Finance and Resources Administrator

Full time – 35 hours per week

Location: London (GamCare Head Office)

Salary £17,000 - £22,000 p.a. – dependent on experience

Permanent

GamCare is the UK’s leading provider of information, advice and support for anyone affected by gambling problems. During the recent years GamCare has experienced immense growth in its operations.

GamCare is now looking to recruit a Finance and Resources Administrator to work within our back-office support function in London.

You will be working with Financial Controls Manager, supporting in day to day finance activities and manage premises.

Key Responsibilities include:

• Update of General Ledger on accounting software (Quickbooks).
• Processing of monthly staff expenses
• Maintaining office health & safety and facilities

You should have experience in finance and resources admin support within charitable organisation and preferably studying towards an accounting qualification.

You will form part of an enthusiastic team who works in collaboration with each other. You should be versatile and adaptable and committed to on-going development.

To apply, please go onto the GamCare website and complete an application form and Equal Opportunities Monitoring Survey.

Please note we do not accept CVs

GamCare is committed to processing your personal data fairly, lawfully and transparently in line with GDPR. For further information on GamCare’s recruitment privacy notice please refer to our website.

If you would like acknowledgement that your application has been received, please ensure the application is attached and put the following subject in your email:

Job application: <name of vacancy> and name of region

Please note that if the subject is not correct, you may not receive a confirmation.

To discuss the role further please email Lisandra Noormahomed, (Finance Officer).

Closing date for applications: Monday 20 April at 9:00 am.

Hello,

We are the French Protestant Church of London, on Soho Square, and we are recruiting!  

The French Protestant Church of London is a Reformed / Presbyterian church dedicated to the French-speaking community of London since 1550. It is the last remaining Huguenot church of London. You would be working in an office within our church, a Grade II* listed building designed by Aston Webb (V&A, Buckingham Palace). Quite a special place. Our vocation is to grow and radiate outside of purely spiritual boundaries, so we can have a welcoming approach to anyone.

We are now looking for an Office and Venue Manager for three days a week who will adhere to our values of tolerance, joy, perseverance and integrity. We welcome anyone who has empathy with the Huguenot heritage and lives our values, whether of Christian faith, another faith or no faith. 

You will play a key part in putting the Church at the crossroad of its dual heritage: both the active place of worship of the London French speaking protestant communities and one of the key buildings of the Huguenot refuge. 

You will need to be an all-rounder: someone who will be just as at ease developing our rental activity from scratch as looking after office management tasks for the successful day-to-day running of the Church.

What your role will be:

Rental activity development

• To develop our rental activity, in order to protect our financial sustainability and ensure the future of the French Protestant Church. We have just refurbished the church, raising and spending £1,2 million to guarantee its survival for centuries to come.
• To develop a marketing and financial strategy to fill the space up. You will be in charge of identifying our target population, recommending appropriate pricing and managing the space occupancy.
• To build a system to keep track of what we do and build contingency plans (knowledge management)

Venue and Office Management

• To open our church to local charities, historical societies and business so they can make the most of our space for their own events, conferences or meetings in a prime and central location.
• To share our wealth of history by providing access to our unique collection of rare books and manuscripts
• To identify event management agencies to work in partnership with so that we can closely work with a few dedicated suppliers  
• To organise cultural events, e.g. conferences, book clubs, film showings
• To look after administrative tasks related to the offices rent (e.g. looking after rental contracts, accounting, invoices, filing, coordinating plumbers, cleaning and other services) and the Church functioning (issuing baptism certificates, looking after donation gift aids)
• To welcome visitors and guests, showing them round the building

Communications

• To help coordinate the Board of Trustees meeting
• To share our monthly newsletter, as well as our fundraising letter  
• To advertise for our cultural events
• To develop our social media presence, currently mainly on Instagram, Facebook and Twitter
• To keep our website live, using Wordpress

What you’ll need to be successful in this role:

To be happy and successful in this role, you will need to:

• Be a self-starter, proactive and independent. We are looking for someone who enjoys working without close supervision and use their initiative
• Speak French like a Native – we will prioritise candidates who are fluent in English and French
• Have a real appetite for business development/cold-calling. Previous business development experience is a plus.
• Have excellent planning and organisational skills
• Be comfortable using Microsoft Office, including a good grasp of Excel and Word (Microsoft Office) and ideally a good working knowledge of Mailchimp and Wordpress

