About us

Our vision is for nature and people to thrive in a world inspired by ecology. The British Ecological Society is the oldest of its kind in the world, with over 6000 members worldwide, we publish six successful journals, an ecological book series and a quarterly membership magazine, the Niche.

We actively value the diversity and wide range of perspectives that people from different backgrounds bring to their work, to ecology and to our Society.

About you

We are seeking an enthusiastic and self-motivated individual to provide office and finance administrative support to the Society and to the CEO.

This is an excellent opportunity with lots of scope for development. You will have some previous experience in customer service or administration. It will be beneficial if you have some finance experience or a degree level qualification, however these are not essential.

About the role

Core duties will include but not be limited to:

• Meet and greet visitors for business meetings and prepare meeting rooms where necessary
• Taking minutes during the staff meetings and Committee’s
• Manage orders of stationery and other office supplies
• Working with the Society’s external accountant, administer day-to-day financial processes
• Administer fortnightly payment batches and organise a batch approval timetable
• Assist with audit queries in the lead up to, during and following the annual accounts audit work based in the Society office
• Assist with travel and diary management for the Chief Executive
• Providing administrative support to other BES teams as and when required

For more information on the role, a full job description and how to apply, follow the link in the yellow box.

We are offering a full-time position (maternity cover) for a creative and dynamic individual to join our Senior Leadership Team.

You will lead on all administrative functions of Croydon Drop In, an award-winning charity for children young people and families, including Management Information Systems, Financial Systems (including Payroll) and Company Secretarial functions in order to co-ordinate support systems across all areas of the charity.

Main aim of the role:

Responsible for managing and organising all administrative activities to facilitate the smooth running of Future Skills.

The post holder will be responsible for:

• Researching, reviewing and updating policies and procedures to confirm they are up-to-date and legally compliant.
• Scheduling and coordinating termly team meetings for both planning and reflection.
• Developing and Implementing a Social Media posting schedule across multiple platforms (Facebook, Twitter, etc).
• Creating an inventory of supplies and ordering resources needed for staff or sessions.
• Assisting with fundraising, researching potential grants, drafting proposals.
• Researching, recommending and booking relevant training courses for staff.  Ensure core safeguarding training is completed in accordance to requirements.
• Managing both the online and hard copy filing systems.
• Managing the Single Central Register to ensure all checks and information are up to date.
• Assisting with logistics and set up of sessions where necessary.
• Contacting child services departments, care homes, schools or youth organisations to offer FST’s services.
• Ensuring all mentees provide feedback prior to leaving FST.  Gathering feedback, sharing with team members and determining what, if anything, may be used on Social Media.
• Collating handouts and notes from training courses.  Scheduling team meetings to allow staff to share knowledge acquired through training classes.
• Tracking safeguarding requirements and ensuring staff and Trustees re-read policies and sign off.
• Updating FST website with pertinent statistics, pictures and more.
• Updating memberships websites with updated content as needed.
• Reviewing the data on Google Drive annually to ensure GDPR adherence. Shredding or deleting data as required.
• Booking guests, venues and travel as needed.
• Assisting with volunteer recruitment for Infuse
• Contacting local businesses to request they consider FST as their local charity for their CSR.
• Creating a central storage location for statistics, good news stories, testimonials and pictures that can be posted on Social Media or added to website.
• Researching, monitoring and collating relevant news articles, statistics and mandates.  Apprise team members of all pertinent information.
• Increasing awareness of FST within our community through Social Media, speaking at local events and news outlets.
• Other duties including, but not limited to, recruitment, attending training/webinars, etc.

The post holder should possess:

• Previous office manager experience
• Good working knowledge of Word and Excel
• Excellent organisational skills and attention to detail
• Excellent written and oral communication skills
• Familiarity with Social media strategies a plus
• Ability to be flexible, adaptable, reliable and innovative
• Self-motivated and driven to succeed

Regular professional development and training opportunities are provided as part of the FST Performance Management System.

