Membership administrative assistant jobs in Belfast
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Administration Assistant
Hours: 25 hours worked over five days a week + ‘full time’ for events and meetings including evenings and weekends as needed.
Salary: £27k pro rata for 25 hours a week = £19,300 per annum.
Benefits: Contributory pension, flexible working, generous holiday allowance.
Location: Fully remote plus attending on site events and meetings as required.
About The Role:
The British Elbow and Shoulder Society (BESS) are looking to recruit an Administration Assistant. Reporting to and working alongside the Senior Operations Manager and Conference Organiser, the responsibilities of this role include but are not limited to:
- Database and record management.
- Committee and event support.
- Correspondence and communication.
- Attending and supporting meetings and events.
- Application and membership processing.
- Website and social media administration.
- Financial administration.
About You:
We are looking for an organised, accurate and effective multitasker and team player who can demonstrate hands-on experience in various aspects of administration and planning to ensure the effective and efficient day to day operation of BESS.
You must also be a proactive, self motivated, team-worker with good communication skills who can work collaboratively with many stakeholders.
About BESS:
The British Elbow & Shoulder Society, also known as BESS is a membership organisation and registered charity, that provides education and research opportunities to upper limb orthopaedic surgeons and allied health professionals.
How to apply:
If you are interested in this role as set out in the job description and can meet the requirements detailed above, then we would love to hear from you straight away as applications will be considered on a rolling basis.
To apply for the role, please send your CV along with a covering email that sets out how your skills and experience would help you to meet the role specification to our recruiter.
BESS is committed to equality and creating an inclusive and diverse culture. We actively encourage applications from everyone and will help to support you to reach your full potential and to be yourself in a working environment based on dignity, respect and mutual support. If you have any queries or need any advice or adjustments at any stage of the recruitment process please contact us.
Information about BESS and its work can be found online.
Closing date: 16 January 2026.
First Interviews (via Zoom): TBC
Please note if you have not been contacted by the end of January then your application has been unsuccessful.
No agencies please.
The client requests no contact from agencies or media sales.
Thank you!
The Organisation
The Open SU serves the interests of around 170,000 part-time and distance-learning students spread across the UK, continental Europe and beyond. Our role is to represent and support the interests of this vast and diverse community of students. The Open SU is an independent registered charity, governed by elected student leaders. Our team of vibrant, friendly and dedicated professional staff provide the vital support needed to deliver our ambitious strategy. Here at the Open SU we are committed to a positive team culture to enable and empower all members to be their very best.
The Job
In this role, you will play a vital part in supporting the delivery of our Volunteering Strategy helping to ensure every student has the chance to connect, contribute and belong. Working closely with the Volunteering Manager, you will:
· Provide high quality administrative support which includes responding to volunteering enquiries, supporting at meetings, producing volunteer communications and maintaining volunteer records.
· Act as a first point of contact for volunteers, offering guidance and support throughout their journey, and assist with recruitment, onboarding and recognition.
· Help deliver engagement and appreciation events, share inspiring stories through newsletter and volunteer spaces and gather volunteer feedback to improve services.
· Champion good data practices, maintaining accurate records and ensuring information is handled responsibly. Above all, promote inclusive, safe and accessible volunteering across all activities.
The Person
This role is a great opportunity for an organised and proactive administrator who enjoys supporting others and being part of a friendly, collaborative team. You will also enjoy working with and supporting volunteers, helping to spark new ideas, create great experiences and build a real sense of community and belonging along the way. You’ll be passionate about creating and supporting the development of volunteer communications and storytelling to inspire others to get involved.
You will be comfortable using Microsoft 365 tools such as Outlook, Teams, Word, Excel and Forms and will bring a flexible, can-do approach to your work. Above all, you will value inclusion, accessibility and team work, and will be committed to learning, growing and contributing to an open, supportive and sustainable community.
