Homes Programme Manager, and support people to find a decent, safe, affordable home.

 

We are looking for an experienced Programme Manager to deliver HFHGB’s flagship Empty Spaces to Homes programme.  This programme aims to provide solutions to Great Britain’s critical affordable housing need through the conversion of empty spaces - including commercial and retail properties - into homes and through researching, advocating and collaborating in coalition with others, to foster a wider uptake of the Empty Spaces to Homes approach.

Reporting to the Director of Programme Delivery and working in close collaboration with subject matter experts responsible for the four workstreams of the programme (Advocacy & Policy, Research, Scalability and Construction), your role will be responsible for all aspects of programme management and coordination, reporting and monitoring. You will also work closely with the Fundraising & Partnerships team to support high quality partnerships and strategic relationships.

You will be joining us at a really exciting time as this is a newly established team on an ambitious transformation journey. You will have a positive ‘can do’ attitude coupled with strong experience of all aspects of programme management and monitoring and excellent communication and engagement skills. Able to work collaboratively with a diverse group of colleagues and stakeholders, you are proactive and able to prioritise effectively across multiple areas of work, problem solving and demonstrating strong organisational and planning skills.

If this sounds like it could be a good match for you, please take a look at the Candidate Pack (via our website>vacancies).

Please note: this role is not eligible for UK Visa Sponsorship - the successful applicant will need to have a pre-existing Right to Work in the UK.

Job Description

Job Title: Empty Spaces to Homes Programme Manager
Department: Programme Delivery
Reports to: Director of Programme Delivery
Salary Grade: D
Budget responsibility: Yes
Line management: No
Post: Permanent
Location: Home-based with frequent travel to internal and external events and project sites, with occasional overnight stays

About Habitat for Humanity Great Britain
Habitat for Humanity Great Britain (Habitat GB) is part of the global Habitat for Humanity Federation fighting global poverty and homelessness. We believe that a decent home helps to permanently break the cycle of poverty and allows families to achieve strength, stability, and self-reliance.

Job Purpose
To support Habitat for Humanity GB’s (HFHGB) vision of a decent home for everyone, the organisation has recently completed a strategic review, resulting in a new National Strategy and an organisational restructure, to ensure the organisation is able to deliver the Strategy impactfully, efficiently and effectively.

As a result, a new team has been formed, which will focus on developing and delivering high quality programmes in England, Wales and Scotland. The Empty Spaces to Homes (ES2H) Programme Manager will sit within the new Programme Delivery team and will work collaboratively across the organisation and with a large group of diverse external stakeholders.

Key responsibilities include the management of HFHGB’s flagship Empty Spaces to Homes programme which aims to provide solutions to Great Britain’s critical affordable housing need through the conversion of empty spaces, including commercial and retail properties, into homes and through researching, advocating and collaborating in coalition with others to foster a wider uptake of the Empty Spaces to Homes approach. The Empty Spaces to Homes Programme Manager will work across the organisation to coordinate and monitor delivery of activities sitting within the programme. They will also collaborative extensively with teams whose work supports or resources the programme. Working with the Director of Programme Delivery, the Programme Manager will also support external events and activities as well as high quality partnerships and strategic relationships.

Key Accountabilities/Responsibilities:
Programme Management and Coordination:

•  Responsible for programme management of the ES2H programme. Working with the Director of Programme Delivery, and with Subject Matter Experts who are responsible for the four workstreams of the programme (Advocacy & Policy, Research, Scalability, Construction).
• Responsible for the development and utilisation of high-quality programme management tools and internal coordination forums, including for programme planning, performance monitoring, communication, internal and external reporting.
• Working with others, support the development of appropriate Monitoring, Evaluation and Learning frameworks.
• Work with Subject Matter Experts, the ES2H Coalition and other partners on the continuous improvement of the ES2H Toolkit, supporting new ideas to fruition, developing content into engaging and appropriate documents and other required communication and programme tools.
• Support Subject Matter Experts and others where appropriate to develop programme and project related reports, to develop proposals and communication content, support impactful partnerships and provide project-related administration capacity.
• Support the Director of Programme Delivery to ensure programme outputs are accessible, inclusive, and culturally sensitive to provide the best possible support to target communities.

External communication and partnership management:

• Support external events and activities as well as high quality partnerships and strategic relationships.
• Work with the Fundraising & Partnerships team to support high quality partnerships and strategic relationships through provision of content for external communication, programme updates and reports, and the maintenance of Monitoring, Evaluation and Learning frameworks.
• Lead the coordination of the ES2H Coalition and support the development and management of other programme related networks and groups.

Budget management, reporting and monitoring:

• Support the Director of Programme Delivery to develop the ES2H programme and project budgets.
• Coordinate with subject matter experts to monitor and track programme spend, flagging issues and risks, and ensuring regular reports are available for budget holders and the Finance Team.
• Provide regular inputs and updates for relevant sections of the organisational Performance Framework, Risk Register and any other operational requirements.

Person profile:

• Strong experience of programme and project management, coordination and monitoring.
• Experience of working in a similar organisation, collaborating across teams and operating in a highly effective way across a diverse, networked structure.
• Experience of producing impactful content for programme tools and reports, external events, website and other digital platforms.
• Good budget management skills, and a working understanding of Excel.
• Understanding of Monitoring, Evaluation and Learning tools and approaches.

Skills and competencies:

• You have excellent communication and engagement skills, and able to work collaboratively and productively with a diverse group of colleagues and stakeholders.
• You are proactive and able to prioritise effectively across multiple areas of work, problem solve and demonstrate strong organisational and planning skills.
• You are a positive team member who demonstrates integrity, respect for others and a commitment to equity, diversity and inclusion.

The role and responsibilities will be carried out in a way which reflects:

• HFHGB’s commitment to safeguarding children in accordance with the Safeguarding Policy.
• A commitment to HFHGB’s vision, mission, values and approach.
• A commitment to effective management of risk, by operating within the Charity’s code of conduct, policies, procedures and controls and by carrying out the risk management and assurance responsibilities of the role as set out in relevant Policy and Procedures.

Start your Habitat journey here…

The deadline for applications is 4th April 2025 (at 11:59 pm).

Habitat for Humanity requires that all employees take seriously their ethical responsibilities to safeguard our intended beneficiaries, their communities, and all those with whom we work.  Managers at all levels have responsibilities to support and develop systems that create and maintain an environment that prevents harassment, sexual exploitation and abuse, safeguards the rights of beneficiaries and community members (especially children), and promotes the implementation of our code of conduct. The employment of this position will be subject to a satisfactory reference check and a Disclosure and Barring Service (DBS) check.

At Habitat for Humanity GB, we aim to build, develop and retain a talented workforce that represents a variety of backgrounds, skills and experiences. We welcome and actively encourage applications from anyone who feels they’d be a good fit for our organisation, regardless of race, religion, colour, age, sex, national origin, sexual orientation, gender identity, disability, neurodiversity or any other protected characteristics.

Unfortunately, because of the high volume of applications, we will not be able to contact unsuccessful applicants. If you haven’t heard from us within a month of the application deadline, please assume that your application has not been successful.

We’d prefer to hear directly from applicants – we won’t be working with third party recruiters on this role.