We are looking for an Operations Assistant to provide administrative support to the Operations Management Team and to help deliver effective internal communications across the directorate.

Dogs Trust is the largest dog welfare charity in the UK with a nationwide network of rehoming centres and charity shops. Last year, Dogs Trust rehoming centres cared for around 9,000 dogs; we never put a healthy dog down.

Accounting for 62% of the Dogs Trust workforce, the Operations Directorate is responsible for achieving the mission of Dogs Trust through the intake, rehabilitation and rehoming of dogs. The Directorate is split between four functions; rehoming centres, the Contact Centre, a field-based team and a team in the London office.

You will play a key role in ensuring that the work of the Director and the Senior Management Team is well organised and operates efficiently. This will involve organising and supporting internal and external meetings, liaising with key stakeholders and providing project support across the Operations team.

With the aim of empowering our people with relevant information you will be; researching, collating and distributing weekly and monthly communications to the wider Operations team, while also contributing to other internal communication channels across Dogs Trust. 

A strong communicator with a proven track record in a similar role, you will have good administration and organisational skills.

In return, we offer comprehensive benefits package, including excellent annual leave and pension allowances, and you will you join a team of highly professional and driven colleagues in a brilliant upbeat and collaborative environment, all with a genuine passion for dog welfare.  

So, if you want to help us make a difference to all the dogs in our care, apply now!

Valid manual driving license is desirable.

The role will be remote initially as we continue to be home based under COVID-19. However, the candidate should be able to commute into our London office in the long term.

Job Title:                       Community Support Leader

Location:                       Southwark

Contract:                       Full Time

Hours:                            39

Salary:                            £29,857 per annum

Contact:                         Victoria Robinson

Information:                  This role is shift work. Driver, full UK driving licence, is desired not essential. Experience in management is essential.

The Camden Society (London) is a Thera Trust subsidiary that provides innovative and modern support across London, enabling people with learning disabilities to live full and active lives. We are currently looking for a Community Support Leader to manage the support to people in Southwark. The successful candidate will work flexibly and within a dynamic and mobile team to ensure the delivery of high-quality, individual support to people within their communities.

The Community Support Leader will manage a team of Support Coordinators and Support Workers to deliver support that is in line with the wishes, aspirations, and choices of people. You will work with a senior management team to oversee a person-centered and sustainable community support for people with a learning disability.

You will:

Develop and manage person-centered support for people

Monitor the quality of support and be responsible for the safety of people we support and staff

Conduct a wide range of HR tasks, including line management Ensure the support is compliant with CQC and contractual agreements

Promote social inclusion and the vision and values of The Camden Society (London)

Network within the community for greater inclusion and opportunities

Ideal candidates will:

Take full direction from the people they support

Have experience in developing support for people with a learning disability in a community setting

Have experience of directing people to support others in ways that increase independence through positive outcome-based monitoring

Have experience of working to budgets

Have excellent communication skills

Keep accurate records

Be able to work as part of a team and also happy to lone work Have experience of working in a diverse setting and be able to meet the cultural needs of people

The Camden Society (London) share Thera’s Vision of:

 Showing that people with a learning disability can be leaders in society

Thera will be controlled by people with a learning disability People with a learning disability will check the quality of support from their Thera company.

Thera Group will be led by a charity.

We offer great rewards, comprehensive training, a pension scheme, childcare vouchers and opportunities for you to develop your career in the way you want. Due to the nature of the role, you will be required to complete an enhanced DBS check if successful.

Apply now to avoid disappointment. 

Are you passionate about Dog Welfare?  Do you want to be a part of the team that makes a difference?

We are recruiting for two Team Assistants to join our Veterinary Team and assist on diverse range of projects.

Dogs Trust is the largest dog welfare charity in the UK with a nationwide network of rehoming centres and charity shops. Last year, Dogs Trust centres cared for over 9,000 dogs; we never put a healthy dog down.

The Dogs Trust Veterinary Department is a friendly team of veterinary nurses, veterinary surgeons and administrative staff working in the London Office. The primary responsibility for this team is to provide case guidance and management options for dogs within our care across our network of Rehoming Centres and other veterinary related schemes such as Outreach, Shared Adoption Scheme (SAS), Veterinary Support Fund (VSF) and the Emergency Trust Fund (ETF).