Who will your key stakeholders be

Although you will be working independently, you will need the ability to engage with a wide range of internal and external contacts, being a great ambassador for the Church:

• French pastor and his wife
• Board of Trustees
• French media
• French charities in London, including the Fédération des Associations Françaises en Grande-Bretagne
• Local partners (e.g. City of Westminster, Soho Square, Soho society, local churches) so we can immerse ourselves in the local community even more
• Event management agencies

Benefits

• Government pension-scheme
• Annual leave – 25 days holidays (pro-rated)
• A lump sum for benefits  
• Time off for training, e.g through the Charity Commission  
• Attractive salary

We are committed to diversity and offer flexible working options.

If you enjoy working things out from a blank page and are keen to be part of a meaningful mission, then we’d love to hear from you. Please send your CV and application, answering the following:

1. What attracts you to work for the French Protestant Church?
2. What makes you the right applicant for the Office and Venue Manager role?
3. Why is this role the right next step for you?

Applications close on Friday 1st May 2020, with the successful candidate ideally starting on Monday 1st June 2020, so get your skates on.

Specifications: Part Time (0.6 FTE), Permanent

Salary: £24,500 FTE, 14,700 pro rata

Location: Flexible – Preferably London or Freiburg

Application Closing Date: 29th March 2020
 

This role is an exciting opportunity to use your experience as an Administrative Assistant to make a difference in the field of health care research. 

The Administrative Assistant will provide effective and efficient administrative support to the Chief Executive Officer’s Office, primarily supporting the Governance and Strategy Unit and the External Affairs and Geographic Groups’ Support Unit.

The key areas of this role include:

1. Support to the Head of External Affairs & Geographic Groups’ Support:

• Scheduling quarterly meetings between the Head of Unit and Geographic Groups;
• Administrative/logistical support for Cochrane Geographic Network meetings (including US, China and India);
• Maintaining the fundraising database and other Excel databases;
• Maintaining Centres and Directors profiles on our membership database.

2.  Support to the management of Cochrane’s Governance, strategic planning, monitoring, evaluation and reporting Unit, including:

• Assisting the CEO Office’s governance support to the Cochrane Council and Executives;
• Organising in-person and online meetings or teleconferences, including co-ordinating agendas, circulating papers, organising refreshments and taking minutes;
• Maintaining administrative systems (databases/spreadsheets);
• Assisting the CEO Office’s governance support to the Cochrane Council and Executives.

3. Support to both Units:

• Diary support for the Head of Governance and Strategy Unit and the Head of External Affairs and Geographic Groups Unit, as required;
• Arranging travel and accommodation for the Heads of Units;
• Administration of the annual financial monitoring of all Cochrane Groups;
• Assisting with the production of PowerPoint presentations and other materials for use at meetings;
• Minute taking and following up on action points;
• Management of mailing lists related to the CEOO;
• Providing support to and cover for other administrative staff as and when required in order to ensure continuity of service;
• Undertaking other duties as necessary.

We are looking for a self-motivated and highly organised individual who is able to work effectively and collaboratively with a diverse range of contacts across the world.  The successful candidate will also have:

• Previous experience of providing administrative support to a team, many of whom are remote workers;
• Experience in complex scheduling and diary management;
• Intermediate level IT skills, including Word, Excel and PowerPoint;
• Strong organization and prioritization skills;
• Excellent written and verbal communication skills;
• Excellent interpersonal skills;
• Professional telephone manner;
• Ability to work methodically and accurately;
• A flexible approach with the ability to respond quickly to issues as they arise;
• A pro-active approach to problem-solving;
• Awareness of handling confidential and sensitive information.

Cochrane is a global, independent network of health practitioners, researchers, patient advocates and others, responding to the challenge of making vast amounts of research evidence useful for informing decisions about health. We do this by synthesizing research findings to produce the best available evidence on what can work, what might harm and where more research is needed. Our work is recognised as the international gold standard for high quality, trusted information.

