About 2-3 Degrees

2-3 Degrees is a personal development company that inspires and motivates young people with practical skills they need for life. We deliver fun and engaging workshops, programmes and talks in education, community, and sport organisations and have worked with over 4000 young people across the country. We are a growing team and are looking for an enthusiastic person to join us and expand our life changing work.

Job purpose 

Your role will be to manage relationships with key stakeholders such as youth organisations and corporate partners, support the delivery and growth of multiple programmes, progress monitoring and evaluation reporting, and promote 2-3 Degrees services to young people and other beneficiaries.

To be successful you will need to be an excellent communicator with a demonstrable ability of dealing with clients and external organisations to a high level of professionalism, confidentiality and discretion. You will need to be confident, proactive, hardworking, organised and have a positive approach to problem solving. 

It is essential that you have administrative experience establishing and maintaining databases, producing documents, reports and presentations. Proficient IT skills and possess the ability to learn how to use tools and databases such as Trello, Hubspot, GSuite, and SurveyMonkey quickly.

Key responsibilities

• Complete administrative and project coordination duties to ensure the efficiency of programme delivery

• Manage and maintain positive and professional relationships with existing clients 

• Consistently and accurately update the CRM system 

• Attend events to promote our work and build connections with potential clients and supporters. 

• To undertake any other related responsibilities commensurate with the evolving objectives of the post, as reasonably requested by the Directors

• Alongside all team members, help run the office by answering the telephone, taking messages, greeting clients and providing support at meetings and events 

Required Skills and Experience

• Knowledge of G-Suite (Gmail, G-Drive, G-Docs, G-Sheets etc)

• Very good written and verbal communication skills

• Working with high profile corporate clients

• Coordination skills

Next steps 

• Send your CV and Cover Letter
• If successful, you will need to be available for an interview on TUESDAY 14 JANUARY 2020 

Key information 

Location: London

Type of Contract: Part time

Education Level: Not applicable

Must be eligible to work in the EU: Yes

Languages: English 

Salary: £21,944 pro rata 22.5 hours

Working Hours: Weekdays

We are looking to recruit a Project Coordinator to join our friendly team to support the work of Fistula Project. The Fistula Surgery Training Initiative aims to methodically build the capacities of fistula surgeons – FIGO Fellows- over time by providing training placements in accredited training centres, as well as coaching visits by accredited trainers in Fellows’ home facilities, using the FIGO Competency-Based Fistula Surgery Training Manual as a standardised training tool. With newly acquired funding, the Fistula Surgery Training Initiative is at the beginning of an exciting new phase of expansion.

This is a fixed term appointment (until 2023) subject to annual performance review and continued project funding.

The International Federation of Gynecology and Obstetrics (FIGO’s) vision is that women of the world achieve the highest possible standards of physical, mental, reproductive and sexual health and wellbeing throughout their lives. The International Federation of Gynecology and Obstetrics (FIGO) is the only organisation that brings together professional societies of obstetricians and gynaecologists on a global basis. For over 60 years FIGO has collaborated with the world's top health and donor bodies. FIGO currently has Member Societies in 132 countries/territories. FIGO is dedicated to the improvement of women’s health and rights and to the reduction of disparities in healthcare available to women and new-borns, as well as to advancing the science and practice of obstetrics and gynaecology. FIGO pursues its mission through advocacy, programmatic activities, capacity strengthening of Member Associations, education and training.

The successful candidate will have the following skills and experience:

General and professional education 

Essential

• Relevant undergraduate degree (social sciences, public health, development studies) or relevant work experience 

Desirable

• Relevant postgraduate degree (social sciences, public health, development studies) 

Knowledge and experience

Essential

• Experience in supporting the management of projects in low-resource countries in Africa or Asia
• Experience of working in diverse cultural environments
• Proven competency in assisting report writing for a variety of fora and audiences including donor reports, briefs, presentations, abstracts and summaries
• Experience in project budget design, monitoring and reporting
• Experience of working both independently and as part of a team, exercising autonomy and personal authority as needed