In this varied role you will provide full support to the team; processing responses to mailouts, generating new documents and ensuring our relevant systems and databases are kept up to date. Always delivering a friendly customer service; you will also monitor the Veterinary Nurse email inbox and become a first point of contact Rehoming Centre teams, vets and adopters regarding SAS and VSF dogs as well as other projects.

Building on your interest in animal welfare you will also build relationships with Veterinary practices helping us to learn about dogs in our care and to support the team with processing of prescriptions.

With excellent communication skills and ability to engage with different audiences you will have experience in an administrative role or customer service role and have strong attention to detail.

In return for all of this, we have a comprehensive benefits package, which includes excellent annual leave and pension allowances, and you will you join a team of highly professional and driven colleagues in a brilliant upbeat and collaborative environment, all with a genuine passion for dog welfare.   

The role will be remote initially as we continue to be home based under COVID-19. However, the candidate should be able to commute into our London office in the long term. There is also occasional travel to our rehoming centres across the country in the long term.

Z2K is an anti-poverty charity which combines direct casework and representation for Londoners experiencing, or at risk of, poverty with national campaigning for social security and housing systems that work for all. We work collaboratively as a team of eighteen paid staff and a wide range of volunteers who work across all our projects and support services.

Z2K are delighted to advertise the role of Casework Assistant to join our Casework Team. The role is offered as part of a partnership project with South West London Law Centres, a legal advice charity with offices across Wandsworth, Merton and Croydon.

About You

We are looking for a committed and proactive individual with knowledge and experience of providing benefits casework that meets quality standards and achieves performance targets. You will have gained experience of benefits advice and casework through paid or other voluntary experience.  You will demonstrate excellent communication and interpersonal skills, have a commitment to working with communities who are highly disadvantaged and a passion for helping people to overcome homelessness and poverty.  You will have the ability to interview, advise, and work with service users empathetically, and have a willingness to try new tasks and support the wider team with policy work and online communication such as blogs and case studies. From time to time you may be asked to work outside of usual working hours.

This post is a fixed term contract ending 30th June 2021 working full time. We are currently working remotely in line with government guidance. If guidance changes the role will be based in Westminster.

All applications must include reference to the essential requirements outlined in the personal specification.

Interviews will include a written test to check key competencies as well as an interview with a panel.

Deadline for application: 1st February 2021 by midday

Interview date: 10th February 2021

Unfortunately due to the volume of applications we receive, we will be unable to contact prospective applicants if they are not shortlisted for an interview. We will be contacting shortlisted applicants before the interview date. If you have not heard back by 14th February then please assume that your application has not been successful on this occasion.

As an organisation assessing applicants’ suitability for positions which are included in the Rehabilitation of Offenders Act 1974 (Exceptions) Order using criminal record checks processed through the Disclosure and Barring Service (DBS), The Zacchaeus 2000 Trust (Z2K) complies fully with the code of practice and undertakes to treat all applicants for positions fairly.

Funded by the National Lottery Community Fund

Do you want to play a key role in an organisation which stands up for children? Then join us as Assistant Company Secretary and play a significant role in enhancing and improving the governance structures and mechanisms of Save the Children to help the Board and senior management of SCUK to deliver on the strategic mission of SCUK and the global movement.

At Save the Children, we fight for children every single day. Our support services teams provide leadership and direction in the business of running an efficient organisation. We ensure our resources are used to maximum effect. We go the extra mile - and we don't rest until the work is done.

The Assistant Company Secretary is a vital role and effective governance reporting and oversight is essential to the charity's function, more so than ever when charity boards are having to make increasingly difficult and complex choices on organisational priorities, resources and funding, at a time of a global pandemic when the world's children are likely to be in their greatest need. You will help manage Save the Children UK's strategic engagement with the Board of Trustees, supporting the General Counsel and Company Secretary in all governance matters and working closely with the Board Chair, the Executive Leadership Team, the CEO's team and other key stakeholders to ensure the effective governance of the charity. In addition you will:

• Ensure clear oversight of the decision making and reporting processes between the Board of Trustees and its Committee and subcommittees to ensure effective reporting to the Board
• Support the Company Secretary in ensuring that governance arrangements are working in the most effective way for the charity
• Ensure that Trustees are kept adequately informed about the Charity's affairs on an ongoing basis, including proactive communications between regular meetings of the Board and its Committees
• Liaise with the CEO's office and the Executive Leadership Team for topics for discussion at Board meetings and information flow to the Board between meetings.