If you would like to apply for this position, please send a CV along with a supporting statement with “CEOO Administrative Assistant” in the subject line.  The supporting statement should indicate why you are applying for the post, and how far you meet the requirements for the post outlined in the job description using specific examples.  List your experience, achievements, knowledge, personal qualities, and skills which you feel are relevant to the post.

For further information, please download the full job description from the attachments.

Deadline for applications: 29th March 2020 (12 midnight GMT)

Interviews to be held on: From 17th April 2020 onwards

Post Title Recovery Hub Administrator

Responsible to Director of Services

Purpose of Post To provide Administrative services to housing, training and development managers as well as in-house therapists

Hours of work 37.5 hours per week

Salary Band 2: £20,573-£22,000 Per Annum

Location Spitalfields Crypt Trust, Acorn House, 116-118 Shoreditch High Street, London, E1 6JN  

This is a 12 Month FTC (Maternity Cover), the role will ideally start in June, interviews will be on an application basis and will be arranged with candidates via zoom/skype/facetime.

Application via CV.

Introduction:

Spitalfields Crypt Trust (SCT) is an East London charity providing practical help, support and training to people who have been homeless and suffering from addiction. It runs a homeless drop-in, a Recovery Hub (which includes an abstinence-based residential recovery accommodation, a Primary Programme and a Continuing Care Programme), supported houses and two social enterprises supporting people in recovery from addictions to put their lives back together. Our integrative approach is based on the ‘Recovery Capital’ methodology and is a whole-person approach, which takes into account physical, cultural, social, human and spiritual factors and assets. Set up over 50 years ago, the charity was set up to provide shelter to homeless, alcoholic men.

In employment we actively seek to recruit people with a good combination of talent, skills and potential, promoting equality for all, and welcome applications from a wide range of candidates.  We select all candidates for interview based on their skills, qualifications, experience and commitment to the values and purposes of the organisation. (Sources - Equal Opportunities Policy 2.2 (i) and (v)).  SCT is a growing organisation with opportunities for people with good motivational skills and high levels of initiative.

Role and Responsibilities:

Administrative;

• Answering general queries by telephone, email, letters (as instructed)
• Manage diaries and support staff in the Recovery Hub as needed providing comprehensive administrative and secretarial support across the board (Taking Minutes / preparing agenda’s etc.)
• Receiving deliveries, sorting mails and contacting appropriate department as required
• Induction of new residents into the Recovery Hub
• Maintain accurate paper and electronic records for the Recovery Hub
• Provide general FOH duties (i.e. reception, answering the phone etc.)
• First point of contact for IT related issues, escalating to our service provider
• Coordination of volunteers across our frontline programmes
• Assist ordering supplies including testing kits
• Uploading relevant data to our outcomes system ‘Inform’
• Liaise with benefits agencies and local authorities around payment of Housing Benefits
• Reducing any rent arrears by working to solve queries with managers
• Prepare rent and service charge statements to residents
• Dealing with rent collections
• Deal with queries regarding housing benefit, including dropping off required documents
• Report CORE (continues recording of lettings and sales in social Housing)
• Recording and updating Housing Benefit/Service Charge rent sheets and providing information to accountants (JS2)
• Deal with queries regarding housing benefit
• Provide occasional support to our social enterprise based in the Recovery Hub
• Working alongside the Office Administrator to cover in times of absence or to offer additional support in busy periods
• Carry out other duties as may reasonably be required

Monitoring and Evaluation;

• Input data on the monitoring and evaluation system
• Analysis of monitoring and evaluation for the recovery hub
• Accurate recording and filing of attendance records etc.
• Ensure service user feedback is captured and work with teams to enable action

Person Specification

Essential

Desirable

Skills and Knowledge

• A-Level Standard
• Excellent interpersonal and communication skills
• Financial understanding and competency
• High level of accuracy and attention to detail
• Ability to prioritise and work to deadlines

• A degree in any field

Experience 

• Proven experience as an administrator in a cross functional team
• Experience of working in a team
• Experience of independent working
• PA / EA experience 
• Excellent level of IT skills (MS Office)

• Knowledge of Housing Benefits
• Knowledge of rental income
• Understanding of working with people from troubled backgrounds

Cultural Indicators

Delivering Results

• Delivers great outcomes through our vision and strategy, effectively planning and meeting targets.