6 months with the possibility of extension

The memcom recruitment team is looking for a Personal Assistant for an association that promotes partnerships between their stakeholders and the government.

The main purpose of the role is to provide high-level executive administrative support to the CEO and a team of senior leaders, as well as ensuring that board and governance activities are run efficiently. You will also work closely with the Head of Operations to maintain corporate planning systems while ensuring that day-to-day office operations run efficiently. Experience in the following duties is essential:

• Providing high-quality support and advice to the Chief Executive and the senior leadership team
• Preparing clear and accurate minutes and records of actions; coordination of activities for the Board and Committees
• Organising and supporting meetings, including preparing agendas, distributing notes, and drafting induction materials
• Cost-effective and efficient business travel arrangement; complex diary management
• Preparing detailed briefings, correspondence, reports and presentations on behalf of the Chief Executive and maintaining accurate and compliant governance records
• Monitoring emails, including prioritizing messages, drafting responses, or delegating matters raised as appropriate and tracking to completion

The successful incumbent will be an experienced board-level PA, ideally from the education/not for profit sector, who has mastered the ability to balance competing priorities and to coordinate projects, do not hesitate to apply!

Are you a member of a Christian Church with pastoral skills and an ability to relate well to people of all ages and backgrounds? Are you able to offer a thoughtful and mature Christian presence in a variety of contexts?

We are seeking a Pastoral Worker to work in the Enfield Methodist Circuit from 1 September 2020.  You will work collaboratively with the presbyter in pastoral charge and others to provide pastoral care for a group of churches.  You will help the circuit to shape and reimagine patterns of pastoral care across those churches, enabling the churches to develop and build on partnerships, particularly with the local MHA Live at Home Scheme.

You will support the presbyter in enabling the church community to care and pray for one another.  To offer care that is complementary to Pastoral Visitors and house groups through meeting with those with specific pastoral need. By agreement with the presbyter, and following appropriate training, to visit members of the church, their families, and any linked with the church who have a particular pastoral need.

You will be part of a 15 person diverse Circuit Leadership Team and have opportunities for study and training.  Benefits include a contributory pension scheme and 28 days paid holiday per year in addition to bank holidays.

Age UK Kensington and Chelsea is seeking experienced care assistants who are available for weekend work, as well as those who are looking for regular weekday work. You will be joining our dedicated At Home Services team who provide a range of support services for adults who are either 55 years and over, or who have physical and learning difficulties. This support may include personal care, respite care, post hospital discharge care and light housework. Please see the Job Description for more detail.

Our aim is to support our service users to stay as independent as possible in their homes, by providing a personalised service to meet their needs. If you are passionate about providing person-centred care and looking for a rewarding role where you will make a real difference to the lives of the people you support, then we would love to hear from you!

Candidates for this role should have a minimum of six months experience and be able to demonstrate that they share our values. Training will be provided.

Age UK K&C are proud to be an accredited Living Wage employer, committed to paying our employees a fair wage that reflects the real cost of living.

Contract and Salary: £10.75 per hour on a zero hours contract.

Benefits of joining our team:

• Free DBS
• Ongoing training 
• Company smartphone
• Stakeholder pension
• Free employee assistance programme

Please send completed applications (or CV and cover letter) to At Home Service, Age UK Kensington & Chelsea, 1 Thorpe Close, London W10 5XL 

Executive Assistant to Chief Executive
Contract: Permanent
Hours: Full time
Salary: £28,412 - £33,805 per annum (inclusive of LW)
Location: London

The Churches Conservation Trust is the national charity protecting historic churches at risk.

We have an exciting opportunity for an Executive Assistant to join our team. You will provide our Chief Executive with proactive administrative and secretarial support to ensure effective management of the organisation.