To be successful you will have an eye for detail and a strong interest in corporate governance underlined by improving organisational process, transparency and accountability throughout Save the Children UK. A commitment to SCUK's vision, mission and values is essential, as well as the motivation to help every child reach its full potential. Strong interpersonal skills and resilience are also important as is the ability to deal with confidential information with the utmost discretion. Whilst a legal and/or company secretarial qualification is desirable, it is not essential. You will also have:

• Experience in high-level project management and excellent communication skills, both verbal and written
• The ability to build credibility quickly and to communicate with impact, including influencing at senior management level
• A clear understanding of legal duties, liabilities and responsibilities of the Chair role and that of Board of Trustees more broadly
• A good knowledge of charity law and governance
• Competency taking minutes in Board meetings.

The knowledge and skills we've listed above represent “the perfect candidate”. No one is perfect so please do not be deterred if you do not fulfil every line.

Please note that we will be reviewing applications throughout the advertising period and may close the vacancy early due to interest levels, therefore early applications are encouraged.

At Save the Children we are committed to the safeguarding and protection of children in our work. We will do everything possible to ensure that only those who are suitable to work with children are recruited to work for us. This post is subject to a range of vetting checks including a criminal records disclosure.

If you share our belief in the power of children, join the fight. It takes relentless determination, creativity and a real commitment to real change. Because every child should be able to make their mark on their world, and help to build a better future. We look forward to hearing from you.
 

At Save the Children we are committed to the safeguarding and protection of children in our work. We will do everything possible to ensure that only those who are suitable to work with children are recruited to work for us. This post is subject to a range of vetting checks including a criminal records disclosure.

If you share our belief in the power of children, join the fight. It takes relentless determination, creativity and a real commitment to real change. Because every child should be able to make their mark on their world, and help to build a better future. We look forward to hearing from you.

Closing date: 09 February 2021

For more information and to apply please visit our website.

Please note - whilst this role is advertised as office based, Save The Children UK will remain a remote-working organisation until at least 30 June 2021.

We particularly welcome applications from people with disabilities, Black, Asian or Minority Ethnic (BAME) backgrounds, LGBT+ and from different socio-economic and educational backgrounds, as these are underrepresented at Save the Children UK.

The Brokerage is at a critical and dynamic point having recently launched a strategic re-direction, innovative new services and a relevant new brand, all supporting our vision of a world where a young person’s ability and aspiration alone determine their career path. At the heart of this exciting new direction is our service delivery with hundreds of disadvantaged young people and our work around changing organisational practices with our corporate partners.

We are recruiting for a skilled and experienced Executive Assistant to support the CEO in the smooth running and good governance of The Brokerage and as well as support our partnerships and finance functions. You will be organised and efficient, with excellent attention to detail, able to quickly pick up new systems and procedures, and to prioritise and juggle competing priorities and requests. Although able to work with substantial independence and initiative, you will be a team player with excellent interpersonal skills, dealing proactively and confidently with a range of people, tasks and situations. This is an excellent opportunity for an enthusiastic and ambitious person to work as a key member of a small but fast-paced, innovative team.

You will need to share the CEO’s vision of creating a modern, trust - not rule -based organisation that is high-performing and offers its staff the ability to work pro-actively, autonomously and with an entrepreneurial spirit whilst offering a supportive, inclusive and flexible working environment.

An international charity based in London are looking for an Office Administrator. This is a 12-month fixed term role to support the organisation by maintaining effective and robust administration across departments under the guidance of the Executive Assistant and Office Manager.

This role will suit a candidate who has previous administrative experience either in office management or HR administration. The ideal candidate will have strong written and verbal communication, an excellent eye for detail and strong organisational skills. They will have a positive and flexible approach to their work, demonstrating ability to problem solve.

Key responsibilities

* As and when is needed, to work with the Secretary General's EA and Fundraising team to schedule and support committee, advisory or team meetings
* As and when is needed, to coordinate senior management's diaries
* To manage general mailboxes for the organisation and specific teams
* To be an alternative point of contact for tenants, suppliers and/or trades people
* Ordering of office supplies
* Identifying and following up with general health and safety issues
* Any other duties requested by the Executive Assistant and Office Manager
* Recruitment and onboarding of new staff.