• Makes effective, data-driven decisions.

Role Model / Leading by Example

• Is an inspiring role model for others, building trust and living our Vision / Mission and principles and delivering our services accordingly.

Continual Improvements

• Consistently seeks to improve how we do things to achieve and Embraces change and innovation.

Effective Communication

• Communicates clearly, effectively and honestly. Listens to others and adapts communication to suit them.

One Team

• Works with others as one team, actively collaborating to achieve a shared vision. Building relationships across SCT, sharing information and expertise.

Our Streetlink project specifically works with vulnerable women and with the help of a dedicated volunteer team, we provide a range of services including late night and early morning outreach, a twice-weekly Women’s Space, Sanctuary sex worker Drop In every Tuesday evening and an Open Access/Drop-in session. In addition a full adult learning timetable offers free classes and workshops. We assess need, create bespoke support plans, provide ongoing key work and empower people to improve their circumstances. 

Could you lead a team that will wrok to restore hope for some of Lambeth's most abused and forgotten women. Could you help rebuild their trust and support them to make alternative choices that would bring stability and hope to their lives.

We are looking for a team leader with an understanding of and committment to our service users.

I am currently looking for a versatile Team Administrator for an amazing museum. This role will see you dealing with a variety of tasks within the Development / Operations team.

There would be a large element of data entry, so I am looking for efficiency and accuracy
Main duties:
Assisting with data entry (Raisers Edge) of guest lists for Exhibition and Gallery opening events.
Helping with research into existing and prospective major donors.
Helping with removal of sensitive information from archive files in preparation for GDPR.
Reviewing annual reviews from other major museums and updating records for donors and prospects identified as having given to them.
Adding data to Raiser's Edge relating to historic memberships.
Potentially helping with some out-of-hours events (e.g. checking off expected guests from a list as they arrive for an evening reception) though this would only be if it suited.
Stuffing envelopes with several hundred event invitations!

If you have the above skills and experience and are immediately available, please apply online or contact Sekai today!

Women’s Aid is the national charity working to end domestic abuse against women and children. Over the past 45 years, Women’s Aid has been at the forefront of shaping and coordinating responses to domestic abuse through practice, research and policy. We empower survivors by keeping their voices at the heart of our work, working with and for women and children by listening to them and responding to their needs. 

We are a federation of nearly 180 organisations which provide just under 300 local lifesaving services to women and children across the country. We provide expert training, qualifications and consultancy to a range of agencies and professionals working with survivors or commissioning domestic abuse services, and award a National Quality Mark for services which meet our quality standards. We hold the largest national data set on domestic abuse, and use research and evidence to inform all of our work. Our campaigns achieve change in policy, practice and awareness, encouraging healthy relationships and helping to build a future where domestic abuse is no longer tolerated. 

Our support services, which include our Live Chat Helpline, the Survivors’ Forum, the No Woman Turned Away Project, the Survivor’s Handbook, Love Respect (our dedicated website for young people in their first relationships), the national Domestic Abuse Directory and our advocacy projects, help thousands of women and children every year.

You will be joining our fantastic Fundraising team who keeps the organisation surviving and thriving by bringing in funding from the smallest individual donor, a high profile corporate partner, or individual major donor. This post holder for this role work across the whole Fundraising team, providing administrative and operational support, including maintaining the fundraising database: The Raiser’s Edge. 

We’re looking for someone with great people skills, as well as drive, initiative and determination. You’ll be diligent with details and accuracy, and have a dynamic approach to your work. You will be a natural problem solver, always looking to improve upon current processed to improve on efficiency.

The post holder will develop and maintain both internal and external contacts and will need a thorough understanding of Women’s Aid’s work. 

Location Bristol (with some travel required) 

Salary £19,538 pro rata (based on WA pay scale point 20)

Length of contract 15 hours per week, permanent

Closing date 12pm, 15th June 2020 

Interviews 18th June, Bristol/via MS Teams if remotely 

Women’s Aid offers a family friendly culture, with flexible hours and generous leave policies. Staff also have access to a tailor made development process, centred on our values, and recognising staff strengths. As part of this, staff are allowed 8 study days each year (pro-rata), on top of the already generous 27 days annual leave, plus Bank Holidays. We also offer staff networks for BME and LGBT staff, an Employee Assistance Programme, and loans for travel cards and training courses.