We’re looking for an organised and reliable Executive Assistant. This role will require you to plan ahead and manage multiple priorities. The ideal candidate will have strong administration skills, a positive, can-do attitude, excellent diary management skills and strong minute-taking abilities. You will have the confidence to liaise with various stakeholders and support the Board of Trustees.

This is a great opportunity for someone looking for the next step in their career. You’ll be able to use your strong planning and organisational skills to work on your own projects and events.

The Churches Conservation Trust is following current Government guidance and the successful post holder will be required to work from home until the office reopens.

Closing date: 9am, Friday 24 July 2020
Interviews: Tuesday 4 August 2020

TO APPLY AND FOR MORE INFORMATION
Please click ‘Apply’ – you will be redirected to our HR Partner’s website where you will find further details on how to apply. Please note, you are not applying at this stage.

The Churches Conservation Trust is an equal opportunities employer

Registered charity number: 258612

Civitas Recruitment are excited to be working with a fantastic youth homelessness charity to help source their new Executive Assistant to the CEO. The charity has an international link however its core focus for this arm will be working on youth homelessness within the London Boroughs. The role of Executive Assistant will be varied and fast paced working to ensure robust administrative and governance processes are developed and delivered.

Who are we looking for?

Ideal candidates will have extensive experience of working in a fast-paced environment with previous of providing administrative support at executive level. You will have excellent organisational skills and be comfortable with minute taking, board report preparation, project management and other secretarial duties. You will possess excellent communication skills and interpersonal skills being able to work with a range of stakeholders. Charity sector experience will also be an advantage. Finally, a desire and motivation to work within the non-profit sector will be vital, ideally with youth-based programmes and services. Please apply directly or contact Syed at Civitas Recruitment for further information.

Bright Future Charity is an Organisation that provides Volunteer Befrienders and Care Attendants to Alleviate Loneliness and Care Cover for Principal Carers in Local Communities in the London & Greater London areas, especially the London Borough of Ealing and Brent. 

The Organisation is  looking for experienced Fundraising Administrators,  Freelance or Office based,  Part Time (1 or 2 days a week).

Experience of Online Researching and Writing Grant Application for Funding would be advantageous, but not essential as training will be provided. 

Your main responsibilities will be as follows: 

• To identify and gather information regarding potential Donors

• To build databases of Donors and Sponsors 

• To complete and send out Grants applications

• Plus other duties as required by the Organisation

Key skills and competencies:

• Very good command of English both spoken and written

• Very good report writing skills

• Very good IT and telephone manner

• Experience of writing Grant Applications for Charitable Organisations would be an advantage

• Ability to work to deadlines teamed

Please send us your CV, covering letter to the email address provided

Depaul currently have a fantastic opportunity for a Fundraising Database Assistant to join the team on a part time contract (22.5 hours per week) until August 2020. In return you’ll receive a competitive salary of £22,610 per annum + pension & other benefits

Depaul UK delivers a range of support and housing services around the UK for young people and adults at risk of homelessness. We provide services that prevent homelessness, increase the resilience of those we work with and energise opportunities for employment, education, training & volunteering. We're dedicated to putting our values into action to achieve a society where everyone has a place to call home and a stake in their community.

In return as our Fundraising Database Assistant, we can offer you:

- A friendly, flexible and values-led organisation

- Competitive salary

- 26 days of annual holiday plus bank holidays pro rata

- Contributory pension scheme

- Life assurance

The Fundraising Database Assistant role:

The Fundraising Database Assistant is responsible for recording donations and accurately importing data and income onto Raiser’s Edge in a timely and accurate manner. They will ensure data across the department is kept up to date and will also act as the first point of contact for day-to-day data-related queries.

What makes this role exciting?

- A full induction and training to enhance the ‘hard’ and ‘soft’ skills required’

- Training in the Depaul Endeavour model

- Continuous support and supervision including reflective practice to develop your learning and skills as a practitioner

- Access to a total rewards package including a health plan and generous pension contributions

What will ideally support your success in the Fundraising Database Assistant role?