Person specification

* Previous experience of delivering a high standard of administrative support in a busy office environment
* Demonstrable experience of communicating to a broad range of stakeholders using various media (e.g. email, publications, letters)
* Experience of Salesforce or similar data management tool

Closing Date: 9 AM, Thursday 21 st January 2021

Administrative Assistant – Theory Examination

Circa £21,500 - £27,500 pa dependent upon experience, plus excellent benefits

London WC1

35 hours per week, full-time

As Administrative Assistant Theory Examination, you will be responsible for providing administrative support for the successful operational delivery of College examinations, along with contributing to the development and implementation of IT systems and processes to enhance the College’s service.

Acting as first point of contact for UK and overseas examination candidates, the Administrative Assistant is an integral role within the Education and Training Division, in which you will provide effective customer service to candidates from application to the delivery of results.

Reporting to the Theory Examination Lead, you will ensure the accurate allocation of candidates to centres, processing of examination and application entries and processing the payments. You will also check, organise and send results to candidates upon completion.

In addition, you will also assist in the development and implementation of improved systems and processes using new and existing technology/software platforms, including the College website, booking system, databases and exam delivery platforms.

Educated to a good standard and with excellent interpersonal skills, you should have substantial administrative and customer service expertise along with the ability to accurately deal with a high volume of critical data and financial records. You should also be a strong team player who is able to multi-task and liaise efficiently and effectively with a wide variety of internal and external stakeholders.

A background in exam administration, education or training, or experience of working in, and supporting the work of, a membership body would be advantageous.

The Administrative Assistant Theory Examination will occasionally be required to travel both inside and outside of London, with overnight stays needed as appropriate. In addition, it may sometimes be necessary to work outside of the core College hours of 9am to 5pm, along with providing occasional weekend support.

The Education and Training Division sets and monitors standards for the training and assessment of doctors working in paediatrics and child health in the UK and overseas. It also sets, monitors and administers the College examinations (MRCPCH and DCH), whilst making recommendations on the training of paediatricians including GMC certification.

The Royal College of Paediatrics and Child Health sets and maintains standards for the education and training of all doctors working in paediatrics and child health in the UK. We advocate on child health issues at home and internationally. Additionally, through a variety of activities, the College influences the quality of medical practice for children in hospital and in the community.

The RCPCH has more than 20,000 members and fellows and employs around 170 staff, most of whom work in our London office in Holborn. We have smaller offices in Northern Ireland, Scotland and Wales.

The RCPCH wants to represent all the communities we serve. Appointment will be made solely on merit. However, the College is particularly keen to receive applications from black, Asian and minority ethnic candidates, and/or candidates with a disability who are currently under-represented at this level of the organisation.

In the current context of COVID-19, the majority of staff are presently working from home.

Closing date: 23:59, 27 January 2021

Interviews:12 February 2021

Job Title:  Office Administrator

Department:      Executive Team 

Basis of Appointment:  Full Time (38.5 hours)

Salary        £24,120 per annum

Location:      London

Changing the world takes passion and dedication

Isn’t it time that your passion and dedication be channelled towards a career and community that genuinely changes lives?

If you...

• want to transform your own life by transforming the lives of others

• crave a career that creates opportunity for others

• desire to make dreams come true for those who never thought it possible

• know that education is the foundation from which we can change the world

• believe that today’s young people can transform tomorrow

• strive for world peace and global sustainability

• dare to dream

...then a career with UWC could be the change you need. 

UWC is a global family of schools with a powerful difference. With a shared goal of working towards global peace and sustainability, we bring together young people from around the world to study in one of our 18 schools on four continents. There they don’t just learn how to be great at passing exams. They learn how to communicate across cultural boundaries. They develop the skills to be a changemaker. They design and engage in initiatives that transform their lives and the lives of those around them for the better. And they stay a “UWC-er” for life, becoming part of a global community of over 60,000 changemakers transforming the lives of others. 

