Office manager jobs in Hoxton, greater london
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The Society of Authors (SoA) is the UK's largest trade union for all types of writers, illustrators and literary translators. We’ve been advising authors and speaking out for the profession since 1884.
We’re currently looking to welcome an Office Manager to our team.
The role
The Office Manager ensures all building facilities run smoothly on a day-to-day basis. They are responsible for the efficient daily operations of our offices and the building and that these are cost-efficient, environmentally conscious and proportionate for a small, not-for-profit organisation.
The Office Manager is an integral part of the Operations Team playing an important role in ensuring the smooth running and welcoming atmosphere of our offices, directly supporting both internal teams and tenants.
This is multifaceted role. The successful candidate will need to be able to think on their feet, have good time management skills and enjoy wearing more than one hat.
Key responsibilities
Front of House / Event Management:
· Welcoming all visitors to the SoA building at Bedford Row.
· Managing the post/packages into and out of the building.
· Responsible for managing the Front of House/Operations Assistant and Groups Administrator, including day to day supervision, absence management and ongoing development.
· Responsible for managing the Events Space bookings calendar.
· Managing all events for tenants and external hire from inception to completion including catering as agreed with the client, cleaning team and room set-up of the Events Space.
· Working with the SoA Events Team for internal and member events ensuring that the logistics for room set up and cleaning are in place.
· Acts as a central point of contact for all staff for various Ops/logistics issues.
Facilities Management:
· Maintain compliance with all relevant health and safety legislation and best practise, including fire safety, COSHH, RIDDOR and DSE assessments.
· Ensure all checks, risk assessments and remedial actions are implemented in a timely manner.
· Providing health and safety training to all new joiners.
· Ensure the office maintenance plan is kept up to date and all regular maintenance/services are booked and any identified issues are resolved.
· Organise the maintenance and PAT testing of all electrical equipment.
· Fire Warden/First Aider for the ground floor (training will be arranged if required).
· Proactively ensuring the office facilities remain safe, clean, fully-equipped and operational.
· Point of contact for all staff and tenants in relation to office and building issues and queries.
· Responsible for managing office contracts, negotiating the renewal of existing and new contracts.
· Obtaining quotes for any maintenance/repairs works required and carrying out due diligence checks on all new contractors.
- To have a key role in the organisation’s sustainability policy ensuring the purchase of all office provisions considers cost and any environmental and ethical impacts.
IT Coordination:
· Liaise with external IT support providers as necessary ensuring SLAs are adhered met and effectively resolve IT issues.
· Maintain a laptop register and prepare and maintain an annual rolling plan for renewal of old equipment.
· To oversee the migration of SharePoint data to the new CRM system in 2026.
· To be involved in any IT projects that need to integrate with our office systems (O365, SharePoint and One Drive).
· To be responsible for IT support for the office laptops and office systems (windows, O365, One Drive and SharePoint) ensuring that there is a maintenance contract in place and this is reviewed on a regular basis.
You will be required to undertake any other reasonable duties to support business requirements as requested.
Essential skills and experience
- Proven experience in operations or office management
- Strong organisational skills
- Excellent written, verbal and interpersonal communications skills
- IT Literacy including Microsoft 365, One Drive and SharePoint
- Experience of organising events
- Knowledge of health and safety legislation
- Knowledge of data protection legislation
- Ability to work in a team and independently
Desirable skills and experience
- First aid qualification
- Fire Marshall training
- Experience of the not for profit or charity sector
- Experience of the publishing industry
Equity, Diversity and Inclusion
Equity, diversity, and inclusion are at the core of our values - we endeavour to tackle structural discrimination and prejudice wherever we see it. Part of this commitment means we are looking to increase the diversity in our organisation at all levels. We strongly encourage applications from a broad range of social, cultural, educational and underrepresented backgrounds.