- High computer literacy with comprehensive knowledge of Microsoft Office especially Excel

- Excellent attention to detail

- Experience of working with financial, supporter and/or customer data

- Excellent problem solving skills

- Understanding of the implications of data protection legislation

So, if this sounds like the perfect opportunity for you and you’d like to become our Fundraising Database Assistant then please click ‘apply’ today – don’t miss out, we’d love to hear from you!

Closing date – Wednesday 15th July 23:59

An enhanced DBS disclosure is a requirement for this post. Our recruitment checks, induction and ongoing support and supervision reflect our commitment to safeguarding our clients. Depaul UK strives to be equal opportunities employer and welcomes applications from all sections of the community.

We kindly request no contact from Recruitment or Media Agencies.

The ITF is an international federation of transport workers’ trade unions recognised as the world’s leading transport authority. We fight passionately to improve working lives, connecting trade unions from 150 countries that may otherwise be isolated and helping their members to secure rights, equality and justice. We are the voice for 20 million members working men and women across the world. The ITF Head Office is based in Borough, London. International offices include Amman, Hong Kong, Montreal, Nairobi, New Delhi, Abidjan, Rio de Janeiro, Singapore, Tokyo and Sydney. 

The Dockers’ Senior Section Assistant will support the processes essential for the delivery of the Dockers Section priorities, including responsibility for managing working groups, preparation for meetings and chairing meetings, research and data analysis and deputising for the Dockers’ Coordinator.

The successful applicant will use their proven knowledge of the maritime industry and strong written communication skills to produce in-depth reports and analysis to support the section’s campaigns and projects. You will have responsibility for coordinating communication between many different groups including other ITF Maritime sections and contacts. Key to this role is the ability to produce high-quality written documentation.

The Section Assistant will also be responsible for coordinating solidarity action requests from affiliates and unions. The role deputises for the Dockers’ Coordinator and will be required to make presentations to internal and external audiences.

The successful applicant will be able to demonstrate strong communication skills across different audiences and an ability and have a flexible approach to differing opinions. You will be able to draw upon your experience in a union or social movement setting to support solidarity actions. You will also have experience with producing persuasive and informative content for social media channels.

Due to the international aspects of the organisation’s work, a good working knowledge of another language would be an advantage.

This role offers a salary of £46,724 per annum, plus a non-performance related guaranteed bonus equating to 1/12th of your annual salary.

The ITF offers a highly competitive final pension salary scheme, flexible working as well as the opportunity to work in a state of the art modern office building in central London. For further information on the staff benefits that we provide please see our website.

If this sounds interesting to you, please apply by sending your CV and covering letter via our website by 26 July 2020.  Interviews will take place, week commencing 10 August.  Please note that due to COVID-19 all interview will take place via video conference.

Keeping it Wild Project Assistant  

Salary: £20,067- £21,123 per annum dependent on experience 

Role: Full-time fixed term contract, 1st September 2020 until 31 March 2021   

Based at: Central Office, Dean Bradley House, 52, Horseferry Road, London SW1P 2AF with significant time spent other London Wildlife Trust nature reserves around London. We are open to exploring flexible working arrangements (including working from home, when not delivering activities on site) 

Closing date: Friday 24th July 2020, 9am 

Provisional start date: 1st September 2020  

Do you love London's wildlife and want to help ensure it flourishes in the future? Are you passionate about inspiring, creating opportunities for, and working with young people? We are looking for a talented and enthusiastic person to join our Keeping it Wild team to support the delivery of our exciting youth-engagement project in London.  

Background 

Keeping it Wild is an ambitious three year project (launched in September 2018) supported by the National Lottery Heritage Fund, that aims to empower and inspire 600 young people aged 11-25 from backgrounds currently under-represented in the environmental sector, to gain vital skills while discovering, conserving and sharing their experiences of the capital’s wildlife and wild spaces. The project is working to inspire more young Londoners to care about and protect wildlife and wild spaces, through a range of exciting opportunities and utilising digital media and journalism creation to share and document their experiences.  Alongside John Muir Trust, London Wildlife Trust is working closely with youth partners, London Youth and Headliners (UK) to deliver this exciting project.