Working with us will inspire and challenge you

Driving a mission to make the UWC experience available to tomorrow’s changemakers, irrespective of their background, beliefs and economic means demands colleagues with passion and dedication, and a talent for transformation. Our students go on to become leaders in politics, NGOs, social enterprises, community movements, charities, and business. For life, they remain dedicated to the UWC mission and many of them remain in close contact with us, their school, and their peers.

Are you our new London Office Administrator?

Right now, we are searching for a London Office Administrator. 

The Office Administrators at UWC International’s locations in Berlin and London ensure the smooth day to day running of the offices. They are part of the UWC International Executive team. In their role, they support members from across the UWC International team and coordinate with stakeholders from across the UWC movement. 

If this sounds like the role to make you leap from bed every day then read on for further details.

UWC International Office

The UWC International Office is the executive arm of UWC International, a UK registered charity, and is situated at the heart of the UWC movement. It is currently located in central London and Berlin. 

The UWC International Office collaborates closely with all stakeholders from across the UWC movement, engages the UWC alumni community of more than 60,000 members and serves UWC International’s governance bodies. Responsibilities include global fundraising, global communications, promotion and marketing, supporting the network of over 150 UWC national committees in their daily work and growth, global strategy development and implementation and assisting the UWC schools. 

Job Scope, Tasks, and Responsibilities

The Office Administrators at UWC International’s locations in Berlin and London ensure the smooth day to day running of the offices. They are part of the UWC International Executive team. In their role, they support members from across the UWC International team and coordinate with stakeholders from across the UWC movement. 

The candidate is expected to engage with the vision and mission of UWC, and work cooperatively with colleagues across the London and Berlin offices, as well as wider constituents to further the mission of the organisation. 

As the first contact point for the general public and constituents the candidate will welcome visitors and field questions and issues to be followed up by specialist members of staff. The Office Administrator ensures a professional running of the office, including accounting and other administrative duties. The Office Administrator oversees various office services and provides specific administrative support for Directors and various teams when needed.

This is a ‘hands-on’ position and offers the opportunity to work with colleagues, constituents, suppliers and the wider public. 

Key Responsibilities

Office Administration & Support

• Responsibility for overall administrative operations including reception, mail, couriers, stationery, office calendars, kitchen supplies and some data entry

• Responsibility for maintenance of office space and equipment, liaison with support companies (including IT, telephone, internet, printing, and housekeeping), and ensuring that all parts of the office, including archives, filing systems and contracts, are maintained and are accessible, orderly and functional 

• Whilst we are working from home, ensuring that the office is secure, and working online is functioning smoothly across the office

• Maintaining accounts and financial support for the office, including petty cash 

• Supporting teams with the distribution of publications, conference calls and meetings where necessary

• Maintaining our Zoom online meeting accounts across teams 

• Reconciling monthly expenses and credit card statements for directors

• Booking accommodation and travel, and assisting with visas for office staff and others in the UWC movement.

• Coordination of office events including logistics, communications, and arrangements (for example, staff training days)

• Resolving IT queries, including the setting up computers/online accounts for new staff including access to necessary platforms, files and drives.

HR support

• Providing support to the Head of HR in various areas including recruitment, induction, training, sickness and  immigration, 

• Administration of recruitment which involves placing adverts on various websites, sending invitation letters to job applicants, preparing shortlisting documents, sending rejection letters and responding to queries from potential applicants

• Booking interview dates and meeting rooms for interviews

• Checking applicants work visas when they come to interviews

• Responding to queries and dealing with applications from people who wish to volunteer

• Arranging induction meetings for new staff including carrying out health and safety inductions

• Recording staff sickness on BreatheHR, the HR software, updating online HR forms and staff handbook 

• Assisting with the research of policies, staff benefits as and when needed

• Compiling recruitment data for the annual HR report

• Checking and uploading HR invoices for authorisation

First-line Contact for Internal and External Stakeholders

• Answering general phone and email enquiries from the public and fielding issues for follow-up by specialist members of staff

• Welcoming visitors to the office in a professional and friendly manner

• Where appropriate, initiating correspondence with the public directly or on behalf of other members of staff

• Coordinating information between constituents when necessary

• Helpful, professional and friendly service to a multicultural, global community who often do not speak English as their first language 

Other responsibilities: 

• To be the First Aider and Health and Safety and Fire Warden. (Where necessary training will be provided)