Financial assistance
The Book Trade Charity offers financial help to applicants (particularly those under the age of 30) looking for jobs in the book trade, including help with interview costs, affordable housing and accommodation. Find out more
What we offer
As a progressive and ethical not-for-profit organisation, we offer a range of benefits to support your physical, mental and financial wellbeing. We’re a London Living Wage and Disability Confident – Committed. Benefits include:
· Competitive salary
· Cycle to work scheme
· Death in service benefit
· Employee assistance programme
· Flexible hybrid working practices
· Family-friendly, disability-confident inclusive culture
· Generous annual leave, including bank holidays
· Salary exchange pension scheme
· Interest-free annual travel card loan
· Office closure over Christmas*
· Private healthcare
* Colleagues can work over the Christmas period, although the building is closed. For those who wish to take additional time off, this will be deducted from your annual leave allowance.
As an employer, we nurture a working environment in which staff can grow and develop and there may be opportunities to take on increased responsibility as experiences grows. We recognise the value of flexibility in the way we work with a positive culture of hybrid working practices. We welcome questions and conversations at interview stage about how flexible working could work for you.
To apply, please send your CV, and a personal statement which demonstrates how your skills and experience will meet our requirements (max. 2 x A4 pages)
Non Charity Employer
21 - 50
Empowering authors since 1884. We have been advising individuals and speaking out for the profession for more than a century.
The client requests no contact from agencies or media sales.
Thank you!
North London | Hybrid | £20.88 per hour | 2–3 Months Temporary Basis
Are you an experienced line manager who thrives in small, purpose-led organisations?
This is an opportunity to step into a hands-on leadership role within a respected professional membership body at a key moment of transition.
They are seeking someone who has confidently line managed before - ideally within a membership organisation, regulatory body, or non-profit environment and can quickly provide structure, clarity and steady leadership to a small team.
If you enjoy guiding teams, strengthening day-to-day operations, and making a visible impact in a short space of time, this could be a fantastic fit.
The Role:
As Part-Time Office & Business Support Manager, you will provide oversight and leadership to a close-knit team of four, ensuring they feel supported, focused and well-managed.
This is not just an operational support role - strong, proven line management experience is essential.
You’ll be responsible for:
- Line managing a team of four staff within membership and administrative functions
- Handling performance management confidently and sensitively
- Bringing structure and clear direction during a period of change
- Overseeing smooth day-to-day office operations
- Anticipating pressures, prioritising workloads, and thinking ahead
- Providing light oversight on event coordination (administrative support is in place)
- Proven experience line managing in a small team environment (essential)
- Experience managing performance issues constructively and professionally
- A background in a membership body, professional association, regulatory organisation, or charity setting (highly desirable)
- The ability to step into an established team and quickly build credibility
- A proactive, organised and solutions-focused approach
Role Details
- Role: Part-Time Office & Business Support Manager
- Organisation Type: Professional Membership Body / Regulatory Organisation
- Salary: £20.88 per hour
- Duration: 2–3 months initially (potential to extend)
- Working Pattern: 3 days per week
- Hybrid: 1 day per week in the office (Tuesday), 2 days remote
- Location: North London
- Closing Date: Rolling applications – early CV submission encouraged
- Step into a role where your leadership genuinely matters
- Immediate start with the opportunity to make a meaningful impact
- Flexible part-time working
- Collaborative and purpose-driven environment
- A varied role combining team leadership and operational oversight
We want you to have every opportunity to demonstrate your skills, ability and potential; please contact us if you require any assistance or adjustment so that we can help with making the application process work for you.
Thank you!
Location: 122 Freston Road, London - hybrid with a minimum two days per week in the office
Hours: 37.5 hours per week
Salary: £40,000–£45,000 per annum (depending on experience)
Benefits: Excellent benefits package including 25 days per year bank holidays 3 days leave between Christmas and New Year, 4% employer pension contribution, Employee Assistance Programme, death in service benefits.
The Organisation
The International Society of Ultrasound in Obstetrics and Gynecology (ISUOG) is a highly respected professional membership organisation with members in 165 countries, comprised primarily of clinicians who utilise and depend on ultrasound in all aspects of obstetrics and gynecology. The Society includes obstetricians and gynecologists, trainees, medical doctors, scientists, sonographers, midwives and other health professionals who work to advance women’s health and well-being globally. Our mission is to improve women’s health through the provision, advancement and dissemination of the highest quality education, standards and research information around ultrasound in Obstetrics and Gynecology . This is achieved through education and training, programmatic initiatives and advocacy.