We are looking for someone who: 

• Enjoys being outdoors in all weather, is enthusiastic and hard working;  
   

• Has excellent communication, networking and facilitation skills with a range of partners and stakeholders;  
   

• Is interested in London’s wildlife and wild spaces;  
   

• Has knowledge of London’s young people and an understanding of the issues that they face;  
   

• Is interested in delivering face-to-face and digital-based activities for young people focussed on urban nature conservation;   
   

• Has exceptional organisational skills and ability to manage various tasks and project related administration at the same time, and capable of managing time effectively;  
   

• Is IT literate – including experience of working with the Microsoft Office suite;  
   

• Has experience of working within a team.   

Does this sound like you? If so we’d love to hear from you!  

London Wildlife Trust is committed to being an equal opportunities employer. We believe that London’s diversity is one of its greatest assets and we endeavor to ensure our staff body reflects this. We welcome applications from everyone regardless of age, gender, ethnicity, sexual orientation, faith or disability. Read about London Wildlife Trust’s commitment to Equality, Diversity and Inclusion on our website.

If you aren’t sure if this role is for you and are cautious about putting yourself out there then why not have a chat with someone in the team first by contacting us. Let us know if we can do anything to make the application or interview process more accessible. 

About London Wildlife Trust London Wildlife Trust manages nature reserves across the capital that are exemplars of urban conservation land management and which greatly benefit the local communities that use these sites. The Trust delivers projects focusing on protecting priority habitats and wildlife species in London and works to influence policy makers to support this work.  The Trust engages London’s diverse communities through access to our nature reserves, volunteering programmes and education and outreach work.

An enhanced DBS Check is required for this role.   

Closing date: Friday 24th July 2020 at 9am 

Interview date: Friday 31st July 2020*  

Provisional start date: 1st September 2020  

* Interview dates and locations are subject to change depending on developing government advice on the Coronavirus, with the possibility of holding interviews virtually. More information will be given to those invited to an interview at the time. Let us know if we can do anything to make the application or interview process more accessible. 

This role is funded by the DCMS Youth Accelerator Fund via National Lottery Heritage Fund. 

Do you want to play a key role in an organisation which stands up for children? Then join us as Assistant Company Secretary and play a significant role in enhancing and improving the governance structures and mechanisms of Save the Children to help the Board and senior management of SCUK to deliver on the strategic mission of SCUK and the global movement.

At Save the Children, we fight for children every single day. Our support services teams provide leadership and direction in the business of running an efficient organisation. We ensure our resources are used to maximum effect. We go the extra mile - and we don’t rest until the work is done.

The Assistant Company Secretary is a vital role and effective governance reporting and oversight is essential to the charity’s function, more so than ever when charity boards are having to make increasingly difficult and complex choices on organisational priorities, resources and funding, at a time of a global pandemic when the world's children are likely to be in their greatest need. You will help manage Save the Children UK’s strategic engagement with the Board of Trustees, supporting the General Counsel and Company Secretary in all governance matters and working closely with the Board Chair, the Executive Leadership Team, the CEO’s team and other key stakeholders to ensure the effective governance of the charity. In addition you will: 

• Ensure clear oversight of the decision making and reporting processes between the Board of Trustees and its Committee and subcommittees to ensure effective reporting to the Board

• Support the Company Secretary in ensuring that governance arrangements are working in the most effective way for the charity

• Ensure that Trustees are kept adequately informed about the Charity’s affairs on an ongoing basis, including proactive communications between regular meetings of the Board and its Committees

• Liaise with the CEO’s office and the Executive Leadership Team for topics for discussion at Board meetings and information flow to the Board between meetings. 