We are recruiting for a Part time Finance /Administrator assistant for an growing international development charity working with young people. This role is 21 hours a week, a FTC for 12 months and you will be working remotely.

The Role
Finance
Prepare biweekly payment runs and enter data into the Quick Books accounts system. This will involve
- accurately allocating invoices to both departments/projects and nominal ledgers
- Ensuring that invoices are correctly authorised in accordance on budget holders approval limits.
Handling and responding to supplier queries
Bank reconciliations
Credit Card reconciliations
Maintaining the fixed asset register
Assist in preparing donor reports including a monthly budget Vs actual report.
Assist in preparing Audit Schedules
Electronic filing of documents.
Ensure that proper internal controls are followed for all transactions.

Administration
Ordering New starter equipment.
Inputting (contact) details into Sales Force.
Assist the Finance Director with correspondence with suppliers, Legal and other professionals.

The Candidate
Experience in purchase ledger
Bank reconciliations
Donor reporting
Budget Vs actual reporting
Keeping and maintain records. S/he must be highly organised as the work will entail a huge amount of electronic record keeping
Must have experience in Quick books (preferably the online version).
Must be able to able to work unsupervised and work well across the teams of the organisation. The post holder must be ACCA Part 1 qualified (or equivalent) and studying towards full qualification.

IMPORTANT NOTE

Our aim is to respond to all successful applications within 5 days. If you havent been contacted within 5 days your application has been unsuccessful and your details will not be held further but we positively encourage you to apply for any other positions that you may see in the future.

We apologise that we cannot contact everybody in person but thank you in advance for your interest.

Third Solutions encourages applications from individuals of all ages & backgrounds. Appointment will be made on merit alone but candidates must be able to demonstrate their ability to work in the UK. Third Solutions acts as an employment agency for permanent recruitment & an employment business for temporary recruitment as defined by the Conduct of Employment Agencies & Employment Business Regulations 2003.

HR & Payroll Administrator

Women’s Aid is the national charity working to end domestic abuse against women and children. Over the past 40 years Women’s Aid has been at the forefront of shaping and coordinating responses to domestic violence and abuse through practice. We empower survivors by keeping their voices at the heart of our work, working with and for women and children by listening to them and responding to their needs. We are a federation of over 220 organisations who provide more than 300 local lifesaving services to women and children across the country. Our campaigns achieve change in policy, practice and awareness, encouraging healthy relationships and helping to build a future where domestic abuse is no longer tolerated.

We are looking for an administrator who is highly organised and has great attention to detail. You will use your proven administrative skills to assist with all aspects of HR, including recruitment, payroll, and record keeping. As part of the Operations team, you will also assist with the day to day running of general office functions within Women’s Aid’s National Offices. With a varied range of responsibilities, this role will be crucial in keeping Women's Aid running efficiently.

It is essential that you have experience of providing support to an HR and/or Payroll team. You will be able to work on your own initiative, have an eye for detail and the confidence to make changes to improve processes. With well-developed admin and coordination skills and a flare for multi-tasking, you are great with people and are comfortable meeting multiple deadlines. You must also have excellent MS Office skills with high levels of competency in Excel, Outlook and Word.

Women’s Aid is working entirely online now, so this role can be based anywhere in the UK, if you have internet access. The post is being advertised on a temporary basis, due to recent changes in the team and the need to consider longer-term team structure. As such, there is a chance that this role will continue in some form beyond 6 months, but it would also suit someone looking for a short term position.

Women’s Aid offers a family friendly culture, with flexible hours and generous leave policies. Staff also have access to a tailor made development process, centred on our values, and recognising staff strengths. As part of this, staff are allowed 8 study days each year (pro-rata), on top of the already generous 27 days annual leave, plus Bank Holidays. We also offer staff networks for BME and LGBT staff, an Employee Assistance Programme, and loans for travel cards and training courses.

Salary: £19,538 pro rata
Location: Anywhere in the UK
Hours: Needs to meet at least weekly with HR & Operations manager but outside of this, role has a high degree of flexibility.
Contract: 22 hours per week, actual days and hours negotiable, 4-6 month contract
Closing date: 9am, 1st June – Please note, we will close this recruitment early if we receive a large number of applications so please respond quickly!