How to apply
Please send over your CV and a supporting word document answering how you meet the below criteria in no more than one page of A4:
1. Please describe your experience of providing administrative support as part of a team.
2. Tell us about a time you supported people from a range of backgrounds or with different needs (for example students, volunteers, service users or customers)
3. Please give an example of how you have supported a project, programme or event, and how you contributed ideas, solved problems and worked with others.
Please email your CV and supporting statement over to where you will receive confirmation of receipt within a couple of days.
The Open University Students Association is committed to equal opportunities for everyone in education and employment and welcomes applications from all sections of the community.
Closing date for applications: Monday 19th January, midday
Registered Charity
21 - 50
Our mission is to make a positive difference to all OU students – it's the foundation of everything we do.
Thank you!
About Wikimedia UK
Wikimedia UK is a registered charity committed to enabling people to engage with open knowledge and access reliable information to understand the world around them. We work in partnership with the Wikimedia Foundation and support a wide range of projects - including Wikipedia - to create and preserve open knowledge that is freely shareable and reusable by all.
Role Overview
This is a new and exciting role that will be critical to the organisation’s leadership and governance. The Executive & Governance Assistant will provide high-level support to the Chief Executive and ensure the smooth running of Wikimedia UK’s governance processes, including board meetings, subcommittees and the Annual General Meeting.
You’ll play a key role in supporting effective decision-making and stakeholder engagement, working closely with trustees, senior staff, and external partners. This position is ideally suited to someone with substantial experience supporting senior executives - who is highly organised, discreet, and confident managing complex schedules and governance processes.
Key Responsibilities
Governance Support
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Support the CEO and Head of Finance & Operations to ensure effective governance and compliance with legal and regulatory requirements.
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Schedule board and subcommittee meetings in line with the annual business cycle.
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Coordinate board and subcommittee meeting logistics, including video calls, calendar invites, and in-person arrangements.
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Book travel and accommodation for trustees as needed.
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Collate, prepare, and distribute meeting papers efficiently and accurately.
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Produce and circulate clear, concise, and timely meeting minutes.
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Lead the planning and delivery of the Annual General Meeting, working closely with staff and trustees.
Membership Administration
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Manage all aspects of Wikimedia UK’s membership programme.
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Process new member applications promptly and accurately.
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Maintain up-to-date membership records in the charity’s CRM (training provided).
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Develop and oversee systems for managing renewals and membership engagement.
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Coordinate membership communications and contribute to campaigns to grow and retain members.
Executive Support
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Provide comprehensive administrative and organisational support to the CEO.
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Manage the CEO’s calendar, prioritising effectively and scheduling meetings with internal and external stakeholders.
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Coordinate travel and accommodation for national and international commitments.
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Support expense claims and credit card reconciliations.
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Conduct desk research, prepare correspondence, and assist with presentation materials as required.
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Handle sensitive and confidential matters with the utmost discretion and professionalism.
Person Specification
Essential Experience and Competencies
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Substantial experience of providing high-level administrative support to a Chief Executive, Director, or senior leader, gained within the not for profit sector.
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Proven experience of charity or public sector governance, including supporting the preparation and distribution of board papers, providing logistical support for meetings, and producing accurate, well written minutes.
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Excellent written and verbal communication skills, with a keen eye for detail and accuracy.
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Highly organised, with strong time management and the ability to prioritise effectively.
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Ability to work both independently and collaboratively within a small team.
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Excellent IT skills, including confident use of digital tools and software for scheduling, document management, and communication.
Desirable Experience and Knowledge
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Experience of supporting leaders in managing stakeholder relationships
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Knowledge of Google Workspace (particularly Gmail, Docs, Sheets, and Slides)
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Familiarity with CRM systems and/or charity membership management.
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Familiarity with the open knowledge movement
Personal Attributes
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Discreet, diplomatic, and professional at all times.
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Calm and confident when managing multiple priorities.
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A proactive and solutions-focused approach to work.
Alignment with Wikimedia UK’s open knowledge mission and its values of equity, inclusivity, collaboration, creativity, and boldness.
The client requests no contact from agencies or media sales.