Desirable

• Experience working on women’s/maternal health projects
• Experience of interpreting data and trends to inform project decisions
• Experience of simple data analysis using excel or other tools
• Ability to speak and write French is an asset 

Skills, abilities and attributes

Essential

• An experienced administrator possessing excellent interpersonal, writing and communication skills
• Excellent organisational skills and attention to detail
• Experienced and adept in anticipating potential implementation challenges and enacting solutions
• Ability to assess, link and account for micro and macro project components and implications with perspicacity
• Proven ability to work with a diverse and cross-cultural range of stakeholders
• Flexible and creative problem solver
• Excellent excel skills
• Good Microsoft Office skills

Any other requirements applicable

Essential

• Willing to travel internationally one or two times per year for a period of 5 days at a time if required

BENEFITS (following successful completion of probation period)

•Optional  life assurance &  income protection available

•Pension - Up to 10% employer contribution available

•Season ticket loan available

• Optional dental and health insurance benefits

PLUS

•25 days annual leave (plus Bank and Statutory holidays and any working days between Christmas Day and the first working day in January) & other days e.g. Moving Day.

•Flexible working hours

•Employee assistance programme

HOW TO APPLY

To apply for this position, please review the additional documents and then send your CV and one page cover letter outlining your experience via the Apply Now button. Please note that applications without a cover letter may not be considered. Please note that only those candidates who have been shortlisted will be contacted.

•Closing Date for applications : 11pm on Friday 3rd January 2020

•N.B. Interviews will take place on 22nd January 2020 in Waterloo, London.

PLEASE NOTE THAT THIS POSITION IS OPEN TO THOSE WHO HAVE THE RIGHT TO RESIDE AND WORK IN THE UK. WE WILL EXPECT RELEVANT PROOF OF SUCH IF ASKED FOR AN INTERVIEW (PLEASE DO NOT SEND THIS INFORMATION WITH YOUR APPLICATION).

This highly successful service enables young people and adults with learning disabilities and/or autism to access a wide range of community based fitness, leisure and learning opportunities.

Under the direction of the manager, the post holder will coordinate the service and be required to

• Work with a team of community-based staff  and volunteers
• Co-ordinate a monthly programme of activities
• Support the manager in developing the project and ensuring that it reflects the wishes of the users
• Recruit and provide ongoing support for volunteers
• Assist in the recruitment and supervision of staff as required
• Ensure that the needs of service users are identified by undertaking assessments, and make appropriate referrals where necessary
• Promote respect for the rights and choices of individuals at all times
• Ensure that the service is culturally sensitive
• Develop links with carers, relatives and other professionals as appropriate
• Ensure that the views of services users are incorporated into the running of the project
• Have a commitment to the safeguarding of the service users at all times and take responsibility for reporting any concerns immediately to the manager and Barnet Council’s social work team.
• Co-ordinate the day-to-day running of the project to include planning and organisation of the monthly activities programme and work rota, deal with related telephone calls, emails etc.
• Utilise IT systems effectively, including cloud based database and SharePoint
• Maintain effective communication systems with different groups
• Assist the manager in monitoring outcomes as required by funders and others
• Ensure that records are kept up to date within our policy and procedures framework
• Respond to calls from service users and others
• Assist in the recruitment, selection and induction of staff
• Arrange adequate staffing for activities
• Supervise and appraise staff as required
• Organise training as required
• Assist in the recruitment, selection and induction of volunteers
• Arrange adequate volunteer cover for activities
• Supervise volunteers as required
• Organise training as required
• Ensure that risk assessments are carried out, recorded and regularly updated
• Ensure that health and safety standards are maintained and that policies and procedures are followed
• Develop links within the community and with other organisations and promote positive images of people with learning disabilities and people with autism
• It is expected that the post holder will perform in such a way that furthers the values of the organisation with reference to equal access and opportunity and quality of service provided
• Actively promote equal opportunities and anti-discriminatory practice at all times.
• Available to work 28 hours per week (4 days) with occasional weekend and evening work
• Available to share on-call duties for out-of-hours work and to be able to respond to calls as required
• To undertake any other duties which may be necessary as part of the role

The duties and responsibilities of the post may change over a period of time. Only significant additional duties or responsibilities as required by the Chief Executive will render the post for re-evaluation

Julie’s Bicycle is a charity founded by the music industry in 2007 and now working across the arts and cultural sector. Our vision is a creative community powering action on climate change and the environment. Our expertise combines research with industry-focused campaigns, training, consultancy, policy and international advocacy. We support more than 2,000 arts and cultural organisations in the UK and internationally, working across the ecology of the creative industries.