To be successful you will have an eye for detail and a strong interest in corporate governance underlined by improving organisational process, transparency and accountability throughout Save the Children UK. A commitment to SCUK's vision, mission and values is essential, as well as the motivation to help every child reach its full potential. Strong interpersonal skills and resilience are also important as is the ability to deal with confidential information with the utmost discretion. Whilst a legal and/or company secretarial qualification is desirable, it is not essential. You will also have:

• Experience in high-level project management and excellent communication skills, both verbal and written

• The ability to build credibility quickly and to communicate with impact, including influencing at senior management level

• A clear understanding of legal duties, liabilities and responsibilities of the Chair role and that of Board of Trustees more broadly

• A good knowledge of charity law and governance

• Competency taking minutes in Board meetings. 

The knowledge and skills we’ve listed above represent “the perfect candidate”. No one is perfect so please do not be deterred if you do not fulfil every line. 

Please note that we will be reviewing applications throughout the advertising period and may close the vacancy early due to interest levels, therefore early applications are encouraged.

At Save the Children we are committed to the safeguarding and protection of children in our work. We will do everything possible to ensure that only those who are suitable to work with children are recruited to work for us. This post is subject to a range of vetting checks including a criminal records disclosure.

If you share our belief in the power of children, join the fight. It takes relentless determination, creativity and a real commitment to real change. Because every child should be able to make their mark on their world, and help to build a better future. We look forward to hearing from you. 

To apply please visit our website. 

Closing date:  19 July 2020 

Regent’s Park is a major component of the most important town planning exercise ever carried out in London.  It is a heritage asset of international significance.

The Crown Estate Paving Commission (CEPC) is a unique independent rating body set up by statute in 1824.  Today it is responsible for the management of The Crown Estate land, being streets and ornamental terrace gardens around Regent’s Park along with the latter at Carlton House Terrace, St James’s. The CEPC is independent of The Crown Estate, The Royal Parks and local authorities.

MAIN FUNCTIONS

Supporting the Director (CEO) in carrying out his/her duties in running a significant heritage body including:

• Assistance with the day to day administration and running of the CEPC
• Organising the diary of the Director
• Ensuring that the Director is fully equipped with agendas, papers and other material as required for each day's schedule
• Responding to correspondence, answering queries on behalf of the Director.  Acting on their own initiative to resolve problems and ensure that the Director's priorities and commitments are communicated clearly
• Observing appropriate levels of confidentiality at all times
• Preparation of paperwork and minute taking for Board/Sub-Committee Meetings and for other meetings as required
• Managing the administration of events licences
• Uploading data and producing rate demands and other bills on electronic databases
• Opening, sorting and carrying out initial processing of post and incoming e mails on a daily basis
• Day to day running of the CEPC’s office premises, supported by colleagues in the general office
• Dealing with routine correspondence
• Sending out postal and email communications to residents/ratepayers
• Processing incoming payments.  Assisting on debtors and billing
• Filing and replacing files (including Board/Sub-Committee Meeting papers and minutes)

In collaboration with colleagues in the general office:

• Dealing with initial enquiries from telephone, e-mail and personal callers on all aspects of the CEPC’s work
• Welcome visitors to the office and ensure all visitors are dealt with courteously
• Maintain up to date customer relationship management database
• Arranging appointments and helping to keep the office diary
• “house-keeping”; including premises opening and closing routines, setting up spaces for events and meetings, posting mail, refreshments for external meetings and visitors

Other duties as instructed by the Director

SKILLS REQUIRED

The post holder must have a methodical approach and be well organised but be prepared to adapt to events and be flexible in dealing with people and situations. An interest in architectural and landscape issues would be an advantage.

The post holder must be able to:

• Deal in a patient, calm, courteous but firm manner with residents and their agents
• Understand, record and convey information relating to real estate
• Demonstrate good written and spoken English
• Apply information technology skills including Word and Excel
• Work as part of a small team in a practical, flexible and co-operative style