• Other duties in support of departments may be assigned from time to time

• During the office closure to travel to the London office infrequently to collect mail and deal with any issues that may arise

Candidate Profile

• Experience of reception duties and office management

• Experience in Google Suite (Gmail, Drive, Docs and other systems (Excel, Zoom and Slack) would be helpful 

• Understanding of IT systems and an interest in working closely with the IT service company and supporting colleagues with IT issues

• Excellent communication skills, both orally and written 

• A good eye for detail and a methodical approach to tasks

• Excellent spoken and written English

• A proactive attitude, and the ability to take initiative and work to deadlines under minimal supervision

• Knowledge of languages other than English is desirable but not necessary

• A cooperative attitude with a willingness to support colleagues and constituents

• An interest in UWC’s vision and mission.

It is expected that the job holder will travel to UWC schools and colleges. For that reason a basic DBS check (Disclosure barring statement) or international equivalent will be required before any job offer is made.

Visa requirements

Anyone who applies to work at UWC International in London must have a work visa before starting employment, in compliance with the UK Immigration Rules. UWC International might be able to sponsor individuals for work visas.  If you need a work visa please make that clear in your application. 

Applications Process and Deadline:

Please send your CV and covering letter in English (each of a maximum of 2 pages) that relates your experience to the requirements to email address attached. Please also indicate how you heard about this role. 

In your application, please also provide the name, roles and contact details of two referees. We will not contact them without letting you know. 

Please note that applications without a cover letter will not be considered. 

Deadline for application: 5pm UK time on 24th Jan 2021. The first round of interviews will take place on week commencing 1 Feb 2021. 

Bond is the UK network for organisation working in international development. We unite and support a diverse network of over 400 civil society organisations and allies to help eradicate global poverty, inequality and injustice.

Main purpose of the job

The role of PA and Operations Coordinator is to be responsible for providing PA support to the CEO and other directors as required; HR administration; and facilities and office management, ensuring smooth running of Bond.

Main responsibilities

• PA and Governance Support
• HR Administration
• Operations and office management

At Bond, we are open to Job Share and the possibility of reduced hours, flexible working, or compressed hours.

Benefits

Bond offers a competitive salary and benefits package

Please see Job Specification for full detail

How to apply

To apply for thisvacancy, please send a copy of your CV and a short cover letter by midnight on Sunday 31st January 2021.

However, we may close applications early if we receive a high number of applicants.

Harris Hill has an exciting opportunity for an Events Assistant to join a national charity for approximately 2 months on a full time basis.

As a Challenge Events Assistant, you will support the events team with a social media challenge event, providing stewardship to Facebook participants as well as general events team support.

Experience:
Experience of working within community fundraising and volunteer management.
Experience of reporting through Raisers Edge or a similar database
Has a track record of meeting and exceeding financial targets
Ability to use Microsoft Office applications such as Word, Excel, email and internet
Works proactively
Client and Customer focused
Works collaboratively with others

Due to Christmas time constraints, applications require a CV and supporting statement of around 1 page, addressing and giving examples of where you meet each point in the experience list.

If you require further information, please apply and I will endeavour to get a JD to you during the break.

Prospectus is supporting a London-based homeless charity which provides the highest quality support to men and women who find themselves rough sleeping in Westminster. They are currently looking to recruit an Administration & Advice Worker to support the wider team, as well as provide benefits advice to their clients. This role is offered initially on a 6-month fixed term contract, with the possibility of extension.

As their Administration and Advice Worker, you will provide admin support to the wider team of the assessment centre, ensuring their financial accounting and client database systems are kept up to date. Offering direct benefits advice to their clients, you will also be responsible for managing housing benefit claims and general benefit support to ensure their clients are in receipt of financial support, enabling their journey of a life away from the streets.

To be successful in this role, you will have previous experience of the benefits system and maximising housing benefit income, combined with a knowledge and understanding of the varied needs of homeless people and those at acute risk of homelessness. This is a crucial role for the service, and as such you must also be a confident administrator with the ability to engage with varied stakeholders including clients, statutory bodies, colleagues and housing benefit departments.

If you are interested in finding out more information about this new opportunity, please register your interest and submit your CV by clicking 'apply now' below. The position is subject to satisfactory pre-employment checks.