 Our clients and partners include Arts Council England, Universal Music, Curzon Cinema Group, National Theatre, Festival Republic, V&A, Somerset House and many others. Our greatest asset is the trust we have earned from the sector. 

We provide the creative community with the skills to act, using their creativity to influence one another, audiences and the wider movement. We run a rich programme of events, free resources and public speaking engagements, which contribute to national and international climate change policy development. This is an exciting opportunity to work in an ambitious international organisation working to raise the profile and impact of cultural leadership on climate change and environmental issues. 

We are looking for an exceptional person with ambition, love of the arts and culture, creative flair and commitment to environmental sustainability to join a thriving team at the heart of the cultural response to climate change.

Our new Office Coordinator & Executive Assistant will be highly organised and personable. They will provide skilled day-to-day support to a busy and inspiring team and will perform Executive Assistant responsibilities for the Director and Leadership Team as and when needed. This role is critical to the organisation and will be involved in developing, implementing and maintaining accurate and efficient processes for all administrative activity.

The deadline to apply is 5pm on Thursday 2nd January 2020.

Please note that we encourage earlier applications; if we find a suitable candidate before the deadline we reserve the right to close the application process early.

Are you a proactive Office Coordinator? Do you thrive in supporting a senior leader?

Prospectus is delighted to be working with the East End Community Foundation on the recruitment of their new part time EA & Office Coordinator (28hrs a week). Based in East London, this outstanding organisation is dedicated to increasing opportunities for people living in Hackney, Newham, Tower Hamlets and the City of London. For more than 25 years, they have been giving grants to the local charities making a huge difference at grassroots level and delivering programmes which directly support the most vulnerable individuals.

The Office Coordinator/EA will provide administrative and secretarial support to the Management Team and CEO including minute taking, diary management, and the preparation of Board and Committee papers to be used during meetings. Reporting to the Head of Finance & Operations, the successful candidate will also be responsible for the coordination and daily running of the office and will organise regular office maintenance to ensure all equipment is fully working and stocks are optimal. Furthermore, you will be the point of contact for a variety of work streams including liaising with external IT providers and contributing to the foundation's events and communications activity.

The successful candidate will have exceptional organisational and communication skills alongside an innate propensity for problem solving. The ideal candidate will have comprehensive knowledge of Microsoft Office 365 and will be a confident minute taker and copy writer. Although not essential, it would be beneficial if candidates had experience in the voluntary sector and of EECF's area.

To apply, please submit a version of your CV in a Word Document format; a full job description will be provided to candidates shortlisted by Prospectus.

A well known Youth Charity in North West London are looking to recruit an Office Manager on an interim basis. This role oversees the day to day running of the London Office and provides some support to the CEO in a PA capacity.

Client Details

A well known Youth Charity based in North West London.

Description

The Office Manager will be responsible for:

• Day-to-day management of the London office
• Organising for suppliers and contractors to attend when there are facilities issues
• Management of the meeting room bookings and organising international tele-conferences
• Managing the health and safety procedures and policies
• A degree of diary management and international travel booking for the CEO

Profile

The successful Office Manager will have:

• Demonstrable experience in an Office Management experience
• Experience of PA-type duties i.e diary management
• Experience in a charity/not-for-profit organisation would be beneficial

Job Offer

An hourly rate of £15-17ph - this role is likely to be for 4-8 weeks while they recruit on a permanent basis.