The Role
Reporting to and working closely with the Chief Executive Officer, you will lead and manage ISUOG’s HR functions while ensuring our London office operates smoothly, safely, and efficiently. You will be the first point of contact for HR and office matters, delivering excellent customer service to staff and stakeholders.
Key elements of the role include:
Human Resources
• Lead and manage HR strategies and initiatives
• Oversee recruitment, onboarding and performance management
• Ensure HR policies, procedures, and employment practices are up to date and legally compliant
• Manage employee relations, learning and development, and HR administration
• Maintain accurate HR records in line with GDPR
• Office Management
• Manage day to day office operations, equipment, suppliers and logistics
• Oversee travel, IT coordination, telephone systems, mail, and building matters
• Maintain office efficiency and ensure high operational standards
Health & Safety
• Lead organisational health and safety compliance
• Ensure risk assessments, safety processes and mandatory training are up to date
• Reporting
• Develop HR and office related reporting to support organisational decision making
About You
You will have a strong generalist HR background, excellent communication skills, and a proactive, solutions focused approach. You’ll be comfortable working independently, supporting a diverse team, and managing sensitive issues with professionalism.
You will have:
• A good first degree in HR or related field and hold CIPD Level 5 or above
• Experience of providing HR guidance and support to a senior team
• Strong organisational and relationship building skills
• Knowledge of HR systems, up to date UK employment law regulations, GDPR and awareness of health and safety requirements
• Experience of office and HR administration
We would particularly like to hear from you if, in addition to the above, you also have experience of working as a standalone HR Manager, working with medical professionals and/or facilities or health & safety management experience.
We are an equal opportunities employer; and are proud to employ a workforce that reflects the diverse communities we serve. We welcome applications from all suitably qualified persons from all backgrounds.
Closing date: 11.59pm, Monday 9th March 2026
You may also have experience in the following: HR Manager, Human Resources Manager, Standalone HR Manager, HR & Office Manager, People & Operations Manager, Head of HR (Small Organisation / Charity), HR Generalist, Senior HR Advisor, People Manager, HR Business Partner (SME / Standalone), Office Manager with HR Responsibilities, Operations & HR Manager, HR and Compliance Manager, HR & Health and Safety Manager, People and Workplace Manager
REF-226 614
Non Charity Employer
6 - 10
Thank you!
Work setting: London-based / Majority office-based (minimum 3 days per week)
Contract: Part-time, 28 hours per week (4 days, option to work over 5 shorter days)
You’ll be responsible for a characterful, bright and airy office with an outdoor courtyard. The organisation is warm, inclusive and people-centred including a no dress code policy that reflects its culture of trust and authenticity.
The role
As Office Manager, you will ensure a safe, welcoming and well managed working environment. You will:
- Oversee office facilities, suppliers and contracts
- Manage daily office operations, post, security and maintenance
- Lead on Health & Safety compliance, including for home-workers
- Support DSE assessments and reasonable adjustments
- Maintain clear office processes and business continuity plans
- Support the upkeep of a small portfolio of non-office properties and liaise with tenants
- Lead the charity’s Green (Environmental) Team
- Line manage the Office Administrator
- Manage office and property budgets
You’ll bring:
- Experience in office management
- Knowledge of facilities or property management (or ability to learn quickly)
- Strong Health & Safety understanding and experience
- Excellent communication and relationship-building skills
- Confident supplier, budget and contract management
- A collaborative, inclusive approach
- A passion for supporting work that improves older people’s lives
Diversity & inclusion
Applications presented to our client will be anonymised. The charity welcomes applicants from all backgrounds and is committed to creating an inclusive workplace.
Key dates
- Deadline for applications is Monday 2 March, 9am
- Interviews: Week commencing 9 March (first stage on Teams, second in person)
How to apply
Please submit your CV. We're happy to discuss the role further and share the full job description if you'd like more insight.
A Basic DBS check will be required for the successful candidate.
We want you to have every opportunity to demonstrate your skills, ability and potential; please contact us if you require any assistance or adjustment so that we can help with making the application process work for you.