Applications will be reviewed, and interviews scheduled with the client, on an on-going basis.

As a specialist Recruitment Practice, we are committed to building inclusive and diverse organisations, and welcome applications from all sections of the community. We invest in your journey as a candidate and are committed to supporting you in your application.

• Duration: Fixed term contract for three months
• Salary: £26,064.56 gross per annum plus 9% employer pension contribution
• Location: UK-based, with occasional international travel
• Closing date: 9.00am UK time, 27 January 2021
• Interviews: Date to be confirmed

We are currently seeking a Department Assistant to join the Europe-Asia team who has previous administration and support experience. The ideal candidate will be able to demonstrate initiative and enthusiasm when approaching new challenges. The candidate will also have experience in organising events and liaising with external providers. It is essential that the candidate has good computer and IT skills, including experience working with Microsoft Office packages.

Job purpose

The Europe-Asia Department Assistant provides administrative and logistical support to the work of the Europe-Asia department in implementing effective and sustainable peacebuilding and conflict resolution work within the Europe-Asia department. The post holder provides support to the Programme teams’ liaison with partners, contributes to financial and narrative reporting and makes arrangements for programme travel and events.

They support the Department team to provide a link between Programme teams in the Europe-Asia department and wider parts of Conciliation Resources to ensure the department’s work is efficient, inclusive and in accordance with safeguarding and security standards. The Europe-Asia Department Assistant also supports learning and fundraising within the department, to ensure sustainability of Conciliation Resources’ peacebuilding work within the Europe-Asia department.

Essential knowledge, skills and experience

• Experience of working in an administrative and support position to a team.
• Interest in peacebuilding and conflict transformation processes.
• Interests in contexts relevant to the department and its work.
• Experience of financial administration including processing finance reports, receipts or invoices.
• Experience of supporting the organisation of events, including providing logistical support to participants from overseas.
• Experience of working with databases, handling diverse sources of information and maintaining filing systems.
• Experience of liaising with external partners and service providers.
• Excellent written and spoken English.
• Ability to summarise and convey information accurately and concisely.
• Commitment to, and experience of, team and cross-organisational working.
• Appreciation of issues of confidentiality, and cross-cultural and political sensitivity.
• Initiative, enthusiasm and a problem-solving approach to new challenges.
• Willingness to work irregular hours occasionally and to undertake occasional international travel.
• Experience of hostile environment training or willingness to undertake hostile environment training.
• Good computer and IT skills, including experience working with Microsoft Office software packages, databases, email and the internet.

Desirable knowledge, skills and experience

• Spoken and written Russian.
• Experience working with Mac computers.
• Experience using Podio or similar project and data management software.

Independent Age works to ensure that as we grow older, we all have the opportunity to live well with dignity, choice and purpose.  To achieve this we provide information, advice and connection services for older people; campaign on the issues that matter most to them around health and care, poverty and loneliness and provide capacity building support to others working in the sector.

This is an exciting time to join the charity as we transition to our new ambitious strategy for 2021 – 2023 and increase our profile, impact and reach so more people can live a happy, connected and purposeful later life.

A key aspect in ensuring the success of our new strategy will be about how Independent Age recruits, engages and retains volunteers ensuring that their skills and passion play an increased role in ensuring that we all grow older well, with dignity, choice and purpose.

This post will provide effective volunteer recruitment, training and volunteer onboarding support across Independent Age, ensuring that volunteers have an excellent recruitment experience and commence in their roles feeling confident and inspired to support Independent Age.

The post will also support Independent Age’s national and local programme of UK wide volunteer recruitment, working closely with local Volunteer Coordinators and Wellbeing Project Officers (WPOs).

The ideal candidate will be a great communicator with a passion for volunteers and the difference they make. They will have excellent customer service experience and knowledge of recruiting and communicating with volunteers.

As well as a competitive salary we offer 28 days annual leave plus public holidays, a generous pension scheme with life assurance, learning and development opportunities, season ticket loans, a cycle to work scheme, an employee assistance programme and a discount voucher scheme.

Please note that this role is currently home-based due to Covid19 restrictions.

We are passionate about diversity and inclusion and creating an environment where we can ALL be ourselves

Please apply via the vacancies section of our website by uploading a covering letter letting us know how you meet the job role requirements as well as your CV.