Office & Operations Manager
Location: London NW3
Hours/Tenure: 35 per week
Contract type: Permanent
Salary: £30,000 - £33,000 per annum
Closing date: 12pm, 11th December 2019
Interviews: WC 16th December 2019

ABOUT US

Girl Guiding and Girl Scouting is the world’s only movement for every girl and any girl. We believe every girl deserves to be the best they can be. They learn by doing, making friends and having fun. In safe, local spaces, girls develop the skills and attitudes to change themselves, their communities and our world.

The World Association of Girl Guides and Girl Scouts (WAGGGS) keeps the global Movement thriving, united and growing.

ABOUT THE ROLE

As our Office & Operations Manager, your role has two key functions: managing the office to ensure it runs smoothly (approx. 70%) and providing basic Executive Assistant support to the CEO, focused on diary management and travel arrangements (approx. 30%).

Your primary responsibility will be to provide support to facilitate the smooth running of the World Bureau. This includes ensuring the site is safe & secure and that a suitable environment is maintained for staff and visitors. You must make sure that office equipment is maintained, relevant records are up to date and that all administration processes work effectively.

Additionally, this role will require you to provide basic high quality & confidential administrative support to the Chief Executive.

ABOUT YOU

To become our Office & Operations Manager, you will need to have significant experience in undertaking a full range of office administrative/management tasks.

You will have a ‘can do’ attitude, be highly organised, team oriented and have the ability to manage multiple tasks simultaneously.

If you care about opportunities for girls, can pick up tasks quickly and work collaboratively and with your own initiative, this could be the role for you.

What you can expect from us:

- 26 days’ annual leave plus public holidays
- 5% generous matched pension contribution with Aviva
- Season ticket loan
- Cycle to work scheme

HOW TO APPLY

If you are interested in this position, please select the apply button shown. 

We reserve the right to change the closing date depending on the number of responses received. Please submit your application as soon as possible to ensure it is considered in the selection process.

If you have a disability and can demonstrate closing this post early would impact on your ability to submit an application in time, please contact our Human Resources team to request arrangements for an application to be submitted within the original time frame.

Other organisations may call this role Senior Administrator, Office Manager, Office Supervisor, Administration Supervisor, Senior EA, Senior Executive Assistant, Senior PA, or EA to CEO. 

This vacancy is being advertised by Webrecruit. The services advertised by Webrecruit are those of an Employment Agency.

A leading Christian campaign group seeks an energetic, experienced and highly organised Office and Operations Manager to lead our core office team and deliver a first-class service at the heart of the organisation, as we bring the good news about Jesus Christ to public life.

You will need to be:

• warm, personable and professional in manner, with a positive ‘can-do’ attitude
• highly organised with excellent time, project and change management skills
• an effective leader, able to inspire, manage and develop a team to deliver an excellent service
• dependable and driven, with a track record of getting projects over the line, and ensuring routine processes work like clockwork
• someone who relishes variety of responsibility, improving things and taking on new challenges

You will also need to be passionate about our Christian vision and mission, and eager to represent us effectively.

There is an occupational requirement that the successful candidate be a practising Christian, committed to living in accordance with our statement of faith.

This is an exciting opportunity for an Office and Operations Manager who is eager to develop professionally and to take our core office delivery to a new level.

For more details of the role responsibilities, and the criteria for success, please download the role description.

Location: Southwark, London

Position: Family Support Coordinator - Bump to Babe

Hours: 30 hours per week

Contract type: Fixed term for 1 year - maternity cover

Salary: £24,174 - £25,951 (plus £3,470 London weighting) pro-rata

Start time: January 2020

Application deadline: Thursday 12th December at 5pm. Interviews will take place on 18th December.

About us

Home-Start Southwark has been providing targeted early intervention for vulnerable children and families for the past 24 years.  Our team of Coordinators recruit, train and support volunteers from the local community who help families to build on their strengths and increase their potential to make changes to improve their lives.

About the role

This is an exciting role where you will be able to work closely with our fabulous volunteers to deliver professional peer support for struggling families. You will also work directly with families with a range of complex needs to support them to achieve the best outcomes they can. Additionally, you will have the opportunity to continue the development of our Bump to Babe project that supports women through the perinatal period via one to one support and within targeted group activities.