Women only need apply under schedule 9 (Part 1) of the Equality Act 2010.

Women’s Aid is committed to quality, equality and valuing diversity.

Applications are particularly welcome from black and minority ethnic women.

We are a Disability Confident employer: we guarantee to interview all disabled applicants who meet the minimum criteria for vacancies For an informal chat about your needs or to receive the application pack in another format, please get in touch.

Recruitment consultancies/agencies should not approach Women’s Aid with regards to open vacancies. We regret that agency candidates will not be considered. 

Are you an experienced administrator with a flair for great customer service?

Edinburgh Dog and Cat Home are looking for a part time Supporter Care Administrator to work with the fundraising team to ensure top class customer service to our supporters and donors, ensuring an efficient and smooth back of house process to record and thank donations.

We are looking for someone who can work as a team player to provide administrative support around our fundraising events, fundraising products and support with income generation through the management of our collection can programme in the community.

In return you will be rewarded by working for an award winning organisation with a passion for animal welfare, office dogs and a friendly and supportive working environment with a focus of staff wellbeing and development.

To apply please download the job description and application form from our website and return to us by the deadline.

Job Title: Admin and Project Support Officer

Salary: £24,000 per annum, 35 hours per week

Length of Contract: 18 months, with the possibility of extension

Pension Payment: CommUNITY Barnet will make a pension contribution into a workplace pension scheme

Annual Leave: 28 days per annum, excluding bank holidays

Location: Based at CommUNITY Barnet office, or any other location to be agreed, with regular travel to and within the GBL area

We are seeking to appoint an Admin and Project Support Officer who will bring their enthusiasm for community development and organisational skills to incite lasting change to the Grange community.

The Big Local is an exciting programme that aims to bring about lasting and measurable differences to communities across the UK. The 10-year initiative has provided 150 areas across the UK with at least £1m of National Lottery money, to empower communities and their residents to make a positive difference to their surroundings. The Grange Big Local project is located in East Finchley and works to promote a thriving, dynamic and caring community.

The Grange Big Local Partnership Board (GBL), in association with CommUNITY Barnet (the Locally Trusted Organisation) wishes to appoint an Admin and Project Support Officer. This will be on a fixed term contract of 18 months initially, with the possibility of extension. Located in East Finchley, North London (N2) and the offices of CommUNITY Barnet, this role would ideally suit someone who is inspired by enabling local communities to improve their local area and can communicate this enthusiasm to others.

We are looking to appoint a confident self-starter with excellent IT and organisational skills, and the ability to work to set deadlines. You will be responsible for providing all-round administration and project support to both the Partnership board and the GBL staff team. Successful applicants will show a commitment to and understanding of equal opportunities, diversity and safeguarding.

Working under the umbrella of CommUNITY Barnet we can offer you training as appropriate to support your own career development.

The job requires the flexibility to meet the requirements of weekend or evening work, and to work within the East Finchley area, and Barnet office when required. 

The closing date for applications is Monday 1st June at 9am.

Early applications invited – the closing date may be brought forward if a high volume of applications are received.

Leeds Cares is the charity of Leeds Teaching Hospitals NHS Trust, one of the largest NHS trusts in the country and the largest provider of specialist regional and national services. The Trust comprises seven hospitals and a dental institute including Leeds General Infirmary, St James University Hospital, Leeds Children’s Hospital and Leeds Cancer Centre.

From the heart of Yorkshire, on a local, regional, national and international platform, Leeds Cares is dedicated to supporting and enhancing the highest standards of healthcare and patient and family wellbeing, from pioneering and life-saving front line clinical care to ground breaking and novel research and innovation, supporting the communities we serve to live fulfilling and healthy lives.

We are seeking a highly motivated individual to provide high quality administrative support for a range of governance and compliance matters to help the Charity to meet its regulatory requirements.

This is an exciting time to join the friendly team at Leeds Cares which has ambitious plans to provide exceptional healthcare for all in our communities and is about to embark on a £30 million capital appeal.