About You

• You will have experience of implementing early intervention and prevention strategies with children & families
• You are skilled in building strong relationships with parents, volunteers and multi-agency partners
• It is desirable you have experience of delivering evidenced-based parenting programmes
• You are able to work proactively with volunteers supporting their practice and enabling their development
• You are accountable and responsible, always doing what you say you will do to high standards
• You are determined, resourceful and confident to deliver the best outcomes for children & families

How to Apply

To apply, please read the guidance for applicants and complete the application form.

Our ambition is to continue to develop outstanding services that meet the needs of our community; if you want to be part of our future, we would love to meet you to discuss this further.

To find out more about this role: Please see the full job description and application form.

To find out more about Home-Start Southwark: Please see our website.

For an informal discussion about this opportunity: Please call our Home-Start Southwark office and ask to speak to Juliet.

Home-Start is committed to safe recruitment as an important part of safeguarding and protecting children and vulnerable adults. Home-Start is committed to Equal Opportunities.

We’re Mind, the mental health charity. We won’t give up until everyone experiencing a mental health problem gets support and respect. We provide advice and support to empower anybody experiencing a mental health problem and we campaign to improve services, raise awareness and promote understanding.

Mind’s Supporter Relations team play a vital role in ensuring that we deliver an outstanding customer service to supporters so that their experience of Mind is second to none, leaving them feeling valued and committed to ongoing support.

You will work closely with the team of coordinators, directly delivering the team’s vision of “Inspiring our supporters and each other in a manner that’s effortless, consistent, and engaging”

The role is varied and fast-paced - the Income & Operations team are responsible for processing income from the various methods supporters use to donate or raise money for us.  You will play a key role in ensuring income is processed efficiently, accurately and that supporters are thanked appropriately and made to feel valued.

You will also work closely with the Supporter Care team, sharing knowledge and processes to ensure an efficient supporter experience is delivered across the Supporter Relations unit.

Efficiency, accuracy and teamwork are at the heart of this role and it will require someone who is above all else real, personal, compassionate and courageous. 

To find out more, please download the full job description and person specification. 

Interviews will take place on/around Friday, December 20, at our Stratford offices.

Fixed term contract until 30/06/2020 – Secondment cover

Hours per week: 35 Hours Full time

Passionate about bringing a change in people's health and wellbeing? We are recruiting a Project Coordinator for the Community Cancer Champions Project, to be delivered in London boroughs of Redbridge, Havering and Barking and Dagenham from November 2019 to May 2020. The aim of the project is to raise awareness on prevention of Cancer, including promoting cancer screening and thereby help prevent and early detection of cancer amongst at-risk communities in the three boroughs.  

This role has been created to support Prism the Gift Fund's growing team with general office administration as well as data processing and other financial administrative tasks. Prism is a talented team of exceptional colleagues who are professional, dynamic and hard working.

WHO WE ARE

Prism the Gift Fund (Prism) increases giving to charity by offering a personal service to those donating large sums of money. We are an entrepreneurial and dynamic charity, working with high net worth individuals, foundations and groups of donors to administer their charitable giving. Our growing team is a talented team of exceptional colleagues who are professional, dynamic and hard working and we’re proud to be one of the Escape 100: Best companies to escape to in 2019! We also won the Luxury Briefing Award for Best Philanthropy Offering this year and the MPF Award for Management Excellence 2018 for ‘Best Philanthropy Engagement’.

Prism the Gift Fund is a UK registered charity, and company limited by guarantee in England and Wales. Our mission is to increase the flow of funds into the charitable sector which we deliver through 2 key offerings:

• Donor Advised Fund (DAF) services to HNW / UHNW individuals & families who channel their national and international philanthropy through Prism the Gift Fund as a time, cost, and tax effective alternative to one’s own grant making foundation.

•  Collective Fund services - charitable, finance, and governance infrastructure - to groups who want to create brands or projects of a charitable nature under the auspices of Prism the Gift Fund. The Collective enters into a relationship with Prism, benefiting from our charitable expertise and where we provide the administration, due diligence and disbursement of the funds raised in their name.

Both of the charity's service offerings have increased exponentially in popularity over the last five years, with Prism's income and grant making to charities around the world last year being in excess of £45m and £25m respectively.

KEY RESPONSIBILITIES

· Maintenance of office systems including answering the telephone and re-directing calls, filing, meeting and     greeting clients, collecting and managing incoming post and drafting timely replies to incoming correspondence

· Act as a first point of contact for the office and support Relationship Managers with responding to general enquiries from individuals, organisations and other stakeholders

· Provide administrative support to Relationship Managers

· Liaise with and support our internal team to ensure all donations are processed and recorded efficiently

· Work with the Collective Fund team to capture relevant account management information

· Ensure thank-you letters are drafted and sent to donors

· Support and deliver other projects and tasks in line with developing your skills and experience

CANDIDATE

· Minimum Maths and English GCSE at grade C or above

· Previous work experience essential

· Excellent organisation and administration skills

· Strong oral and written communication skills

· Strong numerical skills

· Highly proficient in Word, Excel, PowerPoint and databases

· Professional interpersonal and communication skills to a wide range of people at all levels of situations on

 the phone, face to face and in writing, for engagement with staff, Trustees and external contacts

· Since the successful candidate will be communicating with clients on a regular basis, a proficiency in both written and spoken English is necessary.

· Able to prioritise a varied and fast paced workload

· Able to make judgement as to when to take the initiative

·     Passionate and interested in the Charity Sector

WORKING HOURS: 9.00 – 17.30, Monday to Friday with an hour for lunch.

Are you known for your strong organisation skills? Do you enjoy building relationships, working collaboratively and developing an exciting culture in the workplace? Do you pride yourself in your friendly and approachable customer service? Then this might be the role for you!

We're currently looking for an Office Administrator to join the Communications and Marketing team. We're a diverse team with a core central function in the organisation (we know and work with everyone!).

The role focuses on two specific areas:

1. Office Admin
2. Front of House / Customer Service

We're looking for someone with a high level of attention to detail, who enjoys working on varying projects. The role will involve dealing with external teams such as LSE IT and Estates departments, as well as our internal teams. There is also scope to be creative and really take ownership of the office space. If you enjoy developing office environments to look and feel welcoming for staff (or consider yourself a bit of an interior designer) - this is the place to be.

The successful candidate will be required to supervise our Front of House team (3x student staff members that work on a part-time basis) and develop them to provide the best customer service that leaves a positive impression of the Union every time.

This is an exciting role for an energetic, organised candidate with a drive to deliver excellence and build a strong and collaborative culture within the organisation. We've recently gone through a restructure, so we're looking for someone that is happy to get stuck in and improve our internal processes to enable the success of the entire organisation.

LSESU is an equal opportunities employer and particularly welcomes applications from a diversity of backgrounds and experiences. Whilst this role is a full-time position, we would welcome applications from applicants wishing to work on a part-time / flexible basis. Please specify in your application the desired working hours.

The full job description can be found on our website.

London South East Maths Hub, based at Redriff Primary School, seeks to appoint this role:

Job Title: Project Coordinator for London South East Maths Hub (LSE Maths Hub)

Hours per week/ weeks per year: 35 hours per week, 42 weeks a year

Responsible to: London SE Maths Hub Lead

Contract term: End 31st August 2023

Job Purpose

The London South East Maths Hub is responsible for delivering projects across Bexley, Greenwich, Lewisham and Southwark to provide professional development for EYFS, Primary, Secondary and Level 3 teachers and leaders of maths education, fully funded by the DfE and supported by the NCETM.

The Project Coordinator is responsible for leading the promotion, coordination and administration of the LSE Maths Hub and its projects to support schools and colleges to achieve excellence in maths education from early years to post-16.

Please see attached job description, person specification and application form for completion. 

To apply please click on the "How to Apply" button above.