You will have excellent administrative and organisational skills, a flexible attitude and be able to co-ordinate a wide range of tasks to tight deadlines. You will possess highly effective interpersonal and written communication skills, excellent attention to detail and above all a positive and proactive attitude and a keenness to learn.

The aim is for our workforce to be truly representative of all sections of society, and for every employee to feel respected and supported to perform at their best and achieve their full potential. Applications are welcomed from full time and part time applicants.

To apply please submit a CV and Covering Letter which evidences how you meet the person specification. For an informal conversation about the role please get in touch with Catherine Smith, Governance, Compliance and Risk Manager, whose contact details are at the bottom of the job description.

About us
Crisis is the national charity for homeless people. We know that homelessness is not inevitable. We know that together we can end it.

Crisis Skylight Brent, based in Harlesden, provides housing, education, employment, volunteering, wellbeing and mental health services that help people leave homelessness.

Important part of our work is also influencing the local provision of services for homeless people.

Crisis Skylight Brent will relocate to a new bigger and inspirational building in early 2021, and the new Administration and Facilities will be playing an instrumental role in supporting this move and ensuring we are making the most out of this exciting new development.

About the role
As the Administration and Facilities Manager, you will play an important role within the local management team, ensuring the smooth running of facilities and administration to support the delivery of our services; liaising with colleagues from across Crisis including Finance and Information Governance, you will ensure our local systems are in-line with the wider organisation requirements and standards. You will work closely with the Crisis’ central facilities management department, acting as their link locally and participating in their team activities.

About you
To be successful in this role you will have significant experience in facilities management with sound administrative background; working with colleagues across Crisis and within the local team you will need to have excellent interpersonal skills, proven ability to develop and maintain positive relationships and be flexible and adaptable in responding to changing needs. Commitment to Crisis’s values and purpose are essential to the role.

Benefits
As a member of the team you will have access to a wide range of employee benefits including:

-Interest free loans to purchase a train season ticket or a bike or for a deposit to secure a tenancy
-Mandatory pension scheme, with an employer contribution of 8.5%
-25 days’ annual leave which increases with service to 28 days
-Alongside our excellent staff benefits, we will support your ongoing development to build your skills, experience and career.

How to apply
If this sounds like the opportunity for you, please visit our website to apply online. Candidates are required to complete a supporting statement, addressing points 1-5 of the person specification. The job description is available on our website by clicking on the 'Vacancy Details' button.

If you need to request an application in an alternative format, please contact the HR Team (details can be found on our website).

Closing date: Sunday 31 May 2020 (23:59)

Interviews will be held on Monday 8 June 2020

Previous applicants need not apply

We value diversity, promote equality and encourage and applications from people of all backgrounds. We particularly welcome applications from people with lived experience of homelessness.

To see our work in action please visit the Crisis website.

Registered Charity Numbers: E&W1082947, SC040094

Admin - Not For Profit - Temp - 5 Months - London - PAYE

Your new company
Come and join this Not For Profit organisation providing safe space for the general public to visit.

Your new role
- Dealing with enquiries from general public both in person and on the phone
- Meeting and greeting guests and any associated organisations
- Operating switchboard
- Control car parking
- Dealing with mailbox on a daily basis
- Record and forward incoming mail (paper and electronic)
- Raising sales order invoices and purchase orders
- Assist with the process of events being booked
- Record and type minutes
- Working with the internal database
- Archiving and stock takes
- Log lost property
- Coordinate routine checks
- Adhoc duties including filing and scanning

What you'll need to succeed
You must be an experienced administrator who can demonstrate examples of being able to provide secretarial support. You must have had experience within a customer facing role as you will be the first point of contact and it is vital you make a good first impression. You must be a confident communicator as you be liaising with both internal and external personnel. You must be personable and be able to demonstrate excellent customer service. You must be IT literate as you will be dealing with Microsoft packages and internal softwares including electronic finance systems. You need to be highly organised and have a eye for detail. You will need to have strong written ability as you will be dealing with the mailbox. You will need to be enthusiastic and have a positive approach to you work as you will be required to use your initiative and problem solve.

What you'll get in return
You will get the opportunity to work within a large not for profit organisation, developing and picking up on key skills whilst gaining the satisfaction of giving back.

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk